path: root/help/C/usage-mainwindow.xml

<chapter id="usage-mainwindow">

  <title>Getting Started</title>

    <sect1 id="what"> 
      <title>What is Novell Evolution, and What Can It Do for Me?</title>
      <para>
        Information is useless unless it's organized and accessible;
        it's hardly even worth the name if you can't look at it and be
        <emphasis>informed</emphasis>.  The goal of
        Novell Evolution is to make the
        tasks of storing, organizing, and retrieving your personal
        information easier, so you can work and communicate with
        others.  That is, it's a highly evolved <link
        linkend="groupware">groupware</link> program, an integral
        part of the Internet-connected desktop.
      </para>
      <para>
        Novell Evolution can help you work in a group by handling
        email, address and other contact information, and one or more
        calendars.  It can do that on one or several computers,
        connected directly or over a network, for one person or for
        large groups.
      </para>

      <para>
        With Novell Evolution, you can
        accomplish your most common daily tasks faster.  For example, it
        takes only one or two clicks to enter appointment or
        contact information sent to you by email, or to send email to a contact
        or appointment.  Novell Evolution
        makes displays faster and more efficient, so searches are faster
        and memory usage is lower.  People who get lots of mail will
        appreciate advanced features like <link
        linkend="usage-mail-organize-vfolders">VFolders</link>,
        which let you save searches as though they were ordinary mail
        folders.
     </para>
   </sect1>

   <sect1 id="usage-mainwindow-starting">
     <title>The First Time you Start Novell Evolution</title>
     <para>
       To start Novell Evolution, do either
      of the following: 
      <itemizedlist>
      <listitem>
      <para>
      Select <menuchoice><guimenu>Programs</guimenu>
      <guimenuitem>Evolution</guimenuitem> </menuchoice> from your
      menu panel.
      </para>
      </listitem>

      <listitem>
      <para>
      Type <command>evolution</command> at the command line.
      </para>
      </listitem>
     </itemizedlist>
     </para>
 
     <para>
       <note>
         <title>Command Line Options</title>
         <para>
           Evolution has a number of command-line options that you may
           wish to make use of. You can find the full list by running
           the commands <userinput>man evolution</userinput> or
           <userinput>evolution --help</userinput>.  The most
           important ones are:
           <itemizedlist>
             <listitem>
               <para>
                 To start Evolution in offline mode: <userinput>evolution --offline</userinput> 
               </para>
             </listitem>

             <listitem>
               <para>
                 To start Evolution and begin composing a message to the email address you name: <userinput>evolution mailto:joe@somewhere.net</userinput>
             </para>
           </listitem>

        <listitem>
          <para>
        To start Evolution in mail mode, type <userinput>evolution -c
          mail</userinput>.  To open the calendar first, use
        <userinput>-c calendar</userinput>.  To open the contact list
        first, use <userinput>-c contacts</userinput>.
        </para>
          </listitem>

        <listitem>
          <para>
        If Evolution stops responding, freezes, or hangs, open a
        terminal and type <userinput>evolution
          --force-shutdown</userinput> to force every piece of the
              application to quit.
            </para>
          </listitem>

           <listitem>
             <para>To make your web browser use Evolution as the default
               email client, enter <userinput>evolution "%s"</userinput> as the email
               handler in your web browser or in the GNOME Control Center.
             </para>
          </listitem>
        </itemizedlist>
      </para>
    </note>
  </para>
 <para>
     The first time you run the program, it will create a directory
      called <filename>.evolution</filename> in your home directory,
      where it will store all of its local data.  Then, it will open a
      first-run assistant to help you set up mail accounts and import
      data from other applications.
    </para>
    <para>
      Using the first-run assistant will take approximately two to
      five minutes.
    </para> 
    <para>
      Later on, if you want to change this account, or
      if you want to create a new one, select
        <menuchoice><guimenu>Tools</guimenu> <guimenuitem>Settings
        </guimenuitem></menuchoice>  and click the <guilabel>Mail
        Accounts</guilabel> button. Then, select the account you want
        to change and click <guilabel>Edit</guilabel>. Alternately,
        add a new account by clicking
       <guilabel>Add</guilabel>. See <xref
        linkend="config-prefs-mail"/> for details.
      </para>

    <sect2 id="first-step">
      <title>Defining Your Identity</title>
      <para>
    The Identity window is the first step in the assistant. Here,
    you will enter some basic personal information.  You can
    define multiple identities later on with the
    <menuchoice><guimenu>Tools</guimenu>
    <guimenuitem>Settings</guimenuitem></menuchoice> tool and
    clicking the <guilabel>Mail Accounts</guilabel> button.
    <itemizedlist>
          <listitem>
            <para>
              <guilabel>Account Information:</guilabel> Choose a name
              for Evolution to refer to this account.  This is used
              only for display within Evolution. Good choices are
              "Work Email" or "IMAP Server."
            </para>
          </listitem>

      <listitem>
        <para>
              <guilabel>Full Name</guilabel>: Your full name.
        </para>
      </listitem>
      <listitem>
        <para>
              <guilabel> Email Address </guilabel>: Your email address.
        </para>
      </listitem>

      <listitem>
        <para>
              <guilabel>Make this my default account</guilabel>:
              Select this as the primary account. 
        </para>
      </listitem>

      <listitem>
        <para>
              <guilabel> Reply-To </guilabel>: If you want to have
              replies sent to another email address, enter it in this
              space (optional).
        </para>
      </listitem>
      <listitem>
        <para>
              <guilabel>Organization </guilabel>: The company where you work, or the
          organization you represent when you send email
          (optional).
        </para>
      </listitem>


    </itemizedlist>
      </para>
    </sect2>

    <sect2 id="second-step">
      <title>Receiving Mail</title>
      <para>
        The <guilabel>Receiving Email</guilabel> lets you determine
    which you will get your email.
    <itemizedlist>
      <listitem>
        <para>
          Server Type: There are numerous types of servers
          from which Novell Evolution
          can fetch your mail.  Ask your system administrator if
          you're not sure which of the following are available to
          you:
          <itemizedlist>

        <listitem>
          <para>
                    <guimenuitem>GroupWise</guimenuitem>: Select this option if you use a
                    GroupWise server. GroupWise keeps mail, calendar,
                    and contact information on the server.
          </para>
        </listitem>

        <listitem>
          <para>
                    <guimenuitem>Microsoft Exchange</guimenuitem>: Available only if you have
            installed the Novell Connector for Microsoft
            Exchange, this will allow you to connect to a
            Microsoft Exchange 2000 or 2003 server, which
                    stores email, calendar, and contact information on
                    the server.
          </para>
        </listitem>

        <listitem>
          <para>
                    <guimenuitem>IMAP</guimenuitem>: Keeps the email on your server so you can
            access your email from multiple systems.
          </para>
        </listitem>

        <listitem>
          <para>
            <guimenuitem>POP</guimenuitem>: Downloads your email to your hard disk for
            permanent storage.
          </para>
        </listitem>

        <listitem>
          <para>
            <guimenuitem>Local Delivery</guimenuitem>: Choose this option if you want to
            move mail from the spool and store it in your home
            directory. If you would rather leave mail in your
            system's spool files, choose the
            <guimenuitem>Standard Unix mbox
            spools</guimenuitem> option instead. You'll need
            to provide the path to the mail spool you want to
            use.
          </para>
        </listitem>

        <listitem>
          <para>
            <guimenuitem>MH format mail directories</guimenuitem>: If you download your
            mail using mh or another MH-style program, you'll
            want to use this option.  You'll need to provide
            the path to the mail directory you want to use.
          </para>
        </listitem>

        <listitem>
          <para>
            <guimenuitem>Maildir format mail directories</guimenuitem>: If you download
            your mail using qmail or another maildir-style
            program, you'll want to use this option.  You'll need
            to provide the path to the mail directory you want to
            use.
          </para>
        </listitem>


        <listitem>
          <para>
            <guimenuitem>Standard Unix mbox spool or directory</guimenuitem>: If you want
            to read and store mail in the mail spool on your
            local system, choose this option. You'll need to
            provide the path to the mail spool
            you want to use.
          </para>
        </listitem>

        <listitem>
          <para>
            <guimenuitem>None</guimenuitem>: Select this if you do not plan to
            check mail with this account.
          </para>
        </listitem>
          </itemizedlist>

        </para>
      </listitem>
    </itemizedlist>
      </para>
      <para>
        If you selected POP, Microsoft Exchange, or IMAP as your mail
        server, you'll need to enter some more information:
      </para>
                     <itemizedlist>
              <listitem>
            <para>The host name of your mail server. Ask
            your system administrator if you're not
            sure.</para>
              </listitem>

              <listitem>
            <para>The username for the account on that
            system. </para>
              </listitem>

              <listitem>
            <para>Whether you want to use a secure (SSL)
            connection. If your server supports it, it's
            best to enable this security option.
            </para>
              </listitem>

              <listitem>
            <para>The authentication options supported by
            your server. If you're not sure, ask your system 
                        administrator. You can also click the
            <guilabel>Check for supported types</guilabel>
                        button; when you have done so, the menu will
                        limit itself to options your server has not 
                        refused to support. Note that some servers do
                        not announce the authentication mechanisms
                        they support, so clicking this button is not
                        an absolute guarantee that available
                        mechanisms will actually work.
            </para>
              </listitem>

              <listitem>
            <para>Choose whether you'd like Evolution to remember
                        your password. If you have selected this item,
                        you can force Evolution to ask for a
                        password again by selecting
                        <menuchoice><guimenu>Actions</guimenu><guimenuitem>Forget
                        Passwords</guimenuitem></menuchoice>, or by returning to this section of the 
                        accounts tool, which you can find by selecting
                        <menuchoice><guimenu>Tools</guimenu><guimenuitem>Settings</guimenuitem></menuchoice>
            </para>
              </listitem>
            </itemizedlist>

      <tip id="exchange-info">
    <title>Connecting to an Exchange Server</title>
         <para>
       If you have installed Novell Connector for Microsoft
       Exchange, you can access Microsoft Exchange 2000 servers
       natively.  If you do not have the Connector, or if you use
       an older version of Microsoft Exchange, talk to your system
       administrator about access to standard protocol services
       like POP and IMAP.
    </para>
      </tip> 

    </sect2>


    <sect2 id="more-mail-options">
      <title>Receiving Mail Options</title>
      <para>
        Once you have selected a mail delivery mechanism, you may
        set some preferences for its behavior:
      </para>
        <variablelist>
     <varlistentry>
      <term>If you chose POP mail:</term>
      <listitem><para>
         <itemizedlist>
      <listitem>
        <para>Checking for new mail: If you would like
        Evolution to check for new mail
        automatically, check the box and select a frequency in
        minutes.
            </para>
      </listitem>

      <listitem>
        <para>
              Message Storage: If you'd like to store copies of your
        mail on the server, check this option.
            </para>
      </listitem>
    </itemizedlist>
           </para>
      </listitem>
    </varlistentry>
    <varlistentry>
      <term>If you chose Microsoft Exchange:</term>
      <listitem><para>
        <itemizedlist> <listitem>
        <para>Checking for new mail: If you would like
        Evolution to check for new mail
        automatically, check the box and select a frequency in
        minutes.
            </para>
      </listitem>

      <listitem>
        <para>
              Global Address List/Active Directory: Enter the name of
              your global catalog server. You may also choose to
              limit the server's responses and select a maximum number
              of results for an address search. A maximum number of
              results limits the load on your system and on your
              network.
            </para>
      </listitem>

      <listitem>
        <para>Mailbox Name: If your active directory user name is
        different from your Exchange mailbox name, enter the
        mailbox name here.
        </para>
      </listitem>
      <listitem>
        <para>
          Outlook Web Access (OWA) Path: In most cases, the URL
          for web access is "http://server.company.com/exchange,"
              but some systems use a different path.
         </para>
      </listitem>
      <listitem>
        <para>Public Folder Server: Enter the name of your organization's public folder server, if any.</para>
      </listitem>

      <listitem>
        <para>Apply filters to new messages in Inbox on this
        server: Check this box to use filters when you visit the
        Inbox for this account.
            </para>
      </listitem>
        </itemizedlist>
      </para>
    </listitem>
  </varlistentry>
  <varlistentry>
      <term>If you chose IMAP:</term>
      <listitem>
        <para>
         <itemizedlist>
      <listitem>
        <para>

              <guilabel>Automatically check for new mail
              every... minutes:</guilabel> If you would like Evolution to check
              for new mail automatically, check the box and select a
              frequency in minutes.
            </para>
      </listitem>

      <listitem>
            <para><guilabel>Check for new messages in all
            folders:</guilabel> If you want Evolution to check for new
            messages in <emphasis>all</emphasis> your
        IMAP folders, make sure this box is selected. This option
            is normally selected in combination with server-side
            filtering tools like procmail. </para>
      </listitem>


      <listitem>
            <para> <guilabel>Use custom command to connect to
            server:</guilabel> Some IMAP servers require a specific,
            custom connection sequence. Custom commands are rare; if
            your server requires one, your system administrator
            should be able to tell you.</para>
      </listitem>

      <listitem>
            <para> <guilabel>Show only subscribed folders</guilabel>:
            Check this box if you have more folders in your IMAP view
            than you want to read. For more information about IMAP
            mail and folder subscriptions, see <xref
            linkend="usage-mail-subscriptions"/>.</para>
      </listitem>

      <listitem>
        <para>
              <guilabel>Override server-supplied namespace</guilabel>:
              If you like, enter a specific directory where your
              server stores mail for you.  The most common values are
              "mail" and "Mail."  </para>
      </listitem>

      <listitem>
            <para><guilabel>Apply filters to new messages in INBOX on this
            server</guilabel>: If you'd like your filters to work on this account
        as well as on locally downloaded mail, check this box.</para>
      </listitem>

      <listitem>
            <para><guilabel>Check new messages for Junk
            contents:</guilabel> Check this box if you want your IMAP
            email filtered for junk mail.</para>
      </listitem>

      <listitem>
        <para>
              <guilabel>Only check for Junk messages in the INBOX
              folder:</guilabel> If you have new messages arriving in
              multiple folders, as you would with server-side filters,
              Evolution may filter them for junk mail as well. This
              can take extra time, so if you know that those messages
              are not likely to be junk mail, select this option.
            </para>
      </listitem>

      <listitem>
            <para><guilabel>Automatically synchronize remote mail
            locally:</guilabel> Select this option to have Evolution 
            cache mail locally for offline use.</para>
      </listitem>

    </itemizedlist>
     </para>
    </listitem>
  </varlistentry>
 </variablelist>

         <note id="imap-namespace">
            <title>What's an IMAP Namespace?</title>
                <para>
                  For IMAP mail servers, your system administrator
                  may provide you with a specific namespace, the
                  directory where your server stores mail for
                  you. If you check your IMAP mail and your folder
                  list includes files that don't look like mail
folders, you
            probably need to change your mail
            namespace. Typical values are "mail" and "Mail."
            If you prefer, you can choose to subscribe to
            individual mail folders one at a time. For more
            information about how to use IMAP mail, see <xref
            linkend="usage-mail-subscriptions"/>.
               </para>
             </note>

    </sect2>

    <sect2 id="third-step">
      <title>Sending Mail</title>
      <para>
    Now that you have entered information about how you plan to
        get mail, Evolution needs to know about how you want to send
        it:
    <itemizedlist>
      <listitem>
        <para>
          Server Type: There are numerous server types that
          Novell Evolution supports for sending your
          mail.
          <itemizedlist>
        <listitem>
          <para>
            SMTP: Sends mail using an outbound mail
                    server. This is the most common choice for sending
                    mail.
          </para>
        </listitem>

        <listitem>
          <para>Microsoft Exchange: Sends mail through a Microsoft
            Exchange server using the Microsoft Exchange 2000
            protocol. Available only if you have are using the
            Novell Connector for Microsoft Exchange, which is installed
            separately.
          </para>
        </listitem>

        <listitem>
          <para>
            Groupwise: Sends mail through your GroupWise server. 
          </para>
        </listitem>

        <listitem>
          <para>
            Sendmail: Uses the Sendmail program to send mail
            from your system. Sendmail is more flexible, but
            is not as easy to configure, so you should only
            select this option if you know how to set up a
            Sendmail service.
          </para>
        </listitem>
          </itemizedlist>
            </para>
          </listitem>
        </itemizedlist>
      </para>
      <para>
        If you choose SMTP, there are a few additional items to enter:
        <itemizedlist>
      <listitem>
        <para>
          Host: enter your mail sending server's name or IP
              address.
        </para>
      </listitem>
      <listitem>
        <para>
          Server requires authentication: If your server
          requires you to enter a password to send mail, check
          this box.
        </para>
      </listitem>
      <listitem>
        <para>
          Authentication Type: Unless you've been told otherwise,
          your best bet is to leave this set at
          <guilabel>Password</guilabel>.  If you're not sure, ask
          your system administrator or ISP, or have
          Novell Evolution check for
          you by clicking <guilabel>Check for supported
          types</guilabel>.
        </para>
      </listitem>
      <listitem>
        <para>
          Username: The account name you use when you login to
          check your email.  Normally, this is the part of your
          email address before the '@' character. For Exchange
          servers, it is the username you would use to log in to a
          Windows workstation at your company.
        </para>
      </listitem>
      <listitem>
        <para>
          Remember Password: If you prefer to not enter
          your password every time you check email, press this
          button.
        </para>
      </listitem>
    </itemizedlist>
      </para>
    </sect2>

    <sect2 id="step-three-b">
      <title>Defaults</title>
      
      <para>
       In this step, you will set a few miscellaneous options:
      </para>

        <itemizedlist>
          <listitem>
        <para>
              <guilabel>Drafts Folder</guilabel>: When you save a message as a draft, it will be saved to this folder. 
        </para>
      </listitem>
          <listitem>
        <para>
              <guilabel>Sent Messages Folder</guilabel>: A copy of every message you send will be saved in this folder.
        </para>
      </listitem>
          <listitem>
        <para>
              <guilabel>Always carbon-copy (cc) to</guilabel>: Send a carbon copy of every message to this address.
        </para>
      </listitem>
          <listitem>
        <para>
              <guilabel>Always blind carbon-copy (bcc) to</guilabel>: Send a blind carbon copy of every message to this address.
        </para>
      </listitem>
    </itemizedlist>

        <para>
          If you have not done so already, you may also be asked to choose
          a time zone.
        </para>
      </sect2>

      <sect2 id="fourth-step">
        <title>Importing Mail (Optional)</title>
        <para>
          If Novell Evolution finds mail or
          address files from another application, it will offer to
          import them. You should be aware of a few caveats before you
          begin:
        </para>

        <para>
          <application>Microsoft Outlook</application>, and versions of
          <application>Outlook Express</application> after
          version 4, use proprietary formats that Novell
          Evolution cannot read or import.  To import information, you
          may wish to use the <application>Outport</application> under
          Windows. See the instructions in <xref
          linkend="outlook-migration-mail" />.
        </para>
        
        <para>
          Before importing mail from Netscape, make sure you have selected
          <menuchoice><guimenu>File</guimenu><guimenuitem>Compact All
          Folders</guimenuitem></menuchoice>. If you don't,
          Novell Evolution will import and undelete
          the messages in your Trash folders.
        </para>
        
        <tip>
          <title>Exporting Files From Novell Evolution</title>
          <para>
            Evolution uses standard file types for mail and calendar
            information, so you can copy those files from your
            <filename>~/.evolution</filename> directory. 
            The file formats used are <filename>mbox</filename> for
            mail and <filename>iCal</filename> for calendar
            information.
          </para>
          <para>
            Contacts files are stored in a database, but can be saved as
            a standard <filename>VCard</filename>.  To export contact
          data, open your contacts tool and select the contacts you wish
          to export (press <keycombo><keycap>Ctrl</keycap>
          <keycap>A</keycap></keycombo> to select them all). Then,
          select <menuchoice><guimenu>File</guimenu><guimenuitem>Save as
          VCard</guimenuitem></menuchoice>.        
          </para>
        </tip>

    </sect2>


    <sect2 id="importing-mail-from-clients">
      <title>Importing Data from Other Mail Clients</title>
      <para>
        If you have mail in another mail client that was not detected by
        the automatic import tool, you can still keep your old
        mail by using the <guilabel>Import</guilabel> tool after you
      have finished setting up your account. Mail import is only
      relevant for POP mail accounts and for some local contact and
      calendar information; if you used IMAP, Exchange, or GroupWise
      before you switched to Evolution, you can skip this step entirely.
    </para>
    <para>
      You will need to know what kind of file your old mail client uses,
      and you will need to have access to those files. Evolution can
      import the following types of files:
          <variablelist>
           <varlistentry>
        <term>VCard (.vcf, .gcrd):</term>
        <listitem>
          <para>The contact format used by the GNOME, KDE, and
             many other contact management applications. You
             should be able to export to VCard format from any
                 address book or contact application. Failing that, export to CSV
                format and use the <command>csv2vcard</command>
              utility before importing.</para>
        </listitem>
      </varlistentry>

      <varlistentry>
        <term>Microsoft Outlook Express 4 (.mbx):</term>
        <listitem>
          <para>
                Email file format used by Microsoft
                <application>Outlook Express 4</application>. For
                other versions of Microsoft Outlook and Outlook
                Express, see the workaround described in the note
                below.
          </para>
        </listitem>
      </varlistentry>

      <varlistentry>
        <term>MBox (mbox):</term>
        <listitem>
          <para>
           The email box format used by Mozilla, Netscape,
           Novell Evolution, Eudora, and many other email clients.
         </para>
        </listitem>
      </varlistentry>
       </variablelist>
     </para>
     <para>
     To import data from another application:
    <orderedlist numeration="arabic">
          <listitem>
        <para>
              Open the mail importer tool by selecting
          <menuchoice>
        <guimenu>File</guimenu>
        <guimenuitem>Import</guimenuitem>
          </menuchoice>
          or pressing
          <keycombo action="simul">
        <keycap>Ctrl</keycap>
        <keycap>I</keycap>
          </keycombo>. 
        </para>
      </listitem>
      <listitem>
        <para>
          Click <guilabel>Next</guilabel>.
        </para>
      </listitem>
      <listitem>
        <para>
          Select <guilabel>Import a Single File</guilabel>
        </para>
      </listitem>
      <listitem>
        <para>
          Click <guilabel>Browse</guilabel> and select the file
              you would like to import. Many mail clients store mail
            in
            <filename>~/mbox</filename> or <filename
            class="directory">~/Maildir</filename>. <application>KMail</application>
            uses the <filename>~/Mail</filename> directory.
        </para>
      </listitem>
      <listitem>
        <para>
          When prompted for an import destination, choose
          a folder.  You can also create a new folder and
              import to that.
        </para>
      </listitem>
    </orderedlist>
      </para>
      <para>
      You will need to repeat this process for each mail folder
      you wish to import, so it can be slightly tedious.
      </para>
    </sect2>
  </sect1>
  
  <sect1 id="ui-intro">
    <title>What's What in Novell Evolution</title>
    <para>
        Now that you've gotten the first-run configuration out of the
        way, you're ready to get down to work.  Here's a quick
        explanation of what's going on in your main
        Novell Evolution window.
    </para>

    <figure id="preface-basic-interface">
      <title>The Novell Evolution Main Window</title>
      <screenshot>
    <screeninfo>Inbox</screeninfo>
      <mediaobject>
             <imageobject>
                 <imagedata fileref="figures/mainwindow-pic" format="PNG" srccredit="Aaron Weber"/> 
             </imageobject>
          </mediaobject>
      </screenshot>
    </figure>
    
    <para>
      <inlinemediaobject>
        <imageobject>
          <imagedata  fileref="figures/full-1" format="PNG"/></imageobject></inlinemediaobject>
      <guilabel>Menu Bar</guilabel>
    </para>
    
    <para>
      The <guilabel>menu bar</guilabel> gives you access to nearly all
      the features that can be found in Novell
      Evolution.
    </para>

    <para>
      <inlinemediaobject><imageobject><imagedata  fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
      <guilabel>Toolbar</guilabel>
    </para>

    <para>
      The <guilabel>Toolbar</guilabel> gives you fast and easy access to the
      most used features in each component.
    </para>
    
    <para>
      <inlinemediaobject><imageobject><imagedata  fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject>
      <guilabel>Shortcut Bar</guilabel>
    </para>
    
    <para>
      The <guilabel>Shortcut Bar</guilabel> lets you switch between
    folders and between Evolution tools.  At the bottom of the
    shortcut bar there are buttons that let you switch tools, and 
    above that, all the available folders for the current tool. If you have the
      Evolution Connector for Microsoft Exchange installed, you will have an
      <guilabel>Exchange</guilabel> button in addition to buttons for the other tools.
    </para>
    
    <para>
      <inlinemediaobject><imageobject><imagedata  fileref="figures/full-4" format="PNG"/></imageobject></inlinemediaobject>
      <guilabel>Status Bar</guilabel>
    </para>
    
    <para>
      Periodically, Novell Evolution will need to quietly
      display a message, or tell you the progress of a task.  This most
      often happens when you're checking or sending email.  These progress
    queues are shown here, in the <guilabel>Status Bar</guilabel>.
    The Online/Offline indicator is here, too, in the lower left of the window.
    </para>
    
    <para>
      <inlinemediaobject><imageobject><imagedata  fileref="figures/full-5" format="PNG"/></imageobject></inlinemediaobject>
      <guilabel>Search Tool</guilabel>
    </para>
    
    <para>
      The <guilabel>Search Tool</guilabel> lets you search through your email
      with precision so you can easily find what you're looking for.
    </para>

  <sect2 id="usage-mainwindow-shortcutbar">
    <title>The Shortcut Bar</title>
    <para>
        Novell Evolution's most important job is
        to give you access to your information and help you use it
        quickly.  One way it does that is through the
        shortcut bar, the column on the left
        hand side of the main window.  The  buttons with names
        like <guilabel>Mail</guilabel> and
        <guilabel>Contacts</guilabel> are the shortcuts. Above them
        is a list of folders for the current Evolution tool.
    </para>
    <para>
      The folder list organizes your mail, calendars, contact lists,
      and task lists in a tree, similar to a <link linkend="filetree">file
      tree</link>.  Most people will find one to four 
      folders at the base of the tree, depending on the tool and their
    system configuration. Each Evolution tool will have at least one,
    called <guilabel>On This Computer</guilabel>, for local
    information. For example, the folder list for the email tool will show any
    remote mail storage you have set up, plus local folders and 
    <guilabel>vFolders</guilabel>, or virtual folders, discussed in <xref
    linkend="usage-mail-organize-vfolders"/>. 
    </para>

    <para>
       If you get large volumes of mail, you'll want more folders than
       just your Inbox; you can also create multiple calendar, task,
      or contacts folders. 
    </para>
    <para>
      To create a new folder:
    <orderedlist numeration="arabic">
      <listitem>
        <para>
              Right click on the list of folders, and select 
              <guilabel>New Folder</guilabel>.

        </para>
      </listitem>
      <listitem>
        <para>
          Enter the name of the folder in the <guilabel>Folder
        Name</guilabel> field.
        </para>
      </listitem>
     
      <listitem>
        <para>
          Choose the location of the new folder.
        </para>
      </listitem>
    </orderedlist>
      </para>

    <sect3 id="subfolders">
    <title>Folder Arrangement and Subfolders</title>

    <para>
      Right-clicking will bring up a menu for just about anything in
      Novell Evolution.  If you right-click on a
      folder or subfolder, you'll have a menu with the following options:
      <itemizedlist>
    <listitem><para><guimenuitem>Copy</guimenuitem>, to copy the folder to another place. When you select this item, Evolution offers a choice of locations to copy to. </para></listitem>
    <listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
    <listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
    <listitem><para><guimenuitem>New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
    <listitem><para><guimenuitem>Rename</guimenuitem>, to change the name of the folder. </para></listitem>
        <listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder.</para></listitem>
        <listitem><para><guimenuitem>Properties</guimenuitem>, to check the number of total and unread messages in a folder, and, for remote folders, decide whether to copy the folder to your local system for offline operation.</para></listitem>
      </itemizedlist>
    </para>
    <para>
      You can also rearrange folders and messages by dragging and
      dropping them.
    </para>

    <para>
      Any time new mail arrives in a mail folder, that folder
      label is displayed in bold text, along with the number of
      new messages in that folder.
    </para>
      </sect3>
    </sect2>
    
    <sect2 id="usage-mainwindow-menubar">
    <title>The Menu Bar</title>
    <para>
      The menu bar's contents will always
      provide all the possible actions for any given view of your
      data.  If you're looking at your Inbox, most of the menu items
      will relate to mail; some will relate to other components of
      Novell Evolution and some, especially those
      in the <guimenu>File Menu</guimenu> will relate to the
      application as a whole. 
   </para> 
   <para>
      <variablelist>
        <varlistentry>
          <term> <guimenu>File</guimenu>:</term>

          <listitem><para> Anything related to a file or to the
            operations of the application generally falls under this
            menu: creating things, saving them to disk, printing them,
            and quitting the program itself.  </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>Edit</guimenu>:</term>
          <listitem><para>
              The <guimenu>Edit</guimenu> menu holds
              useful tools that help you edit text and move it around.
          </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>View</guimenu>:</term>
          <listitem><para>
            This menu lets you decide how Novell Evolution 
            should look. Some of the features control the appearance of 
            Novell Evolution as a whole, and others 
            the way a particular kind of information appears.
          </para></listitem>
        </varlistentry>

        <varlistentry>
          <term> <guimenu>Actions</guimenu>:</term>
          <listitem><para>
        Holds actions which maybe applied to a message.  Normally,
        if there is only one target for the action, such as 
        replying to a message, you can find it in
        the <guimenu>Actions</guimenu> menu.
          </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>Tools</guimenu>:</term>
          <listitem><para>
             For all components of Evolution, you can access the
          settings and configuration options in the tools menu. You
          can also find things like filter settings and the Virtual
          Folder editor.</para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>Search</guimenu>:</term>
          <listitem><para>
             Select menu items here to search for messages, or for
          phrases within a message. You can also see previous searches
          you have made.  In addition to the <guimenu>Search</guimenu>
          menu, there is a text entry box in the toolbar that you can
          use to search for messages.
          </para></listitem>
        </varlistentry>

       <varlistentry>
          <term> <guimenu>Help</guimenu>:</term>
          <listitem><para>
             Select among these items to open the
             Novell Evolution manual.
          </para></listitem>
        </varlistentry>
      </variablelist>
   </para>

    </sect2>
    
    <sect2 id="basics-mail">
      <title>Introducing Email</title>
      <para>
         Novell Evolution email is like other
         email programs in several ways:
     <itemizedlist>
      <listitem>
        <para>
              It can sort and organize your mail in a wide variety of
              ways with folders, searches, and filters.
           </para>
      </listitem>
      <listitem>
        <para>
              It can send and receive mail in HTML or as plain text,
              and makes it easy to send and receive multiple file
              attachments.
           </para>
      </listitem>
      <listitem>
        <para>
              It supports multiple mail sources, including <link
              linkend="imap">IMAP</link>, <link
              linkend="pop">POP3</link>, and local
              <filename>mbox</filename> or <filename>mh</filename>
              spools and files created by other mail programs.
            </para>
      </listitem>
      <listitem>
        <para>
          It lets you guard your privacy with encryption.
        </para>
      </listitem>
    </itemizedlist>
      </para>
      <para>
        However, Novell Evolution has some
        important differences.  First, it's built to handle very large
      amounts of mail.  The <link
      linkend="usage-mail-organize-spam">junk mail</link>, message <link
        linkend="usage-mail-organize-filters">filtering</link> and
        <link linkend="usage-mail-organize-search">searching</link>
        functions were built for speed and efficiency on large volumes
        of mail. There's also the <link
linkend="usage-mail-organize-vfolders">vFolder</link>, an advanced
        organizational feature not found in mainstream mail clients.
        If you get a lot of mail, or if you keep every message you get
        in case you need to refer to it later, you'll find this
        feature especially useful.
     </para>
     <para>


 <!-- ==============Figure=================================== -->

      <figure id="usage-mail-intro-fig">
          <title>Novell Evolution Mail</title>
          <screenshot>
            <screeninfo>Inbox</screeninfo>
            <mediaobject><imageobject><imagedata  fileref="figures/mail-inbox" format="PNG" srccredit="Aaron Weber"/>
        </imageobject></mediaobject>
        </screenshot>
      </figure>
<!-- ==============End of Figure============================== -->
</para>
      <para>
        <inlinemediaobject><imageobject><imagedata  fileref="figures/full-1"
        format="PNG"/></imageobject></inlinemediaobject> <guilabel>Message List</guilabel>
      </para>
    
      <para>
        The <guilabel>Message List</guilabel> displays all the emails
        that you have.  This includes all your read, unread, and email
        that is flagged to be deleted.
      </para>

      <para>
        <inlinemediaobject><imageobject><imagedata  fileref="figures/full-2"
        format="PNG"/></imageobject></inlinemediaobject> <guilabel>Email</guilabel>
      </para>
    
      <para>
        This is where your email is displayed.
      </para>

      <para>
     If you find the view pane too small, you can resize
        the pane, enlarge the whole window, or double-click on the
        message in the message list to have it
        open in a new window.  To change the sizes of a pane, just click
        and hold on the divider between the two panes.  Then you can drag
        it to select the size of the panes.

    </para>
    
    <para>
      Just like with folders, you can right-click on messages in the
      message list and get a menu of possible actions, including moving or deleting them, 
      creating filters or vFolders based on them, and marking them as junk mail.
    </para>
    <para>
        Most of the mail-related actions you'll want to perform are
        listed in the <guimenu>Actions</guimenu> menu in the menu bar.
        The most frequently used ones, like
        <guimenuitem>Reply</guimenuitem> and
        <guimenuitem>Forward</guimenuitem>, also appear as buttons in
        the toolbar. Almost all of them are also located in the
        right-click menu and as keyboard shortcuts, which tend to be
        faster once you get the hang of them.  You can choose
        whichever way you like best; the idea is that the software
        should work the way you want, rather than making you work the
        way the it does.
      </para>

       <para>
         For an in-depth guide to the email capabilities of Novell
         Evolution, read <xref linkend="usage-mail"/>.
      </para>
    </sect2>
    <sect2 id="basics-calendar">
      <title>Introducing the Calendar</title>
      <para>
       To begin using the calendar, click the 
       <guilabel>Calendar</guilabel> button in the shortcut
       bar.  By default, the calendar starts showing
       today's schedule on a ruled background.  At the upper right,
       there's a monthly calendar you can use to switch days.  Below
       that, there's a <guilabel>Task</guilabel> pad, where you can
       keep a list of tasks separate from your calendar appointments.

   <!-- ============== Figure ============================= -->
    <figure id="usage-calendar-fig">
      <title>Novell Evolution Calendar View</title>
      <screenshot>
    <screeninfo>Novell Evolution Contact Manager Window</screeninfo>
    <mediaobject><imageobject><imagedata  fileref="figures/calendar" format="PNG" srccredit="Aaron Weber"/>
    </imageobject></mediaobject>
      </screenshot>
    </figure>
  <!-- ============== End of Figure ============================= --> 

    </para>

      <para>
        <inlinemediaobject><imageobject><imagedata  fileref="figures/full-1"
        format="PNG"/></imageobject></inlinemediaobject> <guilabel>Appointment
        List</guilabel>
      </para>
  
      <para>
    The appointment list displays all your scheduled appointments.
      </para>

      <para>
    <inlinemediaobject><imageobject><imagedata  fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
    <guilabel>Task List</guilabel>
      </para>

      <para>
        Tasks are distinct from appointments in that they generally
        don't have times associated with them. You can see a larger
        view of your task list by clicking the
        <guilabel>Tasks</guilabel> button in the shortcut bar.
      </para>

      <para>
    <inlinemediaobject><imageobject><imagedata  fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject>
    <guilabel>Month Pane</guilabel>
      </para>

      <para>
    The month pane is a small view of a calendar month.
        To display additional months, drag the column border to
        the left. You can also select a range of days in the month
        pane to get a custom range of days displayed in the
        appointment list.
      </para>

      <para>
          For more information about the calendar
          read <xref linkend="usage-calendar"/>.
      </para>

    </sect2>
    <sect2 id="basics-contacts">
      <title>Introducing the Contacts Tool</title>
      <para>
        The Novell Evolution contacts tool
        can handle all of the functions of an address book, phone
        book, or Rolodex.  Of course, it's a lot easier to update
        Evolution than it is to change an actual paper book, in part
        because Evolution can synchronize with
        PalmOS devices and use <link
        linkend="ldap">LDAP</link> directories on a network.
      </para>
      <para>
        Another advantage of the Novell Evolution
        contacts tool is its integration with the rest of the
        application.  For example, you can right-click on an email
        address in Evolution mail to create a contact entry instantly.
      </para>
      <para>
        To use the contacts tool, click the
        <guilabel>Contacts</guilabel> button in the shortcut bar.  <xref
        linkend="usage-contact-fig"/> shows the address book in all its
        organizational glory.  By default, the display shows all
        your contacts in alphabetical order, in a <link
        linkend="minicard">minicard</link> view.  You can select
        other views from the <guimenu>View</guimenu> menu, and adjust
        the width of the columns by clicking and dragging the gray
        column dividers.
      </para>
      <para>
        The contacts tool looks like this:

      <figure id="usage-contact-fig">
    <title>Novell Evolution Contact Interface</title>
    <screenshot>
      <screeninfo>Novell Evolution Contact List Window</screeninfo>
      <mediaobject><imageobject><imagedata  fileref="figures/contact" format="PNG" srccredit="Kevin Breit"/>
      </imageobject></mediaobject>
    </screenshot>
      </figure>
     </para>
      <para>
        <inlinemediaobject><imageobject><imagedata  fileref="figures/full-1"
        format="PNG"/></imageobject></inlinemediaobject> <guilabel>Contact
        List</guilabel>
      </para>

      <para>
        The largest section of the contacts display shows a list of individual
        contacts. You can also search through the contacts in the same way
        that you search email folders, with the search tool on the
        right side of the toolbar.
      </para>

      <para>
          For detailed instructions on how to use the address book,
          read <xref linkend="usage-contact"/>.
      </para>
    </sect2>
  </sect1>
</chapter>