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diff --git a/help/C/usage-contact.sgml b/help/C/usage-contact.sgml index 2291e28548..222878b145 100644 --- a/help/C/usage-contact.sgml +++ b/help/C/usage-contact.sgml @@ -1,37 +1,39 @@ <!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN"> - +<!-- uncomment this during validation and debugging --> <chapter id="usage-contact"> <title>The Evolution Contact Manager</title> - <para> - The <application>Evolution</application> contact manager can - handle all of the functions of an address book, phone book, or - Rolodex. Of course, <application>Evolution</application> allows - easier updates than an actual paper book. <application> Evolution - </application> also allows easy synchronization with handheld and - remote devices. Since <application>Evolution</application> - supports most major network protocols, including - <glossterm>LDAP</glossterm>, it's easy to use over an existing - network. - </para> - <para> - Another advantage of the <application>Evolution</application> - address book is its integration with the rest of the application. - That means that when you look for someone's address, you can also - see a history of appointments with that person. Or, you can get - an e-mail with contact information in it and create a new address - card on the spot. In addition, searches and folders and all work - in the same way they do in the other components, so you don't - have to learn another system for similar tasks. - </para> - <para> - This chapter will cover using the - <application>Evolution</application> contact manager to organize - any amount of contact information, share addresses over a - network, and several ways to save time with everyday tasks. To - learn about configuring the contact manager, see <xref - linkend="config-prefs-contact">. - </para> - + <abstract> + <para> + The <application>Evolution</application> contact manager can + handle all of the functions of an address book, phone book, or + Rolodex. Of course, <application>Evolution</application> allows + easier updates than an actual paper book. <application> + Evolution </application> also allows easy synchronization with + handheld and remote devices. Since + <application>Evolution</application> supports most major network + protocols, including <glossterm>LDAP</glossterm>, it's easy to + use over an existing network. + </para> + <para> + Another advantage of the <application>Evolution</application> + address book is its integration with the rest of the + application. That means that when you look for someone's + address, you can also see a history of appointments with that + person. Or, you can get an e-mail with contact information in + it and create a new address card on the spot. In addition, + searches and folders and all work in the same way they do in the + other components, so you don't have to learn another system for + similar tasks. + </para> + <para> + This chapter will cover using the + <application>Evolution</application> contact manager to organize + any amount of contact information, share addresses over a + network, and several ways to save time with everyday tasks. To + learn about configuring the contact manager, see <xref + linkend="config-prefs-contact">. + </para> + </abstract> <sect1 id="usage-contact-basic"> <title>Getting Started With the Contact Manager</title> @@ -53,55 +55,93 @@ </figure> <para> - The contact manager interface is broken into two main parts. - The first part is the contact display section. This can be - found at the bottom right panel of - <application>Evolution</application>. This section is where - all your contact information is displayed. Each of these cards - are organized into folders. The second section is the - administrative section which spans the top of the <application> - Evolution</application> window. This is where you can add, - edit, or delete records. + The toolbar for the address book is quite simple: + + <itemizedlist> + <listitem><para> + Press <guibutton>New</guibutton> for a new contact. + </para></listitem> + + <listitem><para> + <guibutton>Find</guibutton> brings up an in-depth search window. + </para></listitem> + + <listitem><para> + Press <guibutton>Print</guibutton> to print. + </para></listitem> + <listitem><para> + <guibutton>Delete</guibutton> deletes a selected card. + </para></listitem> + </itemizedlist> + + The last feature is <guilabel>Quick Search</guilabel>; to use + it, just enter what you're looking for and hit + <keycap>Enter</keycap>. <application>Evolution</application> + will show you all the cards that match; if there are none, the + display will be blank. To display <emphasis>all</emphasis> of + your contacts, you can leave the <guilabel>Quick + Search</guilabel> field blank, and press enter. + </para> + <para> + The rest of the contact manager is taken up by the display of + your cards. You can view it as a table or as a list of + cards— switch between them in the <guimenu>View</guimenu> + menu — and move through them alphabetically alphanumeric + buttons and the scrollbar at the right of the window. + </para> </sect1> <sect1 id="usage-contact-cards"> <title>Creating, Deleting, and Adding Cards</title> <para> - You can create a new card by pressing the <guibutton>New - Card</guibutton> button, or by pressing - <keysym>KEYSYM</keysym>. The <interface>Contact - Editor</interface> window will appear. It has two tabs, + Open up the contact editor by pressing the <guibutton>New + Card</guibutton> button. The window has two tabs, <guilabel>General</guilabel>, for basic contact information, and <guilabel>Details</guilabel>, for a more specific description of - the person. In addition, it contains a full menu bar with all - the items from the main window (IS THIS TRUE? DESCRIBE MENUBAR - AGAIN?) + the person. In addition, it contains a full menu bar. FIXME: + The contents are still changing rapidly, but you should be able + to guess what they're for. </para> + + <figure id="usage-contact-editor-fig"> + <title>Evolution Contact Editor</title> + <screenshot> + <screeninfo>Evolution Contact Editor</screeninfo> + <graphic fileref="fig/contact-new" format="png" srccredit="Aaron Weber"> + </graphic> + </screenshot> + </figure> + <para> The <guilabel>General</guilabel> tab contains no less than seven sections, each with an icon: a face, for name and company; a telephone for phone numbers; an envelope for email address; a - house for postal address; a handshake for contacts; and a - briefcase for categories. The things that go into most of the - text fields should be obvious enough, so we'll just describe the - more interesting parts of the window. Aside from the - <guilabel>Categories</guilabel> feature, which is discussed in - <xref linkend="usage-contact-organize">, there are two things - you'll want to know about. + house for postal address; a handshake for contacts (FIXME: I + don't understand this feature, and the button doesn't do + anything yet.); and a briefcase for categories. The things that + go into most of the text fields should be obvious enough, so + we'll just describe the more interesting parts of the window. + Aside from the <guilabel>Categories</guilabel> feature, which is + discussed in <xref linkend="usage-contact-organize">, there are + two things you'll want to know about: the first of these is the + <guilabel>File As</guilabel> field. </para> + <para> Type "Eva Lucianne Tester" into the <guilabel>Full Name</guilabel> field. You'll notice that the <guilabel>File - As</guilabel> field also fills up, but in a phone-book fashion: - Tester, Lucianne. You can pick "Eva Tester" from the drop-down, - or type in your own. I suggest that you don't enter something - entirely different from the actual name, however. You might - forget that you've filed Eva's information under "C" for "Code, Helix." + As</guilabel> field also fills up, but in reverse: Tester, + Lucianne. You can pick "Eva Tester" from the drop-down, or, if + you prefer, type in your own, such as "Lucianne Tester, Eva". I + suggest that you don't enter something entirely different from + the actual name, however. You might forget that you've filed + Eva's information under "F" for "Fictitious Helix Code + Employees" </para> <para> - The other little feature I want to mention involves the little - squares next to several of the fields. Click on them and you'll - get a menu of different labels; for the fields in the telephone + The other feature I want to mention involves the little squares + next to several of the fields. Click on them and you'll get a + menu of different labels; for the fields in the telephone section, it's a long list involving things like <guilabel>Home</guilabel>, <guilabel>Home 2</guilabel>, <guilabel>Other Fax</guilabel>, and <guilabel>Pager</guilabel>. @@ -114,16 +154,7 @@ labels, any that you've already filled in will be marked. </para> - <figure id="usage-contact-editor-fig"> - <title>Evolution Contact Editor</title> - <screenshot> - <screeninfo>Evolution Contact Editor</screeninfo> - <graphic fileref="fig/contact-new" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - -<!-- +<!-- FIXME: do this whole thing later. <variablelist> <listitem> <term> @@ -149,18 +180,8 @@ </para> --> - - <para> - You can choose which fields an address card has, and create new - fields for cards. For example, - <application>Evolution</application> provides for two line - postal addresses by default, but you may have as many or as few - lines to an address as you wish. To change which fields an - address card has, choose DESCRIBE HERE HOW TO DO THIS. - </para> - - <note> - <title>Quick ways to add cards</title> + <tip> + <title>Contact Shortcuts</title> <para> You can add cards from within an email message or calendar appointment. While looking at an email, right-click on any @@ -172,7 +193,7 @@ Address</guimenuitem>. (NOTE that feature may change! unimplemented!) </para> - </note> + </tip> <para> You delete a card by pressing the <guibutton>Delete @@ -200,11 +221,11 @@ <para> Another useful UNIMPLEMENTED <application>Evolution</application> feature is its ability to - recognize when people live together. If two people in your - contact manager share an address, and you change the address for - one of them, <application>Evolution</application> will ask you - if you wish to change the address for both of them, or just for - one. + recognize when people live or work together. If several people + in your contact manager share an address, and you change the + address for one of them, <application>Evolution</application> + will ask you if you wish to change the address for all of them, + or just for one. </para> <sect2 id="usage-contact-organize-group"> @@ -264,8 +285,11 @@ Then, you can refer to all the cards in that category by: </para> <para> - If the default categories don't suit you, you can add your - own. Here's how: + If the master list of categories don't suit you, you can + add your own. Just enter the new category's name in the + text box, then click <guibutton>Categories</guibutton>e and + choose <guilabel>Add to Master List</guilabel> in the + window that appears. (FIXME: This isn't quite accurate.) </para> </sect3> </sect2> @@ -285,70 +309,66 @@ <example id="usage-contact-sharing-ex"> <title>Sharing Address Cards and Calendar Data</title> <para> - Ray wants to schedule a meeting with someone at - Company X, so he checks the network for the Company X - address card that states his contacts there. Since - his company also shares calendars, he then learns that - his co-worker Deanna has already scheduled a meeting - with them next Thursday. He can either go to the - meeting himself or ask Deanna to discuss his concerns - for him. Either way, I avoid scheduling an extra - meeting with Company X. + Ray wants to schedule a meeting with Company X, so he + checks the network for the Company X address card so he + knows whom to call there. Since his company also shares + calendars, he then learns that his co-worker Deanna has + already scheduled a meeting with Company X next Thursday. + He can either go to the meeting himself or ask Deanna to + discuss his concerns for him. Either way, he avoids + scheduling an extra meeting with Company X. </para> </example> - <para> - Of course, you don't want to share all of your cards— - why overload the network with a list of babysitters, or - tell everyone on your network you're talking to new job - prospects? <application>Evolution</application> lets you - decide which folders you want to make accessible to others. + Of course, you don't want to share all of your cards— why + overload the network with a list of babysitters, or tell + everyone on your network you're talking to new job prospects? + <application>Evolution</application> lets you decide which + folders you want to make accessible to others. </para> <para> - To begin sharing a folder of address cards, select (something) <!-- - DESCRIBE PROCESS HERE -->. The - <interface>Sharing</interface> window will pop up. It contains: - <!--DESCRIBE INTERFACE HERE--> + To begin sharing a folder of address cards, wait until + <application>Evolution</application> supports this + feature. (FIXME!) </para> </sect1> <sect1 id="usage-contact-automate"> <title>Automating the Contact Manager</title> <para> - The <application>Evolution</application> contact manager - can perform a wide variety of tasks for you. From speeding - up basic tasks like adding a new address card to managing - mailing lists, you'll find that the contact manager is more - than a mere address book. + In addition to working with the mailer and the calendar to add + new cards quickly, the contact manager can do some pretty cool + stuff on its own. (FIXME: This para is terrible) </para> <sect2 id="contact-automation-basic"> <title>Send me a card: Adding New Cards Quickly</title> <para> - When you get information in the mail or in a calendar - entry, you can add it to an address card. To do so, right - click on any email address or email message, and select - <guimenuitem>Add Address Card</guimenuitem> from the menu - that appears. Of course, <application> - Evolution</application> adds cards from a hand-held device - during HotSync operation. For more information about - that, see <xref linkend="usage-sync">. + As noted before, when you get information about a person in + the mail or in a calendar entry, you can add it to an address + card. To do so, right click on any email address or email + message, and select <guimenuitem>Add Address + Card</guimenuitem> from the menu that appears. Of course, + <application> Evolution</application> also adds cards from a + hand-held device during HotSync operation. For more + information about that, see <xref linkend="usage-sync">. </para> </sect2> <sect2 id="contact-automation-lists"> <title>Managing a Mailing list</title> <para> - You already know that when you are writing an email, you - can address it to one or more people, and that - <application>Evolution</application> will fill in - addresses from your contact manager's address cards if - you let it. In addition to that, you can send email to - everyone in a particular group by doing SOMETHING HERE. - Future versions of <application>Evolution</application> - will allow you to you export a group of cards to a - spreadsheet, database, or word processor so you can print - address labels or prepare large postal mailings. + You already know that when you are writing an email, you can + address it to one or more people, and that + <application>Evolution</application> will fill in addresses + from your contact manager's address cards if you let it. In + addition to that, you can send email to everyone in a + particular group by (FIXME: wait for feature implementation, + then document). Future versions of + <application>Evolution</application> will allow you to you + export a group of cards to a spreadsheet, database, or word + processor so you can print address labels or prepare large + postal mailings. </para> </sect2> <sect2 id="usage-contact-automation-extra"> |