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authorKjartan Maraas <kmaraas@gnome.org>2001-08-16 04:26:26 +0800
committerKjartan Maraas <kmaraas@src.gnome.org>2001-08-16 04:26:26 +0800
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Added beginnings of a Norwegian translation. Forgot to add this. Kinda
2001-08-15 Kjartan Maraas <kmaraas@gnome.org> * no/*: Added beginnings of a Norwegian translation. * sgmldocs.make: Forgot to add this. Kinda important. svn path=/trunk/; revision=12070
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+<!--
+<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
+-->
+
+<chapter id="usage-calendar">
+ <title>Managing your Schedule</title>
+ <para>
+ To begin using the calendar, select
+ <guibutton>Calendar</guibutton> from the <interface>shortcut
+ bar</interface>. By default, the calendar starts showing today's
+ schedule on a ruled background. At the upper right, there's a
+ monthly calendar you can use to switch days. Below that, there's
+ a <guilabel>TaskPad</guilabel>, where you can keep a list of tasks
+ separate from your calendar appointments. The calendar's daily
+ view is shown in <xref linkend="usage-calendar-fig">.
+
+ <!-- ============== Figure ============================= -->
+ <figure id="usage-calendar-fig">
+ <title>Evolution Calendar View</title>
+ <screenshot>
+ <screeninfo>Evolution Contact Manager Window</screeninfo>
+ <graphic fileref="figures/calendar" format="png" srccredit="Aaron Weber">
+ </graphic>
+ </screenshot>
+ </figure>
+ <!-- ============== End of Figure ============================= -->
+
+ </para>
+
+ <para>
+ <inlinegraphic fileref="figures/full-1" format="png"></inlinegraphic>
+ <guilabel>Event List</guilabel>
+ </para>
+
+ <para>
+ The <guilabel>Event List</guilabel> is responsible for showing you all of
+ your scheduled events, whether they are all day events or simply one time
+ events that last a half an hour.
+ </para>
+
+ <para>
+ <inlinegraphic fileref="figures/full-2" format="png"></inlinegraphic>
+ <guilabel>Todo List</guilabel>
+ </para>
+
+ <para>
+ The <guilabel>Todo List</guilabel> compliments the <guilabel>Event List
+ </guilabel> as it keeps track of your chores or tasks which don't have
+ any time associated with them. These may include "Clean Room" or "Call
+ Repairman".
+ </para>
+
+ <para>
+ <inlinegraphic fileref="figures/full-3" format="png"></inlinegraphic>
+ <guilabel>Calendar Window</guilabel>
+ </para>
+
+ <para>
+ The <guilabel>Calendar Window</guilabel> has a graphical representation of
+ the calendar, so you can select what days to view in the <guilabel>Event
+ List</guilabel>.
+ </para>
+
+ <sect1 id ="usage-calendar-view">
+ <title>Ways of Looking at your Calendar</title>
+
+ <para>
+ The toolbar offers you four different views of your calendar:
+ one day, five days, a week, or a month at once. Press the
+ calendar-shaped buttons on the right side of the toolbar to
+ switch between views. You can also select a range of
+ days&mdash; three days, ten days, a fortnight if you want
+ &mdash; in the small calendar at the upper right.
+ </para>
+ <para>
+ The <guibutton>Prev</guibutton> and <guibutton>Next</guibutton>
+ buttons will move you forward and back in your calendar pages.
+ If you're looking at only one day, you'll see tomorrow's page,
+ or yesterday's. If you're looking at your calendar by week,
+ month, fortnight, or anything else, you'll move around by just
+ that much. To come back to today's listing, click
+ <guibutton>Today</guibutton>.
+ </para>
+ <para>
+ To visit a specific date's calendar entries, click
+ <guibutton>Go To</guibutton> and select the date in the dialog
+ box that appears.
+ </para>
+
+
+<!-- ############### FIXME FIXME FIXME ############
+Feature not yet implemented, and may not be implemented due to
+lack of time, resources, and interest.
+ <para>
+ In addition, <application>Evolution</application> supports
+ Hebrew, Muslim, and other calendar formats. To switch to a
+ different calendar format, choose
+ <guimenuitem>GUIMENUITEM</guimenuitem> from the
+ <guimenu>GUIMENU</guimenu>.
+ </para>
+################ END FIXME AREA ################## -->
+
+ </sect1>
+ <sect1 id="usage-calendar-apts">
+ <title>Scheduling With the Evolution Calendar</title>
+ <para>
+ Of course, you'll want to use the calendar to do more than find
+ out what day it is. This section will tell you how to schedule
+ events, set alarms, and determine event recurrence.
+ </para>
+ <sect2 id="usage-calendar-apts-basic">
+ <title>Creating events</title>
+ <para>
+ To create a new appointment, select
+ <menuchoice>
+ <guimenu>File</guimenu>
+ <guisubmenu>New</guisubmenu>
+ <guimenuitem>Appointment</guimenuitem>
+ </menuchoice>
+ or click the <guibutton>New</guibutton> button on the left end
+ of the toolbar. The <interface>New Appointment</interface>
+ dialog will pop up with the usual menu bar, tool bar, and
+ window full of choices for you.
+ </para>
+ <tip id="new-appointment-shortcut">
+ <title>Shortcut</title>
+ <para>
+ If you don't need to enter more information than the date
+ and time of the appointment, you just click in any blank
+ space in the calendar and start typing. You can enter other
+ information later with the appointment editor.
+ </para>
+ </tip>
+
+ <para>
+ Your event must have a starting and ending date &mdash; by
+ default, today &mdash; but you can choose whether to give it
+ starting and ending times or to mark it as an <guilabel>All
+ day event</guilabel>. An <guilabel>All day event</guilabel>
+ appears at the top of a day's event list rather than inside
+ it. That makes it easy to have events that overlap and fit
+ inside each other. For example, a conference might be an all
+ day event, and the meetings at the conference would be timed
+ events. Of course, events with specific starting and ending
+ times can also overlap. When they do they're displayed as
+ multiple columns in the day view of the calendar.
+ </para>
+ <note>
+ <title>Doing Two Things At Once</title>
+ <para>
+ If you create calendar events that overlap,
+ <application>Evolution</application> will display them side
+ by side in your calendar. However,
+ <application>Evolution</application> cannot help you do
+ multiple things at once.
+ </para>
+ </note>
+ <para>
+ You can have as many as four different
+ <guilabel>Alarms</guilabel>, any time prior to the event
+ you've scheduled. You can have one alarm of each of the following types:
+ <variablelist>
+ <varlistentry>
+ <term><guilabel>Display</guilabel></term>
+ <listitem>
+ <para>
+ A window will pop up on your screen to remind you of
+ your event.
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term><guilabel>Audio</guilabel></term>
+ <listitem>
+ <para>
+ Choose this to have your computer deliver a sound
+ alarm.
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term><guilabel>Program</guilabel></term>
+ <listitem>
+ <para>
+ Select this if you would like to run a program as a
+ reminder. You can enter its name in the text field,
+ or find it with the <guibutton>Browse</guibutton>
+ button.
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term><guilabel>Mail</guilabel></term>
+ <listitem>
+ <para>
+ <application>Evolution</application> will send an
+ email reminder to the address you enter into the text
+ field.
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+
+ </para>
+ <para>
+ <guilabel>Classification</guilabel>
+ and only applies to calendars on a
+ network. <guilabel>Public</guilabel> is the default category,
+ and a public event can be viewed by anyone on the calendar
+ sharing network. <guilabel>Private</guilabel> denotes one
+ level of security, and <guilabel>Confidential</guilabel> a
+ higher level. <!-- FIXME --> Exact determinations and
+ implementations of this feature have yet to be
+ determined. <!-- FIXME -->
+ </para>
+ <para>
+ <application>Evolution</application> lets you categorize your
+ appointments, which can help if you lead a busy life. The bottom
+ section of the <guilabel>Appointment</guilabel> tab is where your
+ categorization is done.
+ </para>
+
+ <tip>
+ <title>Adding a New Category</title>
+ <para>
+ You can add a new category to your category list by clicking on
+ <guibutton>Edit Master Category List...</guibutton> and single-clicking
+ on <guilabel> Click here to add a category</guilabel>.
+ </para>
+ </tip>
+
+ <para>
+ The purpose of categories is to let you view all appointments which have
+ similar activities. To do this, change <guilabel>Any field contains</guilabel>
+ to <guilabel>Has category</guilabel> and enter your category at right.
+ </para>
+
+ <para>
+ Clicking on the <guibutton>Categories</guibutton> button opens up the category
+ list. To associate a category to an event, simply click the check box.
+ </para>
+ <para>
+ Once you've selected your categories, click <guibutton>OK</guibutton> to
+ assign these categories to the event. The categories you selected are now
+ listed in the text box to the right of the <guibutton>Categories...</guibutton>
+ button.
+ </para>
+
+ <para>
+ The <guilabel>Recurrence</guilabel> tab lets you describe
+ repetition in events ranging from once every day up to once
+ every 100 years. You can then choose a time and date when the
+ event will stop recurring, and, under
+ <guilabel>Exceptions</guilabel>, pick individual days when the
+ event will <emphasis>not</emphasis> recur. Make your
+ selections from left to right, and you'll form a sentence:
+ "Every two weeks on Monday and Friday until January 3, 2003"
+ or "Every month on the first Friday for 12 occurrences."
+ </para>
+
+ <para>
+ Once you're done with all those settings, click on the disk
+ icon in the toolbar. That will save the event and close the
+ event editor window. If you want, you can alter an event
+ summary in the calendar view by clicking on it and typing. You
+ can change other settings by right-clicking on the event then
+ choosing <guimenuitem>Edit this Appointment</guimenuitem>.
+ </para>
+ </sect2>
+ <sect2 id="usage-calendar-rsvp">
+ <title>RSVPs with the Calendar</title>
+ <para>
+ <application>Evolution</application> can be used to setup group events
+ and help you manage RSVPs.
+ </para>
+ <para>
+ When you setup a gathering, you can specify people to come in numerous
+ positions, such as chair. They are sent an email which lets them
+ easily reply to you with their response. If they aren't sure if they
+ can attend, they can always reply to the mail later.
+ </para>
+ </sect2>
+<!-- ############UNIMPLEMENTED FEATURES ###################
+
+ <sect2 id="usage-calendar-apts-group">
+ <title>Appointments for Groups</title>
+ <para>
+ If you have your calendar set up to work with other
+ calendars over a network, you can see when others are
+ available to meet with you.
+ </para>
+ <note>
+ <title>Unimplemented Feature</title>
+ <para>This feature is not yet implemented.</para>
+ </note>
+
+ <para>
+ In addition, you can use <application>Evolution</application>
+ to mark a meeting request on another person's calendar. To do
+ it, click <guibutton>New</guibutton> in the calendar toolbar,
+ or select <menuchoice> <guimenu>File</guimenu>
+ <guisubmenu>New</guisubmenu>
+ <guimenuitem>Appointment</guimenuitem> </menuchoice> to bring
+ up the <interface>new event</interface> window. Then describe
+ the event as you would any other. Before you click
+ <guibutton>OK</guibutton>, (INSERT DESCRIPTION HERE...).
+ <application>Evolution</application> will automatically send
+ email to each person on the request list, notifying of the
+ time and date of the meeting you have requested with them. In
+ addition, it will mark the event on your calendar and on
+ theirs as tentative, rather than a confirmed, event.
+ </para>
+ <para>
+ To mark a tentative event as confirmed, click once on the
+ event in the <interface>calendar view</interface> to select
+ it, and then choose <guimenuitem>Event
+ Properties</guimenuitem> from the <guimenu>Settings</guimenu>
+ menu. In the <interface>Event Properties</interface> dialog
+ window, click the "tentative" button to De-select the
+ event.
+ </para>
+ </sect2>
+
+
+ <sect2 id="usage-calendar-apts-privs">
+ <title>Scheduling privileges</title>
+ <para>
+ There are several levels of scheduling privileges. You
+ can set whether people can see your calendar, whether they
+ can request meetings or appointments, and whether they can
+ create appointments. This section may have to be deleted,
+ because I don't know if we are going to support privileges
+ at all.
+ </para>
+ </sect2>
+ ########## END UNIMPLEMENTED FEATURESET ############ -->
+
+ </sect1>
+
+ <sect1 id="usage-calendar-todo">
+ <title>The Task Pad</title>
+ <para>
+ The Task Pad, located in the lower right corner of the
+ calendar, lets you keep a list of tasks separate from your
+ calendar events. Tasks are colored and sorted by priority and
+ due-date (see <xref linkend="config-prefs"> for more
+ information), and are included with calendar data during
+ synchronization with a hand-held device. You can use the list
+ in a larger format by choosing the <guibutton>Tasks</guibutton>
+ button in the shortcut bar or in the folder tree.
+ </para>
+ <para>
+ To record a new task, click the <guibutton>Add</guibutton>
+ button below the list. <application>Evolution</application>
+ will pop up a small window with five items in it:
+
+ <variablelist>
+ <varlistentry>
+ <term> <guilabel>Summary:</guilabel></term>
+ <listitem>
+ <para>
+ The description you enter here will appear in the To Do
+ list itself.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term> <guilabel>Due Date:</guilabel></term>
+ <listitem>
+ <para>
+ Decide when this item is
+ due. You can either type in a date and time, or select one from
+ the <guibutton>Calendar</guibutton> and time drop-down menus.
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term><guilabel>Priority:</guilabel></term>
+ <listitem>
+ <para>
+ Select a level of importance from 1 (most important) to 9
+ (least important).
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term> <guilabel>Item Comments:</guilabel></term>
+ <listitem>
+ <para>
+ If you wish, you can keep a more detailed description of
+ the item here.
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+ </para>
+ <para>
+ Once you've added a task to your to-do list, its summary
+ appears in the <guilabel>Summary</guilabel> section of task
+ list. To view or edit a detailed description of an item,
+ double-click on it, or select it and click
+ <guibutton>Edit</guibutton>. You can delete items by selecting
+ them and clicking on the <guibutton>Delete</guibutton> button.
+ </para>
+ </sect1>
+
+ <sect1 id="usage-calendar-multiple">
+ <title>Multiple Calendars</title>
+ <para>
+ <application>Evolution</application> permits you to have and
+ maintain multiple calendars. This is useful if you maintain
+ schedules for other people, if you are responsible for resource
+ or room allocation, or if you have multiple personalities.
+ </para>
+
+ <example>
+ <title>Keeping Multiple Calendars</title>
+ <para>
+ Keelyn, the office manager for a small company, has one
+ calendar for her own schedule. On the local network, she
+ maintains one for the conference room, so people know when
+ they can schedule meetings. Next to that, she maintains a
+ calendar that reflects when consultants are going to be on
+ site, and another that keeps track of when the Red Sox are
+ playing.
+ </para>
+ </example>
+ <para>
+ To create a new calendar, select
+ <menuchoice>
+ <guimenu>File</guimenu> <guisubmenu>New</guisubmenu>
+ <guimenuitem>Calendar</guimenuitem>
+ </menuchoice>.
+ You can place the calendar in any calendar folder and access it
+ from the folder view. Alarms, configuration, and display for
+ each calendar are separate from each other.
+ </para>
+
+ </sect1>
+</chapter>
+
+
+
+
+
+
+
+
+
+