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| author | Srinivasa Ragavan <sragavan@src.gnome.org> | 2007-02-23 17:17:43 +0800 |
|---|---|---|
| committer | Srinivasa Ragavan <sragavan@src.gnome.org> | 2007-02-23 17:17:43 +0800 |
| commit | a5b4924b2cc412aa026f70458071a8119f49c98a (patch) | |
| tree | f58f82f43914fb86bc4d0b72503fe79e45696b36 /help/C | |
| parent | fd8bec5e1417a422c6afa1204f4f5e63a03944cc (diff) | |
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Committed doc changes by Radhika
svn path=/trunk/; revision=33239
Diffstat (limited to 'help/C')
67 files changed, 1043 insertions, 347 deletions
diff --git a/help/C/evolution.xml b/help/C/evolution.xml index 26f08ab911..e991a71dbb 100644 --- a/help/C/evolution.xml +++ b/help/C/evolution.xml @@ -8,14 +8,14 @@ <!ENTITY z-nbhyph "-" > <!ENTITY z-nbspace " " > <!ENTITY appversion "2.10"> - <!ENTITY appname "Evolution"> + <!ENTITY appname "Evolution"> ] > <!--<?yelp:chunk-depth 3?>--> <book lang="en"> -<title>Evolution User Guide</title> +<title>Evolution 2.10 User Guide</title> - <bookinfo id="Front"> + <bookinfo id="Front"> <!-- Novell staff change this as you wish --> <authorgroup> <author role="maintainer"> @@ -29,11 +29,19 @@ User's Guide to the Evolution Groupware Suite and Email Client </title> <date> - 2002-2006 + 2002-2007 </date> <revhistory> <revision> <revnumber>&appversion;</revnumber> + <date>March 14, 2007</date> + <revdescription> + <para role="author">Radhika PC</para> + <para role="publisher">Novell, Inc</para> + </revdescription> + </revision> + <revision> + <revnumber>&appversion;</revnumber> <date>November 20, 2006</date> <revdescription> <para role="author">Francisco Serrador</para> @@ -57,13 +65,13 @@ </abstract> <productname>&appname;™</productname> <productnumber>&appversion;</productnumber> - <invpartnumber>October 5, 2006</invpartnumber> - <title>User Guide</title> + <invpartnumber>March 14, 2007</invpartnumber> + <title>User guide</title> </bookinfo> <preface id="preface"> <title>About This Guide</title> - <para>This guide describes how to use and manage Evolution™ &appversion;.<varname>x</varname> client software. This guide is intended for users and is divided into the following sections:</para> + <para>This guide describes how to use and manage Evolution™ &appversion; client software. This guide is intended for users and is divided into the following sections:</para> <itemizedlist> <listitem> <para><link linkend="usage-mainwindow">Getting Started</link></para> @@ -124,8 +132,6 @@ <para>In the Evolution interface, click Help > Contents.</para> </listitem> </itemizedlist> - <bridgehead id="bt4ckdr">Documentation Updates</bridgehead> - <para>For the most recent version of the<citetitle> Evolution &appversion; User Guide</citetitle>, see the <ulink url="http://www.novell.com/documentation/evolution28/index.html">Evolution Documentation Web site</ulink>.</para> <bridgehead id="bt4ckds">Documentation Conventions</bridgehead> <para>In Novell documentation, a greater-than symbol (>) is used to separate actions within a step and items in a cross-reference path.</para> <para>A trademark symbol (®, ™, etc.) denotes a Novell trademark. An asterisk (*) denotes a third-party trademark.</para> @@ -269,6 +275,14 @@ <title>POP:</title> <para> Downloads your e-mail to your hard disk for permanent storage, freeing up space on the e-mail server. For configuration instructions, see <link linkend="bstfw13">Remote Configuration Options</link>.</para> </formalpara> + <formalpara id="b13sa2jr"> + <title>Hula:</title> + <para>Select this option if you want Hula account. Evolution provide you connectivity to Hula® servers through IMAP and calendaring support through CalDAV. For more information refer <link linkend="b1012tkg">Connecting to Hula</link></para> + </formalpara> + <formalpara id="b13sa8v7"> + <title>IMAP4rev1:</title> + <para> Allows you to to resynchronize with the server during offline mode. You are able to access remote message folders and perform mutiple actions on it like creating,deleting,renaming.</para> + </formalpara> <formalpara id="bstgdhu"> <title>USENET News: </title> <para>Connects to the news server and downloads a list of available news digests. For configuration instructions, see <link linkend="bstfw13">Remote Configuration Options</link>.</para> @@ -301,8 +315,8 @@ <para>If you selected Novell GroupWise, IMAP, POP, or USENET News as your server, you need to specify additional information.</para> <orderedlist> <listitem id="bstg8f2"> - <para>Type the hostname of your e-mail server in the Hostname field.</para> - <para>If you don't know the hostname, contact your administrator.</para> + <para>Type the server name of your e-mail server in the Server field.</para> + <para>If you don't know the Server, contact your administrator.</para> </listitem> <listitem id="bstg8sr"> <para>Type your username for the account in the Username field.</para> @@ -331,7 +345,7 @@ <section id="bstgbqn"> <title>Local Configuration Options</title> - <para>If you selected Local Delivery, MH-Format Mail Directories, Maildir-Format Mail Directories, or Standard Unix Mbox Spool or Directory, you must specify the path to the local files in the path field. Continue with <link linkend="more-mail-options">Receiving Mail Options</link>.</para> + <para>If you selected Local Delivery, MH-Format Mail Directories, Maildir-Format Mail Directories, or Standard Unix Mbox Spool or Directory, you must specify the path to the local files in the path field. Continue with<link linkend="more-mail-options">Receiving Mail Options</link> .</para> </section> </section> @@ -371,7 +385,6 @@ <section id="bsthktw"> <title>Novell GroupWise Receiving Options</title> <para>If you select Novell GroupWise as your receiving server type, you need to specify the following options:</para> - <mediaobject id="bsu28qf"><imageobject><imagedata format="PNG" fileref="figures/evo_gwreceive_a.png"/></imageobject></mediaobject> <orderedlist> <listitem id="bv7wblf"> <para>Select if you want Evolution to automatically check for new mail.</para> @@ -400,6 +413,8 @@ </listitem> <listitem id="bstho1w"> <para>Click Forward.</para> + <mediaobject id="b13sbacj"><imageobject><imagedata format="PNG" fileref="figures/evo_gwreceive_a.png"/></imageobject></mediaobject> + </listitem> </orderedlist> <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para> @@ -414,6 +429,9 @@ <para>Select if you want Evolution to automatically check for new mail.</para> <para>If you select this option, you need to specify how often Evolution should check for new messages.</para> </listitem> + <listitem id="b15fwsm1"> + <para>Select if you want to check for new messages in all folders.</para> + </listitem> <listitem id="bstgkvm"> <para>Specify the Global Catalog server name in the Global Catalog Server Name field.</para> <para>The Global Catalog Server contains the user information for users. If you are unsure what your Global Catalog server name is, contact your system administrator.</para> @@ -427,7 +445,14 @@ <para>If you select this option, you need to specify how often Evolution should send the password expire message.</para> </listitem> <listitem id="bv6uqm7"> - <para>Select if you want to automatically synchronize remote mail locally.</para> + <para>Select automatically synchronize remote mail locally to download the mails to your local system.</para> + </listitem> + <listitem id="b13sbpg5"> + <para>Select apply filters to new messages in inbox on this server to apply filters.</para> + </listitem> + <listitem id="b13sbqmb"> + <para>Select check new messages for junk contents to filter new mails for spam mails. </para> + <para>For more information refer <link linkend="usage-mail-organize-spam">Stopping Junk Mail (Spam)</link></para> </listitem> <listitem id="bstgtoj"> <para>Click Forward.</para> @@ -480,8 +505,8 @@ <section id="bspcfg3"> <title>POP Receiving Options</title> - <para>If you select POP as your receiving server type, you need to specify the following options:</para> <mediaobject id="bsu2e8x"><imageobject><imagedata format="PNG" fileref="figures/evo_popreceive_a.png"/></imageobject></mediaobject> + <para>If you select POP as your receiving server type, you need to specify the following options:</para> <orderedlist> <listitem id="bsthozk"> <para>Select if you want Evolution to automatically check for new mail.If you select this option, you need to specify how often Evolution should check for new messages.</para> @@ -501,8 +526,8 @@ <section id="bsthqql"> <title>USENET News Receiving Options</title> - <para>If you select USENET News as your receiving server type, you need to specify the following options:</para> <mediaobject id="bsu2evz"><imageobject><imagedata format="PNG" fileref="figures/evo_usereceive_a.png"/></imageobject></mediaobject> + <para>If you select USENET News as your receiving server type, you need to specify the following options:</para> <orderedlist> <listitem id="bsthqws"> <para>Select if you want Evolution to automatically check for new mail.If you select this option, you need to specify how often Evolution should check for new messages.</para> @@ -539,7 +564,6 @@ <section id="bsthszn"> <title>MH-Format Mail Directories Receiving Options</title> <para>If you select MH-Format Mail Directories as your receiving server type, you need to specify the following options:</para> - <mediaobject id="bsu2gk6"><imageobject><imagedata format="PNG" fileref="figures/evo_mhreceive_a.png"/></imageobject></mediaobject> <orderedlist> <listitem id="bsthtg0"> <para>Select if you want Evolution to automatically check for new mail.If you select this option, you need to specify how often Evolution should check for new messages.</para> @@ -549,6 +573,8 @@ </listitem> <listitem id="bsthtwt"> <para>Click Forward.</para> + <mediaobject id="bsu2gk6"><imageobject><imagedata format="PNG" fileref="figures/evo_mhreceive_a.png"/></imageobject></mediaobject> + </listitem> </orderedlist> <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para> @@ -557,7 +583,6 @@ <section id="bsthu34"> <title>Maildir-Format Mail Directories Receiving Options</title> <para>If you select Maildir-Format Mail Directories as your receiving server type, you need to specify the following options:</para> - <mediaobject id="bsu2had"><imageobject><imagedata format="PNG" fileref="figures/evo_maildirreceive_a.png"/></imageobject></mediaobject> <orderedlist> <listitem id="bsthu9o"> <para>Select if you want Evolution to automatically check for new mail.If you select this option, you need to specify how often Evolution should check for new messages.</para> @@ -568,6 +593,8 @@ </listitem> <listitem id="bsthuhd"> <para>Click Forward.</para> + <mediaobject id="bsu2had"><imageobject><imagedata format="PNG" fileref="figures/evo_maildirreceive_a.png"/></imageobject></mediaobject> + </listitem> </orderedlist> <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para> @@ -576,7 +603,6 @@ <section id="bsthukq"> <title>Standard Unix Mbox Spool or Directory Receiving Options</title> <para>If you select Standard Unix Mbox Spool or Directory as your receiving server type, you need to specify the following options:</para> - <mediaobject id="bsu2i12"><imageobject><imagedata format="PNG" fileref="figures/evo_mboxreceive_a.png"/></imageobject></mediaobject> <orderedlist> <listitem id="bsthuto"> <para>Select if you want Evolution to automatically check for new mail.If you select this option, you need to specify how often Evolution should check for new messages.</para> @@ -589,6 +615,8 @@ </listitem> <listitem id="bsthv90"> <para>Click Forward.</para> + <mediaobject id="bsu2i12"><imageobject><imagedata format="PNG" fileref="figures/evo_mboxreceive_a.png"/></imageobject></mediaobject> + </listitem> </orderedlist> <para>When you have finished, continue with <link linkend="third-step">Sending Mail</link>.</para> @@ -598,7 +626,6 @@ <section id="third-step"> <title>Sending Mail</title> <para>Now that you have entered information about how you plan to get mail, Evolution needs to know about how you want to send it. </para> - <mediaobject id="bsj8ujq"><imageobject><imagedata format="PNG" fileref="figures/evo_send_setup_a.png"/></imageobject></mediaobject> <orderedlist> <listitem id="bsthwcj"> <para>Select a server type from the Server Type list.</para> @@ -616,10 +643,11 @@ <section id="bsthwzo"> <title>SMTP Configuration</title> + <mediaobject id="bsj8ujq"><imageobject><imagedata format="PNG" fileref="figures/evo_send_setup_a.png"/></imageobject></mediaobject> <orderedlist> <listitem id="bsthxta"> - <para>Type the host address in the Host field.</para> - <para>If you are unsure what your host address is, contact your system administrator.</para> + <para>Type the Server address in the Server field.</para> + <para>If you are unsure what your Server address is, contact your system administrator.</para> </listitem> <listitem id="bsthy6f"> <para>Select if your server requires authentication.</para> @@ -652,7 +680,7 @@ <section id="bsti1ty"> <title>Account Management</title> <para>Now that you have finished the e-mail configuration process you need to give the account a name. The name can be any name you prefer. Type your account name on the Name field, then click Forward.</para> - <para>Continue with <link linkend="step-three-b">Time Zone</link>.</para> + <para>Continue with <link linkend="step-three-b">Time Zone</link> <link linkend="step-three-b"></link>.</para> </section> <section id="step-three-b"> @@ -670,7 +698,7 @@ <para>Evolution opens with your new account created.</para> </listitem> </orderedlist> - <para>If you want to import e-mail from another e-mail client, continue with <link linkend="fourth-step">Importing Mail</link>. If not, skip to <link linkend="ui-intro">Using Evolution: An Overview</link>.</para> + <para>If you want to import e-mail from another e-mail client, continue with <link linkend="fourth-step">Importing Mail (Optional)</link>. If not, skip to <link linkend="ui-intro">Using Evolution: An Overview</link>.</para> </section> <section id="fourth-step"> @@ -701,7 +729,7 @@ <bridgehead id="bt4ckea">Message List</bridgehead> <para>The message list displays a list of e-mail that you have received. To view an e-mail in the preview pane, click the e-mail in the e-mail list.</para> <bridgehead id="bt4ckeb">Switcher</bridgehead> - <para>The switcher lets you switch between folders and between Evolution tools. At the bottom of the switcher there are buttons that let you switch Evolution tools, and above that is a list of all the available folders for the current tool. If you have the Evolution Connector for Microsoft Exchange installed, you have an Exchange button in addition to buttons for the other tools. For additional information, see <link linkend="usage-mainwindow-shortcutbar">The Switcher</link>.</para> + <para>The switcher lets you switch between folders and between Evolution tools. At the bottom of the switcher there are buttons that let you switch Evolution tools, and above that is a list of all the available folders for the current tool.For additional information, see <link linkend="usage-mainwindow-shortcutbar">The Switcher</link>.</para> <bridgehead id="bt4ckec">Status Bar</bridgehead> <para>The status bar periodically displays a message, or tells you the progress of a task. This most often happens when you're checking or sending e-mail. These progress queues are shown in the previous figure. The Online/Offline indicator is here, too, in the lower left of the window.</para> <bridgehead id="bt4cked">Preview Pane</bridgehead> @@ -866,12 +894,11 @@ </section> <section id="basics-contacts"> - <title>The Contacts Tool</title> - <para>The Evolution contacts tool can handle all of the functions of an address book or phone book. However, it is easier to update Evolution than it is to change an actual paper book, in part because Evolution can synchronize with Palm OS&z-3rdParty; devices and use <link linkend="ldap">LDAP</link> directories on a network.</para> - <para>Another advantage of the Evolution contacts tool is its integration with the rest of the application. For example, you can right-click an e-mail address in Evolution mail to instantly create a contact entry.</para> + <title>The Contacts </title> + <para>The Evolution contacts can handle all of the functions of an address book or phone book. However, it is easier to update Evolution than it is to change an actual paper book, in part because Evolution can synchronize with Palm OS&z-3rdParty; devices and use <link linkend="ldap">LDAP</link> directories on a network.</para> <para>To use the contacts tool, click Contacts in the switcher. By default, the display shows all your contacts in alphabetical order, in a minicard view. You can select other views from the View menu, and adjust the width of the columns by clicking and dragging the gray column dividers.</para> - <para>The contacts tool looks like this:</para> <mediaobject id="usage-contact-fig"><imageobject><imagedata format="PNG" fileref="figures/contacts_mainwindow_a.png"/></imageobject></mediaobject> + <para>Another advantage of the Evolution contacts is its integration with the rest of the application. For example, you can right-click an e-mail address in Evolution mail to instantly create a contact entry.</para> <para><emphasis>Contact list</emphasis></para> <para>The largest section of the contacts display shows a list of individual contacts. You can also search the contacts in the same way that you search e-mail folders, using the search tool on the right side of the toolbar.</para> <para>For detailed instructions on how to use the address book, read <link linkend="usage-contact">Evolution Contacts: the Address Book</link>.</para> @@ -966,9 +993,6 @@ <para><link linkend="usage-mail-getnsend-read">Reading Mail</link></para> </listitem> <listitem> - <para><link linkend="usage-mail-getnsend-get">Checking for New Mail</link></para> - </listitem> - <listitem> <para><link linkend="usage-mail-getnsend-send">Composing New E-Mail Messages</link></para> </listitem> <listitem> @@ -986,13 +1010,23 @@ <title>Reading Mail</title> <para>If you are not already viewing mail, switch to the mail tool by clicking the Mail shortcut button, or press Ctrl+1. To read a message, select it in the message list; if you'd like to see it in its own window, either double-click it, press Enter, or press Ctrl+O.</para> <tip> - <para>To read mail with the keyboard, you can click the Spacebar to page down while you're reading an e-mail, and press Backspace to page up in an e-mail. </para> + <para>To read mail with the keyboard, you can click the Spacebar to page down and press Backspace to page up while reading an e-mail. Ensure that you use the keys when message list is enabled.</para> <para>Navigate the message list by using the arrow keys on the keyboard. To go to the next and previous unread messages, press the period (.) or comma (,) keys. On most keyboards, these keys are also marked with the > and < symbols, which is a convenient way to remember that they move you forward and backward in your message list. You can also use the right square bracket (]) for the next unread message, and the left square bracket ([) for the previous unread message.</para> </tip> + <section id="b13qb7i4"> + <title>Checking for New Mail</title> + <para>To check your mail, click Send/Receive in the toolbar. If you haven't created any mail accounts yet, the setup assistant asks you for the information it needs to check your e-mail. For information on creating mail accounts, see <link linkend="usage-mainwindow-starting">Starting Evolution for the First Time</link>.</para> + <note> + <para>‘Get Mail' in the Evolution toolbar replaced with Send/Receive tool in SLED.</para> + </note> + <para>If this is your first time checking mail, or you haven't asked Evolution to store your password, you are prompted for the password. Enter your password to download your e-mail.</para> + <para>If you get an error message instead of mail, you probably need to check your network settings. To learn how to do that, see <link linkend="bt4ckfq"></link>, or ask your system administrator. </para> + </section> + <section id="b131ni8g"> <title>Vertical View Vs Classical View</title> - <para>Evolution provides you vertical view in addition to the classical view. In the vertical view, message preview pane is located at the right side of the message pane when compared to the Classical view where the message preview pane is placed below the message pane. Vertical View enables you to use the extra width of the wide screen monitors.</para> + <para>Evolution provides you vertical view in addition to the classical view. In the vertical view, message preview pane is located at the right side of the message list when compared to the Classical view where the message preview pane is placed below the message listmessage list. Vertical View enables you to use the extra width of the wide screen monitors.</para> <formalpara id="b131nl11"> <title>Vertical View:</title> <para>To swich to vertical view</para> @@ -1002,7 +1036,7 @@ <para>Click View > Preview > Vertical View</para> </listitem> </orderedlist> - <para>Evolution differs from the major email clients in the way it displays messages. In Vertical view, default message list contains a double line compressed headers, which enables you to consume the extra width in the preview column.The compressed columns have Sender Name and Email, Attachment Icon, Date and Subject in the second line .</para> + <para>In Vertical view, default message list contains a double line compressed headers, which enables you to consume the extra width in the preview column.The compressed columns have Sender Name and Email, Attachment Icon, Date and Subject in the second line .</para> <mediaobject id="b159qju3"><imageobject><imagedata format="PNG" fileref="figures/ver_view_a.png"/></imageobject></mediaobject> <formalpara id="b131nkqr"> <title>Classical View:</title> @@ -1010,14 +1044,14 @@ </formalpara> <orderedlist> <listitem id="b131nkhr"> - <para>Click View >Preview > Classical View</para> + <para>Click View > Preview > Classical View</para> </listitem> </orderedlist> </section> <section id="b131oj36"> <title>Collapsible Message Headers</title> - <para>Evolution compresses the TO, CC, BCC headers received in the mails and shows only the first predefined limit. You can set a limit on the number of addresses to be displayed in the preview pane.</para> + <para>Evolution compresses the TO, CC, BCC headers of received mails and shows only limited addresses. You can set the limit of the number of addresses to be displayed in the preview pane.</para> <mediaobject id="b159qo4q"><imageobject><imagedata format="PNG" fileref="figures/collap_head_a.png"/></imageobject></mediaobject> <para>Use the following procedure to set the limit of addresses to be displayed:</para> <orderedlist> @@ -1028,7 +1062,7 @@ <para>Select Mail Preferences</para> </listitem> <listitem id="b131onvr"> - <para>Check “Shrink To/CC/Bcc headers to” column to limit the address</para> + <para>Check “Shrink To/CC/Bcc headers to column” to limit the address</para> </listitem> <listitem id="b131oo0c"> <para>Enter the limit in the field.</para> @@ -1037,53 +1071,6 @@ <para>You can expand the message headers by click the <inlinegraphic format="PNG" fileref="figures/plus.png"/> icon or the ’...’ in the message preview pane. To collapse click <inlinegraphic format="PNG" fileref="figures/minus.png"/> icon in the preview pane.</para> </section> - <section id="usage-mail-listorder"> - <title>Sorting the Message List</title> - <para>Evolution helps you work by letting you sort your e-mail. To sort by sender, subject, or date, click the bars with those labels at the top of the message list. The direction of the arrow next to the label indicates the direction of the sort. Click again, to sort them in reverse order. For example, click Date to sort messages by date from oldest to newest. Click again, and Evolution sorts the list from newest to oldest. You can also right-click the message header bars to get a set of sorting options, and to add or remove columns from the message list. You can find detailed instructions on how to customize your message display columns in <link linkend="usage-mail-organize-columns">Sorting Mail with Column Headers</link>.</para> - <para>In addition to it, Evolution enables you to sort your messages by using Sort-by list.You can use any of the criteria given in the Sort-by list such as <emphasis>sender, location,to, from, size, </emphasis>and so forth to perform sorting. It returns the sorted email list that matches the criteria you have selected.</para> - <para>To sort e-mails, perform the following procedure:</para> - <orderedlist> - <listitem id="b131itxb"> - <para>Right click message header bar.</para> - </listitem> - <listitem id="b131iu51"> - <para>Click Sort by.</para> - </listitem> - <listitem id="b131iudb"> - <para>Select the search criteria.</para> - </listitem> - </orderedlist> - <note> - <para>You can also sort your e-mails by date in ascending or descending order. For that,you need to right click the message header bar and then click Sort Ascending/Sort Descending, Evolution returns you the sorted e-mail list in the order of oldest to latest/newest to oldest respectively.</para> - </note> - <para>To look at the complete headers for a message, click View > Message Display > Show Full Headers. To see all message data, click View > Message Display > Show E-Mail Source. </para> - <para>You can also choose a threaded message view. Click View > Threaded Message List to turn the threaded view on or off. When you select this option, Evolution groups the replies to a message with the original, so you can follow the thread of a conversation from one message to the next.</para> - <mediaobject id="bs4aw7h"><imageobject><imagedata format="PNG" fileref="figures/mail-threaded.png"/></imageobject></mediaobject> - - </section> - - <section id="usage-mail-getnsend-delete"> - <title>Deleting Mail</title> - <para>After you read your mail, you might want to delete it. To delete a message, select it and press the Delete key, click the Trash button, press Ctrl+D, or right-click the message, then click Delete. </para> - <para>When you press Delete or click the Trash button, your mail isn't actually deleted, but is marked for deletion. Your e-mail is recoverable until you have expunged your mail. When you expunge a folder, you remove all the mail that you have marked for deletion. To show deleted messages, click View > Hide Deleted Messages. You can also find deleted messages in the your Trash folder. </para> - <para>To permanently erase all the deleted messages in a folder, click Folder > Expunge or press Ctrl+E.</para> - <para>Both local and IMAP Trash folders are actually search folders that display all messages you have marked for later deletion. For more information about search folders, see <link linkend="usage-mail-organize-vfolders">Using Search Folders</link>. Because emptying your trash expunges the messages in your Trash folder, emptying Trash is the same as expunging deleted mail from all your folders.</para> - <para>However, this is not true for the Trash folder on Exchange servers, which behaves just the same as it does in Outlook. It is a normal folder with actual messages in it.</para> - </section> - - <section id="usage-mail-getnsend-undelete"> - <title>Undeleting Messages</title> - <para>You can undelete a message that has been deleted but not expunged. To undelete a message, select the message, click Edit > Undelete.</para> - <para>If you have marked a message for deletion, undeleting it unmarks it, and the message is removed from the Trash folder. You cannot undelete messages that have been expunged. </para> - </section> - </section> - - <section id="usage-mail-getnsend-get"> - <title>Checking for New Mail</title> - <para>To check your mail, click Send/Receive in the toolbar. If you haven't created any mail accounts yet, the setup assistant asks you for the information it needs to check your e-mail. For information on creating mail accounts, see <link linkend="usage-mainwindow-starting">Starting Evolution for the First Time</link>.</para> - <para>If this is your first time checking mail, or you haven't asked Evolution to store your password, you are prompted for the password. Enter your password to download your e-mail.</para> - <para>If you get an error message instead of mail, you probably need to check your network settings. To learn how to do that, see <link linkend="config-prefs-mail">Mail Preferences</link>, or ask your system administrator. </para> - <section id="bsempjs"> <title>Sharing Mailboxes with Other Mail Programs</title> <para>If you want to use Evolution and another e-mail client, such as Mutt, at the same time, use the following procedure:</para> @@ -1104,26 +1091,9 @@ <para>You can only use one mail client at a time. The mail files are locked by the mail program that is currently using them, so the mail files can't be accessed by any other mail program.</para> </section> - <section id="usage-mail-getnsend-get-news"> - <title>Using Evolution for News</title> - <para>USENET newsgroups are similar to mail, so it is often convenient to read news and mail side by side. You can add a news source, called an NNTP server, the same way you would a <link linkend="bse54o0">new e-mail account</link>, selecting USENET News as the source type. The news server appear as a remote mail server, and each news group works like an IMAP folder. When you click Send/Receive, Evolution also checks for news messages.</para> - <para>When you create a news group account, you are not subscribed to any groups. To subscribe to a news group:</para> - <orderedlist> - <listitem id="bsx1euy"> - <para>Click Folder > Subscriptions.</para> - </listitem> - <listitem id="bsx1ezk"> - <para>Select your NNTP account, select the groups you want to subscribe to, then click Subscribe.</para> - </listitem> - <listitem id="bsx1g1g"> - <para>Click Close.</para> - </listitem> - </orderedlist> - </section> - <section id="usage-mail-getnsend-get-attach"> <title>Working with Attachments and HTML Mail</title> - <para>If someone sends you an <link linkend="attachment">attachment</link>, Evolution displays a file icon at the end of the message to which it is attached. Text, including HTML formatting and embedded images, appears as part of the message, rather than as a separate attachment. Attachments are also listed on the top bar of the message. To view the attachments, click the arrow to expand the attachment window. To open an attachment, double-click it. Click the Save All button to save all the attachments.</para> + <para>If someone sends you an <link linkend="attachment">attachment</link>, Evolution displays a file icon at the end of the message to which it is attached. Text, including HTML formatting and embedded images appears as part of the message, rather than as a separate attachment. Attachments are also listed under the address list. To view the attachments, click the arrow to expand the attachment window. To open an attachment, double-click it. Click the Save All button to save all the attachments.</para> <section id="usage-mail-getnsend-get-attach-actions"> <title>Saving or Opening Attachments</title> @@ -1159,7 +1129,7 @@ <section id="usage-mail-getnsend-get-attach-html"> <title>Inline Images in HTML Mail</title> <para>When someone sends you HTML mail that includes an image in the body of the message (for example, the welcome message in your Inbox), Evolution displays the image inside the message. You can create messages like this by using the Insert Image tool in the message composer. Alternately, just drag an image into the message composition area.</para> - <para>Some images are links in a message, rather than being part of the message. Evolution can download those images from the Internet, but does not do so unless you request it. This is because remotely hosted images can be slow to load and display, and can even be used by spammers to track who reads the e-mail. Not automatically loading images helps protect your privacy.</para> + <para>Some images are links in a message, rather than being part of the message. Evolution can download those images from the Internet, but does not do so unless you request it. This is because remotely Servered images can be slow to load and display, and can even be used by spammers to track who reads the e-mail. Not automatically loading images helps protect your privacy.</para> <para>To load the images for one message:</para> <orderedlist> <listitem id="bsen9jh"> @@ -1181,7 +1151,6 @@ <para>Click Close.</para> </listitem> </orderedlist> - <para>If you use an HTTP proxy (as in many large organizations), Evolution must be able to find it through the gnome-vfs subsystem before it can load images from the Internet.</para> <para> To set your proxy in KDE:</para> <orderedlist> <listitem id="bsenco2"> @@ -1214,13 +1183,46 @@ </orderedlist> </section> </section> + + <section id="usage-mail-getnsend-get-news"> + <title>Using Evolution for News</title> + <para>USENET newsgroups are similar to mail, so it is often convenient to read news and mail side by side. You can add a news source, called an NNTP server, the same way you would add <link linkend="bse54o0">new e-mail account</link>, selecting USENET News as the source type. The news server appear as a remote mail server, and each news group works like an IMAP folder. When you click Send/Receive, Evolution also checks for news messages.</para> + <para>When you create a news group account, you are not subscribed to any groups. To subscribe to a news group:</para> + <orderedlist> + <listitem id="bsx1euy"> + <para>Click Folder > Subscriptions.</para> + </listitem> + <listitem id="bsx1ezk"> + <para>Select your NNTP account, select the groups you want to subscribe to, then click Subscribe.</para> + </listitem> + <listitem id="bsx1g1g"> + <para>Click Close.</para> + </listitem> + </orderedlist> + </section> + + <section id="usage-mail-getnsend-delete"> + <title>Deleting Mail</title> + <para>Evolution allows you to delete unwanted messages. To delete a message, select it and press the Delete key, or click the delete tool in the toolbar, press Ctrl+D, or right-click the message, then click Delete. </para> + <para>When you press Delete or click the Trash folder, your mail is not actually deleted, but is marked for deletion. Your e-mail is recoverable until you have expunged your mail. When you expunge a folder, you remove all the mail that you have marked for deletion. To show deleted messages, uncheck Hide Deleted Messages option from the View menu. You can view the messages striken off for later deletion. You can also find deleted messages in your Trash folder. </para> + <para>To permanently erase all the deleted messages in a folder, click Folder > Expunge or press Ctrl+E.</para> + <para> Trash folders in Groupwise, local and IMAP accounts are actually virtual search folders that display all messages you have marked for later deletion. Hence,emptying Trash is nothing but expunging deleted mails from all your folders in the account.</para> + <para>However, this is not true for the Trash folder on Exchange servers, which behaves just the same as it does in Outlook. It is a normal folder with actual messages in it. For more information about search folders, see <link linkend="usage-mail-organize-vfolders">Using Search Folders</link>.</para> + </section> + + <section id="usage-mail-getnsend-undelete"> + <title>Undeleting Messages</title> + <para>You can undelete a message that has been deleted but not expunged. To undelete a message, select the message, click Edit > Undelete.</para> + <para>If you have marked a message for deletion, undeleting it unmarks it, and the message is removed from the Trash folder. </para> + </section> </section> <section id="usage-mail-getnsend-send"> <title>Composing New E-Mail Messages</title> <para>You can start writing a new e-mail message by clicking File > New > Mail Message, by pressing Ctrl+N when in the mailing tool, or by clicking New in the toolbar.</para> + <para>Enter an address in the To field. If you want to enter multiple email addresses, type in the addresses separated by comma. You can also use contact list to send mails to multiple recipients.Enter a subject in the Subject field, and a message in the box at the bottom of the window. After you have written your message, click Send.</para> + <para>New mail message window look like this:</para> <mediaobject id="usage-mail-newmsg-fig"><imageobject><imagedata format="PNG" fileref="figures/evo_newmess_a.png"/></imageobject></mediaobject> - <para>Enter an address in the To field. If you want to enter multiple email addresses, type in the addresses separated by coma. You can also use contact list to send mails to multiple recipients.Enter a subject in the Subject field, and a message in the box at the bottom of the window. After you have written your message, click Send.</para> <para>This section contains the following topics:</para> <itemizedlist> <listitem> @@ -1291,7 +1293,7 @@ <section id="usage-mail-getnsend-offline"> <title>Working Offline</title> - <para>Offline mode is a tool designed for use with remote mail storage systems like GroupWise®, IMAP or Exchange, in situations where you are not connected to the network at all times. The tool keeps a local copy of one or more folders to allow you to compose messages, storing them in your Outbox to be sent the next time you connect.</para> + <para>Offline mode help you communicate with remote mail storage systems like GroupWise®, IMAP or Exchange, in situations where you are not connected to the network at all times. Evolution keeps a local copy of one or more folders to allow you to compose messages, storing them in your Outbox to be sent the next time you connect.</para> <para>POP mail downloads all messages to your local system, but other connections usually download just the headers, and get the rest only when you want to read the message. Before you go offline, Evolution downloads the unread messages from the folders you have chosen to store.</para> <para>To mark a folder for offline use, right-click the folder, then click Properties. Click Copy Folder Content Locally for Offline Operation.</para> <para>Your connection status is shown by the small icon in the lower left border of the Evolution main window. When you are online, it displays two connected cables. When you go offline, the cables separate. </para> @@ -1299,7 +1301,7 @@ <section id="b101llnc"> <title>Automatic Network State Handling</title> - <para>Evolution automatically understands the network state and acts accordingly. For instance, Evolution switches to offline mode when the network goes down and automatically switches on when the network is up again. </para> + <para>Evolution automatically understands the network state and acts accordingly. For instance, Evolution switches to offline mode when the network goes down and automatically switches on when the network is up again. Ensure that your system has Network Manager installed on to enable this feature.</para> </section> </section> @@ -1348,7 +1350,7 @@ <section id="usage-mail-getnsend-send-to"> <title>Choosing Recipients Quickly</title> - <para>If you have created address cards in the contacts tool, you can also type nicknames or other portions of address data, and Evolution displays a drop-down list of possible address completions from your contacts. If you type a name or nickname that can go with more than one card, Evolution opens a dialog box to ask you which person you meant.</para> + <para> Address auto completion is by default enabled in Evolution when you create contacts.Evolution makes it easy for you to quickly fill in the address field without having to remember the email address of recipients. You can type nicknames or other portions of address data in the address field and Evolution will display a drop-down list of possible address completions from your contacts. If you type a name or nickname that can go with more than one card, Evolution opens a dialog box to ask you which person you meant.</para> <para>If Evolution does not complete addresses automatically, click Edit > Preferences, then click Autocompletion. There, select the groups of contacts you want to use for address autocompletion in the mailer. </para> <para>Alternately, you can click the To:, Cc:, or Bcc: buttons to get a list of the e-mail addresses in your contacts. Select addresses and click the arrows to move them into the appropriate address columns.</para> <para>For more information about using e-mail with the contact manager and the calendar, see <link linkend="contact-automation-basic">Send Me a Card: Adding New Cards Quickly</link> and <link linkend="usage-calendar-apts">Scheduling With the Evolution Calendar</link>.</para> @@ -1632,6 +1634,65 @@ </note> </section> + <section id="b13uhy6r"> + <title>Default Settings</title> + <para>Evolution allows you to change the default settings. You can organize your draft folder and sent folder, set the addresses to which you want to sent carbon copies and blind carbon copies to. You can also change the settings for message receipts from Default setting window.</para> + <mediaobject id="b13uuaeb"><imageobject><imagedata format="PNG" fileref="figures/evo_account_editor_a.png"/></imageobject></mediaobject> + <para>To change your default settings</para> + <orderedlist> + <listitem id="b13uu17q"> + <para>Select Edit >Preferences to open Evolution Preferences window</para> + </listitem> + <listitem id="b13uu2g0"> + <para>Select the mail account you want to change the default settings</para> + </listitem> + <listitem id="b13uu7dv"> + <para>Click Edit to open Account Editor window.</para> + </listitem> + <listitem id="b13uu7rw"> + <para>Click Default tab </para> + </listitem> + <listitem id="b13uuba1"> + <para>Click the respective check boxes and enter the email addresses you want CC and BCC to.</para> + </listitem> + <listitem id="b13uuhrf"> + <para>Select the desired option for send message receipts from the drop down list.</para> + </listitem> + </orderedlist> + <bridgehead id="b13uukys">Changing default folder for Sent and Draft items</bridgehead> + <para>By default, all the sent messages directly goes to Sent folder and those messages marked as drafts are saved in Draft folder. To change the default setting for draft items,</para> + <orderedlist> + <listitem id="b13uuu4v"> + <para>Click Drafts button to open Folder view.</para> + </listitem> + <listitem id="b13uuutt"> + <para>Select the folder you want to save the drafts to.</para> + </listitem> + <listitem id="b13uuvee"> + <para>Click OK.</para> + </listitem> + <listitem id="b13uuvlq"> + <para>Click Revert button to revert back to previous settings.</para> + </listitem> + </orderedlist> + <mediaobject id="b13uuw3i"><imageobject><imagedata format="PNG" fileref="figures/account_editor_a.png"/></imageobject></mediaobject> + <para>To change the default folder for sent items </para> + <orderedlist> + <listitem id="b13uuylj"> + <para>Click Sent button to open the Folder view.</para> + </listitem> + <listitem id="b13uuylk"> + <para>Select the desired folder for sent items.</para> + </listitem> + <listitem id="b13uuyll"> + <para>Click OK.</para> + </listitem> + <listitem id="b13uuylm"> + <para>Click Revert button to revert back to previous settings.</para> + </listitem> + </orderedlist> + </section> + <section id="usage-mail-getnsend-fwd"> <title>Forwarding Mail</title> <para>When you receive an e-mail, you can forward it to other individuals or groups that might be interested. You can forward a message as an attachment to a new message (this is the default) or you can send it <link linkend="inline">in line</link> as a quoted portion of the message you are sending. Attachment forwarding is best if you want to send the full, unaltered message to someone else. Inline forwarding is best if you want to send portions of a message, or if you have a large number of comments on different sections of the message you are forwarding. Remember to note from whom the message came, and whether you have removed or altered content.</para> @@ -1683,6 +1744,7 @@ <section id="rsvp-stuff"> <title>Sending Invitations by Mail</title> <para>If you create an event in the calendar component, you can then send invitations to the attendee list through the Evolution e-mail tool. The invitation card is sent as an attachment in iCal format.</para> + <para>To send an invitation in Groupwise, right click on the calendar item and click Forward as iCalendar</para> <para>When you receive an invitation, you have several options:</para> <formalpara id="bsaizt9"> <title>Accept: </title> @@ -1739,7 +1801,7 @@ </itemizedlist> <para>Evolution helps you protect your privacy by using GNU Privacy Guard (GPG), an implementation of strong <link linkend="public-key-encryption">Public Key Encryption.</link></para> <para>GPG uses two keys: public and private. You can give your public key to anyone you want to receive encrypted messages, or put it on a public key server so that people can look it up before contacting you. Your private key lets you decrypt any message encrypted with your public key. Never give your private key to anyone. </para> - <para>Using encryption takes a bit of forethought. When you send a message that is encrypted, you must encrypt it using your intended recipient's public key. To receive an encrypted message, you must make sure that the sender has your public key in advance. For signing messages, you encrypt the signature with your private key, so only your public key can unlock it. When you send the message, the recipient gets your public key and unlocks the signature, verifying your identity.</para> + <para> When you send a message that is encrypted, you must encrypt it using your intended recipient's public key. To receive an encrypted message, you must make sure that the sender has your public key in advance. For signing messages, you encrypt the signature with your private key, so only your public key can unlock it. When you send the message, the recipient gets your public key and unlocks the signature, verifying your identity.</para> <para>Evolution does not support older versions of PGP, such as OpenPGP and Inline PGP.</para> <para>You can use encryption in two different ways:</para> <itemizedlist> @@ -1885,7 +1947,7 @@ <title>S/MIME Encryption</title> <para>S/MIME encryption also uses a key-based approach, but it has some significant advantages in convenience and security. S/MIME uses certificates, which are similar to keys. The public portion of each certificate is held by the sender of a message and by one of several certificate authorities, who are paid to guarantee the identity of the sender and the security of the message. Evolution already recognizes a large number of certificate authorities, so when you get a message with an S/MIME certificate, your system automatically receives the public portion of the certificate and decrypts or verifies the message.</para> <para>S/MIME is used most often in corporate settings. In these cases, administrators supply certificates that they have purchased from a certificate authority. In some cases, an organization can act as its own certificate authority, with or without a guarantee from a dedicated authority such as VeriSign&z-3rdParty; or Thawte&z-3rdParty;. In either case, the system administrator provides you with a certificate file.</para> - <para>If you want to use S/MIME independently, you can extract an identification certificate from your Mozilla&z-3rdParty; or Netscape Web browser. See the Mozilla help for more information on security certificates.</para> + <para>If you want to use S/MIME independently, you can extract an identification certificate from your Mozilla&z-3rdParty; or Netscape* Web browser. See the Mozilla help <ulink url="http://www.mozilla.org/projects/security/pki/psm/help_21/using_certs_help.html">Mozilla Help</ulink>for more information on security certificates.</para> <para>The certificate file is a password-protected file on your computer.</para> <section id="bspyee8"> @@ -1941,6 +2003,29 @@ <chapter id="usage-mail-organize"> <title>Organizing Your E-Mail</title> <para>Whether you only get a few e-mail messages a day, or you receive hundreds, you probably want to sort and organize them. Evolution™ has the tools to help you do it.</para> + <itemizedlist> + <listitem> + <para><link linkend="importing-mail-and-settings">Importing Your Old E-Mail</link></para> + </listitem> + <listitem> + <para><link linkend="usage-mail-organize-columns">Sorting the Message List</link></para> + </listitem> + <listitem> + <para><link linkend="usage-mail-organize-folders">Getting Organized with Folders</link></para> + </listitem> + <listitem> + <para><link linkend="usage-mail-organize-search">Searching for Messages</link></para> + </listitem> + <listitem> + <para><link linkend="usage-mail-organize-filters">Create Rules to Automatically Organize Mail</link></para> + </listitem> + <listitem> + <para><link linkend="usage-mail-organize-vfolders">Using Search Folders</link></para> + </listitem> + <listitem> + <para><link linkend="usage-mail-organize-spam">Stopping Junk Mail (Spam)</link></para> + </listitem> + </itemizedlist> <section id="importing-mail-and-settings"> <title>Importing Your Old E-Mail</title> @@ -1953,6 +2038,10 @@ <title>vCard (.vcf, .gcrd):</title> <para> The address book format used by the GNOME, KDE, and many other contact management applications. You should be able to export to vCard format from any address book application. </para> </formalpara> + <formalpara id="b141jcun"> + <title>vCalender:</title> + <para> A format for storing calender files, which is generally used by Evolution,Microsoft Outlook,Sunbird, and Korganizer.</para> + </formalpara> <formalpara id="bsawccr"> <title>iCalendar or iCal (.ics): </title> <para>A format for storing calendar files. iCalendar is used by Palm OS handhelds, Evolution, and Microsoft Outlook. </para> @@ -2004,10 +2093,12 @@ <para>Click Forward.</para> </listitem> <listitem id="bsawfiy"> - <para>Select Import Data and Settings From Older Programs, then click Forward.</para> + <para>Select Import Data and Settings From Older Programs, then click Forward. </para> + <para>Follow the steps <link linkend="bsawely">Step 3</link> through <link linkend="bsawf2t">Step 5</link> to import.</para> <para>Evolution searches for old mail programs and, if possible, imports the data from them.</para> </listitem> </orderedlist> + <mediaobject id="b13sf59f"><imageobject><imagedata format="PNG" fileref="figures/evo_import_asst_a.png"/></imageobject></mediaobject> <para>Microsoft Outlook and versions of Outlook Express after version 4 use proprietary formats that Evolution cannot read or import. One migration method that works well is to use the Outport application. See <ulink url="http://outport.sourceforge.net">outport.sourceforge.net</ulink> for additional information. You can also import data into another Windows mail client such as Mozilla. </para> <orderedlist> <listitem id="bsawgkk"> @@ -2026,33 +2117,122 @@ </section> <section id="usage-mail-organize-columns"> - <title>Sorting Mail with Column Headers</title> + <title>Sorting the Message List</title> + <para>Evolution helps you work by letting you sort your e-mail. To sort by sender, subject, or date, click the bars with those labels at the top of the message list. The direction of the arrow next to the label indicates the direction of the sort. Click again, to sort them in reverse order. For example, click Date to sort messages by date from oldest to newest. Click again, and Evolution sorts the list from newest to oldest. You can also right-click the message header bars to get a set of sorting options, and to add to or remove columns from the message list. </para> + <para>To look at the complete headers for a message, click View > Message Display > Show Full Headers. To see all message data, click View > Message Display > Show E-Mail Source. </para> + <para>You can also choose a threaded message view. Click View > Threaded Message List to turn the threaded view on or off. When you select this option, Evolution groups the replies to a message with the original, so you can follow the thread of a conversation from one message to the next.</para> + <mediaobject id="b1448dzl"><imageobject><imagedata format="PNG" fileref="figures/mail-threaded.png"/></imageobject></mediaobject> + <bridgehead id="b1448eku">Sorting Mail with Column Headers</bridgehead> <para>The message list normally has columns to indicate whether a message has been read, whether it has attachments, how important it is, and the sender, date, and subject. You can change the column order, or add and remove columns by dragging and dropping them.</para> - <para>Right-click one of the column headers to get a list of options:</para> - <formalpara id="bsawhu7"> - <title>Sort Ascending: </title> - <para>Sorts the messages top to bottom. Similarly, Sort Descending reverses the order, and Unsort removes sorting from this column, reverting to the order of messages as they were added to the folder.</para> - </formalpara> - <formalpara id="bsawiat"> - <title>Removing a Column: </title> - <para>Remove this column from the display. You can also remove columns by dragging the header off the list and letting it drop. </para> - </formalpara> - <formalpara id="bsawie2"> - <title>Adding a Column: </title> - <para>When you select this item, a dialog box appears, listing the possible columns. Drag the column you want into a space between existing column headers. A red arrow shows where the column will be placed.</para> - </formalpara> - <formalpara id="bsawiz9"> - <title>Best Fit: </title> - <para>Automatically adjusts the widths of the columns for the most efficient use of space.</para> - </formalpara> - <formalpara id="bsawj3v"> - <title>Customizing the Current View: </title> - <para>Choose this item to pick a more complex sort order for messages, or to choose which columns of information about your messages you want to display.</para> - </formalpara> + <para>In addition to it, Evolution enables you to sort your messages by using Sort-by list.You can use any of the criteria given in the Sort-by list such as <emphasis>sender, location,to, from, size, </emphasis>and so forth to perform sorting. It returns the sorted email list that matches the criteria you have selected.</para> + <para>To sort e-mails, perform the following procedure:</para> + <orderedlist> + <listitem id="b131itxb"> + <para>Right click message header bar.</para> + </listitem> + <listitem id="b131iu51"> + <para>Click Sort by to get a list of options.</para> + <formalpara id="b13sfwc8"> + <title>Sort by: </title> + <para>Sorts the message by different criteria as listed below:</para> + </formalpara> + <itemizedlist> + <listitem> + <para>Recipients</para> + </listitem> + <listitem> + <para>Sender</para> + </listitem> + <listitem> + <para>Location</para> + </listitem> + <listitem> + <para>Sender</para> + </listitem> + <listitem> + <para>Due By</para> + </listitem> + <listitem> + <para>Follow Up Flag</para> + </listitem> + <listitem> + <para>Flag Status</para> + </listitem> + <listitem> + <para>Size</para> + </listitem> + <listitem> + <para>To</para> + </listitem> + <listitem> + <para>Received</para> + </listitem> + <listitem> + <para>Date</para> + </listitem> + <listitem> + <para>Subject</para> + </listitem> + <listitem> + <para>From</para> + </listitem> + <listitem> + <para>Attachment</para> + </listitem> + <listitem> + <para>Score</para> + </listitem> + <listitem> + <para>Flagged</para> + </listitem> + <listitem> + <para>Status</para> + </listitem> + <listitem> + <para>Custom</para> + </listitem> + </itemizedlist> + <note> + <para>Clicking each sort criteria cycles take you through three possibilities. Sort by criteria in ascending or descending order or unsort the message. When you click any of the sort criteria reiteratively, Evolution sort the messages in a sequential order - ascending,descending and unsort. For example, when you click Recepients for the first time, Evolution sort the messages by recepients in ascending order and for the second time, sort in the reverse order. For the next click, messages will be displayed unsorted.</para> + </note> + <formalpara id="bsawhu7"> + <title>Sort Ascending: </title> + <para>Sorts the messages top to bottom and returns you the sorted e-mail list in the order of oldest to the latest. </para> + </formalpara> + <formalpara id="b1449089"> + <title>Sort Descending:</title> + <para> Sort descending revers the order and returns you the sorted e-mail list in the order of newest to oldest.</para> + </formalpara> + <formalpara id="b144939d"> + <title>Unsort:</title> + <para>Unsort removes sorting from this column, reverting to the order of messages as they were added to the folder.</para> + </formalpara> + <formalpara id="bsawiat"> + <title>Removing a Column: </title> + <para>Remove this column from the display. You can also remove columns by dragging the header off the list and letting it drop. </para> + </formalpara> + <formalpara id="bsawie2"> + <title>Adding a Column: </title> + <para>When you select this item, a dialog box appears, listing the possible columns. Drag the column you want into a space between existing column headers. A red arrow shows where the column will be placed.</para> + </formalpara> + <formalpara id="bsawiz9"> + <title>Best Fit: </title> + <para>Automatically adjusts the widths of the columns for the most efficient use of space.</para> + </formalpara> + <formalpara id="bsawj3v"> + <title>Customizing the Current View: </title> + <para>Choose this item to pick a more complex sort order for messages, or to choose which columns of information about your messages you want to display.</para> + </formalpara> + </listitem> + <listitem id="b131iudb"> + <para>Select the search criteria. </para> + <para>You can view the messages in the desired order in the message list.</para> + </listitem> + </orderedlist> <section id="usage-mail-organize-columns-followup"> - <title>Using the Follow Up Feature</title> - <para>To make sure you don't forget about a message, you can use the Follow Up feature.</para> + <title>Using the Follow up Feature</title> + <para>To make sure you don't forget about a message, you can use the Follow up feature.</para> <orderedlist> <listitem id="bsqbrxl"> <para>Select one or more messages.</para> @@ -2062,21 +2242,44 @@ </listitem> <listitem id="bsqbs6i"> <para>Click Mark for Follow Up.</para> + </listitem> + </orderedlist> + <para>You can also open the Flag to Follow Up window by </para> + <orderedlist> + <listitem id="b13tawzg"> + <para>Select the messages</para> + </listitem> + <listitem id="b13tax4b"> + <para>Select Message menu</para> + </listitem> + <listitem id="b13taxf6"> + <para>Click Mark as </para> + </listitem> + <listitem id="b13taxls"> + <para>Select Follow Up or press Shift+Ctrl+G</para> <para> A dialog box opens to allow you to set the type of flag and the due date.</para> </listitem> </orderedlist> - <para>The flag itself is the action you want to remind yourself about. Several are provided for you, such as Call, Forward, and Reply, but you can enter your own note or action if you want. You can set a deadline for the flag as well.</para> + <mediaobject id="b13tarj6"><imageobject><imagedata format="PNG" fileref="figures/evo_flag_follow_up_a.png"/></imageobject></mediaobject> + <para>The flag itself is the action you want to remind yourself about. Several are provided for you, such as Call, Forward, and Reply, but you can enter your own note or action if you want. </para> <para>After you have added a flag, you can mark it as complete or remove it entirely by right-clicking the message, then click either Flag Completed or Clear Flag.</para> <para>When you read a flagged message, its flag status is displayed at the top, before the message headers. An overdue message might tell you “Overdue: Call by April 07, 2003, 5:00 PM.”</para> <para>Flags can help you organize your work in a number of ways. For example, you might add a Flag Status column to your message list and sort that way. Alternately, you could create a search folder that displays all your flagged messages, then clear the flags when you're done, so the search folder contains only messages with upcoming deadlines.</para> - <para>If you prefer a simpler way to remind yourself about messages, you can mark them as Important by right-clicking the message, then click Mark Important.</para> + <bridgehead id="b1432zni">Mark as Important Feature</bridgehead> + <para>If you prefer a simpler way to remind yourself about messages, you can mark them as important by right-clicking the message, then click Mark as Important or Select Message > Mark as >Important.</para> </section> </section> <section id="usage-mail-organize-folders"> <title>Getting Organized with Folders</title> <para>Evolution, like most other mail systems, stores mail in folders. You start out with a few mail folders, such as Inbox, Outbox, and Drafts, but you can create as many as you like. Create new folders by clicking Folder > New, or by right-clicking in the folder list and selecting New Folder.</para> - <para>When you click OK, your new folder appears in the folder view. You can then put messages in it by dragging and dropping them, or by using the Move button in the toolbar. If you want to move several messages at once, select the ones you want to move while holding down the Ctrl key, or use Shift to select a range of messages. If you create a filter with the filter assistant, you can have mail filed automatically.</para> + <para>When you click OK, your new folder appears in the folder view. You can then move the messages to it by dragging and dropping them, or right click > Move to folder or press Shift+Ctrl+V. </para> + <para>You can also drop the messages to a particular folder by selecting Message > Move to folder or press Shift+Ctrl +V. This will open Select folder window, where you can drop your message to any of the folders listed. </para> + <mediaobject id="b13td8j9"><imageobject><imagedata format="PNG" fileref="figures/evo_select_folder.png"/></imageobject></mediaobject> + <para> If you want to create a new folder click New at the bottom left of the window. Specify the location and enter the label of the folder at the entry box appeared at the top. You can also move the messages from one folder to ao another by selecting the message and then press Move tab at the bottom right.</para> + <para>If you create a filter with the filter assistant, you can have mail filed automatically. For that select Edit > Message Filters to appear Message Filters window</para> + <mediaobject id="b13tf6pl"><imageobject><imagedata format="PNG" fileref="figures/evo_message_filters_a.png"/></imageobject></mediaobject> + <para>Click add tab to appear Add Rule window from where you can set different criteria for filtering messages. For more information refer <link linkend="usage-mail-org-filters-new">Creating New Filter Rules</link>.</para> <note> <para>The Inbox folder on most IMAP servers cannot contain both subfolders and messages. When you create additional folders on your IMAP mail server, branch them from the root of the IMAP account's folder tree, not from the Inbox. If you create subfolders in your Inbox folder, you lose the ability to read messages that exist in your Inbox until you move the folders out of the way.</para> </note> @@ -2084,10 +2287,10 @@ <section id="usage-mail-organize-search"> <title>Searching for Messages</title> - <para>Most email clients can search the message for you, but Evolution does it differently and efficiently giving you faster search result with Quick search and Customized Search.</para> + <para>Most email clients can search the message for you, but Evolution does it differently and efficiently giving you faster search result with Quick search, Customized Search and Advanced Search.</para> <formalpara id="b131j1jn"> <title>Quick Search:</title> - <para>Quick Search displays all the messages that match the in-built criterias you selected from the drop-down list at the top left side, just above the message pane.</para> + <para>Quick Search displays all the messages that match the in-built criterias you selected from the drop-down list at the top left side, just above the message list.</para> </formalpara> <para>To perform quick search, perform the following procedure:</para> <orderedlist> @@ -2171,10 +2374,10 @@ </formalpara> <orderedlist> <listitem id="b131jhwt"> - <para>Click search icon <inlinegraphic format="PNG" fileref="figures/stock_search.png"/> to specify the search type</para> + <para>Click search icon <inlinegraphic format="PNG" fileref="figures/stock_search.png"/> to specify the search type.</para> <formalpara id="b131lvi6"> <title>Subject or Sender Contain:</title> - <para> Shows messages where the search text is in the subject line. It does not search in the message body.</para> + <para> Finds messages that contain the search text in the subject or sender. It does not search in the message body.</para> </formalpara> <formalpara id="b131lx1i"> <title>Recipients Contain:</title> @@ -2186,7 +2389,7 @@ </formalpara> <formalpara id="b131lvwy"> <title>Subject Contain: </title> - <para>Finds messages that contain the search text in the subject</para> + <para>Shows messages where the search text is in the subject line</para> </formalpara> <formalpara id="b131lwe2"> <title>Sender Contain: </title> @@ -2194,7 +2397,7 @@ </formalpara> <formalpara id="b131lxie"> <title>Body Contains:</title> - <para> Searches only in message text, not the subject lines.</para> + <para> Searches only in message text, not any other header.</para> </formalpara> </listitem> <listitem id="b131m0yx"> @@ -2223,34 +2426,67 @@ </orderedlist> <para>Evolution shows your search results in the message list. You might want to create a search folder instead; see <link linkend="usage-mail-organize-vfolders">Using Search Folders</link> for more detail.</para> <note> - <para>When you have finished searching, go back to see all your messages by clicking the Clear button, or by entering a blank search.</para> + <para>To clear your search click the Clear button or menu, or enter a blank search. You can also press Shift+Ctrl+Q to clear the search.</para> </note> <tip> <para>You can even perform a quick search on a customized search results as it just filters and displays the messages in the message list.</para> </tip> - </section> - - <section id="usage-mail-organize-spam"> - <title>Stopping Junk Mail (Spam)</title> - <para>Evolution can check for junk mail for you. Evolution uses SpamAssassin&z-3rdParty; with trainable Bayesian filters to perform the spam check. When the software detects mail that appears to be junk mail, it will flag it and hide it from your view. Messages that are flagged as junk mail are displayed only in the Junk folder.</para> - <para>The junk mail filter can learn which kinds of mail are legitimate and which are not if you train it. When you first start using junk mail blocking, check the Junk folder to be sure that legitimate mail doesn't get flagged as junk mail. If good mail, is incorrectly flagged, remove it from the Junk folder by right-clicking it and selecting Mark as Not Junk. If Evolution misses junk mail, right-click the message, then click Mark as Junk. When you correct it, the filter can recognize similar messages in the future, and becomes more accurate as time goes on.</para> - <note> - <para>You need to mark approximately 300 mails manually as junk so that SpamAssassin learns spam-filtering.</para> - </note> - <para>To change your junk mail filtering preferences, click Edit > Preferences, then click Mail Preferences. In the mail preferences tool, click the Junk tab for the following options: </para> - <formalpara id="bsaz9zd"> - <title>Checking Incoming Mail for Junk: </title> - <para>This option turns automatic junk mail filtering on or off.</para> + <formalpara id="b13tvajl"> + <title>Advanced Search:</title> + <para>To perform advanced search </para> </formalpara> - <formalpara id="bsaza5z"> - <title>Include Remote Tests: </title> - <para>This option uses tests that require a network connection, such as checking to see if a message is in a list of known junk messages, or if the sender or gateway are blacklisted by anti-spam organizations. Remote tests add to the amount of time it takes to check for junk mail, but increase accuracy. When you select this option, you do not need to do any additional setup to make this work.</para> + <orderedlist> + <listitem id="b13tvav6"> + <para>Select Search menu</para> + </listitem> + <listitem id="b13tvb7l"> + <para>Click Advanced Search to open Advanced Search dialogue box</para> + <mediaobject id="b13tvd61"><imageobject><imagedata format="PNG" fileref="figures/evo_adv_search_a.png"/></imageobject></mediaobject> + + </listitem> + <listitem id="b13tvdt8"> + <para>Enter the Search name.</para> + </listitem> + <listitem id="b13tvet9"> + <para>Click Add tab to add rules. For more information on rules, refer <link linkend="bsazsjd">Step 4</link> under <link linkend="vfolder-create">Creating A Search Folder</link>.</para> + </listitem> + <listitem id="b13tvira"> + <para>Click OK.</para> + </listitem> + <listitem id="b13tviwm"> + <para>Press Save to save your search results.</para> + </listitem> + </orderedlist> + <formalpara id="b13tvk69"> + <title>Save Search:</title> + <para>To save your search results other than from advanced search, select Search > Save Search. You can view the label of your search results listed under Search menu.</para> </formalpara> - <para>For additional junk mail settings, see <link linkend="more-mail-options">Receiving Mail Options</link> and <link linkend="mail-prefs-junk">Junk Mail Preferences</link></para> - <note> - <para>SpamAssasin* is an application that scan through the mail box to find junk mails. Evolution uses SpamAssassin as the default spam-filtering application. Before you really start using spam-filtering, ensure that SpamAssassin is installed to enable Evolution's junk mail filtering feature. If already installed, SpamAssassin plugin will be checked by default in Plugin Manager under the Edit menu. If not, contact your distributor. You can also download the source from<ulink url="http://spamassassin.apache.org/"> The Apache SpamAssassin Project</ulink>. Once you set up SpamAssassin, the plugin is automatically enabled in the Plugin Manager. However, you need to enable it again if it in any case disabled. Refer to <link linkend="usage-mail-organize-spam">Stopping Junk Mail (Spam)</link> to train SpamAssassin to identify junk mails.</para> - <para>You can also make use of other spam-filtering solutions through other packagers. For example, Ubuntu Hoary, <ulink url="http://www.ubuntu.com/">Ubuntu</ulink> provides bogofilter instead of SpamAssassin. ( Ubuntu, the Ubuntu logo, Canonical and the Canonical logo are all registered trademarks of Canonical Ltd)</para> - </note> + <formalpara id="b13tvnp3"> + <title>Edit Saved Searches:</title> + <para> To edit your saved searches</para> + </formalpara> + <orderedlist> + <listitem id="b13tw1cm"> + <para>Select Search </para> + </listitem> + <listitem id="b13tw2vp"> + <para>Click Edit Saved Searches to open Searches dialogue box.</para> + <mediaobject id="b13tw8de"><imageobject><imagedata format="PNG" fileref="figures/evo_edit_search.png"/></imageobject></mediaobject> + + </listitem> + <listitem id="b13tw8px"> + <para>Click Edit tab to edit to open Edit Rule dialogue box</para> + <para>You can also add or remove Searches from the list by using the respective buttons available at the right. </para> + <mediaobject id="b13twan3"><imageobject><imagedata format="PNG" fileref="figures/evo_edit_rule_a.png"/></imageobject></mediaobject> + + </listitem> + <listitem id="b13twb4j"> + <para>Edit the title or search criteria from the dialobue box.</para> + </listitem> + <listitem id="b13twbu1"> + <para>Click OK.</para> + </listitem> + </orderedlist> </section> <section id="usage-mail-organize-filters"> @@ -2268,6 +2504,8 @@ </listitem> <listitem id="bsazayr"> <para>Type a name for the filter in the Rule name field.</para> + <mediaobject id="usage-mail-filter-fig-createrule"><imageobject><imagedata format="PNG" fileref="figures/filter-new-fig.png"/></imageobject></mediaobject> + </listitem> <listitem id="bsazb4y"> <para>Define the criteria for the filter in the If section.</para> @@ -2439,10 +2677,10 @@ </itemizedlist> </listitem> <listitem id="bsazp1t"> - <para>Click Add Action if you need multiple actions.</para> + <para>Click Add Action if you need multiple actions and click OK.</para> </listitem> <listitem id="bsazq81"> - <para>Click OK twice.</para> + <para>Click OK.</para> </listitem> </orderedlist> <para>There is an easy shortcut for fast filter or search folder creation:</para> @@ -2455,7 +2693,6 @@ <para>Creating a rule based on a message opens the filter creation tool with some of the information about the message already filled in for your convenience.</para> </listitem> </orderedlist> - <mediaobject id="usage-mail-filter-fig-createrule"><imageobject><imagedata format="PNG" fileref="figures/filter-new-fig.png"/></imageobject></mediaobject> <para>If you have several filters that match a single message, they are all applied to the message in order, unless one of the filters has the Stop Processing action. If you use that action in a filter, the messages that it affects are not touched by other filters. </para> <para>When you first open the Filters dialog box, you are shown the list of filters sorted in the order in which they will be applied. You can move them up and down in the priority list by clicking the Up and Down buttons. </para> </section> @@ -2506,7 +2743,12 @@ <listitem id="bsazs7h"> <para>Click Message > Create Rule, then select a search folder based on Subject, Sender, Recipient, or Mailing List.</para> <para>or</para> - <para>Click Search > Create Search Folder From Search.</para> + <para>Select Search menu > Create Search Folder From Search.</para> + <note> + <para>Perform this operation from the search results. Create a search folder from search is enabled only when you already have performed a search. </para> + </note> + <para>or</para> + <para>Select Edit > Search Folder</para> </listitem> <listitem id="bsazsav"> <para>Click Add.</para> @@ -2514,10 +2756,10 @@ </listitem> <listitem id="bsazsbo"> - <para>Type the name of the search folder in the Rule Name field.</para> + <para>Type the name of the search folder in the Search name field.</para> </listitem> <listitem id="bsazsjd"> - <para>Select your search criteria. For each criterion, you must first select which of the following parts of the message you want the search to examine. The criteria are similar to those for filters.</para> + <para>Select your search criteria. For each criterion, you must first select which of the following parts of the message you want the search to examine. The criteria are almost similar to those for filters.</para> <formalpara id="bshkrpc"> <title>Sender: </title> <para>Sender's address.</para> @@ -2563,7 +2805,7 @@ <para>Filters according to the status of a message. The status can be Replied To, Draft, Important, Read, or Junk.</para> </formalpara> <formalpara id="bshkzut"> - <title>Flagged: </title> + <title>Follow Up: </title> <para>Checks whether the message is flagged for follow-up.</para> </formalpara> <formalpara id="bshkzuu"> @@ -2574,25 +2816,43 @@ <title>Mailing List: </title> <para>Filters based on the mailing list the message came from. This filter might miss messages from some list servers, because it checks for the X-BeenThere header, which is used to identify mailing lists or other redistributors of mail. Mail from list servers that do not set X-BeenThere properly are not be caught by these filters.</para> </formalpara> + <formalpara id="b13ttgjn"> + <title>Match all:</title> + <para> Checks whether the message matchs all the criteria listed.</para> + </formalpara> </listitem> <listitem id="bsazxjk"> <para>Select the folders where this search folder will search. Your options are:</para> - <formalpara id="bsmr7jw"> - <title>Specific Folders Only: </title> - <para>Uses individual folders for the search folder source.</para> - </formalpara> <formalpara id="bsmr82i"> - <title>With All Local Folders: </title> + <title> All local folders: </title> <para>Uses all local folders for the search folder source in addition to individual folders that are selected.</para> </formalpara> <formalpara id="bsmr8jg"> - <title>With All Active Remote Folders: </title> + <title>All active remote folders: </title> <para>Remote folders are considered active if you are connected to the server; you must be connected to your mail server for the search folder to include any messages from that source in addition to individual folders that are selected.</para> </formalpara> <formalpara id="bsmr8zu"> - <title>With All Local and Active Remote Folders: </title> + <title>All local and active remote folders: </title> <para>Uses all local and active remote folders for the search folder source in addition to individual folders that are selected.</para> </formalpara> + <formalpara id="bsmr7jw"> + <title>Specific folders only: </title> + <para>Uses individual folders for the search folder source.</para> + </formalpara> + <para>If you select Specific folders only </para> + <orderedlist> + <listitem id="b13txae8"> + <para>click Add button to open the Select folder window.</para> + <mediaobject id="b13txc09"><imageobject><imagedata format="PNG" fileref="figures/evo_select_add_folder.png"/></imageobject></mediaobject> + + </listitem> + </orderedlist> + <orderedlist> + <listitem id="b13txawl"> + <para>Select the folder and press Add button.</para> + </listitem> + </orderedlist> + <para>You can view the folder added to the list in the entry box at the bottom of the New Search Folder window.</para> </listitem> <listitem id="bsazxwc"> <para>Click OK.</para> @@ -2600,6 +2860,29 @@ </orderedlist> </section> </section> + + <section id="usage-mail-organize-spam"> + <title>Stopping Junk Mail (Spam)</title> + <para>Evolution can check for junk mail for you. Evolution uses SpamAssassin&z-3rdParty; with trainable Bayesian filters to perform the spam check. When the software detects mail that appears to be junk mail, it will flag it and hide it from your view. Messages that are flagged as junk mail are displayed only in the Junk folder.</para> + <para>The junk mail filter can learn which kinds of mail are legitimate and which are not if you train it. When you first start using junk mail blocking, check the Junk folder to be sure that legitimate mail doesn't get flagged as junk mail. If good mail, is incorrectly flagged, remove it from the Junk folder by right-clicking it and selecting Mark as Not Junk or press Shift+Ctrl+J. If Evolution misses junk mail, right-click the message, then click Mark as Junk or press Ctrl+J. When you correct it, the filter can recognize similar messages in the future, and becomes more accurate as time goes on.</para> + <note> + <para>You need to mark approximately 300 mails manually as junk so that SpamAssassin learns spam-filtering.</para> + </note> + <para>To change your junk mail filtering preferences, click Edit > Preferences, then click Mail Preferences. In the mail preferences tool, click the Junk tab for the following options: </para> + <formalpara id="bsaz9zd"> + <title>Checking Incoming Mail for Junk: </title> + <para>This option turns automatic junk mail filtering on or off.</para> + </formalpara> + <formalpara id="bsaza5z"> + <title>Include Remote Tests: </title> + <para>This option uses tests that require a network connection, such as checking to see if a message is in a list of known junk messages, or if the sender or gateway are blacklisted by anti-spam organizations. Remote tests add to the amount of time it takes to check for junk mail, but increase accuracy. When you select this option, you do not need to do any additional setup to make this work.</para> + </formalpara> + <para>For additional junk mail settings, see <link linkend="more-mail-options">Receiving Mail Options</link> and <link linkend="mail-prefs-junk">Junk Mail Preferences</link></para> + <note> + <para>SpamAssasin* is an application that scan through the mail box to find junk mails. Evolution uses SpamAssassin as the default spam-filtering application. Before you really start using spam-filtering, ensure that SpamAssassin is installed to enable Evolution's junk mail filtering feature. If already installed, SpamAssassin plugin will be checked by default in Plugin Manager in Edit menu. Check Edit > Plugins to open Plugin Manager. If not, contact your distributor. You can also download the source from<ulink url="http://spamassassin.apache.org/"> The Apache SpamAssassin Project</ulink>. Once you set up SpamAssassin, the plugin is automatically enabled in the Plugin Manager. However, you need to enable it again if it in any case disabled. Refer to <link linkend="usage-mail-organize-spam">Stopping Junk Mail (Spam)</link> to train SpamAssassin to identify junk mails.</para> + <para>You can also make use of other spam-filtering solutions through other packagers. For example, Ubuntu Hoary, <ulink url="http://www.ubuntu.com/">Ubuntu</ulink> provides bogofilter instead of SpamAssassin. ( Ubuntu, the Ubuntu logo, Canonical and the Canonical logo are all registered trademarks of Canonical Ltd)</para> + </note> + </section> </chapter> <chapter id="usage-contact"> @@ -2616,55 +2899,102 @@ <para><link linkend="usage-contact-organize">Organizing your Contacts</link></para> </listitem> <listitem> - <para><link linkend="usage-contact-sharing">LDAP: Shared Contact Groups on a Network</link></para> + <para><link linkend="usage-contact-sharing">LDAP: Shared Address Books on a Network</link></para> </listitem> <listitem> <para><link linkend="contact-automation-basic">Send Me a Card: Adding New Cards Quickly</link></para> </listitem> </itemizedlist> - <para> To learn about configuring the contacts tool, see <link linkend="config-prefs-contact">Contact Management</link>. </para> <section id="usage-contact-cards"> <title>Contacts and Cards</title> - <para>Contacts are the individuals you have chosen to add to your address book so you can keep track of information about them and send e-mail to them. In Evolution, an individual contact is called a card.</para> + <para>Contacts are the individuals you have chosen to add to your address book so you can keep track of information about them and send e-mail to them. In Evolution, an individual contact is called a card.For more information on organizing your contact list see <link linkend="usage-contact-organize">Organizing your Contacts</link>. To learn about configuring the contacts tool, refer <link linkend="config-prefs-contact">Contact Management</link>.</para> <section id="bsqchx3"> <title>The Contact Editor</title> - <para>If you want to add or change cards, you use the contact editor. To change a card that already exists, double-click it to open the contact editor window. If you want to create a new card, click the New button in the toolbar to open the same window, with blank entry boxes for you to fill in.</para> - <mediaobject id="usage-contact-editor-fig"><imageobject><imagedata format="PNG" fileref="figures/evo_contacteditor_a.png"/></imageobject></mediaobject> + <para>If you want to add or change cards, use the contact editor. You can edit email address, telephone numbers, mailer addresses and all other contact information you have entered for a particular contact.</para> <para>The contact editor window has three tabs:</para> - <formalpara id="bshl614"> - <title>Contact: </title> + <formalpara id="b13psru7"> + <title>Contacts:</title> <para>Contains basic contact information.</para> </formalpara> - <formalpara id="bshl6pc"> - <title>Personal: </title> + <formalpara id="b13pss9b"> + <title>Personal Information:</title> <para>Contains a more specific description of the person, including URLs for calendar and free/busy information.</para> </formalpara> - <formalpara id="bshl7iw"> - <title>Mailing Address: </title> - <para>Contains the individual's mailing address. </para> + <formalpara id="b13pssni"> + <title>Mailing Address</title> + <para>:Contains the individual's mailing address.</para> </formalpara> - <para>You can also use Message Menu to find Forward Contact, which opens a new message with the card already attached, and Send Message to Contact, which opens a new message to the contact's e-mail address.</para> + <para>You can also use Action Menu to find Forward Contact, which opens a new message with the card already attached, and Send Message to Contact, which opens a new message to the contact's e-mail address.</para> <para>From the Contact Editor toolbar, you can save and close, print, close, or delete the contact.</para> - <para>You can add cards from within an e-mail message or calendar appointment. In an open e-mail, right-click any e-mail address or message, and click Create Card for this Address or Create Card for this Sender from the menu.</para> + <para>You can add card from within an e-mail message or calendar appointment. In an open e-mail, right-click any e-mail address or message, and click Add to Address Book or select Add Sender to Address Book from the Message menu. </para> <para>Most of the items in the contact editor simply display the information you enter, but some of them have additional features:</para> - <formalpara id="bsb02hn"> - <title>Full Name: </title> + <formalpara id="b13psuii"> + <title>Full Name:</title> <para>Specify the name of your contact here. You can type a name into the Full Name field, but you can also click the Full Name button to bring up a small dialog box with text boxes for first and last names, titles like “Mr.” or “Her Excellency,” and suffixes like “Jr.” The Full Name field also interacts with the File Under box to help you organize your contacts and to handle multi-word surnames.To see how it works, type a name in the Full Name field. As an example, we'll use Miguel de Icaza. You'll notice that the File Under field also fills in, but in reverse: Icaza, Miguel de. If you had entered John Q. Doe, the contacts editor would have correctly guessed that the entry should be filed under “Doe, John Q.” However, Miguel's surname, “de Icaza”, has two words, and to sort it correctly you must enter de Icaza, Miguel in the File As entry.</para> </formalpara> - <formalpara id="bsb03ok"> - <title>Where: </title> + <formalpara id="b13psvf3"> + <title>Where:</title> <para>Select one of your address books as the location for this contact. You might not be able to write to all available address books, especially those on a network.</para> </formalpara> - <formalpara id="bsb03se"> - <title>Categories: </title> - <para>Click the Categories button to select categories for this card. If you assign contact categories, you can then search for contacts using those categories. For more information on contact categories, see <link linkend="usage-contact-organize">Organizing your Contacts</link>.</para> + <formalpara id="b13psvpv"> + <title>Categories:</title> + <para>Click the Categories button to select categories for this card. If you assign contact categories, you can then search for contacts using those categories. For more information on contact categories, see <link linkend="usage-contact-organize">Organizing your Contacts</link></para> </formalpara> - <formalpara id="bsb042y"> - <title>Free/Busy and Calendar URLs: </title> + <formalpara id="b13psweg"> + <title>Free/Busy and Calendar URLs:</title> <para>Click the Personal Information tab to enter Web addresses for the contact. If the contact publishes Free/Busy or calendar data online, using a server other than Exchange or GroupWise, you can specify the addresses for those servers here. After you do so, you can check their schedules when creating appointments in the calendar.</para> </formalpara> + <mediaobject id="usage-contact-editor-fig"><imageobject><imagedata format="PNG" fileref="figures/evo_contacteditor_a.png"/></imageobject></mediaobject> + <bridgehead id="b13pt438">Creating and Editing Contacts</bridgehead> + <para>Follow the steps given below to create a new card.</para> + <orderedlist> + <listitem id="b13prudx"> + <para>Click the down arrow key next to the New button in the toolbar</para> + </listitem> + <listitem id="b13prup2"> + <para>Select Contacts from the drop down list or press Shift+Ctrl+C to appear Contact Editor.</para> + </listitem> + <listitem id="b13prwao"> + <para>Enter the contact information to the entry boxes provided. </para> + </listitem> + <listitem id="b13ps54o"> + <para>Click OK.</para> + </listitem> + </orderedlist> + <para>If you want to change a card that already exists, </para> + <orderedlist> + <listitem id="b13ps1yb"> + <para>Press Contact tool from the Switcher to appear the Contact list.</para> + </listitem> + <listitem id="b13ps28d"> + <para>Double click on the card you want to edit.</para> + </listitem> + <listitem id="b13ps3r7"> + <para>Edit from the Contact Editor window.</para> + </listitem> + <listitem id="b13ps518"> + <para>Click OK.</para> + </listitem> + </orderedlist> + <para>You can also edit the contact information from the message list.</para> + <orderedlist> + <listitem id="b13psb92"> + <para>Right click on the address from Message Header</para> + </listitem> + <listitem id="b13psizd"> + <para>Select Add to Address Book to appear Contact Quick-Add window</para> + <mediaobject id="b13psl8w"><imageobject><imagedata format="PNG" fileref="figures/quick_add_a.png"/></imageobject></mediaobject> + + </listitem> + <listitem id="b13pslot"> + <para>Press Edit Full tab at the bottom left to appear Contact Editor window</para> + </listitem> + <listitem id="b13pslyy"> + <para>Edit the required information from Contact Editor and press OK.</para> + </listitem> + </orderedlist> </section> </section> @@ -2679,13 +3009,13 @@ <para>Click <inlinegraphic format="PNG" fileref="figures/stock_search.png"/> to expand the drop down list.</para> </listitem> <listitem id="b131mb7o"> - <para>specify the search criteria from any of the following:</para> + <para>Specify the search criteria from any of the following:</para> <itemizedlist> <listitem> - <para>Name begins With</para> + <para>Name begins with</para> </listitem> <listitem> - <para>Email begins With</para> + <para>Email begins with</para> </listitem> <listitem> <para>Any field contains</para> @@ -2702,10 +3032,10 @@ <para>Name the rule in the Rule Name field.</para> </listitem> <listitem id="bsb050n"> - <para>Set up your criteria in the If field.</para> + <para>Set up your criteria in the Find items field.</para> </listitem> <listitem id="bsb0546"> - <para>Click Add Criterion to add additional criteria.</para> + <para>Select Add to add additional criteria.</para> </listitem> <listitem id="bsb05aw"> <para>Click Search.</para> @@ -2821,7 +3151,7 @@ <section id="usage-contact-organize"> <title>Organizing your Contacts</title> - <para>Just as you can search mail, you can search contacts. You can also create several individual address books, or contact groups. Within a given contact group, you can have several categories of contacts. </para> + <para>Evolution allows you to organize your contact list. You can create several individual address books, or contact groups. Within a given address book, you can have several categories of contacts. </para> <itemizedlist> <listitem> <para><link linkend="usage-contact-organize-group">Contacts Groups</link></para> @@ -2833,19 +3163,16 @@ <para><link linkend="usage-contact-organize-group-category">Grouping with Categories</link></para> </listitem> <listitem> - <para><link linkend="bxpr1n6">Selecting Your Default Contact List</link></para> - </listitem> - <listitem> <para><link linkend="usage-contact-sharing-setup">Configuring Evolution to use LDAP</link></para> </listitem> </itemizedlist> <section id="usage-contact-organize-group"> <title>Contacts Groups</title> - <para>The simplest way to organize contacts is to create additional address books. You can create a new one by clicking File > New > Address Book. For contacts groups on your computer, you only need to provide a name. For contacts on the network, you need to provide more information about the contacts server you are trying to access. </para> + <para>Contacts Groups are nothing but Address Books.The simplest way to organize contacts is to create additional address books. You can create a new one by clicking File > New > Address Book. For contacts groups on your computer, you only need to provide a name. For contacts on the network, you need to provide more information about the contacts server you are trying to access. </para> <para>To move a card from one group to another, just drag it from the main display of contacts. You cannot change the contents of most network contact groups. </para> <note> - <para>Contacts groups are not the same as contact lists. A contacts group is like a folder or address book full of contacts. A contact list is a single contact that contains other contacts, and is most often used to e-mail several people at once.</para> + <para>Contacts groups are not the same as contact lists. A contact group is like a folder or address book full of contacts. A contact list is a single contact that contains other contacts, and is most often used to e-mail several people at once.</para> </note> </section> @@ -2896,19 +3223,50 @@ <section id="usage-contact-organize-group-category"> <title>Grouping with Categories</title> - <para>Anther way to group cards is to mark them as belonging to different categories. You can mark a card as being in several categories or no category at all. For example, you put a friend's card in the “Business” category because he works with you, the “Friends” category because he's a friend, and the “Frequent” category because you call him often.</para> - <para>To mark a card as belonging to a category, click the Categories button at the lower right. In the dialog box that appears, you can select as many or as few categories as you like.</para> - <para>If the master list of categories doesn't suit you, you can add your own categories. Just specify the new category's name in the dialog box, then click Categories and select Edit Master Category List in the window that appears. </para> - </section> - - <section id="bxpr1n6"> - <title>Selecting Your Default Contact List</title> - <para>You can select one of your contact lists as your default contact list. To select your default contact list, right-click the contact list to be your default contact list, then click default. All new contacts are then added to your default contact list or to your selected contact list. </para> + <para>Another way to group cards is to mark them as belonging to different categories. You can mark a card as being in several categories or no category at all. For example, you put a friend's card in the “Business” category because he works with you, the “Friends” category because he's a friend, and the “Frequent” category because you call him often.</para> + <para>To mark a card as belonging to a category, </para> + <orderedlist> + <listitem id="b13ptaog"> + <para>Double click the card to appear the Contact Editor window</para> + </listitem> + <listitem id="b13ptb98"> + <para>Click the Categories button at the left.</para> + <para>You can view the Categories dialogue box as given below.</para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <mediaobject id="b13pr0v9"><imageobject><imagedata format="PNG" fileref="figures/categories_a.png"/></imageobject></mediaobject> + + </listitem> + <listitem id="b13ptc7b"> + <para>Select the category from the list.You can select as many or as few categories as you like.</para> + </listitem> + </orderedlist> + <para>If the master list of categories doesn't suit you, you can add your own categories.To add new category,</para> + <orderedlist> + <listitem id="b13ptcwe"> + <para>Enter the new category in the entry box at the top</para> + </listitem> + <listitem id="b13ptef4"> + <para>Click OK.</para> + <para>You can view the category name appeared in the field next to Categories button in the Contact Editor</para> + </listitem> + <listitem id="b13ptgw7"> + <para>Press OK at the right bottom of the Contact Editor window.</para> + </listitem> + </orderedlist> + <tip> + <para>You can edit or set the color and icon for each categories available under categories list. For that click Edit button at the bottom of the Categories window. Press delete button to delete the items from the list.</para> + </tip> </section> </section> <section id="usage-contact-sharing"> - <title>LDAP: Shared Contact Groups on a Network</title> + <title>LDAP: Shared Address Books on a Network</title> <para>The <link linkend="ldap">LDAP</link> protocol was created to let users share contact information over a network by sharing access to a central directory. LDAP allows a company to maintain a shared set of contact information. Many companies keep a common LDAP address book for all their employees or for client contacts.</para> <para>To learn how to add a remote LDAP directory to your available contact folders, see <link linkend="config-prefs-contact">Contact Management</link>. Remote groups of contacts appear under the On LDAP Servers item in the switcher. They work like a local folder of contact cards, with the following exceptions: </para> <itemizedlist> @@ -2932,7 +3290,7 @@ <section id="contact-automation-basic"> <title>Send Me a Card: Adding New Cards Quickly</title> - <para>When you get information about a person in the mail or in a calendar entry, you can add it to an address card. To do so, right-click any e-mail address or e-mail message, and click Add Sender to Contacts on the menu that appears. If the sender already exists, the Editor tab opens and you can edit the detail. Evolution can also add cards from a hand-held device during HotSync&z-3rdParty; operation. For more information, see <link linkend="config-sync">Synchronizing Your Handheld Device</link>.</para> + <para>When you get information about a person in the mail or in a calendar entry, you can add it to an address card. To do so, right-click any e-mail address or e-mail message, and click Add to Address Book on the menu that appears. If the sender already exists, the Editor tab opens and you can edit the detail. Evolution can also add cards from a hand-held device during HotSync&z-3rdParty; operation. For more information, see <link linkend="config-sync">Synchronizing Your Handheld Device</link>.</para> </section> </chapter> @@ -3035,9 +3393,51 @@ </tbody> </tgroup> </informaltable> - <para>You can also select an arbitrary range of days in the small calendar at the bottom left. To do this, click and drag on the days that you want to view in your calendar.</para> + <para>You can also select an arbitrary range of days in the small calendar just above the switcher at the left. To do this, select the days that you want to view in your calendar.</para> + <mediaobject id="b14av0ey"><imageobject><imagedata format="PNG" fileref="figures/evo_cal_a.png"/></imageobject></mediaobject> <para>The Prev and Next buttons move you forward and back in your calendar pages. If you are using a week or month view, you can move by week or month. To return to today's listing, click the Today button in the toolbar.</para> <para>To visit calendar entries for a specific date, click Go To and select the date in the dialog box that appears.</para> + + <section id="b13xy2ak"> + <title>Calendar Properties</title> + <para>Evolution allows you to edit the label of your calendar, assign color, and copy content for offline use. To set your calendar properties</para> + <orderedlist> + <listitem id="b13xybev"> + <para>Select the calendar from the folder view at the left.</para> + </listitem> + <listitem id="b13xyc0b"> + <para>Right click. </para> + </listitem> + <listitem id="b13xyc3r"> + <para>Select Properties to open Calendar Properties dialogue box.</para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <mediaobject id="b13xydyw"><imageobject><imagedata format="PNG" fileref="figures/evo_cal_ prop_a.png"/></imageobject></mediaobject> + + </listitem> + <listitem id="b13xyg92"> + <para>Edit the label from Name field. </para> + </listitem> + <listitem id="b13xyirm"> + <para>To set the colour, click the Color tab.</para> + </listitem> + <listitem id="b13xyj63"> + <para>Select the color and click OK.</para> + </listitem> + </orderedlist> + <para>To mark your calendar content for offline use, click Copy calendar contents locally for offline operations. </para> + <para>Or</para> + <para>Right click on the calendar at the left and select Mark Calendar for offline use. For more information on working offline refer <link linkend="usage-mail-getnsend-offline">Working Offline</link>.</para> + <tip> + <para>To export or share or to store a calendar locally in iCal format, right click on the calendar in the calendar view at the left and select Save to Disk.</para> + </tip> + <para>Click Mark as default folder if you want to mark this folder as your default calendar folder.</para> + </section> </section> <section id="usage-calendar-apts"> @@ -3051,7 +3451,7 @@ <para><link linkend="usage-calendar-rsvp">Sending a Meeting Invitation</link></para> </listitem> <listitem> - <para><link linkend="replying-to-rsvp">Accepting and Replying to a Meeting Request</link></para> + <para><link linkend="replying-to-rsvp"> <br />Accepting and Replying to a Meeting Request</link></para> </listitem> <listitem> <para><link linkend="receiving-rsvp-response">Reading Responses to Meeting Requests</link></para> @@ -3091,16 +3491,26 @@ <listitem id="bshlods"> <para>Click File > New > Appointment.</para> <para>or</para> - <para>Click Calendars, then click New.</para> + <para>Click Calendars on the Switcher, then click New > Appointment.</para> + <para>or</para> + <para>Double-click in a blank space on the calendar view to open a Appointment dialogue box.The appointment is created for that particular time on the calendar view against which you have double clicked on . </para> <para>or</para> - <para>Double-click in a blank space in the calendar.</para> + <para>Select the required duration on the calender view and enter the summary.</para> </listitem> <listitem id="b10fnwj2"> <para>Select a calendar in the Calendar drop-down list. Type a brief summary of the appointment in the Summary field.</para> + <mediaobject id="b13uby19"><imageobject><imagedata format="PNG" fileref="figures/evo_calender_appointmnt.png"/></imageobject></mediaobject> + </listitem> <listitem id="b10fnwru"> <para>Type a location for the appointment in the Location field.</para> </listitem> + <listitem id="b13uc0pd"> + <para>Select the date, time and set the duration</para> + </listitem> + <listitem id="b13uc1k9"> + <para>Enter a brief summary of the appointment in the description field.</para> + </listitem> <listitem id="b10fnwwl"> <para>To select this appointment as an all day event, click Options > All Day Event.</para> <para>or</para> @@ -3151,8 +3561,15 @@ <para>Click Options > Recurrence, and specify whether you want the appointment to recur and how often.</para> </listitem> </orderedlist> - <para>An All Day event appears at the top of a day's appointment list, in the grey header under the date, rather than inside. That makes it easy to have appointments that overlap and fit inside each other. For example, a conference might be an All Day appointment, and the meetings at the conference could be timed appointments. Appointments with specific starting and ending times can also overlap. When they do they display as multiple columns in the day view of the calendar.</para> - <para>If you create calendar appointments that overlap, Evolution displays them side by side in your calendar. </para> + <bridgehead id="b14avqwy">All Day Event</bridgehead> + <para>An All Day event appears at the top of a day's appointment list, in the header under the date, rather than inside. That makes it easy to have appointments that overlap and fit inside each other. For example, a conference might be an All Day appointment, and the meetings at the conference could be timed appointments. Appointments with specific starting and ending times can also overlap. When they do they display as multiple columns in the day view of the calendar.</para> + <para>If you create calendar appointments that overlap, Evolution displays them side by side in your calendar.</para> + <para></para> + <para></para> + <para></para> + <para> </para> + <mediaobject id="b14avp8y"><imageobject><imagedata format="PNG" fileref="figures/evo_allday_a.png"/></imageobject></mediaobject> + </section> <section id="bshly4v"> @@ -3191,7 +3608,7 @@ <para>Select Customize to add or remove customized alarms for the event.</para> </listitem> </orderedlist> - <para>If you have stored reminders in a local calendar, they work from the moment you log in. However, for reminders stored on an Exchange server, you must run Evolution at least once after logging in. No matter where the reminders are stored, you can quit Evolution and still be reminded of an upcoming appointment. </para> + <para>If you have stored reminders in a local calendar, they work from the moment you log in. However, for reminders stored on any remote server like Groupwise Exchange which requires authentication, you must run Evolution at least once after logging in. No matter where the reminders are stored, you can quit Evolution and still be reminded of an upcoming appointment. </para> </section> <section id="bxmtbjb"> @@ -3226,7 +3643,7 @@ <section id="usage-calendar-rsvp"> <title>Sending a Meeting Invitation</title> - <para>In Evolution, a meeting is an event you schedule for multiple people. Evolution can be used to schedule group meetings and help you manage responses to meeting requests.</para> + <para>A meeting is an event you schedule for multiple people. Evolution can be used to schedule group meetings and help you manage responses to meeting requests.</para> <para>When you create a meeting or group appointment, you can specify the attendees in several categories, such as “chair” or “required.” When you save the meeting listing, each attendee is sent an e-mail with the meeting information, which also gives them the option to respond.</para> <para>If you don't need to collect attendance information when you're scheduling an event, and would rather just announce the event, right-click the meeting and select Forward as iCalendar. This opens a new e-mail message with the event notification attached as an announcement. Recipients can add the event to their calendars with one click, but it won't automatically send you e-mail about whether they plan to attend.</para> <para>To schedule a meeting: </para> @@ -3244,7 +3661,7 @@ <para>Click Add to add the e-mail addresses of people you want to invite.</para> </listitem> <listitem id="b10fofdk"> - <para>To remove an attendee from the list, select an attendee and press Delete.</para> + <para>To remove an attendee from the list, select an attendee and press Remove.</para> </listitem> <listitem id="b10fofpb"> <para>To edit a field, select the field and click Edit.</para> @@ -3253,7 +3670,7 @@ <para>Click View on the menu bar to show or hide the Type, Role, Status, and RSVP fields.</para> </listitem> <listitem id="b10fofv1"> - <para>Type a brief summary of the meeting in the Summary field.</para> + <para>Type summary of the meeting in the Summary field.</para> </listitem> <listitem id="b10fofxb"> <para>Type a location for the meeting in the Location field.</para> @@ -3515,15 +3932,13 @@ Accepting and Replying to a Meeting Request</title> </listitem> </itemizedlist> </listitem> - <listitem id="b131ndg2"> - <para>Press Enter to display the desired Calendar items.</para> - </listitem> </orderedlist> + <para>You can view the desired items listed in the calender view.</para> </section> <section id="CHDFEJGG"> <title>Printing Displayed Items</title> - <para>To print the displayed calendar items, click File > Print.</para> + <para>To print the displayed calendar items, click File > Print or right click on the calendar item > Print.</para> </section> <section id="bshm4dy"> @@ -3654,7 +4069,7 @@ Accepting and Replying to a Meeting Request</title> <para>Select a group for the task.</para> </listitem> <listitem id="b1012vd1"> - <para>Click Add, or press Insert key, or right click and then press Add to add the e-mail addresses of people you want to assign the task.To remove an attendee from the list, select an attendee, then press Delete.To edit a field, select the field, then click Edit.Click View on the menu bar to show or hide the Type, Role, Status, and RSVP fields.</para> + <para>Click Add, or press Insert key, or right click and then press Add to add the e-mail addresses of people you want to assign the task.To remove an attendee from the list, select an attendee, then press Remove.To edit a field, select the field, then click Edit.Click View on the menu bar to show or hide the Type, Role, Status, and RSVP fields.</para> </listitem> <listitem id="b1012vd2"> <para>Type a brief summary of the task in the Summary field. </para> @@ -3693,6 +4108,7 @@ Accepting and Replying to a Meeting Request</title> <section id="b1012vdd"> <title>Memos</title> <para>In Evolution, the Memos component lets you create, edit, and store journal entries without dates, using the filesystem as a backend.</para> + <mediaobject id="b15ildhk"><imageobject><imagedata format="PNG" fileref="figures/evo_memo_a.png"/></imageobject></mediaobject> <para>To create a new memo entry:</para> <orderedlist> <listitem id="b1012vde"> @@ -3706,6 +4122,12 @@ Accepting and Replying to a Meeting Request</title> <para>To show or hide Categories field, click View > Categories.</para> </listitem> <listitem id="b1012vdh"> + <para>Type text for the memo in the Summary field.</para> + </listitem> + <listitem id="b15ilfa0"> + <para>In the Start Date field, type the date this reminder note should appear in the recipients’ Calendars.</para> + </listitem> + <listitem id="b15ilpb6"> <para>Type text for the memo in the Memo Content field.</para> </listitem> <listitem id="b10fqh6q"> @@ -3777,7 +4199,7 @@ Accepting and Replying to a Meeting Request</title> <para><link linkend="exchange-settings">Settings Exclusive to Evolution Exchange</link></para> </listitem> <listitem> - <para><link linkend="full-advantage">Scheduling Appointments with Free/Busy</link></para> + <para><link linkend="full-advantage">Scheduling Meetings with Free/Busy</link></para> </listitem> </itemizedlist> <important> @@ -3806,7 +4228,7 @@ Accepting and Replying to a Meeting Request</title> <listitem> <formalpara id="b10fqi3n"> <title>Password Management: </title> - <para>To change your password, go to Edit > Preferences and select the Exchange account. Click the Exchange Settings tab, then click Change Password. If your password has expired, Evolution asks you to change your password at startup.</para> + <para>Allows you to reset your password. If your password has expired, Evolution asks you to change your password at startup.</para> </formalpara> </listitem> </itemizedlist> @@ -3826,6 +4248,18 @@ Accepting and Replying to a Meeting Request</title> <para>If you use the Microsoft Exchange mail transport protocol to send e-mail, make sure that the address you have entered as your e-mail address is exactly the one that the Exchange server has on file. This might be “yourname@exchange-server.example.com” rather than “yourname@example.com”.</para> </formalpara> </listitem> + <listitem> + <formalpara id="b13pa41j"> + <title>Out of Office Message:</title> + <para> You can set ‘out of Office' message that will automatically be sent to people who send mails to you while you are away from office.</para> + </formalpara> + </listitem> + <listitem> + <formalpara id="b15fkslg"> + <title>Send Options:</title> + <para> You can set the priority and sensitivity of the sent message so that the recipients will know how important the message is.The priority can have one of the three values - High, Normal or Low and sensitivity can have one of the four values-Normal, Personal, Private and Confidential respectively. You can also enable delivery receipt request and read receipt request for the messages sent.</para> + </formalpara> + </listitem> </itemizedlist> </listitem> <listitem> @@ -3834,13 +4268,13 @@ Accepting and Replying to a Meeting Request</title> <listitem> <formalpara id="b10fqjl1"> <title>Meeting Requests/Proposal: </title> - <para>Allows Evolution users to schedule meetings and view attendee availability for other users (Evolution or Outlook users) on Exchange.</para> + <para>Allows Evolution users to schedule meetings. You can check when other users are busy according to their calendars and send the meeting requests accordingly. </para> </formalpara> </listitem> <listitem> <formalpara id="b10fqjsl"> <title>Adding iCalendar Meeting Requests to the Calendar: </title> - <para>If you receive an iCalendar meeting request and add it to your calendar, it is saved to your Exchange calendar.</para> + <para>Allows you to add the iCalendar meeting requests you receive to your Exchange calendar. Note that you need to specify the calendar from the list, to which you want to add your meeting schedules.</para> </formalpara> </listitem> </itemizedlist> @@ -3857,19 +4291,19 @@ Accepting and Replying to a Meeting Request</title> <listitem> <formalpara id="b10fqk4l"> <title>Adding vCards to the Address Book: </title> - <para>If you receive a vCard attachment and click Save in Address Book, it is saved to your Exchange address book. New Address Book entries can be created on Exchange from received e-mail messages with a single click</para> + <para>Allows you to save the vCards you receive in attachment to your Exchange address book.New Address Book entries can also be created on Exchange from received e-mail messages with a single click.</para> </formalpara> </listitem> </itemizedlist> </listitem> <listitem> <para>Work Offline (disconnected mode). </para> - <para>To mark a folder for offline usage, right-click the folder, then click Properties. Click Copy Folder Content Locally for Offline Operation. For more information, see “Working Offline” on page 38.</para> + <para>To mark a folder for offline usage, right-click the folder, then click Properties. Click Copy Folder Content Locally for Offline Operation. For more information see <link linkend="usage-mail-getnsend-offline">Working Offline</link>.</para> </listitem> </itemizedlist> <itemizedlist> <listitem> - <para>The Recall Message function is not available.</para> + <para>Recall Message function is not available.</para> </listitem> </itemizedlist> </section> @@ -3891,7 +4325,7 @@ Accepting and Replying to a Meeting Request</title> <para><link linkend="config-exchange-new-account">Creating a New Exchange Account</link></para> </listitem> <listitem> - <para><link linkend="config-exchange-existing-account">Changing an Existing Account to Work with Exchange</link></para> + <para><link linkend="config-exchange-existing-account">Configuring an Existing Account for Evolution Exchange Account</link></para> </listitem> </itemizedlist> @@ -3900,7 +4334,7 @@ Accepting and Replying to a Meeting Request</title> <para>Check with your system administrator to ensure that: </para> <itemizedlist> <listitem> - <para> You have a valid account on the Exchange server.</para> + <para>You have a valid account on the Exchange server.</para> </listitem> <listitem> <para>You are permitted to access the account with WebDAV. This is the default setting for the Exchange server, so unless your system administrator has specifically turned it off, no changes should be necessary.</para> @@ -3915,57 +4349,116 @@ Accepting and Replying to a Meeting Request</title> <section id="config-easy"> <title>Simple Configuration Tool for Evolution Exchange</title> - <para>Evolution Exchange &appversion; comes with a simple account creation tool for Exchange accounts.</para> + <para>Evolution Exchange comes with a simple account creation tool for Exchange accounts.</para> <para>If you have no accounts configured, the simple account configuration assistant starts when you start Evolution. It asks only for the Outlook Web Access URL, and your username and password. Evolution Exchange determines the remaining information for you.</para> <para>If the simple account configuration tool does not run automatically, you need to create an account manually. For more information on how to do this, see <link linkend="config-exchange-new-account">Creating a New Exchange Account</link>.</para> - <mediaobject id="bs4aw7j"><imageobject><imagedata format="PNG" fileref="figures/exchng-identity.png"/></imageobject></mediaobject> - </section> <section id="config-exchange-new-account"> <title>Creating a New Exchange Account</title> <orderedlist> <listitem id="bshnbof"> - <para>Click Edit > Preferences.</para> + <para>Click Edit > Preferences or press Shift+Ctrl+S</para> </listitem> <listitem id="bshnbsi"> <para>Click Add.</para> + <mediaobject id="bs4aw7j"><imageobject><imagedata format="PNG" fileref="figures/exchng-identity.png"/></imageobject></mediaobject> + </listitem> <listitem id="bshnbxz"> <para>Create the account following the procedure in <link linkend="usage-mainwindow-starting">Starting Evolution for the First Time</link>. Remember to select Microsoft Exchange as server type in the Receiving Mail section.</para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <mediaobject id="bs4aw7k"><imageobject><imagedata format="PNG" fileref="figures/exchng-rec-mails.png"/></imageobject></mediaobject> + </listitem> </orderedlist> - <para>Only one Microsoft Exchange account can be configured in Evolution at a time.</para> + <note> + <para>You may configure only Only one Microsoft Exchange account can be configured in Evolution.</para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + </note> + <mediaobject id="bs4aw7l"><imageobject><imagedata format="PNG" fileref="figures/exchng-rec-options.png"/></imageobject></mediaobject> + </section> <section id="config-exchange-existing-account"> - <title>Changing an Existing Account to Work with Exchange</title> - <para>If you have an existing e-mail account, and use the following procedure to configure it for Evolution Exchange: </para> + <title>Configuring an Existing Account for Evolution Exchange Account</title> + <para>Use the following procedure to configure your existing account for Evolution Exchange: </para> <orderedlist> <listitem id="bsqdqje"> - <para>Click Edit > Preferences, then click Mail Accounts.</para> + <para>Click Edit > Preferences or press Shift+Ctrl+S, then click Mail Accounts.</para> </listitem> <listitem id="bsqdqvl"> - <para>Select the account you want to convert, then click Edit.</para> + <para>Select the account you want to convert, then click Edit to appear the Account Editor.</para> + <para>You can view Identity tab enabled.</para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <mediaobject id="b13p90wc"><imageobject><imagedata format="PNG" fileref="figures/exchg-identity.png"/></imageobject></mediaobject> + </listitem> <listitem id="bshngg7"> - <para>Click the Identity tab, then change your e-mail address as needed.</para> + <para>Change your e-mail address as needed.</para> </listitem> <listitem id="bshngsm"> <para>Click the Receiving Mail tab, then select Microsoft Exchange as your server type. </para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <mediaobject id="b13pb2z0"><imageobject><imagedata format="PNG" fileref="figures/exchng-rec-mail.png"/></imageobject></mediaobject> + </listitem> <listitem id="bshnh8h"> <para>Type your user name, and the Outlook Web Access (OWA) URL. Click Authenticate, then enter the password at the prompt. The Exchange server authenticates your account. </para> </listitem> <listitem id="bxpfgk7"> <para>Select your authentication method.</para> - <mediaobject id="bs4aw7k"><imageobject><imagedata format="PNG" fileref="figures/exchng-rec-mails.png"/></imageobject></mediaobject> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <para></para> + <mediaobject id="b13pb4ri"><imageobject><imagedata format="PNG" fileref="figures/exchng-rec-option.png"/></imageobject></mediaobject> </listitem> <listitem id="bshnhvg"> <para>Click the Receiving Options tab, then specify how often to check for new mail, your Global Catalog server name and whether to apply filters to messages in your Inbox, check for junk, set a password expiry period, and any other settings you want to include.</para> - <mediaobject id="bs4aw7l"><imageobject><imagedata format="PNG" fileref="figures/exchng-rec-options.png"/></imageobject></mediaobject> - </listitem> <listitem id="bshnjw0"> <para>Use the Defaults tab to define folders, send cc: or bcc: mails to certain IDs, and set options for message receipts.</para> @@ -3984,18 +4477,21 @@ Accepting and Replying to a Meeting Request</title> <section id="access"> <title>Accessing the Exchange Server</title> - <para>When you have installed Evolution Exchange, you can access public folders and perform certain Exchange actions like delegation and password management, and subscribing to other user's calendars, tasks, and contact folders. You can also carry out any folder-related operations for calendars, tasks, and contact folders, including adding, deleting, and renaming folders, and selecting folder permissions. Use the regular Mail tool for mail, the Contacts tool for contacts, and the Calendar tool for your schedule.</para> - <para>If you are using both an Exchange account and a local mail account, you should be aware that whenever you save an e-mail address or appointment from an e-mail message, it is saved in your Exchange contacts list or calendar, rather than in your local account. The same is true of synchronization with Palm OS devices; tasks, appointments, and addresses from your Palm OS device are synchronized in the Exchange folders rather than local folders. </para> - <para>To avoid unnecessary strain on the server, the Global Address List (GAL) appears empty until you have searched for something in it.</para> + <para>When you have installed Evolution Exchange, you can access public folders and perform certain Exchange actions like delegation and password management, and subscribing to other user's calendars, tasks, and contact folders. You can also carry out any folder-related operations like adding, deleting, and renaming folders, and selecting folder permissions on calendars, tasks, and contact folders. Use the regular Mail tool for mail, the Contacts tool for contacts, and the Calendar tool for setting schedules.</para> + <para>If you are using both an Exchange account and a local mail account, you should be aware that whenever you save an e-mail address or appointment from an e-mail message, it is saved in your Exchange contacts list or calendar, rather than in your local account. The same is true for synchronization with Palm OS devices; tasks, and appointments.Addresses from your Palm OS device are synchronized in the Exchange folders rather than in local folders. </para> + <para>To avoid unnecessary strain on the server, the Global Address List (GAL) appears empty until you search for something in it.</para> <para></para> </section> <section id="exchange-settings"> <title>Settings Exclusive to Evolution Exchange</title> - <para>There are some items in Evolution that are available only with Evolution Exchange, like delegation and permissions handling, creation of “Out of Office” messages, and the option to change password and view folder sizes.</para> + <para>There are some settings in Evolution that are available only with Evolution Exchange, like delegation and permission handling, creating “Out of Office” messages, changing password and viewing folder size.</para> <mediaobject id="bs4aw7m"><imageobject><imagedata format="PNG" fileref="figures/exchng-settings.png"/></imageobject></mediaobject> <itemizedlist> <listitem> + <para><link linkend="b15flgn7">Send Options</link></para> + </listitem> + <listitem> <para><link linkend="exchange-delegate">Access Delegation</link></para> </listitem> <listitem> @@ -4011,10 +4507,46 @@ Accepting and Replying to a Meeting Request</title> <para><link linkend="exchange-out-of-office">Setting an Out of Office Message</link></para> </listitem> <listitem> - <para><link linkend="full-advantage">Scheduling Appointments with Free/Busy</link></para> + <para><link linkend="full-advantage">Scheduling Meetings with Free/Busy</link></para> </listitem> </itemizedlist> + <section id="b15flgn7"> + <title>Send Options</title> + <para> You can set the priority and sensitivity of the sent message from an exchange account so that the recipients will know how important the message is.The priority can have one of the three options - High, Normal or Low and sensitivity can have one of the four options-Normal, Personal, Private and Confidential respectively. You can also enable delivery receipt request and read receipt request for the messages sent.</para> + <bridgehead id="b15flq94">Tracking Options</bridgehead> + <para>Evolution lets you track the status of an item you have sent. You can enable the Delivery Receipt request as well as Read Receipt request so that you will know when the item reached the receipients or read by them.</para> + <para>To set the importance and sensitivity of the message:</para> + <orderedlist> + <listitem id="b15flkfv"> + <para>Open a Compose Message window.</para> + </listitem> + <listitem id="b15fllby"> + <para>Select the exchange account from the From field.</para> + </listitem> + <listitem id="b15flmjn"> + <para>Click Insert > Send Options to open the Send Option dialog box</para> + <mediaobject id="b15fliu0"><imageobject><imagedata format="PNG" fileref="figures/evo_send_option_a.png"/></imageobject></mediaobject> + + </listitem> + <listitem id="b15flnox"> + <para>Select the priority for your sent message from the given three options</para> + </listitem> + <listitem id="b15flo2b"> + <para>Select the sensitivity for your sent message from the given four options</para> + </listitem> + <listitem id="b15floq9"> + <para>Select the Request a delivery receipt for this message check box to get a delivery receipt from your recipient.</para> + </listitem> + <listitem id="b15flpg4"> + <para>Select the Request a read receipt for this message to get a read receipt for the message you have sent.</para> + </listitem> + <listitem id="b15flpzo"> + <para>Click OK to confirm your selection.</para> + </listitem> + </orderedlist> + </section> + <section id="exchange-delegate"> <title>Access Delegation</title> <para>You can allow other people in your organization's Global Address List to access your calendar, address book, and messages, and they can let you manage theirs. Delegation allows people to do anything from check on each other's schedules to completely manage their personal information.</para> @@ -4024,7 +4556,7 @@ Accepting and Replying to a Meeting Request</title> <para>To add someone to your list of delegates:</para> <orderedlist> <listitem id="bxpfj0n"> - <para>Click Edit > Preferences, then click the Exchange Settings tab.</para> + <para>Click Edit > Preferences or press Shift+Ctrl+S, then click the Exchange Settings tab.</para> <mediaobject id="bxorvbh"><imageobject><imagedata format="PNG" fileref="figures/delgt-add.png"/></imageobject></mediaobject> </listitem> @@ -4040,7 +4572,7 @@ Accepting and Replying to a Meeting Request</title> </formalpara> <formalpara id="bsbg9oa"> <title>Reviewer (read-only): </title> - <para>Allows the person to see items in this type of folder, but not create new items or edit existing items.</para> + <para>Allows the delegate to see items in this type of folder, but not create new items or edit existing items.</para> </formalpara> <formalpara id="bsbg9ts"> <title>Author (read, create): </title> @@ -4055,6 +4587,9 @@ Accepting and Replying to a Meeting Request</title> <para>Click OK.</para> </listitem> </orderedlist> + <note> + <para>The delegate will not know that he/she is being added to your list of delegates until and unless you inform them seperately by any other means of communication as Evolution will not be sending any intimation to them automatically.</para> + </note> </section> <section id="exchange-delegated-to-you"> @@ -4092,13 +4627,13 @@ Accepting and Replying to a Meeting Request</title> <para>Select the Exchange account.</para> </listitem> <listitem id="bxn8ffk"> - <para>Select the folders you want to subscribe to by selecting them or by clicking them and selecting Subscribe.</para> + <para>Check the folders you want to scubscribe to.</para> <mediaobject id="bxorvbk"><imageobject><imagedata format="PNG" fileref="figures/sub-pub-fold.png"/></imageobject></mediaobject> </listitem> <listitem id="bxn8fm8"> <para>Click OK.</para> - <para>The folders you have subscribed to appear on the left folder panel.</para> + <para>The folders you have subscribed to appear in the folder list at the left.</para> </listitem> <listitem id="bxn8h3p"> <para>To view contents of a folder, click it. </para> @@ -4106,6 +4641,11 @@ Accepting and Replying to a Meeting Request</title> </orderedlist> </section> + <section id="b13pnzby"> + <title>Reminders</title> + <para>Reminders for meetings in your Exchange calendar do not work until you have run Evolution at least once after logging in. This is different from locally stored reminders, which work from the moment you log in, regardless of whether you have run Evolution in the session.so that you can fix a convenient time for a meeting.To enable Reminder setting in your Exchange account, select ‘Rememeber the password'checkbox. To find more information about Reminders see<link linkend="bshly4v">Reminders</link></para> + </section> + <section id="exchange-out-of-office"> <title>Setting an Out of Office Message</title> <para>An Out of Office message is an automatic reply that you can send as a reply to e-mails, explaining why you aren't immediately responding to their messages. For example, if you go on vacation for a week and won't access your e-mail, you can set an automatic reply so that people know that you aren't ignoring them.</para> @@ -4134,25 +4674,60 @@ Accepting and Replying to a Meeting Request</title> </section> <section id="full-advantage"> - <title>Scheduling Appointments with Free/Busy</title> - <para>When you schedule a meeting with your calendar on the Exchange server, you can check when other local Exchange users are busy according to their Exchange calendars.</para> + <title>Scheduling Meetings with Free/Busy</title> + <para>Evolution helps you fix a convenient time for a meeting according to the availability of the attendees.It's Free/Busy feature allows you to perform a check on other user's Exchange calendar to find whether they are busy according to their Exchange calendars, if so, you can reschedule the meeting altogather.</para> <mediaobject id="bs4aw7n"><imageobject><imagedata format="PNG" fileref="figures/free_busy.png"/></imageobject></mediaobject> - <para>Reminders for appointments in your Exchange calendar do not work until you have run Evolution at least once after logging in. This is different from locally stored reminders, which work from the moment you log in, regardless of whether you have run Evolution in the session. </para> <orderedlist> <listitem id="bsbgc5a"> <para>Create a new appointment in the calendar.</para> </listitem> <listitem id="bsbgc8b"> - <para>Right-click the appointment, then select Schedule Meeting.</para> + <para>Right-click the appointment, then select Schedule Meeting to appear Evolution Meeting editor.</para> </listitem> - <listitem id="bsbgccj"> - <para>In the Invitations tab, add attendees by entering their e-mail addresses into the list, or by selecting them from the Global Address List (GAL). Choose the GAL from the drop-down list of address sources at the top of the dialog box.</para> + <listitem id="b13pcsbd"> + <para>Click Add tab to enter the email addresses into the list.</para> + </listitem> + <listitem id="b13pcukb"> + <para>Click Attendees tab to select the participants from Global Address List (GAL).</para> + <para>You can directly select the participants from the following address lists.</para> + <itemizedlist> + <listitem> + <para>Personal</para> + </listitem> + <listitem> + <para>Global Address List</para> + </listitem> + <listitem> + <para>Contacts</para> + </listitem> + </itemizedlist> + <para>You can also specify the category as Anniversary,Birthday,Business etc from the drop down list for each address list given.</para> + </listitem> + <listitem id="b13pczyv"> + <para>Add the participants to the following categories of attendees.</para> + <itemizedlist> + <listitem> + <para>Chair Persons</para> + </listitem> + <listitem> + <para>Required Participants</para> + </listitem> + <listitem> + <para>Optional Participants</para> + </listitem> + <listitem> + <para>Resources</para> + </listitem> + </itemizedlist> </listitem> <listitem id="bsbgcft"> - <para>Click Options, then click Update Free/Busy to check participant schedules and, if possible, update the meeting in all participants' calendars.</para> + <para>Click Free/Busy tool at the top right corner.</para> + </listitem> + <listitem id="b13pd6sk"> + <para>Click Options > Update Free/Busy to check participant schedules and, if possible, update the meeting in all participants' calendars</para> </listitem> </orderedlist> - <para>If meeting attendees are not available during the times you have scheduled a meeting, you can “nudge” the meeting forward or backward to the nearest available time. To do so, just click the arrows to the left or right of the Autopick button. The Autopick tool moves the meeting to the nearest time during which all attendees are available. If you aren't satisfied with those results, you can drag the edges of the meeting time to the hours that you want to select.<computeroutput></computeroutput></para> + <para>If meeting attendees are not available during the times you have scheduled a meeting, you can “nudge” the meeting forward or backward to the nearest available time. To do so, just click the arrows to the left or right of the Autopick button. The Autopick tool lets you move the meeting to the nearest time during which all attendees are available. If you are not satisfied with those results, you can also drag the edges of the area marked as meeting time to the hours that you want to select.<computeroutput></computeroutput></para> </section> </chapter> @@ -4185,7 +4760,7 @@ Accepting and Replying to a Meeting Request</title> <section id="bv7wchf"> <title>GroupWise Features</title> - <para>Evolution connecting to GroupWise supports the following basic Novell GroupWise features: </para> + <para>Groupwise connectivity in Evolution supports the following basic Novell Groupwise features:: </para> <itemizedlist> <listitem> <para>Mail </para> @@ -4222,13 +4797,21 @@ Accepting and Replying to a Meeting Request</title> <para>Contacts </para> <itemizedlist> <listitem> - <para>Address Completion is supported for your GroupWise address books, including the corporate address book, the Frequent Contacts address book, and your personal address book.</para> + <para>Address Completion is supported for your GroupWise address books, including the System address book, the Frequent Contacts address book, and your personal address book.</para> </listitem> <listitem> <para>If you receive a vCard attachment and click Save in Address Book, it is saved to your Personal address book. New Address Book entries can also be added to your personal address book from received e-mail messages.</para> </listitem> <listitem> - <para>The GroupWise Personal Address book and Frequent Contacts address book are created when you access your GroupWise account through the GroupWise client; they are not created when accessing your GroupWise account with Evolution. The GroupWise system address book is marked for offline use by default. This helps with performance.</para> + <para>To create your Groupwise Frequent contacts and Personal address books, you need to access your groupwise account once through Groupwise Java client because evolution currently doesnt support creating them.. The GroupWise system address book is marked for offline use by default.This boosts performance.</para> + </listitem> + </itemizedlist> + </listitem> + <listitem> + <para>Reminder Note</para> + <itemizedlist> + <listitem> + <para>Groupwise Reminder Note is integrated into Memo component. You can view the Reminder notes listed under Memos at the bottom right of the Calendar view given that you have selected them under the Memos component </para> </listitem> </itemizedlist> </listitem> @@ -4383,6 +4966,9 @@ Accepting and Replying to a Meeting Request</title> </listitem> <listitem id="buw5x0p"> <para>Type the name of your mail server, your user name, and select whether to use SSL.</para> + <note> + <para> Select SSL for a highly secured connection between your client and server. Contact your administrator for further details.</para> + </note> </listitem> <listitem id="bsthkyr"> <para>Click the Receiving Options tab, then select if you want Evolution to automatically check for new mail.</para> @@ -4406,6 +4992,10 @@ Accepting and Replying to a Meeting Request</title> </listitem> <listitem id="bv7wc2w"> <para>Select if you want to automatically synchronize your remote calendar and contacts locally.</para> + <para>It fetches the remote calendar and contact information and stores it on your local drive.</para> + <note> + <para>Remote calendar and contacts are typically stored remotely on servers rather than on local hard disk.</para> + </note> </listitem> <listitem id="bv7wn80"> <para>Specify your Post Office Agent SOAP port in the Post Office Agent SOAP Port field.</para> @@ -4421,6 +5011,49 @@ Accepting and Replying to a Meeting Request</title> </section> </section> + <section id="b15iirao"> + <title>Reminder Notes</title> + <para>Groupwise Reminder notes are like mail messages except they are scheduled for a particular day and appear on the Calendar for that date. You can use reminder notes to show vacations, holidays, pay days, birthdays, and so forth.Posted reminder notes are placed in your Calendar on the date you specify. They are not placed in your Mailbox or in any other user’s Mailbox.</para> + <para>Evolution integrates this feature into its Memo component so that you can view the Reminder notes listed under Memo at the right bottom side of the calender view.</para> + <note> + <para> Select the memo or the Reminder notes under the Memo component to display it on the Calendar view.</para> + </note> + <mediaobject id="b15ij26p"><imageobject><imagedata format="PNG" fileref="figures/evo_rmdrnotes_a.png"/></imageobject></mediaobject> + <para>To create a new Reminder Note follow <link linkend="b1012vde">Step 1</link> through <link linkend="b10fqh6r">Step 8</link> under <link linkend="b1012vdd">Memos</link>.</para> + <para>To send a Reminder Note,</para> + <orderedlist> + <listitem id="b15ijcgi"> + <para>Click New > Shared Memo to open the new window.</para> + </listitem> + <listitem id="b15ijcow"> + <para>Select the Organizer's account name from the drop down list given next to the Organizer field.</para> + </listitem> + <listitem id="b15ijf00"> + <para>In the To field, type a username, then press Enter. Repeat for additional users.</para> + </listitem> + <listitem id="b15ijfl9"> + <para>Select the Group in which you would create the entry. </para> + </listitem> + <listitem id="b15ijg02"> + <para>Enter a brief description about the Reminder Note in the Summary field.</para> + </listitem> + <listitem id="b15ijgcw"> + <para>In the Start Date field, type the date this reminder note should appear in the recipients’ Calendars.</para> + </listitem> + <listitem id="b15ijgn9"> + <para>Specify the category that the Reminder note falls under.</para> + </listitem> + <listitem id="b15ijkkf"> + <para>Enter the description for the Reminder Note.</para> + </listitem> + <listitem id="b15ijkqc"> + <para>Click Save.</para> + </listitem> + </orderedlist> + <mediaobject id="b15ijb3h"><imageobject><imagedata format="PNG" fileref="figures/evo_shd_memo_a.png"/></imageobject></mediaobject> + + </section> + <section id="bv7wck0"> <title>Scheduling Appointments with Free/Busy</title> <para>When you schedule a meeting with your calendar on GroupWise, you can check when other local GroupWise users are busy according to their GroupWise calendars.</para> @@ -4468,13 +5101,22 @@ Accepting and Replying to a Meeting Request</title> <section id="Aaez1x0"> <title>Confirming Delivery of Items You have Sent</title> - <para>Evolution provides several ways for you to confirm that your item was delivered.</para> + <para>Evolution provides several ways for you to confirm that your item was delivered. You can easily track message staus of any message you have sent. For example, you can see when an e-mail was delivered and when the recipient opened or deleted the e-mail.</para> <bridgehead id="btafhoy">Track an Item You Sent</bridgehead> - <para>You can check the status in the Message Status window of an e-mail You have sent. For information, see <link linkend="Aaezg4d">Checking the Status of Your Items</link>.</para> + <para>You can check the status in the Message Status window of an e-mail You have sent. </para> <bridgehead id="btafhoz">Receive Notification When the Item is Opened or Deleted</bridgehead> <para>You can receive notification when the recipient opens or deletes a message. For information, see <link linkend="Ak05onj">Receiving Notification About Items You Send</link>.</para> <bridgehead id="btafhp0">Request a Reply</bridgehead> <para>You can inform the recipient that you need a reply to an e-mail. Evolution adds a sentence to the item stating that a reply is requested and changes the icon in the recipient's Mailbox to a double arrow. For information, see <link linkend="Ak05sv1">Requesting a Reply for Items You Send</link>.</para> + + <section id="Aal54a9"> + <title>Checking the Status of an Item</title> + <orderedlist> + <listitem id="Aaezj33"> + <para>Right-click an e-mail in your Sent Items folder, then click Track Message Status.</para> + </listitem> + </orderedlist> + </section> </section> <section id="Aal4xf4"> @@ -4485,21 +5127,7 @@ Accepting and Replying to a Meeting Request</title> <para>Click the Sent Items folder in the Folder List.</para> </listitem> </orderedlist> - <para>All sent items reside in this folder unless you select a different folder for sent e-mail in the account editor default settings.</para> - </section> - - <section id="Aaezg4d"> - <title>Checking the Status of Your Items</title> - <para>Track Message Status lets you check the status of any e-mail You have sent. For example, you can see when an e-mail was delivered and when the recipient opened or deleted the e-mail.</para> - - <section id="Aal54a9"> - <title>Checking the Status of an Item</title> - <orderedlist> - <listitem id="Aaezj33"> - <para>Right-click an e-mail in your Sent Items folder, then click Track Message Status.</para> - </listitem> - </orderedlist> - </section> + <para>All sent items reside in this folder unless you select a different folder for sent e-mail in the account editor default settings. Fo rmore information refer <link linkend="b13uukys"></link> under <link linkend="b13uhy6r">Default Settings</link>.</para> </section> <section id="Ak05onj"> @@ -4849,7 +5477,7 @@ Accepting and Replying to a Meeting Request</title> <chapter id="config-prefs"> <title>Advanced Configuration</title> - <para>Perhaps your mail server has changed names. Perhaps you have grown tired of a certain layout for your appointments. Whatever the reason, you can change your Evolution™ settings.</para> + <para>Perhaps your mail server has changed names. Or you have grown tired of a certain layout for your appointments. Whatever the reason, you can change your Evolution™ settings.</para> <itemizedlist> <listitem> <para><link linkend="config-prefs-mail-identity">Working with Mail Accounts</link></para> @@ -4873,7 +5501,7 @@ Accepting and Replying to a Meeting Request</title> <para><link linkend="bshoty0">Certificates</link></para> </listitem> </itemizedlist> - <para>You reach the Evolution settings window by clicking Edit > Preferences. In the left part of the settings window is a column, similar to the Evolution switcher, that lets you choose which portion of Evolution to customize. The right part of the window is where you make your actual changes.</para> + <para>You reach the Evolution settings window by clicking Edit > Preferences. In the left part of the settings window is a column, similar to the Evolution switcher, that lets you choose which portion of Evolution to customize. The right part of the window is where you make your actual changes.</para> <mediaobject id="config-prefs-mail-fig"><imageobject><imagedata format="PNG" fileref="figures/mailer_preferences.png"/></imageobject></mediaobject> <para>There are six items you can customize.</para> <bridgehead id="bt4ckfo">Mail Accounts</bridgehead> @@ -4894,7 +5522,7 @@ Accepting and Replying to a Meeting Request</title> <title>Working with Mail Accounts</title> <para>Evolution allows you to maintain multiple accounts, or identities. When you are writing an e-mail message, you can choose which account to use by selecting from the drop-down list next to the From field in the message composer. </para> <para>Click Send/Receive to select all mail sources that are not disabled. If you don't want to check mail for a given account, select the account in the Mail Accounts tab and click the Disable button. </para> - <para>To add a new account, click Add to open the mail configuration assistant. To alter an existing account, select it in the Preferences window, then click Edit to open the account editor dialog box.</para> + <para>To add a new account, click Add to open the Evolution configuration assistant. To alter an existing account, select it in the Preferences window, then click Edit to open the account editor dialog box.</para> <para>The account editor dialog box has seven sections:</para> <formalpara id="bsbhdwn"> <title>Identity: </title> @@ -4902,7 +5530,7 @@ Accepting and Replying to a Meeting Request</title> </formalpara> <formalpara id="bsbhe10"> <title>Receiving Email: </title> - <para>Select the way you receive e-mail. You can download e-mail from a server (<link linkend="pop">POP</link>), read and keep it on the server (Microsoft Exchange, Novell® GroupWise®, or <link linkend="imap">IMAP</link>), or read it from files that already exist on your desktop computer. Your server requires you to use a Secure Socket Layer (SSL) connection. You can select Always, Whenever Possible, or Never as your SSL choice. If one doesn't work, try another.</para> + <para>Select the way you receive e-mail. You can download e-mail from a server<link linkend="pop"></link> POP <link linkend="pop">POP</link>, read and keep it on the server (Microsoft Exchange, Novell® GroupWise®, or IMAP<link linkend="imap">IMAP</link>), or read it from files that already exist on your desktop computer. Your server requires you to use a Secure Socket Layer (SSL) connection. You can select from the given three options: No encryption, TLS encryption or SSL encryption.</para> </formalpara> <para>Your system administrator might ask you to connect to a specific port on a mail server. To specify which port you use, just type a colon and the port number after the server name. For example, to connect to port 143 on the server smtp.example.com, specify smtp.example.com:143 as the server name.</para> <para>For additional information, see <link linkend="second-step">Receiving Mail</link>.</para> @@ -4920,14 +5548,16 @@ Accepting and Replying to a Meeting Request</title> <title>Defaults: </title> <para>Use this section to set where this account stores the messages that it has sent, and the messages that you save as drafts. If you want to revert to the default settings, click Restore Defaults.</para> </formalpara> - <para>If you want to send someone a copy of every message from this account, select either Always Carbon-Copy (Cc) To: or Always Blind Carbon-Copy (Bcc) To:, and specify one or more addresses.</para> + <para>If you want to send someone a copy of every message from this account, select either Always Carbon-Copy (Cc) To: or Always Blind Carbon-Copy (Bcc) To:, and specify one or more addresses. </para> + <para> Specify how do you want to receive message receipts. You can set Send message receipts to Never, Always or Ask for each message. For more iformation refer <link linkend="b13uhy6r">Default Settings</link>.</para> + <para>You can change the default settings of your send items. Click Advanced Send Options to prioritise, classify your send messages. You can also set the date for reply request so that recipient will know the immediacy and can accordingly response to your message . Enable status tracking and set Return Notification for Mail, Calendar and Task.</para> <formalpara id="bsbhndi"> <title>Security: </title> <para>Use this section to set the security options for this account. If you use encryption, enter your PGP key ID (see <link linkend="encryption">Encryption</link> for more information) and select among the four options to determine key and signature handling.</para> </formalpara> <formalpara id="bxmvpry"> <title>Proxy: </title> - <para>This only displays if you have a GroupWise or Exchange account. Use this section to set proxy access for other users to access your mailbox or calendar.</para> + <para>This only displays if you have a GroupWise account. Use this section to set proxy access for other users to access your mailbox or calendar.</para> </formalpara> </section> @@ -4936,6 +5566,63 @@ Accepting and Replying to a Meeting Request</title> <para>The Autocompletion tool lets you choose address books to auto-complete names for you. This functionality requires accessibility to each of the address books you want to use. To enable autocompletion, select each of the address books that you want to use auto completion in the Autocompletion page.</para> </section> + <section id="b15fx7uz"> + <title>IMAP Mail Headers</title> + <para>Evolution allow you to choose the headers that you want to download so that you can reduce the download time and at the same time having control as to filter or move your mails around the way you like it. Evolution help you customize your IMAP Mail header preferences and thus save the download time.The IMAP Mail headers are as follows:</para> + <formalpara id="b15fzvdp"> + <title>All Headers:</title> + <para>This include all the available IMAP Mail headers.By choosing this option, Evolution will download all the Headers for all the messages.</para> + </formalpara> + <formalpara id="b15fzvjw"> + <title>Basic Headers:</title> + <para>This will include DATE,FROM,TO, CC,SUBJECT,PREFERENCES,IN-REPLY-TO,MESSAGE-ID,MIME-VERSION, and CONTENT-TYPE. If you want to just fetch and see mails without having to categorically filter mails based on your mailing lists, choose this option. This will make Evolution work faster and is generally recommended for common users.</para> + </formalpara> + <formalpara id="b15fzvq4"> + <title>Mailing List Headers:</title> + <para>Enable this option to have filters based on mailing list headers (like list-id) so that in addition to the basic headers, the headers that correspond to mailing-lists are also fetched. Mailing list headers will have the informations such as the mailing list ID,owner of the mailing list, and so on with which you can create mailing list filters.</para> + </formalpara> + <para>This is the default Header preferences that comes with Evolution. When this option is chosen, Evolution will download a basic set of headers (as described above) along with a set of headers that are needed for client-side filters based on mailing lists. If you do not have any filters on Evolution, it is recommended to switch to the "Basic Headers Only"option.</para> + <formalpara id="b15g0l0t"> + <title>Custom Headers:</title> + <para>These are the extra headers in addition to the above standard headers. You can add custom headers in addition to the standard headers. If you want to have filters based on some specific custom headers and you do not want to compromise on the network speed by downloading-all-mail-headers, Evolution provides a handy way of achieving this by the Custom Headers Option. Here, you can selectively Add/Remove headers based on your needs. </para> + </formalpara> + <note> + <para>This option may not be needed if you have chosen to download ALL Headers.</para> + </note> + <para>To set the IMAP Mail headers: </para> + <orderedlist> + <listitem id="b15fy0yh"> + <para>Select Edit > Preferences. </para> + </listitem> + <listitem id="b15fy3hq"> + <para>Select the IMAP account and click Edit to open the Account Editor.</para> + </listitem> + <listitem id="b15fy4cs"> + <para>On the Account Editor, click IMAP Headers tab to open IMAP Headers to the Account Editor.</para> + <mediaobject id="b15fy5rr"><imageobject><imagedata format="PNG" fileref="figures/evo_imapheader_a.png"/></imageobject></mediaobject> + + </listitem> + <listitem id="b15fy565"> + <para>Click Fetch All Headers to download all the available header information.</para> + <warning> + <para>The more headers you have, the more time it will consume to download. This option is not recommended.</para> + </warning> + </listitem> + <listitem id="b15fzu3n"> + <para>Click Basic Headers to download basic headers </para> + </listitem> + <listitem id="b15g0kdi"> + <para>Click Basic and Mailing Headers to download both. </para> + </listitem> + <listitem id="b15g160e"> + <para>Click Add to add any predefined custom headers.</para> + </listitem> + <listitem id="b15g168p"> + <para>Click Remove to remove the custom headers.</para> + </listitem> + </orderedlist> + </section> + <section id="config-prefs-mail"> <title>Mail Preferences</title> <para>The Mail Preferences tool lets you choose how to display citations, how long to wait before marking a message as read, and other mail display settings. </para> @@ -4959,7 +5646,7 @@ Accepting and Replying to a Meeting Request</title> <para><link linkend="bxjnb81">Automatic Contacts Preferences</link></para> </listitem> <listitem> - <para><link linkend="bxjncro">Meetings & Tasks Preferences</link></para> + <para><link linkend="bxjncro">Calendar and Tasks Preferences</link></para> </listitem> </itemizedlist> <para>For information on individual e-mail account settings, see <link linkend="config-prefs-mail-identity">Working with Mail Accounts</link>.</para> @@ -4969,19 +5656,20 @@ Accepting and Replying to a Meeting Request</title> <para>The General page has the following options:</para> <formalpara id="bsbhnw0"> <title>Message Fonts: </title> - <para>Normally, Evolution uses the same fonts as other GNOME applications. To choose different fonts, deselect Use the Same Fonts as Other Applications and select one font for standard typefaces and a second for monospace, terminal, or display. </para> + <para>Normally, Evolution uses the same fonts as other GNOME applications. To choose different fonts, deselect Use the same fonts as other applications and select one font for standard typefaces and a second for monospace, terminal, or display. </para> </formalpara> <formalpara id="bsbho3f"> <title>Message Display: </title> - <para>Choose how long you want to wait before marking a message read, how to highlight quotations, and the default encoding.</para> + <para>Choose how long you want to wait before marking a message read, how to highlight quotations, and the default encoding .Enable ‘Fall back to threading message by subject' to group the messages as message threads. You can also set the limit to the number of addresses displayed in the message header by enabling ‘Shrink To/CC/BCC header to' option.You can also set the limit for rendering text content in the message you recive.By default, when you receive a message with text content more than 4096 Kilo Bytes, Evolution will not render the message in the preview pane. You can view unformatted text either inline or using an external application. </para> </formalpara> + <para>To group the messages as threads select View > Group By threads or press Ctrl +T.</para> <formalpara id="bsbhq3y"> <title>Deleting Mail: </title> - <para>Choose whether to delete messages automatically when quitting Evolution, and whether you want to explicitly confirm the final deletion of messages. </para> + <para>Choose whether to delete messages automatically when quitting Evolution and how frequently, and whether you want to explicitly confirm the final deletion of messages.Select Confirm when expunging a folder to confirm the final deletion. You can have four different options to set the frequency for deletion: Everytime,Once per day,Once per week, and Once per month.</para> </formalpara> <formalpara id="bsbhq7t"> <title>New Mail Notifications: </title> - <para>Evolution can alert you to the arrival of new mail with a beep or by playing a sound file. Choose your alert noise, or select none, as you prefer. </para> + <para>Evolution can alert you to the arrival of new mail with a beep or by playing a sound file. Choose your alert noise, or select none, as you prefer. You can choose not to notify on new mail arrival.</para> </formalpara> </section> @@ -5000,43 +5688,43 @@ Accepting and Replying to a Meeting Request</title> <title>Loading Images: </title> <para>You can embed a image in an e-mail and have it load only when the message arrives. However, spammers can use image loading patterns to confirm “live” addresses and invade your privacy. You can elect to never load images automatically, to load images only if the sender is in your contacts, or always load images. </para> </formalpara> - <para>If you have chosen not to load images automatically, you can choose to see the images in one message at a time by selecting View > Message Display > Load Images. </para> - <para>The Colors tab lets you select different color labels for individual messages. Return to the default settings by clicking Restore Defaults.</para> + <para>If you have chosen not to load images automatically, you can choose to see the images in one message at a time by selecting View > Load Images or press Ctrl +I. </para> </section> <section id="mail-prefs-colors"> <title>Color Preferences</title> - <para>The Mail Color preferences tool lets you select color labels for different kinds of messages. Click a color to change the color, or change the label associated with that color. </para> + <para>The Mail Color preferences tool lets you select color labels for different kinds of messages. Click a color to change the color, or change the label associated with that color. Click revert to go back to previous settings.</para> </section> <section id="mail-prefs-headers"> <title>Mail Header Preferences</title> - <para>The headers on an incoming message are the information about the message that isn't the content of the message itself, such as the sender and the time it was sent. Select the options here to show or hide different amounts of information about the messages you read. </para> + <para>The headers on an incoming message are the information about the message that isn't the content of the message itself, such as the sender and the time it was sent. Select the options here to show or hide different amounts of information about the messages you read. You can also add or remove new mail headers to the list. The defult mail headers cannot be removed.</para> </section> <section id="mail-prefs-junk"> <title>Junk Mail Preferences</title> <para>There are only two items in this section: Check Incoming Mail for Junk and Include Remote Tests. Checking for junk mail uses the SpamAssassin tool with trainable Bayesian filters.Note that you need to install SpamAssassin separately to enable junk filtering. </para> - <para>It also includes online tests, like checking for blacklisted message senders and ISPs. Online tests can make filtering slower, but more accurate. Select the options here to choose your mail filtering method. </para> + <para>Remote test performs filtering junk mails on remote servers.It also includes online tests, like checking for blacklisted message senders and ISPs. Online tests can make filtering slower, but more accurate. Select the options given here to choose your mail filtering method. </para> <note> - <para>Check new messages for junk contents option under Edit > Preferences > Mail Accounts > Edit > Receiving option is enabled only for IMAP. Check incoming mail for junk option under Edit >Prefernce > Mail Preference > Junk > General refers only to POP and Local Delivery.</para> + <para>Check new messages for junk contents option under Edit > Preferences > Mail Accounts > Edit > Receiving option is enabled only for IMAP. Check incoming mail for junk option under Edit > Prefernces > Mail Preferences > Junk > General refers only to POP and Local Delivery.</para> </note> </section> <section id="bxjnb81"> <title>Automatic Contacts Preferences</title> - <para>There are two items in this section: Automatic Contacts automatically adds people that you respond to into your address book. Instant Messaging Contacts periodically synchronizes contact information and images with your instant messaging program. Currently this only works with Gaim. For both these features to work properly, the address book must have write permissions set.</para> + <para>There are two items in this section: Automatic Contacts automatically adds people that you respond to into your address book. You can select the default address book for automatic contacts from the list. </para> + <para>Instant Messaging Contacts periodically synchronizes contact information and images with your instant messaging program. Currently this only works with Gaim.Your address book must not be a read only one for both these features to function properly.</para> </section> <section id="bxjncro"> - <title>Meetings & Tasks Preferences</title> + <title>Calendar and Tasks Preferences</title> <para>Allows you to delete messages after you have acted on an appointment. It also allows you to select calendars to search for meeting conflicts.</para> </section> </section> <section id="config-prefs-mail-composer"> <title>Composer Preferences</title> - <para>There are three pages for settings you can change for the message composer. The General page covers shortcuts and assorted behavior, the Signature page controls your signature, and the Spell Checking page controls spell checking. </para> + <para>There are three tabs for message composer settings where you can set the composer preferences. The General tab covers shortcuts and assorted behavior, the Signature tab sets your signature, and the Spell Checking tab controls spell checking. </para> <itemizedlist> <listitem> <para><link linkend="bshpixy">General</link></para> @@ -5051,11 +5739,12 @@ Accepting and Replying to a Meeting Request</title> <section id="bshpixy"> <title>General</title> - <para>In the General page, you can set the following options:</para> + <para>In the General tab, you can set the following options:</para> <formalpara id="bsbhs8n"> <title>Default Behavior: </title> <para>Choose how to normally forward and reply to messages, what character set they will use, whether they are in HTML, and whether that HTML can contain graphic emoticons.</para> </formalpara> + <para>You can forward messages either as an attachment or inline,or else as quoted. Choose reply style from the drop down list: Quote original message, Do not quote original message, Attach original message.</para> <formalpara id="bsbhsf6"> <title>Alerts: </title> <para>There are two optional alerts you can select:</para> @@ -5083,8 +5772,7 @@ Accepting and Replying to a Meeting Request</title> <section id="bshpjuj"> <title>Spell Checking</title> - <para>To choose a spell-checking language, select it here. You must install the gnome-spell package, available through ZENworks® Linux Management, for spell-checking to be available in Evolution. Additional dictionaries are also available through Red Carpet® and are detected automatically if you have installed them. You must also install the aspell package. If this is the case, please contact your packager. To have the composer automatically check your spelling while you type, select Check Spelling While I Type.</para> - <para>Check the spelling in messages by clicking Edit > Spell Check Document. </para> + <para>To choose a spell-checking language, select it here. You must install the gnome-spell package, available through ZENworks® Linux Management, for spell-checking to be available in Evolution. Additional dictionaries are also available through Red Carpet® and are detected automatically if you have installed them. You must also install the aspell package. If this is the case, please contact your packager. To have the composer automatically check your spelling while you type, select Check Spelling While I Type. You can set the color for misspelled words.</para> </section> </section> @@ -5102,7 +5790,7 @@ Accepting and Replying to a Meeting Request</title> <para><link linkend="CACHCGCI">Alarms</link></para> </listitem> <listitem> - <para><link linkend="bxjng8p">Calendar and Free/Busy</link></para> + <para><link linkend="bxjng8p">Calendar Publishing</link></para> </listitem> </itemizedlist> @@ -5143,27 +5831,27 @@ Accepting and Replying to a Meeting Request</title> <para>Sets the time increments shown as fine lines on the daily view in the calendar. </para> </formalpara> <formalpara id="bsbhvt1"> - <title>Show Appointment End Times In Week and Month Views: </title> + <title>Show appointment end times in week and month views: </title> <para>If there is space, Evolution shows the end times in the week and month views for each appointment. </para> </formalpara> <formalpara id="bsbhw0r"> - <title>Compress Weekends In Month View: </title> + <title>Compress weekends in month view: </title> <para>Select this option to display weekends in one box instead of two in the month view. </para> </formalpara> <formalpara id="bsbhw7p"> - <title>Show Week Numbers In Date Navigator: </title> + <title>Show week numbers in date navigator: </title> <para>Shows the week numbers next to the respective weeks in the calendar. </para> </formalpara> <formalpara id="bsbhwdz"> - <title>Tasks Due Today: </title> + <title>Tasks due today: </title> <para>Select the color for tasks due today. </para> </formalpara> <formalpara id="bsbhwj5"> - <title>Overdue Tasks: </title> + <title>Overdue tasks: </title> <para>Select the color for overdue tasks. </para> </formalpara> <formalpara id="bsbhwnw"> - <title>Hide Completed Tasks: </title> + <title>Hide completed tasks after: </title> <para>Select this option to have completed tasks hidden after a period of time measured in days, hours, or minutes. If you don't select this option, completed tasks remain in your task list, marked as complete. </para> </formalpara> </section> @@ -5176,15 +5864,16 @@ Accepting and Replying to a Meeting Request</title> </formalpara> </section> + <section id="b13yjhw2"> + <title>Free/Busy</title> + <para>Allows you to specify a template to use while posting your Free/Buy information to a server. </para> + </section> + <section id="bxjng8p"> - <title>Calendar and Free/Busy</title> + <title>Calendar Publishing</title> <formalpara id="bxpfx0s"> <title>Publishing: </title> - <para>Allows you to select a URL to post your free/busy information to. When you add a URL, you can specify the publishing location, the frequency of publishing, which calendar to publish, and who to authenticate as. </para> - </formalpara> - <formalpara id="bxpfx7s"> - <title>Template: </title> - <para>Allows you to specify a template to use when posting to the Free/Busy server.</para> + <para>Allows you to select a URL to post your calendar information to. When you add a URL, you can specify the publishing location, the frequency of publishing, which calendar to publish, and who to authenticate as. </para> </formalpara> </section> </section> @@ -5232,7 +5921,7 @@ Accepting and Replying to a Meeting Request</title> <para>Select Contact List.</para> </listitem> <listitem id="bsbhxk3"> - <para>Type a name and location for the contact group.</para> + <para>Type a name and location for the Address Book.</para> </listitem> <listitem id="bsbi2rh"> <para>Click OK.</para> @@ -5262,7 +5951,7 @@ Accepting and Replying to a Meeting Request</title> </formalpara> </listitem> <listitem id="bxmw8kf"> - <para>If you selected On This Computer, specify the name of the computer, and choose whether you want to the new address book as your default folder.</para> + <para>If you selected On This Computer, specify the name of the computer, and choose whether you want to the new address book as your default folder.</para> <para>or</para> <para> If you are creating an <link linkend="ldap">LDAP</link> server, enter the server information as requested by the assistant:</para> <formalpara id="bxmwai1"> @@ -5558,6 +6247,9 @@ Accepting and Replying to a Meeting Request</title> <para>Andre Klapper (ak-47@gmx.net)</para> </listitem> <listitem> + <para>Francisco Javier F. Serrador (serrador@tecknolabs.com)</para> + </listitem> + <listitem> <para>Mark Moulder (mmoulder@novell.com)</para> </listitem> <listitem> @@ -5579,14 +6271,14 @@ Accepting and Replying to a Meeting Request</title> <para> With the help of the application programmers and the GNOME Documentation Project.</para> </listitem> </itemizedlist> - <para>Please file comments and suggestions for this manual as bugs in the GNOME bug tracking system. If you contributed to this project but do not see your name here, please contact Mark Moulder (mmoulder@novell.com) and he'll list you.</para> + <para>Please file comments and suggestions for this manual as bugs in the GNOME bug tracking system. If you contributed to this project but do not see your name here, please contact Radhika PC (pradhika@novell.com) or Sreenivasa Ragavan (sragavan@novell.com) and either of them will list you.</para> <para>Partial list of Documentation Translators (application translated to numerous additional languages): </para> <itemizedlist> <listitem> <para>Daniel Persson for Swedish (.se)</para> </listitem> <listitem> - <para>Hector Garcia Alvarez for Spanish and Francisco Javier F. Serrador (.es)</para> + <para>Hector Garcia Alvarez and Francisco Javier F. Serrador for Spanish (.es)</para> </listitem> <listitem> <para>Kjartan Maraas for Norwegian (.no)</para> @@ -5810,10 +6502,13 @@ Accepting and Replying to a Meeting Request</title> <member>Further, Novell, Inc. makes no representations or warranties with respect to any software, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc. reserves the right to make changes to any and all parts of Novell software, at any time, without any obligation to notify any person or entity of such changes.</member> </simplelist> <simplelist> - <member>Any products or technical information provided under this Agreement may be subject to U.S. export controls and the trade laws of other countries. You agree to comply with all export control regulations and to obtain any required licenses or classification to export, re-export, or import deliverables. You agree not to export or re-export to entities on the current U.S. export exclusion lists or to any embargoed or terrorist countries as specified in the U.S. export laws. You agree to not use deliverables for prohibited nuclear, missile, or chemical biological weaponry end uses. Please refer to www.novell.com/info/exports/ for more information on exporting Novell software. Novell assumes no responsibility for your failure to obtain any necessary export approvals.</member> + <member>You may not use, export, or re-export this product in violation of any applicable laws or regulations including, without limitation, U.S. export regulations or the laws of the country in which you reside.</member> </simplelist> <simplelist> - <member>Copyright © 2004 Novell, Inc. All rights reserved. No part of this publication may be reproduced, photocopied, stored on a retrieval system, or transmitted without the express written consent of the publisher.</member> + <member>Copyright © 2007 Novell, Inc. All rights reserved. Permission is granted to copy, distribute, and/or modify this document under the terms of the GNU Free Documentation License (GFDL), Version 1.2 or any later version, published by the Free Software Foundation with no Invariant Sections, no Front-Cover Texts, and no Back-Cover Texts. A copy of the GFDL can be found at http://www.fsf.org/licenses/fdl.html.</member> + <member>THIS DOCUMENT AND MODIFIED VERSIONS OF THIS DOCUMENT ARE PROVIDED UNDER THE TERMS OF THE GNU FREE DOCUMENTATION LICENSE WITH THE FURTHER UNDERSTANDING THAT:</member> + <member>1. THE DOCUMENT IS PROVIDED ON AN "AS IS" BASIS, WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, WARRANTIES THAT THE DOCUMENT OR MODIFIED VERSION OF THE DOCUMENT IS FREE OF DEFECTS, MERCHANTABLE, FIT FOR A PARTICULAR PURPOSE, OR NON-INFRINGING. THE ENTIRE RISK AS TO THE QUALITY, ACCURACY, AND PERFORMANCE OF THE DOCUMENT OR MODIFIED VERSION OF THE DOCUMENT IS WITH YOU. SHOULD ANY DOCUMENT OR MODIFIED VERSION PROVE DEFECTIVE IN ANY RESPECT, YOU (NOT THE INITIAL WRITER, AUTHOR OR ANY CONTRIBUTOR) ASSUME THE COST OF ANY NECESSARY SERVICING, REPAIR OR CORRECTION. THIS DISCLAIMER OF WARRANTY CONSTITUTES AN ESSENTIAL PART OF THIS LICENSE. NO USE OF ANY DOCUMENT OR MODIFIED VERSION OF THE DOCUMENT IS AUTHORIZED HEREUNDER EXCEPT UNDER THIS DISCLAIMER; AND</member> + <member>2. UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL THEORY, WHETHER IN TORT (INCLUDING NEGLIGENCE), CONTRACT, OR OTHERWISE, SHALL THE AUTHOR, INITIAL WRITER, ANY CONTRIBUTOR, OR ANY DISTRIBUTOR OF THE DOCUMENT OR MODIFIED VERSION OF THE DOCUMENT, OR ANY SUPPLIER OF ANY OF SUCH PARTIES, BE LIABLE TO ANY PERSON FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF GOODWILL, WORK STOPPAGE, COMPUTER FAILURE OR MALFUNCTION, OR ANY AND ALL OTHER DAMAGES OR LOSSES ARISING OUT OF OR RELATING TO USE OF THE DOCUMENT AND MODIFIED VERSIONS OF THE DOCUMENT, EVEN IF SUCH PARTY SHALL HAVE BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGES.</member> </simplelist> <simplelist> <member>Novell, Inc.</member> @@ -5822,19 +6517,20 @@ Accepting and Replying to a Meeting Request</title> <member>U.S.A.</member> <member>www.novell.com</member> </simplelist> - <para id="Bktitle">Evolution User Guide</para> - <para>October 05, 2006</para> + <para id="Bktitle">Evolution 2.10 User Guide</para> + <para>March 14, 2007</para> + <simplelist> + <member>To access the online documentation for this and other Novell products, and to get updates, see www.novell.com/documentation.</member> + </simplelist> <simplelist> <member>Evolution is a trademark of Novell, Inc.</member> <member>GroupWise is a registered trademark of Novell, Inc. in the United States and other countries.</member> <member>Novell is a registered trademark of Novell, Inc. in the United States and other countries.</member> - <member>Red Carpet is a registered trademark of Novell, Inc. in the United States and other countries.</member> - <member>SUSE is a registered trademark of SUSE LINUX AG, a Novell business.</member> + <member>SUSE is a registered trademark of SUSE AG, a Novell company.</member> <member>Ximian is a registered trademark of Novell, Inc. in the United States and other countries.</member> - <member>ZENworks is a registered trademark of Novell, Inc. in the United States and other countries.</member> </simplelist> <simplelist> <member>All third-party trademarks are the property of their respective owners.</member> </simplelist> </appendix> -</book>
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