path: root/help/C/usage-mail.sgml

<chapter id="usage-mail">
  <title>Using Evolution for Email</title>
  <abstract>
    <title> A Guide to the Evolution Mailer</title>
    <para>
       <application>Evolution</application> email is like other email
       programs in all the ways you would hope:
     <itemizedlist>
       <listitem>
         <para>
           It can sort and organize your mail in a wide variety of ways with
           folders, searches, and filters.
         </para>
       </listitem>
       <listitem>
         <para>
          It can send and receive mail in HTML or as plain text, and
          permits multiple file attachments.
         </para>
       </listitem>
       <listitem>
         <para>
           It supports multiple mail sources, including <glossterm
           linkend="imap">IMAP</glossterm>, <glossterm
           linkend="pop">POP3</glossterm>, local
           <systemitem><filename>mbox</filename></systemitem> and
           <systemitem><filename>mh</filename></systemitem> files, and
           even NNTP messages (newsgroups), which aren't technically
           email.
         </para>
       </listitem>
     </itemizedlist>
    </para>
    <para>
      However, <application>Evolution</application> has some important
      differences.  First, it's built to handle very large amounts of
      mail without slowing down or crashing.  Both the <link
      linkend="usage-mail-organize-filters">filtering</link> and <link
      linkend="usage-mail-organize-search">searching</link> functions
      were built for speed and efficiency on gargantuan volumes of
      mail. There's also the <application>Evolution</application>
      <link linkend="usage-mail-organize-vFolders">Virtual
      Folder</link>, an advanced organizational feature not found in
      many other mail clients.  If you get a lot of mail, or if you keep
      every message you get in case you need to refer to it later,
      you'll find this feature especially useful.
    </para>
  </abstract>

  <sect1 id="usage-mail-getnsend-read">
      <title>Reading Mail</title>
      <para>
       You can start reading email by clicking
       <guibutton>Inbox</guibutton> in the shortcut bar. The first
       time you use <application>Evolution</application>, it will
       start with the <interface>Inbox</interface> open and show you a
       message from Ximian welcoming you to the application.
      </para>
      <para>
        Your <application>Evolution</application>
        <guilabel>Inbox</guilabel> will look something like the one in
        <xref linkend="usage-mail-intro-fig">.
        If you find the <interface>view pane</interface> too small, you can resize
        the pane, enlarge the whole window, or double-click on the
        message in the <interface>message list</interface> to have it
        open in a new window.  To change the sizes of a pane, just click
        and hold on the divider between the two panes.  Then you can drag
        up and down to select the size of the panes.  Just like with
        folders, you can right-click on messages in the message list and
        get a menu of possible actions.
     </para>

 <!-- ==============Figure=================================== -->

      <figure id="usage-mail-intro-fig">
          <title>Evolution Mail</title>
          <screenshot>
            <screeninfo>Inbox</screeninfo>
            <graphic fileref="fig/mail-inbox.png" srccredit="Kevin Breit">
        </graphic>
        </screenshot>
      </figure>
<!-- ==============End of Figure============================== -->

      <para>
        <inlinegraphic fileref="fig/full-1.png"></inlinegraphic>
        <guilabel>Email Viewer</guilabel>
      </para>

      <para>
        This is where your email is displayed.
      </para>

      <para>
        <inlinegraphic fileref="fig/full-2.png"></inlinegraphic>
        <guilabel>Email List</guilabel>
      </para>

      <para>
        The <guilabel>Email List</guilabel> lists off all the emails that you
        have.  This includes all your read, unread, and email that is flagged to        be deleted.
      </para>

      <para>
        Most of the mail-related actions you'll want to perform are
        listed in the <guimenu>Message</guimenu> menu in the menu
        bar.  The most frequently used ones, like
        <guimenuitem>Reply</guimenuitem> and
        <guimenuitem>Forward</guimenuitem>, also appear as buttons in
         the toolbar, and almost all of them are duplicated in the
        right-click menu and as keyboard shortcuts, which tend to be
        faster once you get the hang of them.  You can choose
        whichever way you like best; the idea is that the software
        should work the way you want, rather than making you work the
        way the it does.
         <tip id="view-headers">
          <title>Take a look at the headers</title>
          <para>
            To look at the entire source of your email message, including
            all the header information, select
            <menuchoice><guimenu>View</guimenu><guimenuitem>Source</guimenuitem></menuchoice>
          </para>
        </tip>
      </para>

      <sect2 id="usage-mail-listorder">
        <title>Sorting the message list</title>
        <para>
          One of the ways <application>Evolution</application> lets
          you choose the way you work is the way it lets you sort your
          message lists.  To sort by sender, subject, or date, click
          on the bars with those labels at the top of the message
          list. The direction of the arrow next to the label indicates
          the direction of the sort, and if you click again, you'll
          sort them in reverse order. For example, click once on
          <guilabel>Date</guilabel> to sort messages by date from
          oldest to newest.  Click again, and
          <application>Evolution</application> sorts the list from
          newest to oldest. You can also right-click on the message
          header bars to get a set of sorting options, and add or
          remove columns from the message list.  You can find detailed
          instructions on how to customize your message display
          columns in <xref linkend="usage-mail-organize-columns">.
        </para>
        <para>
          You can also choose a threaded message view. Select
          <menuchoice> <guimenu>View</guimenu>
          <guimenuitem>Threaded</guimenuitem> </menuchoice> to turn
          the threaded view on or off.  When you select this option,
          <application>Evolution</application> groups the replies to a
          message with the original, so you can follow the thread of a
          conversation from one message to the next.
        </para>
      </sect2>
      <sect2 id="usage-mail-getnsend-delete">
        <title>Deleting Mail</title>
        <para>
          Once you've read your mail, you may want to get rid of
          it. To mark a message for deletion, select it in the the
          <interface>message list</interface> by clicking on it once.
          Then click on the <guibutton>Delete</guibutton> button in
          the tool bar. Or, right-click on a message and choose
          <guimenuitem>Delete</guimenuitem> from the right-click
          menu. The message will appear with a line through it, to
          show that you've marked it for deletion.
        </para>
        <para>
          If you change your mind and decide you want to keep it,
          select <menuchoice> <guimenu>Message</guimenu>
          <guimenuitem>Undelete</guimenuitem></menuchoice>.  If you
          really want to get rid of it, choose
          <guimenuitem>Expunge</guimenuitem> from the
          <guimenu>Folder</guimenu> menu.  That will delete it
          permanently.
        </para>
      </sect2>
    </sect1>

    <sect1 id="usage-mail-getnsend-get">
      <title>Checking Mail</title>
      <para>
        Now that you've had a look around the
        <interface>Inbox</interface>, it's time to check for new mail.
        Click <guibutton>Get mail</guibutton> in the toolbar to check
        your mail.  If it's the first time you've done so, the
        <interface>mail setup assistant</interface> will ask you for
        the information it needs to check your mail (see <xref
        linkend="config-setupassist"> for more information).
     </para>
     <para>
        Then, you need to enter your email
        password. <application>Evolution</application> will remember
        your password until until you select <menuchoice>
        <guimenu>Settings</guimenu> <guimenuitem>Forget
        Passwords</guimenuitem> </menuchoice>.
      </para>
      <para>
        Once it's validated the password,
        <application>Evolution</application> will check your mail.
        New mail will appear in the local <interface>Inbox</interface>
        if you're using a <glossterm>POP</glossterm> account, and in
        your <glossterm>IMAP</glossterm> folders if you use IMAP.  If
        you have chosen to use IMAP, and you have multiple folders on
        your IMAP server, you may need to subscribe to them.  To learn
        how to use the subscription manager, read <xref
        linkend="usage-mail-subscriptions">.
      </para>

     <note id="badmailsettings">
     <title>Can't Check Mail?</title>
     <para>
        If you get an error message instead of mail, you probably need
        to change your network settings.  To learn how to do that,
        have a look at <xref linkend="config-prefs-mail-network">, or
        ask your system administrator.
      </para>
    </note>

      <sect2 id="usage-mail-getnsend-get-news">
         <title>Using Evolution for News </title>
       <para>
         Newsgroups are so similar to email that there's no reason not
         to read them side by side.  If you want to do that, add a
         news source to your configuration (see <xref
         linkend="config-prefs-network-news">). The news server will
         appear as a remote server, and will look quite similar to an
         IMAP folder.  When you click <guibutton>Get Mail</guibutton>,
         <application>Evolution</application> will also check for news
         messages.
       </para>
       </sect2>

      <sect2 id="usage-mail-getnsend-get-attach">
        <title>Attachments and HTML Mail</title>
        <para>
          If someone sends you an <glossterm>attachment</glossterm>, a
          file attached to an email,
          <application>Evolution</application> will display the file
          at the bottom of the message to which it's attached.  Text,
          HTML, and most images will be displayed within the message
          itself.  For other files,
          <application>Evolution</application> will show an icon at
          the end of the message.  Right-click on the icon to get a
          list of options which will vary depending on the type of
          attachment. You will have the option to display most files
          as part of the message, export them to a different
          application (images to Eye of GNOME, spreadsheets to
          Gnumeric, and so forth), or save them to disk.
        </para>

        <para>
           <application>Evolution</application> can also display
           HTML-formatted mail, complete with graphics.  HTML
           formatting will display automatically, although you can
           turn it off if you prefer.
      </para>
    </sect2>
  </sect1>

    <sect1 id="usage-mail-getnsend-send">
      <title>Writing and Sending Mail</title>
      <para>
         You can start writing a new email message by selecting
         <menuchoice> <guimenu>File</guimenu>
         <guisubmenu>New</guisubmenu> <guimenuitem>
         Mail Message</guimenuitem></menuchoice>, or by pressing the
         <guibutton>Compose</guibutton> button in the Inbox toolbar.
         When you do so, the <interface>New Message</interface> window
         will open, as shown in <xref
         linkend="usage-mail-newmsg-fig">.
      </para>

<!--   ==============Figure=================================== -->
      <figure id="usage-mail-newmsg-fig">
        <title>New Message Window</title>
        <screenshot>
          <screeninfo>Evolution Main Window</screeninfo>
          <graphic fileref="fig/newmsg-pic" format="png" srccredit="Kevin Breit">
        </graphic>
        </screenshot>
      </figure>
<!-- ==============End of Figure=================================== -->

 <!-- Check the alignment of the following paragraph in the PS and
 HTML output: it's indented for no good reason 
      Kevin Breit: I dont see a problem with it.
-->
      <para>
         Enter an address in the <guilabel>To:</guilabel> field, a
         subject in the <guilabel>Subject:</guilabel> and a message in
         the big empty box at the bottom of the window, and press
         <guibutton>Send</guibutton>.
       </para>

      <sect2 id="usage-mail-getnsend-send-delay">
        <title>Saving Messages for Later</title>
        <para>
           Evolution will send mail immediately unless you tell it to
           do otherwise by selecting <menuchoice>
           <guimenu>File</guimenu> <guimenuitem>Send
           Later</guimenuitem></menuchoice>.  This will add your
           messages to the <guilabel>Outbox</guilabel> queue.  Then,
           when you press <guibutton>Send</guibutton> in another
           message, or <guibutton>Get Mail</guibutton> in the main
           mail window, all your unsent messages will go out at once.
           Many times, one might want to use "Send Later" becuase it gives
           you a chance to change your mind about a message before it
           is sent.  This way, you may not say something you may regret.
        </para>
        <para>
           To learn more about how you can specify message queue and
           filter behavior, see <xref linkend="config-prefs-mail">.
        </para>

        <para>
           You can also choose to save messages as drafts or as text
           files.  Choose
           <menuchoice>
             <guimenu>File</guimenu>
             <guimenuitem>Save</guimenuitem>
          </menuchoice>
          or <guimenuitem>Save As</guimenuitem> to save your message
          as a text file. If you prefer to keep your message in a
          folder (the <guilabel>Drafts</guilabel> folder would be the
          obvious place), you can select <menuchoice>
          <guimenu>File</guimenu> <guimenuitem>Save In
          Folder</guimenuitem> </menuchoice>.
        </para>
      </sect2>
      <sect2 id="usage-mail-getnsend-send-compose">
        <title>Advanced Mail Composition</title>
        <para>
          You can probably guess the purpose of the buttons labelled
          <guibutton>Cut</guibutton>, <guibutton>Copy</guibutton>,
          <guibutton>Paste</guibutton>, <guibutton>Undo</guibutton>
          and <guibutton>Redo</guibutton>, but there's a bit more to
          sending mail that's less obvious.  In the next few sections,
          you'll see how <application>Evolution</application> handles
          additional features, including large recipient lists,
          attachments, and forwarding.
        </para>
      <sect3 id="usage-mail-getnsend-send-attach">
        <title>Attachments</title>
        <para>
            If you want to attach a file to your email message, you
            can drag it from your desktop into the message window, or
            click the button in the toolbar with a paper clip on it,
            labelled <guibutton>Attach</guibutton>.  If you click the
            <guibutton>Attach</guibutton> button,
            <application>Evolution</application> will open a file
            selection dialog box to ask you which file you want to
            send.  Select the file and click <guilabel>OK</guilabel>.
        </para>
        <para>
            To hide the display of files you've attached to the
            message, select <menuchoice>
            <guimenu>View</guimenu> <guimenuitem>Hide
            Attachments</guimenuitem> </menuchoice>; to show them
            again, choose <guimenuitem>Show Attachments</guimenuitem>.
        </para>
        <para>
            When you send the message, a copy of the attached file
            will go with it.  Be aware that big attachments can take a
            long time to download.
        </para>
        <para>
            When recieving a message that has an attached image,
            <application>Evolution</application> gives you the choice
            whether to view it or not.  You can choose to have it
            always shown, load images only if the sender is in your
            addressbook, or never load images.
        </para>
      </sect3>
      <sect3 id="usage-mail-getnsend-send-to-types">
         <title>Types of Recipients</title>
        <para>
            <application>Evolution</application>, like most email
            programs recognizes three types of addressee: primary
            recipients, secondary recipients, and hidden ("blind")
            recipients.
         </para>
         <para>
            The simplest way to direct a message is to put the email
            address or addresses in the <guilabel>To:</guilabel>
            field, which denotes primary recipients.  To send mail to
            more than one or two people, you can use the the
            <guilabel>Cc:</guilabel> field.
          </para>
          <para>
            Hearkening back to the dark ages when people used
            typewriters and there were no copy machines, "Cc" stands
            for "Carbon Copy."  Use it whenever you want to share a
            message you've written to someone else.
            <example id="ex-mail-cc">
              <title>Using the Cc: field</title>
              <para>
                 When Susan sends an email to a client, she puts her
                 co-worker, Tim, in the in the
                 <guilabel>Cc:</guilabel> field, so that he know
                 what's going on.  The client can see that Tim also
                 received the message, and knows that he can talk to
                 Tim about the message as well.
              </para>
            </example>
          </para>
          <para>

            <example id="ex-mail-bcc">
              <title>Using the Bcc: field</title>
              <para>
                 Tim is sending an email announcement to all of his
                 company's clients, some of whom are in competition
                 with each other, and all of whom value their
                 privacy. He needs to use the
                 <guilabel>Bcc:</guilabel> field here.  If he puts
                 every address from his address book's "Clients"
                 category into the <guilabel>To:</guilabel> or
                 <guilabel>Cc:</guilabel> fields, he'll make the
                 company's <emphasis>entire</emphasis> client list
                 public. However, but putting his "Clients" addressbook
                 into the Bcc: section, that will cause them to be hidden
                 from the competition.  It seems insignificant, but it can
                 make a huge difference in some situations.
             </para>
            </example>
          </para>
        </sect3>

        <sect3 id="usage-mail-getnsend-send-to">
        <title>Choosing Recipients Quickly</title>
        <para>
f you have created address cards in the contact manager,
          you can also enter nicknames or other portions of address
          data, and <application>Evolution</application> will transparently
          complete
          the address for you. <!-- (INSERT description of UI for this
          feature, once it is decided upon). --> If you enter a name
          or nickname that can go with more than one card, Evolution
          will open a dialog box to ask you which person you meant.
          <!-- (NOT YET) Also, <application>Evolution</application>
          will add a domain to any unqualified addresses.  By default,
          this is your domain, but you can choose which one mail
          preferences dialog. -->
          </para>
          <para>
            Alternately, you can click on the
            <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
            <guibutton>Bcc:</guibutton> buttons to get a list &mdash;
            potentially a very long one &mdash; of the email addresses
            in your contact manager.  Select addresses and click on
            the arrows to move them into the appropriate address
            columns.
          </para>
          <para>
            For more information about using email together with the
            contact manager and the calendar, see <xref
            linkend="usage-contact-automate"> and <xref
            linkend="usage-calendar-apts">.
          </para>
        </sect3>
      </sect2>

      <sect2 id="usage-mail-getnsend-send-reply">
        <title>Replying to Messages</title>
        <para>
           To reply to a message, press the
           <guibutton>Reply</guibutton> button while it is selected,
           or choose <guimenuitem>Reply to Sender</guimenuitem> from
           the message's right-click menu.  That will open the
           <interface>message composer</interface>.  The
           <guilabel>To:</guilabel> and <guilabel>Subject</guilabel>
           fields will already be filled, although you can alter them
           if you wish.  In addition, the full text of the old message
           is inserted into the new message, either in italics (for
           HTML display) or with the &gt; character before each line
           (in plain text mode), to indicate that it's part of the
           previous message.  People often intersperse their message
           with the quoted material as shown in <xref
           linkend="usage-mail-getnsend-reply-fig">.

<!-- note that this figure should have a reply message ready to send,
with quoted materials and the relevant replies interspersed-->
<!-- I want to wait for the formatting bugs to be fixed first -->
 <!-- ==============Figure=================================== -->
       <figure id="usage-mail-getnsend-reply-fig">
         <title>Reply Message Window</title>
         <screenshot>
          <screeninfo>Evolution Main Window</screeninfo>
          <graphic fileref="fig/replymsg" format="png" srccredit="Aaron Weber">
        </graphic>
        </screenshot>
      </figure>
<!-- ==============End of Figure=================================== -->
        </para>
        <para>
          If you're reading a message with several recipients, you may
           wish to use <guibutton>Reply to All</guibutton> instead of
           <guibutton>Reply</guibutton>.  If there are large numbers
           of people in the <guilabel>Cc:</guilabel> or
           <guilabel>To:</guilabel> fields, this can save substantial
           amounts of time.
          <example>
            <title>Using the Reply to All feature</title>
            <para>
              Susan sends an email to a client and sends copies to Tim
              and to an internal company mailing list of co-workers.
              If Tim wants to make a comment for all of them to read,
              he uses <guibutton>Reply to All</guibutton>, but if he
              just wants to tell Susan that he agrees with her, he
              uses <guibutton>Reply</guibutton>.  Note that his reply
              will not reach anyone that Susan put on her
              <guilabel>Bcc</guilabel> list, since that list is not
              shared with anyone.
            </para>
          </example>
        </para>
        <para>
          You may want to reply to a whole mailing list.  For this, you would
          use the <guibutton>Reply to List</guibutton> instead of the standard
          <guibutton>Reply</guibutton> or <guibutton>Reply to All</guibutton>.
          <note>
            <title>Whats a Mailing List?</title>
            <para>
              Mailing Lists are one of the most popular ways in which group
              collaboration on the internet works.  They allow people to send one
              message to one server.  The server then knows who is subscribed to the
              mailing list, and sends a copy of your email to all the people on the
              list.  As a matter of fact, mailing lists are one of the main ways in
              which <application>Evolution</application> was developed.
            </para>
            <para>
              There are two different types of mailing lists.  The first is a
              general submission list.  That means that anyone can write to the
              list.  The second is a managed list.  The managed lists have
              someone running them.  They can do as little as limit who
              subscribes to the list or as much as moderate which emails get on
              the list.
            </para>
          </note>
        </para>
      </sect2>

      <sect2 id="usage-mail-getnsend-send-find">
        <title>Searching and Replacing with the Composer</title>
        <para>
           You're probably familiar with search and replace features,
           and if you come from a Linux or Unix background, you
           probably know what <guimenuitem>Find Regex</guimenuitem>
           does.  If you aren't among the lucky who already know,
           here's a quick rundown of an important section of the
           <guimenu>Edit</guimenu> menu.
        </para>
        <para>
           <variablelist>
            <varlistentry>
              <term><guimenuitem>Find</guimenuitem></term>
              <listitem><para> Enter a word or phrase, and
              <application>Evolution</application> will find it
              in your message.
              </para></listitem>
            </varlistentry>

            <varlistentry>
              <term><guimenuitem>Find Regex</guimenuitem></term>
              <listitem>
                <para>
                  Find a regex, also called a
                  <glossterm linkend="regular-expression">regular
                  expression</glossterm>, in your composer window.
               </para>
             </listitem>
            </varlistentry>

            <varlistentry>
              <term><guimenuitem>Find Again</guimenuitem></term>
              <listitem><para>
                   Select this item to repeat the last search you performed.
              </para></listitem>
            </varlistentry>

            <varlistentry>
               <term><guimenuitem>Replace</guimenuitem></term>
               <listitem><para>
                 Find a word or phrase, and replace it with
                 something else.
               </para></listitem>
            </varlistentry>

          </variablelist>
        </para>
        <para>
            For all of these menu items, you can choose whether or not
            to <guilabel>Search Backwards</guilabel> in the document
            from the point where your cursor is.  For all but the
            regular expression search (which doesn't need it), you are
            offered a check box to determine whether the search is to
            be <guilabel>Case Sensitive</guilabel> when it determines
            a match.
        </para>
      </sect2>
      <sect2 id="usage-mail-getnsend-send-html">
        <title>Embellish your email with HTML</title>
        <para>
            Normally, you can't set text styles or insert pictures in
            emails, which is why you've probably seen people use far
            too many exclamation points for emphasis, or use
            <glossterm linkend="emoticon">emoticons</glossterm> to
            convey their feelings.  However, most newer email programs
            can display images and text styles as well as basic
            alignment and paragraph formatting. They do this with
            <glossterm linkend="html">HTML</glossterm>, just like web
            pages do.
        </para>
        <note>
          <title>HTML Mail is not a Default Setting</title>
          <para>
            Some people do not have HTML-capable mail clients, or
            prefer not to receive HTML-enhanced mail because it is
            slower to download and display.  <emphasis>Some</emphasis>
            people refer to HTML mail as "the root of all evil" and
            get very angry if you send them HTML mail, which is why
            <application>Evolution</application> sends plain text
            unless you explicitly ask for HTML.  To send HTML mail,
            you will need to select <menuchoice>
            <guimenu>Format</guimenu> <guimenuitem>
            HTML</guimenuitem></menuchoice>.  Alternately, you can set
            your default mail format preferences in the mail
            configuration dialog.  See <xref
            linkend="config-prefs-mail-other"> for more information.
          </para>
        </note>
        <para>
           HTML formatting tools are located in the toolbar just above
           the space where you'll actually compose the message, and
           they also appear in the <guimenu>Insert</guimenu> and
           <guimenu>Format</guimenu> menus.
          </para>
          <para>
            The icons in the toolbar are explained in <glossterm
            linkend="tooltip">tool-tips</glossterm>, which appear when
            you hold your mouse over the buttons.  The buttons fall
            into four categories:
            <variablelist>
             <varlistentry>
             <term>Headers and lists</term>
              <listitem>
                <para>
                  At the left edge of the toolbar, you can choose
                  <guilabel>Normal</guilabel> for a default text style
                  or <guilabel>Header 1</guilabel> through
                  <guilabel>Header 6</guilabel> for varying sizes of
                  header from large (1) to tiny (6). Other styles
                  include <guilabel>pre</guilabel>, to use the HTML
                  tag for preformatted blocks of text, and three types
                  of <guilabel>List Item</guilabel> for the highly
                  organized.
                </para>
              </listitem>
           </varlistentry>
           <varlistentry>
             <term>Text style</term>
              <listitem>
                <para>
                  Use these buttons to determine the way your letters
                  look.  If you have text selected, the style will
                  apply to the selected text.  If you do not have text
                  selected, the style will apply to whatever you type
                  next.  The buttons are:
                  <itemizedlist mark="none">
                    <listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem>
                    <listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem>
                    <listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem>
                    <listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem>
                  </itemizedlist>
                </para>
              </listitem>
            </varlistentry>
            <varlistentry>
              <term>Alignment</term>
              <listitem>
                <para>
                   Located next to the text style buttons, these three
                   paragraph icons should be familiar to users of most
                   word processing software.  The leftmost button will
                   make your text aligned to the left, the center
                   button, centered, and the right hand button,
                   aligned on the right side.
                </para>
              </listitem>
              </varlistentry>

            <varlistentry>
              <term>Indentation rules</term>
              <listitem>
                <para>
                  The button with the arrow pointing left will reduce
                  a paragraph's indentation, and the right arrow will
                  increase its indentation.
               </para>
            </listitem>
          </varlistentry>

            <varlistentry>
              <term>Color Selection</term>
              <listitem>
                <para>
                  At the far right is the color section tool.  The
                  colored box displays the current text color; to
                  choose a new one, click the arrow button just to the
                  right. If you have text selected, the color will
                  apply to the selected text.  If you do not have text
                  selected, the color will apply to whatever you type
                  next.
               </para>
            </listitem>
          </varlistentry>


          </variablelist>
        </para>
        <para>
           There are three tools that you can find only in the
           <guimenu>Insert</guimenu> menu.
           <variablelist>
             <varlistentry>
               <term><guimenuitem>Insert Link</guimenuitem>:</term>
               <listitem>
                <para>
                  Use this tool to put hyperlinks in your HTML
                  messages.  When you select it,
                  <application>Evolution</application> will prompt you
                  for the <guilabel>Text</guilabel> that will appear,
                  and the <guilabel>Link</guilabel>, where you should
                  enter the actual web address (URL). If you don't
                  want special link text, you can just enter the address
                  directly, and <application>Evolution</application>
                  will recognize it as a link.
               </para>
            </listitem>
          </varlistentry>
          <varlistentry>
            <term> <guimenuitem>Insert Image</guimenuitem>:</term>
            <listitem>
              <para>
               Select this item to embed an image into your email, as
               was done in the welcome message.  Images will appear at
               the location of the cursor. This is different from
               attaching them to a message, but not very different.
              </para>
            </listitem>
           </varlistentry>
          <varlistentry>
             <term><guimenuitem>Insert Rule</guimenuitem>:</term>
             <listitem><para>
               This will insert a horizontal line, or rule, into your document.
               You'll be presented with a dialog box which gives you
               the choice of size, percentage of screen, shading, and
               alignment; if you leave everything at the default
               values you'll get a thin black rule all the way across
               the screen.</para></listitem>
        </varlistentry>

          </variablelist>
          </para>
          <note>
            <title>A Technical note on HTML Tags</title>
            <para>
              The composer is a <acronym>WYSIWYG</acronym>
              (What You See Is What You Get)
              editor for HTML. That means that if you enter HTML
              directly into the composer&mdash; say, <markup
              role="html">&lt;B&gt;Bold Text&lt;/B&gt</markup>, the
              the composer will assume you meant exactly that string
              of characters, and not "make this text bold," as an HTML
              composition tool or text editor would.
            </para>
        </note>
      </sect2>


<!-- Function not implemented, possibly never will be due to security evil. -->
<!--
        <sect3 id="usage-mail-getnsend-send-live">
          <title>Live Documents</title>
          <para>
            Later versions of <application>Evolution</application>
            will allow you to enliven your email with almost any
            sort of document, and even with entire
            applications. At this point, however, this feature has not 
            yet been implemented.
          </para>
        </sect3>
-->

      <sect2 id="usage-mail-getnsend-fwd">
        <title>Forwarding Mail</title>
        <para>
          The post office forwards your mail for you when you change
          addresses, and you can forward mail when you get a letter by
          mistake.  The email <guilabel>Forward</guilabel> button
          works in much the same way.  It's particularly useful if you
          have received a message and you think someone else would
          like to see it.  You can forward a message as an attachment
          to a new message (this is the default) or
          you can send it <glossterm linkend="inline">inline</glossterm> as a quoted
          portion of the message you are sending.  Attachment
          forwarding is best if you want to send the full, unaltered
          message on to someone else.  Inline forwarding is best if
          you want to send portions of a message, or if you have a
          large number of comments on different sections of the
          message you are forwarding.  Remember to note from whom the
          message came, and where, if at all, you have removed or
          altered content.
        </para>
        <para>
          To forward a message you are reading, press
          <guibutton>Forward</guibutton> on the toolbar, or select
          <menuchoice> <guimenu>Message</guimenu>
          <guimenuitem>Forward</guimenuitem> </menuchoice>.  If you
          prefer to forward the message <glossterm linkend="inline">inline</glossterm>
          instead of attached, select <menuchoice>
          <guimenu>Message</guimenu> <guimenuitem>Forward
          Inline</guimenuitem> </menuchoice> from the menu.  Choose an
          addressee as you would when sending a new message; the
          subject will already be entered, but you can alter it.
          Enter your comments on the message in the
          <interface>composition frame</interface>, and press
          <guibutton>Send</guibutton>.
        </para>
      </sect2>
      <sect2 id="usage-mail-getnsend-ettiquette">
        <title>Seven Tips for Email Courtesy</title>
        <para>
          I started with ten, but four were "Don't send
          <glossterm linkend="spam">spam</glossterm>."
          <itemizedlist>

            <listitem>
              <para>
                 Don't send spam or forward chain mail.  If you must,
                 watch out for hoaxes and urban legends, and make sure
                 the message doesn't have multiple layers of
                 greater-than signs, (&gt;) indicating multiple layers
                 of careless in-line forwarding.
              </para>
            </listitem>

            <listitem>
              <para>
                Always begin and close with a salutation. Say "please"
                and "thank you," just like you do in real life. You
                can keep your pleasantries short, but be pleasant!
              </para>
            </listitem>

            <listitem>
              <para>
                ALL CAPS MEANS YOU'RE SHOUTING! Don't write a whole
                messagge in capital letters.  It hurts people's ears.
              </para>
            </listitem>

            <listitem>
              <para>
               Check your spelling and use complete sentences.
              </para>
            </listitem>

            <listitem>
              <para>
                Don't send nasty emails (flames).  If you get one,
                don't write back.
              </para>
            </listitem>
      
      <listitem>
        <para>
          When you reply or forward, include just enough of
          the previous message to provide context: not too
          much, not too little.
        </para>
      </listitem>
    </itemizedlist>
      </para>
      <para> Happy mailing! </para>
    </sect2>
  </sect1>


    <sect1 id="usage-mail-subscriptions">
      <title>Subscription Management</title>
      <para>
         <application>Evolution</application> lets you handle your
         IMAP and newsgroup subscriptions with the same tool: the
         subscriptions manager.  To start using it, choose
         <menuchoice> <guimenu>Settings</guimenu> <guimenuitem>Manage
         Subscriptions</guimenuitem> </menuchoice>.
      </para>
      <para>
         If you have configured any IMAP (mail) or NNTP (news)
         servers, you will see them listed in the left half of the
         subscription management window.  Click on a server to select
         it, and you will see the folders or newsgroups available to
         you.  You can then select individual folders and subscribe to
         them, or remove yourself from the subscription list.
      </para>
      <para>
        Once you have subscribed to a folder or newsgroup, your system
        will check for new messages whenever you press the
        <guibutton>Get Mail</guibutton> button.
      </para>
</sect1>

  
<sect1 id="encryption">
    <title>Encryption</title>
    <sect2 id="encryption-whatis">
      <title>What is Encryption?</title>
      <para>
    Encryption is an ancient method of changing readable text to unreadable
    text that dates back to Egyptian times.  Encryption takes the statement
    "Evolution" and turns it into something which cannot be read without help
    through decryption.
    <example>
      <title>Encryption Example</title>
      <para>
        Kevin orders an <application>Evolution</application> t-shirt from
        Ximian, Inc. over the internet.  He puts in his credit card number
        which is 1234-567-8901.  For security, his computer encrypts the
        credit card number so it can be safely transmitted over the internet.
        The number now is @#$23ui7yr87#@!48970fsd, which holds no intentional
        resemblance to the inital number.  When the information gets to
        Ximian, Inc. it'll be decrypted into the inital number.
      </para>
    </example>
    Encryption can be used in email in two ways: to verify that the sender is
    the real sender, and to hide the message while in transmission.
    <application>Evolution</application> has the capability to do both.  
      </para>
    </sect2>
    <sect2 id="encryption-keygen">
      <title>Generating your PGP key</title>
      <para>
    First, you need to create a PGP key.  To do this, you'll need GPG
    installed.
      </para>
      <tip>
    <title>GPG Versions</title>
    <para>
      This manual covers version 1.0.6 of GPG.  If your version is different,
      this may not be entirely accurate.  You may find out your version number
      by typing in: <command>gpg --version</command>.
    </para>
      </tip>
      <para>
    You can start by typing in: <command>gpg --gen-key</command>.  At the
    first question, select 1.  The next question asks you about key length.
    The longer the key, more stronger it is.  However, the longer the key, the
    longer it takes to generate.  This is your choice.  However, 1024 bits
    (default) should be adequate.  The next question asks you if you want your
    key to expire.  Expiring keys make your key invalid after a certain amount
    of time, so old keys don't float around active.  This is the same concept
    as a coupon at a supermarket.  Next, you'll type in your Real name, your
    email address, and a comment.  You should not forge this information, as
    it is used later to verify who you are.  Assuming that all your
    information is correct, press "O" to continue.  GPG now asks you for a
    passphrase.  This is a password which you will need to decrypt and encrypt
    messages.  This can be any length, with any characters in it.  It is case
    sensitive, which means that it does know the difference between capital
    letters and lower-case.  Now your key is generated.  It is recommend you
    surf the internet, read your email, or write a letter in a word
    processor.  This help creates randomness in the key.
      </para>
      <para>
    Once this is completed, you'll be dropped back to the command line.
    Now you can view your key information by typing <command>gpg
      --list-keys</command>.  You should see something similar to this:
    <example id="gpg-list-keys">
      <title>GPG Listing Keys</title>
      <para>
        /home/bob/.gnupg/pubring.gpg
        ----------------------------
        pub 1024D/32j38dk2 2001-06-20 bob &lt;bob@bob.com&gt;
        sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14]
      </para>
    </example>
    You'll now need to upload your public key to a keyserver, so that your
    friends can use your key.  You'll need to know the ID of your key, which
    is after the 1024D on the line beginning with pub.  For this example, it
    is 32j38dk2.  You now type in <command>gpg --send-keys --keyserver
      wwwkeys.pgp.net 32j38dk2</command>.  Substitute your key ID for 32j38dk2.
    You will be prompted to type in your password <!-- verify that you need to
    enter your password here --> and your key will be uploaded for your
    friends to download.
      </para>
    </sect2>
    <sect2 id="encrypt-evo-integ">
      <title>Setting up Evolution's Encryption</title>
      <para>
    You'll need to open
    <menuchoice>
      <guimenu>Tools</guimenu>
      <guimenuitem>Mail Settings</guimenuitem>
    </menuchoice>
    Once there, select the account you'd like to associate the key to and click
    the <guibutton>Edit</guibutton> button.  In the
    <guilabel>Security</guilabel> tab is a section labeled <guilabel>Pretty
      Goog Privacy</guilabel>.  Enter your key ID and click
    <guibutton>OK</guibutton>.  Your key is now integrated into your identity
    in <application>Evolution</application>.
      </para>
    </sect2>
    <sect2 id="encrypt-sending">
      <title>Sending Encrypted Messages</title>
      <para>
    You can either sign or encrypt a message.  When you sign a message, verify
    that you were the one who sent it, and that no one is forging your
    identity.  Encrypting a message makes it impossible for someone with
    prying eyes to view it while it's in tranmission.
      </para>
    </sect2>
    
    <sect2 id="sign-msg">
      <title>Signing a Message</title>
      <para>
    To sign a message, you simply click
    <menuchoice>
      <guimenu>Security</guimenu>
      <guimenuitem>PGP Sign</guimenuitem>
    </menuchoice>
    .  You will be prompted for your PGP password.  Once you enter it,
    click <guibutton>OK</guibutton> and your message will be signed.
      </para>
    </sect2>
      
      <sect2 id="encrypt-msg">
    <title>Encrypting a Message</title>
    <para>
      Encrypting a message is very similar to signing a message.  You simply
      click the menu item 
      <menuchoice>
        <guimenu>Security</guimenu>
        <guimenuitem>PGP Encrypt</guimenuitem>
      </menuchoice>
    </para>
      </sect2>
      <sect2 id="unencrypting">
    <title>Unencrypting a Recieved Message</title>
    <para>
      Sometimes, a friend will send you a message which is encrypted.  In order
      for you to read it, you need to unencrypt it.
    </para>
    <para>
      When you view the encrypted message, <application>Evolution</application>
      will prompt you for your PGP password.  You type in your PGP password and
      the message is then decrypted.
    </para>
      </sect2>
</sect1>
</chapter>