path: root/help/C/usage-calendar.sgml

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<chapter id="usage-calendar">
  <title>The Evolution Calendar</title>
  <para>
    To begin using the calendar, select
    <guibutton>Calendar</guibutton> from the <interface>shortcut
    bar</interface>.  By default, the calendar starts with a display
    of one day on a yellow ruled background.  There's a month calendar
    in the upper right and a To-do list in the lower right. The
    calendar's daily view is shown in <xref
    linkend="usage-calendar-fig">.

   <!-- ============== Figure ============================= -->
    <figure id="usage-calendar-fig">
      <title>Evolution Calendar View</title>
      <screenshot>
    <screeninfo>Evolution Contact Manager Window</screeninfo>
    <graphic fileref="fig/calendar" format="png" srccredit="Aaron Weber">
    </graphic>
      </screenshot>
    </figure>
  <!-- ============== End of Figure ============================= --> 

  </para>
    <sect1 id ="usage-calendar-view"> 
    <title>Ways of Looking at your Calendar</title>
    <para>
       You can view your calendar by the day, by the week, by the
       month, or by the year; press the calendar-shaped buttons on the
       right side of the toolbar to switch between views.
    </para>


<!-- ############### FIXME FIXME FIXME ############
Feature not yet implemented, and may not be implemented due to
lack of time, resources, and interest.
    <para>
       In addition, <application>Evolution</application> supports
       Hebrew, Muslim, and other calendar formats.  To switch to a
       different calendar format, choose
       <guimenuitem>GUIMENUITEM</guimenuitem> from the
       <guimenu>GUIMENU</guimenu>.
    </para>
################  END FIXME AREA   ##################   -->

  </sect1>
  <sect1 id="usage-calendar-apts">
    <title>Scheduling With the Evolution Calendar</title>
    <para>
       The <application>Evolution</application> calendar allows you to
       schedule events for yourself or a group of people.  It can
       handle events that repeat, event lengths from ten minutes to
       multiple days, and events that have a date but no specific
       time.  You can set overlapping events, although
       <application>Evolution</application> will warn you about trying
       to do two things at once.  You can also set event reminders so
       that you don't forget about everything you've just put into
       your calendar. Basically, it can handle almost any schedule you
       throw at it.
    </para>
    <sect2 id="usage-calendar-apts-basic">
      <title>Creating events</title>
      <para>
    To create a new calendar event, select
        <menuchoice>
      <guimenu>File</guimenu>
      <guisubmenu>New</guisubmenu> 
      <guimenuitem>Appointment</guimenuitem>
    </menuchoice>
    or click the <guibutton>New</guibutton> button on the left end
    of the toolbar. The <interface>New Appointment</interface>
    dialog will pop up with the usual menu bar, tool bar, and
    window full of choices for you.
      </para>
      <para>
        Your event must have a starting and ending date &mdash; by
        default, today &mdash; but you can choose whether to give it
        starting and ending times or to mark it as an <guilabel>All
        day event</guilabel>.  For the purposes of the calendar, an
        <guilabel>All day event</guilabel> begins at ten in the
        morning, runs until eleven at night, and is displayed at the
        top of a day's event list rather than inside it.  That makes
        it easy to have events that overlap.  For example, a
        conference might be an all day event, and the meetings at the
        conference would be timed events.  Events with starting and
        ending times can also overlap, however, and when they do
        they're displayed as multiple columns in the day view of the
        calendar.
      </para>
      <para>
         You can have as many as four different
         <guilabel>Alarms</guilabel>, any time prior to the event
         you've scheduled.  You can have one alarm of each type:
         <variablelist>
           <varlistentry>
        <term><guilabel>Display</guilabel></term>
        <listitem>
          <para>
            A window will pop up on your screen to remind you of
            your event.
              </para>
        </listitem>
      </varlistentry>
      <varlistentry> 
        <term><guilabel>Audio</guilabel></term>
        <listitem>
          <para>
            Choose this to have your deliver a sound alarm.
              </para>
        </listitem>
      </varlistentry>
      <varlistentry>
        <term><guilabel>Program</guilabel></term>
        <listitem>
          <para>
            Select this if you would like some additional application
            to run as a reminder.  You can enter its name in the
            text field, or find it with the
            <guibutton>Browse</guibutton> button.
              </para>
        </listitem>
      </varlistentry>
      <varlistentry>
        <term><guilabel>Mail</guilabel></term>
        <listitem>
          <para>
             <application>Evolution</application> will send an
             email reminder to the address you enter into the text
             field.
              </para>
        </listitem>
      </varlistentry>
    </variablelist>
        
      </para>
      <para>
         <guilabel>Classification</guilabel> is a little more
         complicated, and only applies to calendars on a
         network. <guilabel>Public</guilabel> is the default category,
         and a public event can be viewed by anyone on the calendar
         sharing network.  <guilabel>Private</guilabel> denotes one
         level of security, and <guilabel>Confidential</guilabel>
         means that .
      </para>
      <para>
        The <guilabel>Recurrence</guilabel> tab lets you describe
        repetition in events ranging from once every day up to once
        every 100 years.  You can then choose a time when repetition
        will stop, and, under <guilabel>Exceptions</guilabel>, pick
        individual days when the event will <emphasis>not</emphasis>
        recur.
      </para>

      <para>
    Once you're done with all those settings, click on the disk
    icon in the toolbar.  That will save the event and close the
    event editor window. If you want, you can alter an event
    summary in the calendar view by clicking on it and typing. You
    can change other settings by clicking once on the event in the
    <interface>calendar view</interface> to select it, and then
    choosing <guimenuitem>Event Properties</guimenuitem> from the
    <guimenu>Settings</guimenu> menu.
      </para>
    </sect2>

<!-- ############UNIMPLEMENTED FEATURES ###################

    <sect2 id="usage-calendar-apts-group">
      <title>Appointments for Groups</title>
      <para>
    If you have your calendar set up to work with other
    calendars over a network, you can see when others are
    available to meet with you. 
      </para>
      <note>
    <title>Unimplemented Feature</title>
    <para>This feature is not yet implemented.</para>
      </note>

      <para>
    In addition, you can use <application>Evolution</application>
    to mark a meeting request on another person's calendar.  To do
    it, click <guibutton>New</guibutton> in the calendar toolbar,
    or select <menuchoice> <guimenu>File</guimenu>
    <guisubmenu>New</guisubmenu>
    <guimenuitem>Appointment</guimenuitem> </menuchoice> to bring
    up the <interface>new event</interface> window.  Then describe
    the event as you would any other.  Before you click
    <guibutton>OK</guibutton>, (INSERT DESCRIPTION HERE...).
    <application>Evolution</application> will automatically send
    email to each person on the request list, notifying of the
    time and date of the meeting you have requested with them.  In
    addition, it will mark the event on your calendar and on
    theirs as tentative, rather than a confirmed, event.
      </para>
      <para>
    To mark a tentative event as confirmed, click once on the
    event in the <interface>calendar view</interface> to select
    it, and then choose <guimenuitem>Event
    Properties</guimenuitem> from the <guimenu>Settings</guimenu>
    menu.  In the <interface>Event Properties</interface> dialog
    window, click the "tentative" button to deselect the
    event.
      </para>
    </sect2>


    <sect2 id="usage-calendar-apts-privs">
      <title>Scheduling privileges</title>
      <para>
    There are several levels of scheduling privileges.  You
    can set whether people can see your calendar, whether they
    can request meetings or appointments, and whether they can
    create appointments.  This section may have to be deleted,
    because I don't know if we are going to support privileges
    at all.
      </para>
    </sect2>
 ########## END UNIMPLEMENTED FEATURESET ############ -->

  </sect1>



  <sect1 id="usage-calendar-todo">
   <title>The To-Do List</title>
    <para>
       The to-do list, located in the lower right corner of the
       calendar, lets you keep a list of tasks separate from your
       calendar events.  Tasks are colored and sorted by priority and
       due-date (see <xref linkend="config-prefs"> for more
       information), and are included with calendar data during
       synchronization with a hand-held device.
    </para>
    <para>
       To record a new task, click the <guibutton>Add</guibutton>
       button below the list.  <application>Evolution</application>
       will pop up a small window with five items in it:
     
        <variablelist>
      <varlistentry>
      <term> <guilabel>Summary:</guilabel></term>
      <listitem>
            <para>
              The description you enter here will appear in the To Do
              list itself.
          </para>
      </listitem>
      </varlistentry>
    
    <varlistentry>
      <term> <guilabel>Due Date:</guilabel></term>
      <listitem>
        <para>
            Decide when this item is
            due.  You can either type in a date and time, or select one from
            the <guibutton>Calendar</guibutton> and time drop-down menus.
          </para>
      </listitem>
    </varlistentry>
    <varlistentry>
      <term><guilabel>Priority:</guilabel></term>
      <listitem>
        <para>
             Select a level of importance from 1 (most important) to 9
              (least important).
            </para>
      </listitem> 
    </varlistentry>
    <varlistentry>
      <term> <guilabel>Item Comments:</guilabel></term>
      <listitem>
        <para>
              If you wish, you can keep a more detailed description of
              the item here.
            </para>
      </listitem>
    </varlistentry>
      </variablelist>
    </para>
    <para>
       Once you've added a task to your to-do list, its summary
       appears in the <guilabel>Summary</guilabel> section of the
       calendar window.  To view or edit a detailed description of an
       item, double-click on it, or select it and click
       <guibutton>Edit</guibutton>.  You can delete items by selecting
       them and clicking on the <guibutton>Delete</guibutton> button.
    </para>
  </sect1>

  <sect1 id="usage-calendar-multiple">
    <title>Multiple Calendars</title>
    <para>
       <application>Evolution</application> permits you to have and
       maintain multiple calendars.  This is useful if you maintain
       schedules for other people, if you are responsible for resource
       or room allocation, or if you have multiple personalities.
    </para>
   
    <example>
      <title>Keeping Multiple Calendars</title>
      <para>
        Keelyn has one calendar for her own schedule.  Next to that
        she maintains one for the conference room, so people know when
        they can schedule meetings.  On the local network, she
        maintains a calendar that reflects when consultants are going
        to be on site, and another that keeps track of the various
        company managers, so that people know where to find each
        other.
      </para>
    </example>
    <para>
      To create a new calendar, select 
      <menuchoice>
    <guimenu>File</guimenu>
    <guisubmenu>New</guisubmenu>
    <guimenuitem>Calendar</guimenuitem>
      </menuchoice>.

       You can place the calendar in any calendar folder and access it
       from the folder view.
    </para>
    
  </sect1>
</chapter>