aboutsummaryrefslogtreecommitdiffstats
path: root/doc/C/usage-mail.sgml
blob: 510fc145d5471d733bf376b87ab2b97c44f3ca04 (plain) (blame)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
284
285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
351
352
353
354
355
356
357
358
359
360
361
362
363
364
365
366
367
368
369
370
371
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
393
394
395
396
397
398
399
400
401
402
403
404
405
406
407
408
409
410
411
412
413
414
415
416
417
418
419
420
421
422
423
424
425
426
427
428
429
430
431
432
433
434
435
436
437
438
439
440
441
442
443
444
445
446
447
448
449
450
451
452
453
454
455
456
457
458
459
460
461
462
463
464
465
466
467
468
469
470
471
472
473
474
475
476
477
478
479
480
481
482
483
484
485
486
487
488
489
490
491
492
493
494
495
496
497
498
499
500
501
502
503
504
505
506
507
508
509
510
511
512
513
514
515
516
517
518
519
520
521
522
523
524
525
526
527
528
529
530
531
532
533
534
535
536
537
538
539
540
541
542
543
544
545
546
547
548
549
550
551
552
553
554
555
556
557
558
559
560
561
562
563
564
565
566
567
568
569
570
571
572
573
574
575
576
577
578
579
580
581
582
583
584
585
586
587
588
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605
606
607
608
609
610
611
612
613
614
615
616
617
618
619
620
621
622
623
624
625
626
627
628
629
630
631
632
633
634
635
636
637
638
639
640
641
642
643
644
645
646
647
648
649
650
651
652
653
654
655
656
657
658
659
660
661
662
663
664
665
666
667
668
669
670
671
672
673
674
675
676
677
678
679
680
681
682
683
684
685
686
687
688
689
690
691
692
693
694
695
696
697
698
699
700
701
702
703
704
705
706
707
708
709
710
711
712
713
714
715
716
717
718
719
720
721
722
723
724
725
726
727
728
729
730
731
732
733
734
735
736
737
738
739
740
741
742
743
744
745
746
747
748
749
750
751
752
753
754
755
756
757
758
759
760
761
762
763
764
765
766
767
768
769
770
771
772
773
774
775
776
777
778
779
780
781
782
783
784
785
786
787
788
789
790
791
792
793
794
795
796
797
798
799
800
801
802
803
804
805
806
807
808
809
810
811
812
813
814
815
816
817
818
819
820
821
822
823
824
825
826
827
828
829
830
831
832
833
834
835
836
837
838
839
840
841
842
843
844
845
846
847
848
849
850
851
852
853
854
855
856
857
858
859
860
861
862
863
864
865
866
867
868
869
870
871
872
873
874
875
876
877
878
879
880
881
882
883
884
885
886
887
888
889
890
891
892
893
894
895
896
897
898
899
900
901
902
903
904
905
906
907
908
909
910
911
912
913
914
915
916
917
918
919
920
921
922
923
924
925
926
927
928
929
930
931
932
933
934
935
936
937
938
939
940
941
942
943
944
945
946
947
948
949
950
951
952
953
954
955
956
957
958
959
960
961
962
963
964
965
966
967
968
969
970
971
972
973
974
975
976
977
978
979
980
981
982
983
984
985
986
987
988
989
990
991
992
993
994
995
996
997
998
999
1000
1001
1002
1003
1004
1005
1006
1007
1008
1009
1010
1011
1012
1013
1014
1015
1016
1017
1018
1019
1020
1021
1022
1023
1024
1025
1026
1027
1028
1029
1030
1031
1032
1033
1034
1035
1036
1037
1038
1039
1040
1041
1042
1043
1044
1045
1046
1047
1048
1049
1050
1051
1052
1053
1054
1055
1056
1057
1058
1059
1060
1061
1062
1063
1064
1065
1066
1067
1068
1069
1070
1071
1072
1073
1074
1075
1076
1077
1078
1079
1080
1081
1082
1083
1084
1085
1086
1087
1088
1089
1090
1091
1092
1093
1094
1095
1096
1097
1098
1099
1100
1101
1102
1103
1104
1105
1106
1107
1108
1109
1110
1111
1112
1113
1114
1115
1116
1117
1118
1119
1120
1121
1122
1123
1124
1125
1126
1127
1128
1129
1130
1131
1132
1133
1134
1135
1136
1137
1138
1139
1140
1141
1142
1143
1144
1145
1146
1147
1148
1149
1150
1151
1152
1153
1154
1155
1156
1157
1158
1159
1160
1161
1162
1163
1164
1165
1166
1167
1168
1169
1170
1171
1172
1173
1174
1175
1176
1177
1178
1179
1180
1181
1182
1183
1184
1185
1186
1187
1188
1189
1190
1191
1192
1193
1194
1195
1196
1197
1198
1199
1200
1201
1202
1203
1204
1205
1206
1207
1208
1209
1210
1211
1212
1213
1214
1215
1216
1217
1218
1219
1220
1221
1222
1223
1224
1225
1226
1227
1228
1229
1230
1231
1232
1233
1234
1235
1236
1237
1238
1239
1240
1241
1242
1243
1244
1245
1246
1247
1248
1249
1250
1251
1252
1253
1254
1255
1256
1257
1258
1259
1260
1261
1262
1263
1264
1265
1266
1267
1268
1269
1270
1271
1272
1273
1274
1275
1276
1277
1278
1279
1280
1281
1282
1283
1284
1285
1286
1287
1288
1289
1290
1291
1292
1293
1294
1295
1296
1297
1298
1299
1300
1301
1302
1303
1304
1305
1306
1307
1308
1309
1310
1311
1312
1313
1314
1315
1316
1317
1318
1319
1320
1321
1322
1323
1324
1325
1326
1327
1328
1329
1330
1331
1332
1333
1334
1335
1336
1337
1338
1339
1340
1341
1342
1343
1344
1345
1346
1347
1348
1349
1350
1351
1352
1353
1354
1355
1356
1357
1358
1359
1360
1361
1362
1363
1364
1365
1366
1367
1368
1369
1370
1371
1372
1373
1374
1375
1376
1377
1378
1379
1380
1381
1382
1383
1384
1385
1386
1387
1388
1389
1390
1391
<!--
<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
-->
<!-- NOTE: Queue handling, Outbox, and Written Message Editing are not
implemented with a stable UI yet, and are described wrong -->

<chapter id="usage-mail"> 
  <title>Evolution Mail</title>
  <abstract>
    <title> An Overview of the Evolution Mailer</title>
    <para>
       <application>Evolution</application> email is like other email
       programs in all the ways you would hope:
     <itemizedlist>
       <listitem>
     <para>
       It can sort and organize your mail in a wide variety of ways with
       folders, searches, and filters.
     </para>
       </listitem>
       <listitem>
     <para>
      It can send and receive mail in HTML or as plain text, and
      supports file attachments.
     </para>
       </listitem>
       <listitem>
     <para>
       It supports multiple mail sources, including IMAP, POP3,
       local <filename>mbox</filename> files, and even NNTP data
       (newsgroups), which isn't technically email.
     </para>
       </listitem>
     </itemizedlist>
    </para>
    <para>
      However, <application>Evolution</application> has some important
      differences.  First, it's built to handle very large amounts of
      mail without slowing down or crashing.  Both the <link
      linkend="usage-mail-organize-filters">filtering</link> and <link
      linkend="usage-mail-organize-search">searching</link> functions
      were built for speed and efficiency on gargantuan mail
      volumes. There's also the <application>Evolution</application>
      <link linkend="usage-mail-organize-vFolders">vFolder</link>, an
      advanced organizational feature not found in other mail clients.
      If you get a lot of mail, or if you keep every message you get
      in case you need to refer to it later, you'll find that feature
      especially useful.
    </para>
  </abstract>

  <sect1 id="usage-mail-getnsend">
    <title>Reading, Getting and Sending Mail</title>

    <sect2 id="usage-mail-getnsend-read">
      <title>Reading Mail</title>
      <para>
       You can start reading email by clicking
       <guibutton>Inbox</guibutton> in the shortcut bar.  By
       default, the <interface>Inbox</interface> is open when you
       start <application>Evolution</application>, and the first
       time you see your Inbox, there's a message in it from Helix
       Code welcoming you to the application.
      </para>
      <para>
    The <application>Evolution</application>
    <guilabel>Inbox</guilabel>, should look like the one in <xref
    linkend="usage-mail-intro-fig">, which has a message from
    Helix Code. The message summary appears at the top, in the
    <interface>message list</interface>.  The message itself is
    displayed below that, in the <interface>view pane</interface>.
    If you find the <interface>view pane</interface> too small,
    you can double-click on the message in the <interface>message
    list</interface> to have it open in a new window.  Just like
    with folders, you can right-click on messages in the message
    list and get a menu of possible actions.
     </para>

 <!-- ==============Figure=================================== -->
 
      <figure id="usage-mail-intro-fig">
      <title>Evolution Mail</title>
      <screenshot>
        <screeninfo>Inbox</screeninfo>
        <graphic fileref="fig/mail-pic" format="png" srccredit="Aaron Weber">
    </graphic>
    </screenshot>
      </figure>
<!-- ==============End of Figure============================== -->



      <para>
         Other actions you can perform are listed, appropriately, in
         the <guimenu>Actions</guimenu> menu in the menu bar:
         <variablelist>
      <varlistentry>
        <term><guimenuitem>Mark all Messages Read</guimenuitem></term>
        <listitem><para>
               <application>Evolution</application> keeps track of which 
                messages you have read, and which ones you haven't: 
                When you've looked at a message for more than a few seconds, 
                it's no longer marked as new.  If you want to mark all mail 
                in a folder as read, select this item.
             </para></listitem>
        </varlistentry>
      <varlistentry>
        <term><guimenuitem>View Message</guimenuitem></term>
        <listitem><para>
                <guimenuitem>View Message</guimenuitem> opens the selected message 
                in its own window.
             </para></listitem>
        </varlistentry>   
      <varlistentry>
        <term><guimenuitem>Edit Message</guimenuitem></term>
        <listitem><para>
               Only available for messages you have written (drafts and
               mail in the <guilabel>Outbox</guilabel>, this item opens the message
               in a new mail composition window.
             </para></listitem>
        </varlistentry>
      <varlistentry>
        <term><guimenuitem>Expunge</guimenuitem></term>
        <listitem><para>
               Clicking the <guibutton>Delete</guibutton> button marks 
               messages for deleteion. <guimenuitem>Expunge</guimenuitem> 
               wipes them off the face of the earth.               
             </para></listitem>
        </varlistentry>
      </variablelist>
      </para>
      <sect3 id="usage-mail-listorder">
    <title>Sorting the message list</title>
    <para>
          You can also select the order in which messages appear in
          that list.  To sort by sender, subject, or date, click on the
          bars with those labels at the top of the message list.  If
          you click twice, you'll sort them in reverse order.
        </para>
    <para>
          Aside from sorting the messages, you can opt to have the
          messages threaded. Select <menuchoice>
          <guimenu>View</guimenu> <guimenuitem>Threaded Message
          List</guimenuitem> </menuchoice> to turn the threaded view
          on or off.  If the option selected,
          <application>Evolution</application> will attempt to
          associate related messages by using the
          <systemitem>References</systemitem>,
          <systemitem>In-Reply-To</systemitem>, and
          <systemitem>Subject</systemitem> message headers.  Messages
          which are related are then placed next to each other, so
          that it's easier to follow the thread of a conversation from
          message to message.
        </para>
      </sect3>
      <sect3 id="usage-mail-getnsend-delete">
        <title>Deleting Mail</title>
        <para>
          To delete a message, select it in the the <interface>message
          list</interface> by clicking on it once.  Then click on the
          <guibutton>Delete</guibutton> button in the tool bar.  The
          message now has a line through it, because you've marked it
          for deletion. 
        </para>
        <para>
          If you really want to get rid of it, choose
          <guimenuitem>Expunge</guimenuitem> from the
          <guimenu>Actions</guimenu> menu.  That will delete it
          permanently. If you want to keep it, click
          <guibutton>Delete</guibutton> again, and it will no longer
          be marked as deleted.  At some point in the future, this
          feature will change to something a little less
          counter-intuitive.
        </para>
      </sect3>
    </sect2>

    <sect2 id="usage-mail-getnsend-get">
      <title>Checking Mail</title>
      <para>
    Now that you've had a look around the
    <interface>Inbox</interface>, it's time to check for new mail.
    Before you get it, though, you should decide where you want to
    keep it.  Your options will vary a little depending on your
    network setup, but they come down to storing the mail on your
    hard disk (using <glossterm>POP</glossterm>), or storing it on
    the network (using <glossterm>IMAP</glossterm>).  If you store
    your mail on your local hard disk, you can read it whether
    you're online or not, but you can only read it from one
    computer.  If you store it on the network, you can only read
    it when you're online, but you can access it from almost any
    computer with a network connection, even if it doesn't have
    <application>Evolution</application>.
      </para>
      <para>
        If you choose POP, you'll be putting mail in the
        <guilabel>Inbox</guilabel> in the <guilabel>Local</guilabel>
        folder.  If you choose IMAP, it's the
        <guilabel>Inbox</guilabel> of a folder with the same name as
        your mail server.  That's so you can maintain several distinct
        IMAP servers if you want.  See <xref
        linkend="config-prefs-mail"> for more information about mail
        servers.
      </para>
      <para>
        Regardless of where you keep your mail, you can click
    <guibutton>Get mail</guibutton> in the toolbar to check your
    mail.  The first time you do that, the <interface>mail setup
    assistant</interface> will ask you for the information it
    needs to check your mail (see <xref
    linkend="config-setupassist"> for more information).  If
    you're checking mail over a network (instead of from local
    <filename>mbox</filename> files), you'll need to enter your
    email password.  Type it in, click <guibutton>OK</guibutton>
    and <application>Evolution</application> will download your
    mail.  New mail will appear in your
    <interface>Inbox</interface>.
      </para>
      <para>
        Once you've entered your password,
        <application>Evolution</application> will hold it in memory so
        that you don't have to retype it every time you want to check
        mail.  It will only remember the password until you quit the
        application; each time you run
        <application>Evolution</application>, you need to re-enter
        your password.  If you'd like
        <application>Evolution</application> to forget your password
        sooner, select
        <menuchoice><guimenu>Actions</guimenu><guimenuitem>Forget
        Passwords</guimenuitem></menuchoice>, and it will do so
        immediately.
      </para>
      <para>
    If you get an error message instead of mail, you probably
    need to change your network settings.  To learn how to
    do that, have a look at <xref
    linkend="config-prefs-mail-network">, or ask your system
    administrator.
      </para>
      
      <sect3 id="usage-mail-getnsend-get-news">
         <title>Using Evolution for News </title>
       <para>
         Newsgroups are so similar to email there's no reason not to
         read them side by side.  If you want to do that, add a news
         source to your configuration (see <xref
         linkend="config-prefs-network-news">). The news server will
         appear as a remote server, and will look exactly like an IMAP
         folder, except that you can't delete messages from it.  When
         you click <guibutton>Get Mail</guibutton>,
         <application>Evolution</application> will also check for news
         messages.  If you prefer to use a different program, there's
         always <application>Pan</application>.
       </para>
       </sect3>

      <sect3 id="usage-mail-getnsend-get-attach">
    <title>Attachments, HTML Mail, and Live Documents</title>
    <para>
      If someone sends you a file attached to an email (an
      "attachment"), <application>Evolution</application> will
      display the file at the bottom of the message to which it's
      attached.  Text, HTML, and most images will be displayed in
      the message itself.  For other files,
      <application>Evolution</application> will provide a link and
      icon at the end of the message.  Click on that, and
      <application>Evolution</application> will ask you where you
      want to put the file.  Once you've chosen a location and
      saved the file, you can open, move, copy, or execute it just
      like any other, using <application>Nautilus</application> or
      your favorite shell or file manager.
    </para>

    <para>
       <application>Evolution</application> can also display
       HTML-formatted mail, complete with graphics.  HTML
       formatting will display automatically, although you can
       turn it off if you prefer.
    </para>

<!--  ######## Feature will probably not be implemented ******
    <para>
       It can also display <glossterm>live
       documents</glossterm>, which have scripted or
       executable contents&mdash; for example, a working
       spreadsheet page or a chess game.  
    </para> 

-->

      </sect3>
    </sect2>

    <sect2 id="usage-mail-getnsend-send">
      <title>Writing and Sending Mail</title>
      <para>
     You can start writing a new email message by selecting
     <menuchoice> <guimenu>File</guimenu>
     <guisubmenu>New</guisubmenu> <guimenuitem>
     Mail</guimenuitem></menuchoice>, or by pressing the
     <guibutton>Compose</guibutton> button in the Inbox toolbar.
     When you do so, the <interface>New Message</interface> window
     will open, as shown in <xref
     linkend="usage-mail-newmsg-fig">.
      </para>

<!--   ==============Figure=================================== -->
      <figure id="usage-mail-newmsg-fig">
    <title>New Message Window</title>
    <screenshot>
      <screeninfo>Evolution Main Window</screeninfo>
      <graphic fileref="fig/newmsg-pic" format="png" srccredit="Kevin Breit">
    </graphic>
    </screenshot>
      </figure>
<!-- ==============End of Figure=================================== -->

 <!-- Check the alignment of the following paragraph in the PS and
 HTML output: it's indented for no good reason -->
      <para>
     Enter an address in the <guilabel>To:</guilabel> field, a
     subject in the <guilabel>Subject:</guilabel> and a message in
     the big empty box at the bottom of the window, and press
     <guibutton>Send</guibutton>.  That's easy.  It may even be
     too easy, which is why I like to queue my messages up to be
     sent a few minutes later.
       </para>
      <sect3 id="usage-mail-getnsend-send-delay">
    <title>Saving Messages for Later</title>
    <para>
       Evolution will send mail immediately unless you tell it to
       do otherwise by selecting <menuchoice>
       <guimenu>File</guimenu> <guimenuitem>Send
       Later</guimenuitem></menuchoice>.  That will add messages
       to the <guilabel>Outbox</guilabel> queue.  Then, when you
       press <guibutton>Send</guibutton> in another message, or
       <guibutton>Get Mail</guibutton> in the main mail window,
       all your unsent messages will go out at once.  I like to
       use "Send Later" because it gives me a chance to change my
       mind about a message before it goes out.  That way, I don't
       send anything I'll regret the next day.
    </para>
    <para>
           You can also choose to save messages as drafts or as text
           files.  Choose
           <menuchoice>
             <guimenu>File</guimenu>
             <guimenuitem>Save</guimenuitem>
      </menuchoice>
          or <guimenuitem>Save As</guimenuitem> to save your message
          as a text file. If you prefer to keep your message in a
          folder (the <guilabel>Drafts</guilabel> folder would be the
          obvious place), you can select <menuchoice>
          <guimenu>File</guimenu> <guimenuitem>Save In
          Folder</guimenuitem> </menuchoice>.
        </para>
    <para>
       To learn more about how you can specify message queue and
       filter behavior, see <xref linkend="config-prefs-mail">.
    </para>
    
    <para>
      You can probably guess the purpose of the buttons labelled
      <guibutton>Cut</guibutton>, <guibutton>Copy</guibutton>,
      <guibutton>Paste</guibutton>, <guibutton>Undo</guibutton>
      and <guibutton>Redo</guibutton> , but there's a bit more to
      sending mail that's less obvious.  In the next few sections,
      you'll see how <application>Evolution</application> handles
      additional features, including large recipient lists,
      attachments, and forwarding.
        </para>
      </sect3>
      <sect3 id="usage-mail-getnsend-send-attach">
    <title>Attachments</title>
    <para>
        If you want to attach a file to your email message, you
        can drag it from your desktop into the message window, or
        click the button in the toolbar with a paper clip on it,
        labelled <guibutton>Attach</guibutton>.  If you click the
        <guibutton>Attach</guibutton> button,
        <application>Evolution</application> will open a file
        selection dialog box, to ask you which file you want to
        send.  Select the file and click <guilabel>OK</guilabel>.
        </para>
    <para>
            To see what files you've attached to the message you're
            composing, select <menuchoice> <guimenu>View</guimenu>
            <guimenuitem>Show Attachments</guimenuitem> </menuchoice>.
        </para>
    <para>
            When you send the message, a copy of the attached file
        will go with it.  Be aware that big attachments can take a
        long time to download.
          </para>
    </sect3>
      <sect3 id="usage-mail-getnsend-send-to">
    <title>Choosing Recipients</title>
    <para>
      If you have created address cards in the contact manager,
      you can also enter nicknames or other portions of address
      data, and <application>Evolution</application> will complete
      the address for you. <!-- (INSERT description of UI for this
      feature, once it is decided upon). --> If you enter a name
      or nickname that can go with more than one card, Evolution
      will open a dialog box to ask you which person you meant.
      <!-- (NOT YET) Also, <application>Evolution</application>
      will add a domain to any unqualified addresses.  By default,
      this is your domain, but you can choose which one mail
      preferences dialog. -->
        </para>
        <para>
          Alternately, you can click on the
          <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
          <guibutton>Bcc:</guibutton> buttons to get a list of email
          addresses.  Click the check-boxes next to the addresses, then
          click <guibutton>OK</guibutton>, and the address will be
          added to the appropriate form field.
        </para>
    <para>
          For more information about using email together with the
      contact manager and the calendar, see <xref
      linkend="usage-contact-automate"> and <xref
      linkend="usage-calendar-apts">.
    </para>

    <sect4 id="usage-mail-getnsend-send-to-mult">
      <title>Multiple Recipients</title>
      <para>
        <application>Evolution</application>, like all email
        programs (at least, all the ones in current use)
        recognizes three types of addressee: primary recipients,
        secondary recipients, and hidden ("blind") recipients. The
        <guilabel>To:</guilabel> field is for the primary
        recipients of the message you are going to send.  
         </para>
         <para>
        The simplest way to direct a message is to put the email
            address or addresses in the <guilabel>To:</guilabel>
            field, to denote primary recipients.  However, it is
            considered bad form to have more than a few email
            addresses in this section.  If you are sending mail to
            more than one or two people, consider the
            <guilabel>Cc:</guilabel> field.
      </para>
      <para>
        Hearkening back to the dark ages when people used
        typewriters and there were no copy machines, "Cc" stands
        for "Carbon Copy."  Use it whenever you want to share a
        message you've written to someone else.
        <example id="ex-mail-cc">
          <title>Using the Cc: field</title>
          <para>
             When Susan sends an email to a client, she puts her
             co-worker, Tim, in the in the
             <guilabel>Cc:</guilabel> field, so that he know
             what's going on.  The client can see that Tim also
             received the message, and knows that he can talk to
             Tim about the message as well.
          </para>
        </example>
      </para>
      <para>
        If you have a large number of recipients, or if you want
        to send mail to several people without sharing the
        recipient list, you should use
        <guilabel>Bcc:</guilabel>. "Bcc" stands for "Blind Carbon
        Copy", and means that people you put in the
        <guilabel>Bcc:</guilabel> field get the message, but
        nobody else sees their email address.  They will still see
        the list of addresses from the <guilabel>To:</guilabel>
        and <guilabel>Cc:</guilabel> fields, though.

        <example id="ex-mail-bcc">
          <title>Using the Bcc: field</title>
          <para>
             Tim is sending an email announcement to all of his
             company's clients, some of whom are in competition
             with each other, and all of whom value their
             privacy. He needs to use the
             <guilabel>Bcc:</guilabel> field here.  If he puts
             every address from his address book's "Clients"
             category into the <guilabel>To:</guilabel> or
             <guilabel>Cc:</guilabel> fields, he'll make the
             company's <emphasis>entire</emphasis> client list
             public.  Don't assume it won't happen to you!
         </para>
        </example>
      </para>
    </sect4>
      </sect3>

   <sect3 id="usage-mail-getnsend-send-reply">
    <title>Replying to Messages</title>
    <para>
       In order to reply to a message, click on it once in the
       message list to select it.  Then press the
       <guibutton>Reply</guibutton> button.  A window like the
       <interface>New Message</interface> window will appear, but
       the subject will already be present&mdash; the same subject
       as the message to which you are replying, but with Re:
       before it, to mark it as a reply.  In addition, the full
       text of the previous message is inserted into the new
       message, either in italics (for HTML display) or with the
       &gt; character (in plain text mode) before each line.  This
       indicates quoting.  You can intersperse your message with
       the quoted material as shown in <xref
       linkend="usage-mail-getnsend-reply-fig">

<!-- note that this figure should have a reply mail ready to send,
with quoted materials and the relevant replies interspersed-->
 <!-- ==============Figure=================================== -->
       <figure id="usage-mail-getnsend-reply-fig">
     <title>Reply Message Window</title>
     <screenshot>
      <screeninfo>Evolution Main Window</screeninfo>
      <graphic fileref="fig/replymsg" format="png" srccredit="Aaron Weber">
    </graphic>
    </screenshot>
      </figure>
<!-- ==============End of Figure=================================== -->
    </para>

    <para>
      If a message has several recipients, as in the case of
      mailing lists or messages that have been carbon copied, you
      may wish to click <guibutton>Reply to All</guibutton>
      instead of <guibutton>Reply</guibutton>.  If there are large
      numbers of people in the <guilabel>Cc:</guilabel> or
      <guilabel>To:</guilabel> fields, this can save substantial
      amounts of time.  But be careful, and always make sure you
      know who is getting a message: it could be a mailing list
      with thousands of subscribers.
      <example>
        <title>Using the Reply to All feature</title>
        <para>
          Susan sends an email to a client, and sends copies to
          Tim and to an internal company mailing list of
          co-workers.  If Tim wants to make a comment to all of
          them, he uses <guibutton>Reply to All</guibutton>, but
          if he just wants to tell Susan that he agrees with her,
              he uses <guibutton>Reply</guibutton>.
        </para>
      </example>
    </para>
      </sect3>
      <sect3 id="usage-mail-getnsend-send-find">
        <title>Searching and Replacing with the Composer</title>
    <para>
           You're probably familiar with search and replace features,
           and if you come from a Linux or Unix background, you
           probably know what <guimenuitem>Find Regex</guimenuitem>
           does.  If you aren't among the lucky who already know,
           here's a quick rundown of an important section of the
           <guimenu>Edit</guimenu> menu.
        </para>
    <para>
           <variablelist>
        <varlistentry>
          <term><guimenuitem>Find</guimenuitem></term>
          <listitem><para> Enter a word or phrase, and
          <application>Evolution</application> will find it
              in your message.
          </para></listitem>
        </varlistentry>
        
        <varlistentry>
          <term><guimenuitem>Find Regex</guimenuitem></term>
          <listitem>
        <para>
                  Perform a search for a <glossterm>regular
                  expression</glossterm>, or "regex."
               </para>
             </listitem>
        </varlistentry>

        <varlistentry>
          <term><guimenuitem>Find Again</guimenuitem></term>
          <listitem><para>
                   Select this item to repeat the last search you performed.
              </para></listitem>
        </varlistentry>

        <varlistentry>
           <term><guimenuitem>Replace</guimenuitem></term>
           <listitem><para> 
                 Find a word or phrase, replace it with
             something else.  
               </para></listitem>
        </varlistentry>

      </variablelist>
        </para>  
    <para>
            For all of these items, you have two additional choices.
            First, you can choose whether to <guilabel>Search
            Backwards</guilabel>, which will perform the search
            starting wherever your cursor is, and moving back towards
            the beginning of the document (normally, it goes the other
            way).  Then, you can decide whether to have your search be
            <guilabel>Case Sensitive</guilabel>, meaning should it pay
            attention to the case of letters when locating a match.
        </para>
      </sect3>
      <sect3 id="usage-mail-getnsend-send-html">
    <title>Embellish your email with HTML</title>
    <para>
            You can't normally use text treatments or pictures in
            emails, which is why you've probably seen people use far
            too many exclamation points for emphasis or use
            <glossterm>emoticons</glossterm> to convey their feelings.
            However, most of the newer email programs can include and
            display images and text treatments as well as basic
            alignment and paragraph formatting.
        </para>
    <note>
      <title>HTML Mail is not a Default Setting</title>
      <para>
        Some people do not have HTML-capable mail clients, or
        prefer not to receive HTML-enhanced mail because it is
        slower to download and display.  <emphasis>Some</emphasis>
        people refer to HTML mail as "the root of all evil" and
        get very angry if you send them HTML mail, which is why
        <application>Evolution</application> sends plain text
        unless you explicitly ask for HTML.  To send HTML mail,
        you will need to select <menuchoice>
        <guimenu>Format</guimenu> <guimenuitem>
        HTML</guimenuitem></menuchoice>.  Alternately, you can set
        your default mail format preferences in the mail
        configuration dialog.  See <xref
        linkend="config-prefs-mail-other"> for more information.
          </para>
    </note>
    <para>
           HTML formatting tools are located just above the
       composition frame, and in the <guimenu>Insert</guimenu> and
       <guimenu>Format</guimenu> menus.  Your message text will
       appear formatted in the composer window, and the message
       will be sent as HTML.
      </para>
      <para>
            The icons in the toolbar are explained in tool-tips, which
            appear when you hold your mouse over the buttons.  The
            buttons fall into four categories:
            <variablelist>
             <varlistentry>
             <term>Headers and lists</term>
          <listitem>
        <para>
                  Choose <guilabel>Normal</guilabel> for a default
                  text style, or <guilabel>Header 1</guilabel> through
                  <guilabel>Header 6</guilabel> for varying sizes of
                  header from large (1) to tiny (6).  You can also
                  select <guilabel>pre</guilabel> for preformatted
                  text blocks, and three types of <guilabel>List
                  Item</guilabel>.
                </para>
          </listitem>
           </varlistentry>
           <varlistentry>
             <term>Text style</term>
          <listitem>
        <para>
                  Use these buttons to determine the way your letters
                  look.  If you have text selected, the style will
                  apply to the selected text.  If you do not have text
                  selected, the style will apply to whatever you type
                  next.  The buttons are:
                  <itemizedlist mark="none">      
          <listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem>   
                  <listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem>
          <listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem>
          <listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem>
                 </itemizedlist>
               </para>               
          </listitem>    
        </varlistentry>
        <varlistentry>
          <term>Alignment</term>
          <listitem>
        <para>
                   Located next to the text style buttons,
                   these three paragraph icons should be familiar to
                   users of most word processing software.  The
                   leftmost button will make your text left-justified,
                   the center button, centered, and the right hand
                   button, right-justified.
                </para>
          </listitem>
          </varlistentry>

        <varlistentry>
          <term>Indentation rules</term>
          <listitem>
        <para>
                  The button with the arrow pointing left will reduce
                  a paragraph's indentation, and the right arrow will
                  increase its indentation.
               </para>
        </listitem>
      </varlistentry>

        <varlistentry>
          <term>Color Selection</term>
          <listitem>
        <para>
                  At the far right is the color section tool.  You can
                  choose from several colors by clickin on the arrow,
                  or create your own custom color by clicking on the
                  color box itself.  If you have text selected, the
                  color will apply to the selected text.  If you do
                  not have text selected, the color will apply to
                  whatever you type next.
               </para>
        </listitem>
      </varlistentry>


      </variablelist>
        </para>
    <para>
           There are three tools that you can find only in the
           <guimenu>Insert</guimenu> menu.
           <variablelist>
             <varlistentry>
               <term><guimenuitem>Insert Link</guimenuitem>:</term>
           <listitem>
            <para>
                  Use this tool to put hyperlinks in your HTML
                  messages.  When you select it,
                  <application>Evolution</application> will prompt you
                  for the <guilabel>Text</guilabel> that will appear,
                  and the <guilabel>Link</guilabel>, where you should
                  enter the actual web address (URL).
              </para>
        </listitem>
          </varlistentry>
          <varlistentry>
            <term> <guimenuitem>Insert Image</guimenuitem>:</term>
        <listitem>
          <para>
               <guimenuitem>Insert Image</guimenuitem>: Select this item to
               embed an image into your email, as was done in the welcome
               message.  Images will appear at the location of the
               cursor.
              </para>
        </listitem>
           </varlistentry>
          <varlistentry>
             <term><guimenuitem>Insert Rule</guimenuitem>:</term>
             <listitem><para>
               This will insert a horizontal line, or rule, into your document.
               You'll be presented with a dialog box which gives you
               the choice of size, percentage of screen, shading, and
               alignment; if you leave everything at the default
               values you'll get a thin black rule all the way across
               the screen.</para></listitem>
    </varlistentry>

      </variablelist>
          </para>
      <note>
        <title>A Technical note on HTML Tags</title>
        <para>
          The composer is a WYSIWYG (What You See Is What You Get)
          editor for HTML. That means that if you enter HTML
          directly into the composer&mdash; say, <markup
          role="html">&lt;B&gt;Bold Text&lt;/B&gt</markup>, the
          the composer will assume you meant exactly that string
          of characters, and not "make this text bold," as an HTML
          composition tool or text editor would.
        </para>
    </note>
      </sect3>
   

<!-- Function not implemented, 
possibly never will be due to security evil. -->
<!--
    <sect3 id="usage-mail-getnsend-send-live">
      <title>Live Documents</title>
      <para>
        Later versions of <application>Evolution</application>
        will allow you to enliven your email with almost any
        sort of document, and even with entire
        applications. At this point, however, this feature has not 
        yet been implemented.
      </para>
    </sect3>
-->

      <sect3 id="usage-mail-getnsend-fwd">
    <title>Forwarding Mail</title>      
    <para>
      The post office forwards your mail for you when you change
      addresses, and you can forward mail when you get a letter by
      mistake.  The email <guilabel>Forward</guilabel> button
      works in much the same way.  It's particularly useful if you
      have received a message and you think someone else would
      like to see it.  You can forward a message as an attachment
      to a new message (this is the default) or
      you can send it <glossterm>inline</glossterm> as a quoted
      portion of the message you are sending.  Attachment
      forwarding is best if you want to send the full, unaltered
      message on to someone else.  Inline forwarding is best if
      you want to send portions of a message, or if you have a
      large number of comments on different sections of the
      message you are forwarding.  Remember to note from whom the
      message came, and where, if at all, you have removed or
      altered content.
    </para>
    <para>
      To forward a message you are reading, press
      <guibutton>Forward</guibutton> on the toolbar, or select
      <menuchoice> <guimenu>Message</guimenu>
      <guimenuitem>Forward</guimenuitem> </menuchoice>.  If you
      prefer to forward the message <glossterm>inline</glossterm>
      instead of attached, select <menuchoice>
      <guimenu>Message</guimenu> <guimenuitem>Forward
      Inline</guimenuitem> </menuchoice> from the menu.  Choose an
      addressee as you would when sending a new message; the
      subject will already be entered, but you can alter it.
      Enter your comments on the message in the
      <interface>composition frame</interface>, and press
      <guibutton>Send</guibutton>.
    </para>
      </sect3>
      <sect3 id="usage-mail-getnsend-ettiquette">
    <title>Seven Tips for Email Usage</title>
    <para>
      I started with ten, but four were "Don't send
      <glossterm>spam</glossterm>."
      <itemizedlist>

        <listitem>
          <para>
         Don't send spam or forward chain mail.  If you must,
         watch out for hoaxes and urban legends, and make sure
         the message doesn't have multiple layers of
         greater-than signs, (&gt;) indicating multiple layers
         of careless inline forwarding.
          </para>
        </listitem>

        <listitem>
          <para>
        Always begin and close with a salutation. Say
        "please" and "thank you", just like you do in real
        life. You can keep your pleasantries short, but be pleasant!
          </para>
        </listitem>

        <listitem>
          <para>
        ALL CAPS MEANS YOU'RE SHOUTING! Don't write a whole
        message in capital letters.  It hurts people's ears.
          </para>
        </listitem>

        <listitem>
          <para>
         Never write anything in email you wouldn't say in
         public.  Old messages have a nasty habit of
         resurfacing when you least expect.
          </para>
        </listitem>

        <listitem>
          <para>
           Check your spelling and use complete sentences.
          </para>
        </listitem>

        <listitem>
          <para>
        Don't send nasty emails (flames).  If you get one,
        don't write back.
          </para>
        </listitem>

        <listitem>
          <para>
         When you reply or forward, include just enough of
         the previous message to provide context: not too
         much, not too little.
           </para>
        </listitem>
      </itemizedlist>
    </para>
    <para> Happy mailing! </para>
      </sect3>
    </sect2>
  </sect1>

  <sect1 id="usage-mail-organize">
    <title>Organizing Your Mail</title>
    <para>
      Even if you only get a few email messages a day, you probably
      want to sort and organize them.  When you get a hundred a day
      and you want to refer to a message you received six weeks ago,
      you <emphasis>need</emphasis> to sort and organize them.
      Fortunately, <application>Evolution</application> has the tools
      to help you do it.
    </para>

    <sect2 id="usage-mail-organize-folders">
      <title>Getting Organized with Folders</title>
      <para>
    <application>Evolution</application> keeps mail, as well as
    address cards and calendars, in folders.  You start out with a
    few, like <guilabel>Inbox</guilabel>,
    <guilabel>Outbox</guilabel>, and <guilabel>Drafts</guilabel>,
    but you can create as many as you like.  Create new folders by
    selecting <guisubmenu>New</guisubmenu> and then
    <guimenuitem>Folder</guimenuitem> from the
    <guimenu>File</guimenu> menu.
    <application>Evolution</application> will as you for the name
    and the type of the folder, and will provide you with a folder
    tree so you can pick where it goes.
      </para>
      <para>
        When you click <guibutton>OK</guibutton>, your new folder will
    appear in the <interface>folder view</interface>.  You can
    then put messages in it by dragging and dropping them, or by
    using the <guibutton>Move</guibutton> button in the toolbar.
    If you create a filter with the <interface>filter
    assistant</interface>, you can have mail moved to your folder
    automatically.
      </para>
    </sect2>    

    <sect2 id="usage-mail-organize-search">
      <title>Searching for Messages</title>
      <para>
    Most mail clients can search through your messages for you,
    but <application>Evolution</application> does it faster.  You
    can search through just the message subjects, just the message
    body, or both body and subject.
      </para>
      <para>
    To start searching, enter a word or phrase in the text area
    right below the toolbar, and choose a search type:
    <variablelist>
      <varlistentry>
        <term><guilabel>Body or subject contains:</guilabel></term>
      <listitem>
          <para>
            This will search message subjects and the messages
            themselves for the word or phrase you've entered in
            the search field.
          </para>
        </listitem>
      </varlistentry>
      <varlistentry>
        <term> <guilabel>Body contains:</guilabel> </term>
        <listitem>
          <para>
            This will search only in message text, not the subject
            lines.
          </para>
        </listitem>
      </varlistentry>
      <varlistentry>
        <term><guilabel>Subject contains:</guilabel></term>
        <listitem>
          <para>
            This will show you messages where the search text is
            in the subject line.  It will not search in the
            message body.
          </para>
        </listitem>
      </varlistentry>
      <varlistentry>
        <term><guilabel>Body does not contain:</guilabel></term>
        <listitem>
          <para>
            This finds every email message that does not have the
            search text in the message body.  It will still show
            messages that have the search text in the subject
            line, if it is not also in the body.
          </para>
        </listitem>
      </varlistentry>
      <varlistentry>
        <term><guilabel>Subject does not contain:</guilabel></term>
        <listitem>
          <para>
            This finds every mail whose subject does not contain
            the search text.
          </para>
        </listitem>
      </varlistentry>
    </variablelist>

        Then, press <keycap>Enter</keycap>.
        <application>Evolution</application> will show your search
        results in the message list.

      </para>
    </sect2>

    <sect2 id="usage-mail-organize-filters">
      <title>Staying organized: Mail Filters in Evolution</title>
      <para>
        I once worked in the mail room of a large company, where my
        job was to bundle, sort, and distribute mail to the various
        mail boxes and desks throughout the building.  Filters do that
        same job with email, but they lose much less mail than I did.
        In addition, you can have multiple filters performing multiple
        actions that may effect the same message in several ways.  For
        example, your filters could put copies of one message into
        multiple folders, or keep a copy and send one to another
        person as well.  Which is to say, it's quite a bit more
        flexible than an actual person with a pile of envelopes.
      </para>
      <para>
        Most often, you'll want to have
        <application>Evolution</application> put mail into different
        folders, but you can have it do almost anything you like.
        People who subscribe to multiple mailing lists, or who often
        need to refer to messages they have sent, find filters
        especially helpful to separate personal from list-related
        mail, but they're good for anybody who gets more than a few
        messages a day.  To create a filter, open the
        <interface>filter assistant</interface> by selecting
    <menuchoice>
      <guimenu>Tools</guimenu> 
          <guimenuitem>Mail Filters</guimenuitem>
        </menuchoice>.
      </para>
            
       <figure id="usage-mail-filters-fig-assist">
     <title>The Filter Assistant</title>
     <screenshot>
      <screeninfo>The Filter Assistant</screeninfo>
      <graphic fileref="fig/filter-assist-fig" format="png" srccredit="Aaron Weber">
    </graphic>
    </screenshot>
      </figure>

      <para>
        The <interface>filter assistant</interface> window contains a
        list of your current filters, sorted by the order in which
        they will be performed.  From the drop-down box at the top of
        the window, choose whether to display all your filters, only
        those filters which are performed on incoming mail, or only
        filters for outgoing mail.
      </para>
      <para>
         The <interface>filter assistant</interface> also has a set of
         buttons:
        <itemizedlist>

           <listitem><para>
            <guibutton>Add</guibutton> &mdash; Create a new filter.
           </para></listitem>

           <listitem><para>
            <guibutton>Edit</guibutton> &mdash; Edit an existing filter.
           </para></listitem>

           <listitem><para>
            <guibutton>Delete</guibutton> &mdash; Delete the selected filter.
           </para></listitem>

           <listitem><para>
            <guibutton>Up</guibutton> &mdash; Move the selected filter up in the list, 
             so it will be performed sooner.
           </para></listitem>

           <listitem><para>
            <guibutton>Down</guibutton> &mdash;  Move the selected filter down 
             in the list, so it will be performed later.
           </para></listitem>
        </itemizedlist>

        If you don't have any filters set up, the only one you can
        click is <guibutton>Add</guibutton>.  When you do that, (or
        when you click <guibutton>Edit</guibutton> with a filter
        selected), the <interface>Add Rule</interface> window appears.
      </para>
      <para>
        That window, shown in <xref
        linkend="usage-mail-filters-fig-new">, is where you'll
        actually create your filtering rule.  

       <figure id="usage-mail-filters-fig-new">
     <title>Creating a new Filter</title>
     <screenshot>
      <screeninfo>Creating a new Filter</screeninfo>
      <graphic fileref="fig/filter-new-fig" format="png" srccredit="Aaron Weber">
    </graphic>
    </screenshot>
      </figure>
      </para>
      <para>
        Enter a name for your filter in the <guilabel>Name</guilabel>
        field, and then begin choosing criteria.  Choose how many
        criteria you'd like by pressing <guibutton>More</guibutton>
        and <guibutton>Fewer</guibutton>.  You can choose from five
        types of criteria, and you can have as many as you like; at
        least, I've never found a maximum.  If you have multiple
        criteria, you'll want to decide between <guilabel>Match all
        parts</guilabel>, which will make the filter affect only those
        messages which meet all the criteria you're about to describe,
        and <guilabel>Match any part</guilabel>, which will make the
        filter affect any message that meets even one of the criteria.
     </para>
     <para>
        For each of your filter criteria, you must first select what
        part of the message you want the filter to look at:
        <variablelist>
      <varlistentry>
        <term><guilabel>Sender</guilabel></term>
        <listitem><para>
                The author of the message.
            </para></listitem>
      </varlistentry>

      <varlistentry>
        <term><guilabel>Recipients</guilabel></term>
        <listitem><para>
               The recipients of the message.
            </para></listitem>
      </varlistentry>

      <varlistentry>
        <term><guilabel>Subject</guilabel></term>
        <listitem><para>
                The subject line of the message.
            </para></listitem>
      </varlistentry>

      <varlistentry>
        <term><guilabel>Message Body</guilabel></term>
        <listitem><para>
                The message body.
            </para></listitem>
      </varlistentry>

      <varlistentry>
        <term><guilabel>Expression</guilabel></term>
        <listitem><para>
               Enter a <glossterm>regular expression</glossterm>, and
           <application>Evolution</application> will match it for
           you.
           </para></listitem>
      </varlistentry>
    </variablelist>
      </para>
      <para>
        Then choose a rule for matching:
        <variablelist>

      <varlistentry>
        <term><guilabel>Contains</guilabel></term>
        <listitem><para>
               If the part of the message examined contains the text you enter, 
               the filter will perform its selected action.
            </para></listitem>
      </varlistentry>

      <varlistentry>
        <term><guilabel>Does not contain</guilabel></term>
        <listitem><para>
               If the part of the message examined does not contain
               the text you enter, 
               the filter will perform its selected action.
            </para></listitem>
      </varlistentry>
    </variablelist>

      </para>
      <para>
         Then, enter the text you want the filter to find, and you're
        done telling <application>Evolution</application> what sort of
        messages you want it to filter.
      </para>

      <para>
        Now, tell it what to do with those messages.  If you want multiple
        actions, click <guibutton>More</guibutton>; if you want fewer,
        click <guibutton>Fewer</guibutton>.  And choose again:
        <variablelist>
      <varlistentry>
        <term><guilabel>Move to Folder</guilabel></term>
        <listitem><para>
               If you select this item, <application>Evolution</application>
               will put the messages into a folder you specify.  Click the 
               <guibutton>&lt;click here to select a folder&gt;</guibutton> button
               to select a folder. 
            </para></listitem>
      </varlistentry>

      <varlistentry>
        <term><guilabel>Forward to Address</guilabel></term>
        <listitem><para>
                Select this, enter an address, and the addressee will
                get a copy of the message.
            </para></listitem>
      </varlistentry>

      <varlistentry>
        <term><guilabel>Delete</guilabel></term>
        <listitem><para>
                Marks the message for deletion.  You can still get the message
                back, at least until you <guimenuitem>Expunge</guimenuitem> your
                mail yourself.
            </para></listitem>
      </varlistentry>

      <varlistentry>
        <term><guilabel>Stop Processing</guilabel></term>
        <listitem><para> Select this if you want to tell all other
        filters to ignore this message.  If multiple filters copy
        the message to a different folders, you'll have multiple
        copies of the message.  </para></listitem>
      </varlistentry>

      <varlistentry>
        <term><guilabel>Assign Color</guilabel></term>
        <listitem><para>
                Select this item, and <application>Evolution</application>
                will mark the message with whatever color you please.
            </para></listitem>
      </varlistentry>
    </variablelist>
      </para>
      <para>
        You're done.  Click <guibutton>OK</guibutton> to use this
        filter, or <guibutton>Cancel</guibutton> to close the window
        without saving any changes.
      </para>



   <!-- FIXME: This needs to be in there.  But the feature is temporarily
         disabled and I don't know how it will be reimplemented.

      <itemizedlist>
        <listitem>
           <para>
         <guilabel>When mail arrives:</guilabel> Select
         this option to have messages filtered as they
         arrive.
           </para>
         </listitem>
         <listitem>
           <para>
         <guilabel>When mail is sent:</guilabel> Select
         this option to filter your outgoing mail.  You
         can use this feature to keep your
         <interface>Outbox</interface> as organized as
         your <interface>Inbox</interface>.
         </para>
      </listitem>
    </itemizedlist>
      </para>

    -->

      <note>
    <title>Two Notable Filter Features</title>
    <para>
      <itemizedlist>
        <listitem><para>
              Incoming email that your filters don't move goes into the Inbox; 
              outgoing mail that they don't move ends up in the Sent folder.
             </para>
        </listitem>

        <listitem><para>If you move a folder, your filters
        will follow it.  </para></listitem>
      </itemizedlist>
    </para>
      </note>
    </sect2>



    <sect2 id="usage-mail-organize-vFolders">
      <title>Getting Really Organized with Virtual Folders</title>
      <para>
    If filters aren't flexible enough for you, or you find
    yourself performing the same search again and again, consider
    a virtual folder. Virtual folders, or vFolders, are an
    advanced way of viewing your email messages within
    <application>Evolution</application>.  If you get a lot of
    mail or often forget where you put messages, vFolders can help
    you stay on top of things.
      </para>
      <para>
    A vFolder is really a hybrid of all the other organizational
    tools: it looks like a folder, it acts like a search, and you
    set it up like a filter.  In other words, while a conventional
    folder actually contains messages, a vFolder is a view of
    messages that may be in several different folders.  The
    messages it contains are determined on the fly using a set of
    criteria you choose in advance.
      </para>

      <para>
    As messages that meet the vFolder criteria arrive or are
    deleted, <application>Evolution</application> will
    automatically place them in and and remove them from the
    vFolder contents list.  When you delete a message, it gets
    erased from the folder in which it actually exists, as well as
    any vFolders which display it.
      </para>

      <para>
    Imagine a business trying to keep track of mail from hundreds
    of vendors and clients, or a university with overlapping and
    changing groups of faculty, staff, administrators and
    students.  The more mail you need to organize, the less you
    can afford the sort of confusion that stems from an
    organizational system that's not flexible enough.  vFolders
    make for better organization because they can accept
    overlapping groups in a way that regular folders and filing
    systems can't.
      </para>

      <example id="usage-mail-organize-vFolders-ex">
    <title>Using Folders, Searches, and vFolders</title>
    <para>
       To organize my mail box, I set up a vFolder for emails from
       my friend and co-worker Anna.  I have another one for
       messages from anybody at work that have "Evolution" in the
       subject line, so I can keep a record of what people from
       work send me about <application>Evolution</application>.
       If Anna sends a message about a picnic on Saturday, it only
       shows up in the "Anna" folder. When Anna sends me mail
       about the user interface for
       <application>Evolution</application>, I can see that
       message both in the "Anna" vFolder and in the "Internal
       Evolution Discussion" vFolder.
    </para>
      </example>

    <!--  (INSERT SCREENSHOT HERE: vFolders in action) -->

      <para>
     To create a vFolder, select <guimenuitem>VFolder
     Editor</guimenuitem> from the <guimenu>Tools</guimenu>
     menu in the <interface>main window</interface>.  This
     will bring up a dialog box that looks suspiciously like
     the Filter Assistant (for more information on filters, see
     <xref linkend="usage-mail-organize-filters">), and which
     presents you with a list of vFolders you have previously
     created. If you have already created vFolders, you can
     click on them in the frame labelled <guilabel>Select Rule
     Type</guilabel>, and edit or remove them.  If you have
     not created any, there will be only one available option:
     click <guibutton>Add</guibutton> to add a new vFolder.
      </para>
      <para>
     You can enter a name for your vFolder in the
     <guilabel>Name</guilabel>.  Then, tell
     <application>Evolution</application> what messages to look
     for.  This process is exactly like filter creation: decide
     between <guilabel>Match all parts</guilabel> and
     <guilabel>Match any part</guilabel>, then choose what part of
     the message to look in, what sort of matching to perform, and
     specify exactly what text it is that you want to find.
       </para>
       <para>
         The second part, however, is slightly different.  In the
         section of the window labelled <guilabel>vFolder Sources
         </guilabel> is a list of folders in which
         <application>Evolution</application> will search for the
         contents of your vFolder.  Click <guibutton>Add</guibutton>
         to add a folder, or <guibutton>Remove</guibutton> to remove
         one.  That way, you can have your vFolder search in
         newsgroups, or just in one of your mailboxes, or just in a
         select few folders you've already screened with filters.
       </para>
       <para>
        The vFolder creation window is shown in <xref
    linkend="usage-mail-vfolder-fig-createrule">

       <figure id="usage-mail-vfolder-fig-createrule">
     <title>Selecting a vFolder Rule</title>
     <screenshot>
      <screeninfo>Creating a vFolder Rule</screeninfo>
      <graphic fileref="fig/vfolder-createrule-fig" format="png" srccredit="Aaron Weber">
    </graphic>
    </screenshot>
      </figure>
      </para>
    </sect2>
  </sect1>
</chapter>