To begin using the calendar, select Calendar from the shortcut bar. By default, the calendar starts with a display of one day on a yellow ruled background. There's a month calendar in the upper right and a To-do list in the lower right. The calendar's daily view is shown in .

Evolution Contact Manager Window

You can view your calendar by the day, by the week, by the month, or by the year; press the calendar-shaped buttons on the right side of the toolbar to switch between views. The Evolution calendar allows you to schedule events for yourself or a group of people. It can handle events that repeat, event lengths from ten minutes to multiple days, and events that have a date but no specific time. You can set overlapping events, although Evolution will warn you about trying to do two things at once. You can also set event reminders so that you don't forget about everything you've just put into your calendar. Basically, it can handle almost any schedule you throw at it. To create a new calendar event, select File New Appointment or click the New button on the left end of the toolbar. The New Appointment dialog will pop up with the usual menu bar, tool bar, and window full of choices for you. Your event must have a starting and ending date — by default, today — but you can choose whether to give it starting and ending times or to mark it as an All day event. For the purposes of the calendar, an All day event begins at ten in the morning, runs until eleven at night, and is displayed at the top of a day's event list rather than inside it. That makes it easy to have events that overlap. For example, a conference might be an all day event, and the meetings at the conference would be timed events. Events with starting and ending times can also overlap, however, and when they do they're displayed as multiple columns in the day view of the calendar. You can have as many as four different Alarms, any time prior to the event you've scheduled. You can have one alarm of each type: Display A window will pop up on your screen to remind you of your event. Audio Choose this to have your deliver a sound alarm. Program Select this if you would like some additional application to run as a reminder. You can enter its name in the text field, or find it with the Browse button. Mail Evolution will send an email reminder to the address you enter into the text field. Classification is a little more complicated, and only applies to calendars on a network. Public is the default category, and a public event can be viewed by anyone on the calendar sharing network. Private denotes one level of security, and Confidential means that . The Recurrence tab lets you describe repetition in events ranging from once every day up to once every 100 years. You can then choose a time when repetition will stop, and, under Exceptions, pick individual days when the event will not recur. Once you're done with all those settings, click on the disk icon in the toolbar. That will save the event and close the event editor window. If you want, you can alter an event summary in the calendar view by clicking on it and typing. You can change other settings by clicking once on the event in the calendar view to select it, and then choosing Event Properties from the Settings menu. The to-do list, located in the lower right corner of the calendar, lets you keep a list of tasks separate from your calendar events. Tasks are colored and sorted by priority and due-date (see for more information), and are included with calendar data during synchronization with a hand-held device. To record a new task, click the Add button below the list. Evolution will pop up a small window with five items in it: Summary: The description you enter here will appear in the To Do list itself. Due Date: Decide when this item is due. You can either type in a date and time, or select one from the Calendar and time drop-down menus. Priority: Select a level of importance from 1 (most important) to 9 (least important). Item Comments: If you wish, you can keep a more detailed description of the item here. Once you've added a task to your to-do list, its summary appears in the Summary section of the calendar window. To view or edit a detailed description of an item, double-click on it, or select it and click Edit. You can delete items by selecting them and clicking on the Delete button. Evolution permits you to have and maintain multiple calendars. This is useful if you maintain schedules for other people, if you are responsible for resource or room allocation, or if you have multiple personalities. Keelyn has one calendar for her own schedule. Next to that she maintains one for the conference room, so people know when they can schedule meetings. On the local network, she maintains a calendar that reflects when consultants are going to be on site, and another that keeps track of the various company managers, so that people know where to find each other. To create a new calendar, select File New Calendar . You can place the calendar in any calendar folder and access it from the folder view.