From f010bd39cf21bd0bd9d28b16f8141500ddefed8e Mon Sep 17 00:00:00 2001 From: Kjartan Maraas Date: Wed, 15 Aug 2001 20:26:26 +0000 Subject: Added beginnings of a Norwegian translation. Forgot to add this. Kinda 2001-08-15 Kjartan Maraas * no/*: Added beginnings of a Norwegian translation. * sgmldocs.make: Forgot to add this. Kinda important. svn path=/trunk/; revision=12070 --- help/no/usage-mail.sgml | 1447 +++++++++++++++++++++++++++++++++++++++++++++++ 1 file changed, 1447 insertions(+) create mode 100644 help/no/usage-mail.sgml (limited to 'help/no/usage-mail.sgml') diff --git a/help/no/usage-mail.sgml b/help/no/usage-mail.sgml new file mode 100644 index 0000000000..b3579fb5d8 --- /dev/null +++ b/help/no/usage-mail.sgml @@ -0,0 +1,1447 @@ + + + Using Evolution for Email + + A Guide to the Evolution Mailer + + Evolution email is like other email + programs in all the ways that matter: + + + + It can sort and organize your mail in a wide variety of ways with + folders, searches, and filters. + + + + + It can send and receive mail in HTML or as plain text, and + makes it easy to send and recieve multiple file attachments. + + + + + It supports multiple mail sources, including IMAP, POP3, local + mbox and + mh files, and + even NNTP messages (newsgroups), which aren't technically + email. + + + + + Lets you enhance your security with encryption. + + + + + + However, Evolution has some important + differences. First, it's built to handle very large amounts of + mail without slowing down or crashing. Both the filtering and searching functions + were built for speed and efficiency on gargantuan volumes of + mail. There's also the Evolution + Virtual + Folder, an advanced organizational feature not found in + mainstream mail clients. If you get a lot of mail, or if you keep + every message you get in case you need to refer to it later, + you'll find this feature especially useful. + + + + + Reading Mail + + You can start reading email by clicking + Inbox in the shortcut bar. The first + time you use Evolution, it will + start with the Inbox open and show you a + message from Ximian welcoming you to the application. + + + + Your Evolution + Inbox will look something like the one in + . + If you find the view pane too small, you can resize + the pane, enlarge the whole window, or double-click on the + message in the message list to have it + open in a new window. To change the sizes of a pane, just click + and hold on the divider between the two panes. Then you can drag + up and down to select the size of the panes. Just like with + folders, you can right-click on messages in the message list and + get a menu of possible actions. + + + + +
+ Evolution Mail + + Inbox + + + +
+ + + + + Email Viewer + + + + This is where your email is displayed. + + + + + Email List + + + + The Email List displays all the emails that you + have. This includes all your read, unread, and email that is flagged + to be deleted. + + + + Most of the mail-related actions you'll want to perform are + listed in the Message menu in the menu bar. + The most frequently used ones, like + Reply and + Forward, also appear as buttons in + the toolbar. Almost all of them are also located in the + right-click menu and as keyboard shortcuts, which tend to be + faster once you get the hang of them. You can choose whichever + way you like best; the idea is that the software should work the + way you want, rather than making you work the way the it does. + + + Email Headers + + To look at the complete headers for email messages, select + ViewMessage + DisplayShow Full + Headers. To see absolutely every + bit, choose + ViewMessage + DisplayShow Email Source + . + + + + + + + Sorting the message list + + Evolution helps you work by letting you sort + your email. To sort by sender, subject, or date, click + on the bars with those labels at the top of the message + list. The direction of the arrow next to the label indicates + the direction of the sort, and if you click again, you'll + sort them in reverse order. For example, click once on + Date to sort messages by date from + oldest to newest. Click again, and + Evolution sorts the list from + newest to oldest. You can also right-click on the message + header bars to get a set of sorting options, and add or + remove columns from the message list. You can find detailed + instructions on how to customize your message display + columns in . + + + You can also choose a threaded message view. Select + + View + Threaded + + to turn the threaded view on or off. When you select this option, + Evolution groups the replies to a + message with the original, so you can follow the thread of a + conversation from one message to the next. + + + + + Deleting Mail + + Once you've read your mail, you may want to get rid of + it. + To delete a message: + + + + Click the message to select it + + + + + Press delete button or right click on the message and + choose Delete. + + + Deleted but still here? + + When you do this, your message is marked to be + deleted. Your email is not gone until you have + expunged it. When you "Expunge" a folder, you remove + all the mail that you have marked for deletion. + + + + + + Click + + Actions + Expunge + + or press + + Ctrl + E + + + + + + + Trash is Actually a Virtual Folder? + + Your trash bin is actually a Virtual Folder that displays + all messages you have marked for later deletion. For more + information about Virtual Folders, see . If you choose + Actions Empty + Trash you will expunge + all your folders. + + + + + Undeleting Messages + + To undelete a message: + + + + Select a message you have marked for deletion. + + + + + Press CtrlU + + or choose + + Actions + Undelete + + + + + What does Undelete actually do? + + If you have marked a message for deletion, undeleting + it will unmark it, and the message will be removed + from the Trash folder. However, it can't bring back + messages that have been expunged. + + + + + + + + + + Checking Mail + + Now that you've had a look around the + Inbox, it's time to check for new mail. + Click Get Mail in the toolbar to check + your mail. If you haven't entered any mail settings yet, the + setup assistant will ask you for the + information it needs to check your email. + + + The assistant will give you several dialog boxes where you configure: + + + + your personal information + + + + + your outgoing email server information + + + + + your mail account identity name + + + + + + To check your email, press the Check Mail + button. If this is your first time checking mail, or you + haven't asked Evolution to store your + password, you'll be prompted for the password. Enter your + password and your email will be downloaded. + + + Can't Check Mail? + + If you get an error message instead of mail, you probably need to check + your network settings. To learn how to do that, + have a look at , or + ask your system administrator. + + + + + Using Evolution for News + + Newsgroups are so similar to email that there's no reason not + to read them side by side. If you want to do that, add a + news source to your configuration (see ). The news server will + appear as a remote server, and will look quite similar to an + IMAP folder. When you click Get Mail, + Evolution will also check for news + messages. + + + + + Attachments and HTML Mail + + If someone sends you an attachment, + a file attached to an email, + Evolution will display the file + at the bottom of the message to which it's attached. Text, + including HTML formatting, will appear as part of the + message. To minimize download time, and to foil spammers + who use server information to track their messages, images + linked from an HTML message not + display unless you select the + ViewMessage + DisplayLoad Images + option. For other files, + Evolution will show an icon at + the end of the message. + + + To Save an Attachment to Disk: + + + + Open up the desired email + + + + + Click on the down arrow at the bottom of the email for the desired + attachment. + + + + + Select Save to Disk. + + + + + Choose the directory and filename you wish. + + + + + Click OK + + + + + + + Reading email with keyboard + + You can click the spacebar to page down while you're reading an email, + and press backspace to page up in an email. This may help to make + reading your email faster. + + + + To Open an Attachment in a Program: + + + + Open the mail message with the attachment you want to read. + + + + + Click the aarrow next the the attachment icon. + + + + + Select the program you'd like to use. It will start up + and open the document. + + + + + + + Evolution can also display + HTML-formatted mail, complete with graphics. Graphics + don't load automatically by default, because they can be + large and take a long time to download. They can also be + used by spammers to help track who reads their email. So + having them not load automatically helps protect your + privacy. + + + + + + Writing and Sending Mail + + You can start writing a new email message by selecting + File + New + Mail Message, or by pressing the + Compose button in the Inbox toolbar. + When you do so, the New Message window + will open, as shown in . + + + +
+ New Message Window + + Evolution Main Window + + + +
+ + + + Enter an address in the To: field. If you wish + enter a subject in the Subject: and a message in + the big empty box at the bottom of the window. Once you have revised + your message, press Send. + + + + Saving Messages for Later + + Evolution will send mail immediately unless you tell it to + do otherwise by selecting + File Send + Later. This will add your + messages to the Outbox queue. Then, + when you press Send in another + message, or Get Mail in the main + mail window, all your unsent messages will go out at once. + You might want to use "Send Later" becuase it gives + you a chance to change your mind about a message before you send it. + + + To learn more about how you can specify message queue and + filter behavior, see . + + + + You can also choose to save messages as drafts or as text + files. Your options are: + + + Choose + + File + Save Draft + + to store your messages in the drafts folder for later + revision. + + + + If you'd like to have the message sent later, you + can choose Send Later. That way, + the message will be added to the queue, and you can send a + batch of messages all at once. + + + + If you prefer to save your message as a text file, + choose Save As and then choose a + file name. + + + + + + + + Advanced Mail Composition + + In the next few sections, you'll see how + Evolution handles advanced email + features, including large recipient lists, attachments, and + forwarding. + + + Attachments + + To attach a file to your email: + + + + Push the attach button in the composer toolbar + + + + + Select the file you want to attach + + + + + Press OK + + + + + + You can drag a file from your desktop into the composer window to + attach it as well. + + + To hide the display of files you've attached to the + message, select + View Hide + Attachments ; to show them + again, choose Show Attachments. + + + When you send the message, a copy of the attached file + will go with it. Be aware that big attachments can take a + long time to download. + + + When receiving a message that has an attached image, + Evolution gives you the choice + whether to view it or not. You can choose to have it + always shown, load images only if the sender is in your + addressbook, or never load images. + + + + + Types of Recipients + + Evolution, like most email + programs, recognizes three types of addressee: primary + recipients, secondary recipients, and hidden ("blind") + recipients. + + + The simplest way to direct a message is to put the email + address or addresses in the To: + field, which denotes primary recipients. To send mail to + more than one or two people, you can use the the + Cc: field. + + + Hearkening back to the dark ages when people used + typewriters and there were no copy machines, "Cc" stands + for "Carbon Copy." Use it whenever you want to share a + message you've written to someone else. + + + Bcc: is a little more complex. You + use it like Cc:, but people on the + Bcc: list are hidden from the other + recipients of the message. Use it to send mail to large + groups of people, especially if they don't know each other + or if privacy is a concern. + + + + Using the Cc: field + + When Susan sends an email to a client, she puts her + co-worker, Tim, in the in the + Cc: field, so that he know + what's going on. The client can see that Tim also + received the message, and knows that he can talk to + Tim about the message as well. + + + + + + + Using the Bcc: field + + Tim is sending an email announcement to all of his + company's clients, some of whom are in competition + with each other, and all of whom value their + privacy. He needs to use the + Bcc: field here. If he puts + every address from his address book's "Clients" + category into the To: or + Cc: fields, he'll make the + company's entire client list + public. But putting his "Clients" addressbook + into the Bcc: section, that will cause them to be hidden + from the competition. It seems insignificant, but it can + make a huge difference in some situations. + + + + + + + Choosing Recipients Quickly + + If you have created address cards in the contact manager, + you can also enter nicknames or other portions of address + data, and Evolution will offer a + drop down list of possible address completions from your + address book. If you enter a name or nickname that can go + with more than one card, Evolution will open a dialog box to + ask you which person you meant. Also, + Evolution will add a domain to + any unqualified addresses. By default, this is your domain, + but you can choose which one mail preferences dialog. + + + Alternately, you can click on the + To:, Cc:, or + Bcc: buttons to get a list — + potentially a very long one — of the email addresses + in your contact manager. Select addresses and click on + the arrows to move them into the appropriate address + columns. + + + For more information about using email together with the + contact manager and the calendar, see and . + + + + + + Replying to Messages + + To reply to a message, press the + Reply: button while it is selected, + or choose Reply to Sender: from + the message's right-click menu. That will open the + message composer. The + To: and Subject: + fields will already be filled, although you can alter them + if you wish. In addition, the full text of the old message + is inserted into the new message, either grey (for + HTML display) or with the > character before each line + (in plain text mode), to indicate that it's part of the + previous message. People often intersperse their message + with the quoted material as shown in . + + + + +
+ Reply Message Window + + Evolution Main Window + + + +
+ + + + If you're reading a message with several recipients, you may + wish to use Reply to All instead of + Reply. If there are large numbers + of people in the Cc: or + To: fields, this can save substantial + amounts of time. + + Using the Reply to All feature + + Susan sends an email to a client and sends copies to Tim + and to an internal company mailing list of co-workers. + If Tim wants to make a comment for all of them to read, + he uses Reply to All, but if he + just wants to tell Susan that he agrees with her, he + uses Reply. Note that his reply + will not reach anyone that Susan put on her + Bcc list, since that list is not + shared with anyone. + + + + + If you're subscribed to a mailing list, and want your reply + to go just to the list, rather than to the sender, choose + Reply to List instead of + Reply or Reply to + All. + + What is a Mailing List? + + Mailing Lists are one of the most popular tools for + group collaboration on the Internet. Here's how they work: + + + Someone sends a message to a single address, like + evolution@ximian.com. + + + That address belongs to a program that distributes + the message to a list of recipients. + + + The mail management program lets individuals subscribe + to or unsubscribe from the list at will, without + requiring the message writers to remember the addresses + of every recipient. + + + Mailing list servers can also let network administrators + control mail flow, list membership, and even moderate + the content of mailing lists. + + + + + + + Searching and Replacing with the Composer + + You are probably familiar with search and replace features + in any sort of text-editing software, and if you come from + a Linux or Unix background, you may know what + Find Regex does. If you aren't + among the lucky who already know, here's a quick rundown of + the automated text searching features that the message + composer makes available to you. + + + + + Find + Enter a word or phrase, and + Evolution will find it + in your message. + + + + + Find Regex + + + Find a regex, also called a + regular + expression, in your composer window. + + + + + + Find Again + + Select this item to repeat the last search you performed. + + + + + Replace + + Find a word or phrase, and replace it with + something else. + + + + + + + + For all of these menu items, you can choose whether or not + to Search Backwards in the document + from the point where your cursor is. For all but the + regular expression search (which doesn't need it), you are + offered a check box to determine whether the search is to + be Case Sensitive when it determines + a match. + + + + + Embellish your email with HTML + + Normally, you can't set text styles or insert pictures in + emails, which is why you've probably seen people use far + too many exclamation points for emphasis, or use + emoticons to + convey their feelings. However, most newer email programs + can display images and text styles as well as basic + alignment and paragraph formatting. They do this with + HTML, just like web + pages do. + + + HTML Mail is not a Default Setting + + Some people do not have HTML-capable mail clients, or + prefer not to receive HTML-enhanced mail because it is + slower to download and display. Some + people refer to HTML mail as "the root of all evil" and + get very angry if you send them HTML mail, which is why + Evolution sends plain text + unless you explicitly ask for HTML. To send HTML mail, + you will need to select + Format + HTML. Alternately, you can set + your default mail format preferences in the mail + configuration dialog. See for more information. + + + + HTML formatting tools are located in the toolbar just above + the space where you'll actually compose the message, and + they also appear in the Insert and + Format menus. + + + The icons in the toolbar are explained in tool-tips, which appear when + you hold your mouse over the buttons. The buttons fall + into four categories: + + + Headers and lists + + + At the left edge of the toolbar, you can choose + Normal for a default text style + or Header 1 through + Header 6 for varying sizes of + header from large (1) to tiny (6). Other styles + include preformat, to use the HTML + tag for preformatted blocks of text, and three types + of List Item for the highly + organized. + + + + + Text style + + + Use these buttons to determine the way your letters + look. If you have text selected, the style will + apply to the selected text. If you do not have text + selected, the style will apply to whatever you type + next. The buttons are: + + Push B for bold text + Push I for italics + Push U to underline + Push S for a strikethrough. + + + + + + Alignment + + + Located next to the text style buttons, these three + paragraph icons should be familiar to users of most + word processing software. The leftmost button will + make your text aligned to the left, the center + button, centered, and the right hand button, + aligned on the right side. + + + + + + Indentation rules + + + The button with the arrow pointing left will reduce + a paragraph's indentation, and the right arrow will + increase its indentation. + + + + + + Color Selection + + + At the far right is the color section tool. The + colored box displays the current text color; to + choose a new one, click the arrow button just to the + right. If you have text selected, the color will + apply to the selected text. If you do not have text + selected, the color will apply to whatever you type + next. + + + + + + + + + The Insert gives you three opinions which let you + spruce up your email to make it more interesting: + + + Insert Link + + + Lets you link some text to a website. Use this tool to put hyperlinks in your HTML + messages. If you don't want special link text, you can just enter the address + directly, and Evolution + will recognize it as a link. + + + + + Insert Image + + + Lets you put an image alongside text. + + + + + Insert Rule + + + Inserts a horizontal line into the text to help divide two + sections. + + + + + To add a hyperlink to your HTML message: + + + + Select the text you want to link from + + + + + Right click on text and select + Link + + + + + Enter the address you wish to link to in the + URL field. + + + + + Press OK. + + + + + + To add an image to your HTML message: + + + + Click + + Insert + Image + + + + + + Click Browse + + + + + Select the image you want + + + + + Press OK + + + + + Press Insert + + + + + + + A Technical note on HTML Tags + + The composer is a WYSIWYG + (What You See Is What You Get) + editor for HTML. That means that if you enter HTML + directly into the composer— say, + <B>Bold Text</B>, the + the composer will assume you meant exactly that string + of characters, and not "make this text bold," as an HTML + composition tool or text editor would. + + + + + + Forwarding Mail + + The post office forwards your mail for you when you change + addresses, and you can forward a letter if it comes to you by mistake. + The email Forward button + works in much the same way. It's particularly useful if you + have received a message and you think someone else would + like to see it. You can forward a message as an attachment + to a new message (this is the default) or + you can send it inline as a quoted + portion of the message you are sending. Attachment + forwarding is best if you want to send the full, unaltered + message on to someone else. Inline forwarding is best if + you want to send portions of a message, or if you have a + large number of comments on different sections of the + message you are forwarding. Remember to note from whom the + message came, and where, if at all, you have removed or + altered content. + + + To forward a message you are reading, press + Forward on the toolbar, or select + Message + Forward . If you + prefer to forward the message inline + instead of attached, select + Message Forward + Inline from the menu. Choose an + addressee as you would when sending a new message; the + subject will already be entered, but you can alter it. + Enter your comments on the message in the + composition frame, and press + Send. + + + + + Seven Tips for Email Courtesy + + + + + + + Don't send spam or forward chain mail. If you must, + watch out for hoaxes and urban legends, and make sure + the message doesn't have multiple layers of + greater-than signs, (>) indicating multiple layers + of careless in-line forwarding. + + + + + + Always begin and close with a salutation. Say "please" + and "thank you," just like you do in real life. You + can keep your pleasantries short, but be pleasant! + + + + + + WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING! + Don't write a whole message in capital letters. It + hurts people's ears. + + + + + + Check your spelling and use complete sentences. + + + + + + Don't send nasty emails (flames). If you get one, + don't write back. + + + + + + When you reply or forward, include just enough of + the previous message to provide context: not too + much, not too little. + + + + + + Don't send spam. + + + + + Happy mailing! + + + + + Subscription Management + + Evolution lets you handle your + IMAP and newsgroup subscriptions with the same tool: the + subscriptions manager. + + + + + In the Store section, click on the + folder to which you wish to subscribe. + + + + + Click Subscribe to add it to the + subscribed list. + + + + + Close the window. + + + + + + + + Encryption + + What is Encryption? + + Encryption is an ancient method of keeping information safe + from prying eyes. Evolution can + help you keep your private messages secret. To do that, it + makes use of the external application + gpg, an implementation of strong + Public Key + Encryption . + + + + Public Key? Private Key? Whats the difference? + + GPG uses two keys: public and private. You can give your + public key to anyone from whom you want to recieve + encrypted messages, or put it on a public key server so + that people can look it up before contacting you. + Never give your private key to anyone, + ever. Your private key lets you decrypt any + message encrypted with your public key. + + + + + Using encryption takes a bit of forethought. When you send a + message that is encrypted, you must encrypt it using your + intended recipient's public key. To get + an encrypted message, you must make sure that the sender has + your public key in advance. + + + + You can use encryption in two different ways: + + + Encrypt the entire message, so that nobody but the recipient can read it. + + + Attach an encrypted signature to a plain text message, so + that the recipient can read the message without decrypting it, and + only needs decryption to verify the sender's identity. + + + + + + Sending an Encrypted Messagee + + Kevin wants to send an encrypted message to his friend + Rachel. He looks up her public key on a general key + server, and then tells + Evolution to encrypt the + message. The message now reads "@#$23ui7yr87#@!48970fsd." + When the information gets to Rachel, she decrypts it using + her private key, and it appears as plain text for her to + read. + + + + + + Making Encryption Keys + + Before you can get or send encrypted mail, you need to + generate your public and private keys with GPG. Here's how: + + + GPG Versions + + This manual covers version 1.0.6 of GPG. If your version is + different, this may not be entirely accurate. You may find + out your version number by typing in: gpg + --version. + + + + + + + Open a terminal and type gpg --gen-key. + + + + + + Choose the default algorythm, "DSA and ElGamal." + + + + + + Choose a key length. The default, 1024 bits, should be + long enough. + + + + + + Decide if you want your key to expire automatically, and if so, when. + + + + + + + Enter your name, email address, and any additional + personal information you think is appropriate. Do not + falsify this information, because it will be needed to + verify your identity later on. + + + + + + Next, enter your passphrase. It does not have to be the + same as your email password or your login password. In + fact, it probably shouldn't. Don't forget it. If you lose + it, your keys will be useless and you will be unable to + decrypt messages sent to you with those keys. + + + + + + Now, GPG will generate your keys. This may take awhile, + so feel free to do something else while it's + happening. In fact, using your computer for something + else actually helps to generate better keys, because it + increases the randomness in the key generation seeds. + + + + + + Once the keys are generated, you can view your key information + by typing gpg --list-keys. You should see + something similar to this: + + /home/you/.gnupg/pubring.gpg + ---------------------------- + pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com> + sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14] + + + + GPG will create one list, or keyring, for your public keys + and one for your private keys. All the public keys you know + are stored in the file + ~/.gnupg/pubring.gpg. If you want to + give other people your key, send them that file. + + + If you wish, you can upload your keys to a keyserver. Here's + how: + + + + Check your public key ID with gpg +--list-keys. It will be the string after 1024D on the line +beginning with "pub." In this example, it's 32j38dk2. + + + + + Enter the command gpg --send-keys --keyserver +wwwkeys.pgp.net 32j38dk2. Substitute your key ID for +32j38dk2. You will need your password to do this. + + + + + + Why Use a Keyserver? + + Keyservers store your public keys for you so that your + friends can decrypt your messages. If you choose not to + use a keyserver, you can manually send your people public + key, include it in your signature file, or put it on your + own web page. However, it's easier to publish them once, + and then let people download them from the keyserver when + they want. + + + + + + + + Getting and Using Public Keys + + To encrypt a message to your someone else you'll need to use + their public key in combination with your private key. + Evolution does that for you, but + you still need to get their key and add it to your keyring. + + + To get public keys from a public key server, enter the + command: + + gpg --recv-keys --keyserver wwwkeys.pgp.net keyid + , substituting "keyid" for your recipient's ID. You + will need to type in your password, and then their ID will + automatically be added to your keyring. When you send mail to + them, Evolution will allow you to + encrypt your messages. + + + If someone sends you their public key directly, save it as a + plain text file and enter the command gpg + filename. This will add it to your keyring. + + + + + Setting up Evolution's Encryption + + You'll need to open + + Tools + Mail Settings + + Once there, select the account with which you'd like to send + and recieve encrypted mail, and click the + Edit button. In the + Security tab is a section labeled + Pretty Good Privacy. Enter your key ID + and click OK. Your key is now + integrated into your identity in + Evolution. + + + + + Sending Encrypted Messages + + As you know, you can use encryption to hide the entire + message, or just to verify your signature. Once you've + generated your public and private keys, and have the public + keys of the people to whom you want to send mail, here's what + to do: + + + + + Signing a Message + + To sign a message, choose: + + Security + PGP Sign + + . You will be prompted for your PGP password. Once you enter it, + click OK and your message will be signed. + + + + + Encrypting a Message + + Encrypting a message is very similar to signing a message. + Just choose the menu item + + Security + PGP Encrypt + + + + + Unencrypting a Recieved Message + + If you get an encrypted message, you will need to decrypt it + before you read it. Remember, the sender has to have your + public key before they can send you an encrypted message. + + + When you view the message, + Evolution will ask you for your + PGP password. Enter it, and the message will be displayed + properly. + + + + -- cgit v1.2.3