From f010bd39cf21bd0bd9d28b16f8141500ddefed8e Mon Sep 17 00:00:00 2001 From: Kjartan Maraas Date: Wed, 15 Aug 2001 20:26:26 +0000 Subject: Added beginnings of a Norwegian translation. Forgot to add this. Kinda 2001-08-15 Kjartan Maraas * no/*: Added beginnings of a Norwegian translation. * sgmldocs.make: Forgot to add this. Kinda important. svn path=/trunk/; revision=12070 --- help/no/usage-mail-org.sgml | 801 ++++++++++++++++++++++++++++++++++++++++++++ 1 file changed, 801 insertions(+) create mode 100644 help/no/usage-mail-org.sgml (limited to 'help/no/usage-mail-org.sgml') diff --git a/help/no/usage-mail-org.sgml b/help/no/usage-mail-org.sgml new file mode 100644 index 0000000000..ece659c27a --- /dev/null +++ b/help/no/usage-mail-org.sgml @@ -0,0 +1,801 @@ + + Organizing and Managing your Email + + Even if you only get a few email messages a day, you probably + want to sort and organize them. When you get a hundred a day + and you want to refer to a message you received six weeks ago, + you need to sort and organize them. + Fortunately, Evolution has the tools + to help you do it. + + + + Sorting Mail with Column Headers + + By default, the message list has columns with the following + headings: an envelope icon indicating whether you have read + or replied to a message, an exclamation point indicating priority, and the + From, Subject, and + Date fields. You can change their order + and remove them by dragging and dropping them. + + To add columns: + + + + Right click on the column header + + + + + Click Add a Column + + + + + Click and drag a column you want into a space between + existing column headers. A red arrow will show you where + the column will be placed. + + + + + + Right-click on one of the column headers to get a list of + options: + + + + Sort Ascending + + Sorts the messages top to bottom. + + + + + Sort Descending + + Sorts the messages bottom to top. + + + + + Group By this Field + + Groups messages instead of sorting them. This makes each contact + with identical properties in the specified field to be placed in + its own group and physically separated from others. + + + + + Remove this + Column Remove + this column from the display. You can also remove + columns by dragging the header off the list and + letting it drop. + + + + Field + Chooser + When you choose this item, a list + of column headers will appear; just drag and drop them into + place between two existing headers. A red arrow will + appear to show you where you're about to put the + column. + + + + + + + + Getting Organized with Folders + + Evolution keeps mail, as well as + address cards and calendars, in folders. You start out with a + few, like Inbox, + Outbox, and Drafts, + but you can create as many as you like. Create new folders by + selecting New and then + Folder from the + File menu. + Evolution will as you for the name + and the type of the folder, and will provide you with a folder + tree so you can pick where it goes. + + + When you click OK, your new folder will + appear in the folder view. You can + then put messages in it by dragging and dropping them, or by + using the Move button in the + toolbar. If you want to move several messages at once, click + on the ones you want to move while holding down the + Ctrl key, or use Shift to + select a range of messages. If you create a filter with the + filter assistant, you can have mail + filed automatically. + + + + + Searching for Messages + + Most mail clients can search through your messages for you, + but Evolution does it faster. You + can search through just the message subjects, just the message + body, or both body and subject. + + + To start searching, enter a word or phrase in the text area + right below the toolbar, and choose a search type: + + + Body or subject contains + + + This will search message subjects and the messages + themselves for the word or phrase you've entered in + the search field. + + + + + Body contains + + + This will search only in message text, not the subject + lines. + + + + + Subject contains + + + This will show you messages where the search text is + in the subject line. It will not search in the + message body. + + + + + Body does not contain + + + This finds every email message that does not have the + search text in the message body. It will still show + messages that have the search text in the subject + line, if it is not also in the body. + + + + + Subject does not contain + + + This finds every mail whose subject does not contain + the search text. + + + + + + When you've entered your search phrase, press + Enter. Evolution + will show your search results in the message list. + + + + If you think you'll want to return to a search again, you can + save it as a virtual folder by selecting Store + Search as Virtual Folder. + + + + When you're done with the search, go back to seeing all your + messages by choosing Show All from + the Search drop-down box. If you're + sneaky, just enter a blank search: since every message has at + least one space in it, you'll see every message in the + folder. + + + + If you'd like to perform a more complex search, open the + advanced search dialog by selecting + Advanced... from the + Search drop-down menu. Then, create your + search criteria (each with the same options you saw in the + regular search bar), and decide whether you want to find + messages that match all of them, or messages that match even + one. Then, click Search to go and find + those messages. + + + + You'll see a similar approach to sorting messages when you + create filters and virtual folders in the next few sections. + + + + + + Create Rules to Automatically Organize Mail + + Filters work very much like the mail room in a large company. + Their purpose is to bundle, sort, and distribute mail to the + various folders. In addition, you can have multiple filters + performing multiple actions that may effect the same message + in several ways. For example, your filters could put copies + of one message into multiple folders, or keep a copy and send + one to another person as well, and it can do that quickly. Of + course, it's also faster and more flexible than an actual + person with a pile of envelopes. + + + + Making New Filters + + To create a new filter: + + + + Click + + Tools + Filters + + + + + + Press the Add button. + + + + + Name your filter in the Rule name field. + For each filter criterion, you must first select + which of the following parts of the message you want the filter to + examine: + + + + Sender - The sender's address. + + + + + Recipients - The recipients of the message. + + + + Subject - The subject line of the message. + + + + Specific Header - The filter can look at any header you + want, even obscure or custom ones. Enter the header name + in the first text box, and put your search text in the + second one. + + + + Message Body - Search in the actual text of the message. + + + + + Expression - For programmers only: match a message according to an + expression you write in the Scheme language, used to + define filters in Evolution. + + + + Date sent - Filter messages according to the date on + which they were sent: First, choose the conditions you + want a message to meet — before + a given time, after it, and so forth. + Then, choose the time. The filter will compare the + message's time-stamp to the system clock when the filter + is run, or to a specific time and date you choose from a + calendar. You can even have it look for messages within a + range of time relative to the filter &mdash perhaps you're + looking for messages less than two days old. + + + + Date Recieved - This works the same way as the Date Sent + option, except that it compares the time you got the message + with the dates you specify. + + + + Score - Emails have a standard priority range from -3 (least + important) to 3 (most important). You can have filters set the + priority of messages you recieve, and then have other filters + applied only to those messages which have a certain priority. + + + + + Size (kb) - Sorts based on the size of the message in kilobytes. + + + + + + Status - Filters according to the status of a message, such as + 'New'. + + + + + + Attachments - Create a filter based on whether or not you + have an attachment in the email. + + + + + + Mailing List - Filter based on the mailing list it came from. + + + + + + Regex Match - If you know your way around a regex, or + regular expression, put your knowledge to use here. + + + + + + Source Account - Filter messages according the server you got them from. + You can enter a URL or choose one from the drop-down + list. This ability is only relevant if you use more + than one mail source. + + + + + + + + Select the criterion for the condition. If you want multiple + criterion for this filter, press Add + criterion and repeat the previous step. + + + + + Select the actions for the filter in the Then + section. You can select any of the following options. + + + Move to Folder - If you select this item, Evolution + will put the messages into a folder you specify. Click the + <click here to select a folder> button + to select a folder. + + + + Copy to Folder - If you select this item, Evolution + will put the messages into a folder you specify. Click the + <click here to select a folder> button + to select a folder. + + + + Forward to Address - Select this, enter an address, and the addressee will + get a copy of the message. + + + + Delete - Marks the message for deletion. You can still get the message + back, at least until you Expunge your + mail yourself. + + + + Stop Processing - Select this if you want to tell all other filters to ignore + this message, because whatever you've done with it so far + is plenty. + + + + Assign Color - Select this item, and Evolution + will mark the message with whatever color you please. + + + + Assign Score - If you know that all mail with + "important" somewhere in the message body line is + important, you can give it a high priority score. In a subsequent filter you can + then arrange your messages by their priority score. + + + + + + + Set Status - If you want to add multiple actions for this filter, press + Add filter and repeat the previous step. + + + + + Press OK. + + + + + + + + Editing Filters + + To edit a filter: + + + + Select + + Tools + Filters + + + + + + Select the filter in the Filter Rules section + and press Edit. + + + + + Change the desired settings. + + + + + Press OK in the filter editor window. + + + + + Press OK in the filter manager window. + + + + + + + + Deleting Filters + + To delete a filter: + + + + Select + + Tools + Filters + + + + + + Select the filter and press Delete. + + + + + + + Changing Folder Names and Filters + + + + + Incoming email that your filters don't move goes into the Inbox; + outgoing mail that they don't move ends up in the Sent + folder. So be sure to change the filters that go with it. + + + + + + + + + + + Getting Really Organized with Virtual Folders + + If filters aren't flexible enough for you, or you find + yourself performing the same search again and again, consider + a virtual folder. Virtual folders, or vFolders, are an + advanced way of viewing your email messages within + Evolution. If you get a lot of + mail or often forget where you put messages, virtual folders can help + you stay on top of things. + + + A virtual folder is really a hybrid of all the other organizational + tools: it looks like a folder, it acts like a search, and you + set it up like a filter. In other words, while a conventional + folder actually contains messages, a virtual folder is a view of + messages that may be in several different folders. The + messages it contains are determined on the fly using a set of + criteria you choose in advance. + + + + As messages that meet the virtual folder criteria arrive or are + deleted, Evolution will + automatically place them in and remove them from the + virtual folder contents list. When you delete a message, it gets + erased from the folder in which it actually exists, as well as + any virtual folders which display it. + + + + Imagine a business trying to keep track of mail from hundreds + of vendors and clients, or a university with overlapping and + changing groups of faculty, staff, administrators and + students. The more mail you need to organize, the less you + can afford the sort of confusion that stems from an + organizational system that's not flexible enough. Virtual folders + make for better organization because they can accept + overlapping groups in a way that regular folders and filing + systems can't. + + + + + The Unmatched Virtual Folder + + Obveously, not all messages will fit into all your Virtual + Folders. That's why Evolution + includes an UNMATCHED Virtual Folder. The UNMATCHED Virtual + Folder displays messages that are not matched by other rules. + + + + + + Using Folders, Searches, and Virtual Folders + + To organize his mailbox, Jim sets up a virtual volder for emails from + his friend and co-worker Anna. He has another one for messages that + have ximian.com in the address and Evolution in the subject line, so he + can keep a record of what people from work send him about + evolution. If Anna sends him a message about + anything other than Evolution, it only shows up in the "Anna" folder. + When Anna sends him mail about the user interface for + evolution, he can see that message both in + the "Anna" virtual folder and in the "Internal Evolution Discussion" + virtual folder. + + + + + + + Creating Virtual Folders + + To create a virtual folder: + + + + + Tools + Virtual Folder Editor + + + + + + Click Add + + + + + Name your virtual folder in the Rule name field. + + + + + + Select your search criteria. For each criterion, you + must first select which of the following parts of the + message you want the search to examine: + + + Sender - The sender's address. + + + + + Recipients - The recipients of the message. + + + + Subject - The subject line of the message. + + + + Specific Header - The virtual folder can look at any header you + want, even obscure or custom ones. Enter the header name + in the first text box, and put your search text in the + second one. + + + + Message Body - Search in the actual text of the message. + + + + + Expression - For programmers only: match a message according to an + expression you write in the Scheme language, used to + define virtual folders in Evolution. + + + + Date sent - Search messages according to the date on + which they were sent: First, choose the conditions you + want a message to meet — before + a given time, after it, and so forth. + Then, choose the time. The virtual folder will compare the + message's time-stamp to the system clock when the filter + is run, or to a specific time and date you choose from a + calendar. You can even have it look for messages within a + range of time relative to the filter &mdash perhaps you're + looking for messages less than two days old. + + + + Date Recieved - This works the same way as the Date Sent + option, except that it compares the time you got the message + with the dates you specify. + + + + Score - Emails have a standard priority range from -3 (least + important) to 3 (most important). You can have virtual folders set the + priority of messages you recieve, and then have other + virtual folders + applied only to those messages which have a certain priority. + + + + + Size (kb) - Sorts based on the size of the message in kilobytes. + + + + + + Status - Searches according to the status of a message, such as + 'New'. + + + + + + Attachments - Create a virtual folder based on whether or not you have an + attachment in the email. + + + + + + Mailing List - Search based on the mailing list it came from. + + + + + + Regex Match - If you know your way around a regex, or + regular expression, put your knowledge to use here. + + + + + + Source Account - Search messages according the server you got them from. + You can enter a URL or choose one from the drop-down + list. This ability is only relevant if you use more + than one mail source. + + + + + + + + Select the folder sources. You can select: + + + + Specific folders only + + + If you select specific folders only, you need to specify the + source folders in the box below. + + + + + + + All local folders + + + + + With all active remote folders + + + + + With all local and active folders + + + + + + + + + If you want multiple criteria for this filter, press Add + criterion and repeat the previous step. + + + + +
+ Selecting a Virtual Folder Rule + + Creating a Virtual Folder Rule + + + +
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