From 265bc72e271ad057b39aaca8018281b3869c5faf Mon Sep 17 00:00:00 2001 From: Kevin Breit Date: Fri, 30 Nov 2001 16:25:14 +0000 Subject: Added more info about pretty emails. 2001-11-29 Kevin Breit * C/usage-mail.sgml: Added more info about pretty emails. svn path=/trunk/; revision=14824 --- help/C/usage-mail.sgml | 4100 ++++++++++++++++++++++++------------------------ 1 file changed, 2073 insertions(+), 2027 deletions(-) (limited to 'help/C') diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml index f2422e0be2..5b6b96a50a 100644 --- a/help/C/usage-mail.sgml +++ b/help/C/usage-mail.sgml @@ -1,2027 +1,2073 @@ - - Using Evolution for Email - - This chapter, and , will - provide you with an in-depth guide to the capabilities of - Evolution as a mail client. For information about how to set up - your mail account, see . - - - - If you use IMAP Mail - - If you chose IMAP mail during the setup process, you must - subscribe to your mail folders before you can read mail in - them. Read to find out - how. - - - - - - Reading Mail - - Start the mail client by clicking on the - Inbox icon in the shortcut bar, or by - selecting a mail folder in the folder bar. To read a message, - select it in the message list; if you'd like to see it in its - own window, double-click on it or press - - Ctrl - O - . - - - - Reading Mail with the Keyboard - - You can click the spacebar to page down while you're reading - an email, and press backspace to page up in an email. This - may help to make reading your email faster. - - - - - Sorting the message list - - Evolution helps you work by letting you sort - your email. To sort by sender, subject, or date, click - on the bars with those labels at the top of the message - list. The direction of the arrow next to the label indicates - the direction of the sort, and if you click again, you'll - sort them in reverse order. For example, click once on - Date to sort messages by date from - oldest to newest. Click again, and - Evolution sorts the list from - newest to oldest. You can also right-click on the message - header bars to get a set of sorting options, and add or - remove columns from the message list. You can find detailed - instructions on how to customize your message display - columns in . - - - - Email Headers - - To look at the complete headers for email messages, select - ViewMessage - DisplayShow Full - Headers. To see absolutely every - bit, choose - ViewMessage - DisplayShow Email Source - . - - - - - You can also choose a threaded message view. Select - - View - Threaded - - to turn the threaded view on or off. When you select this option, - Evolution groups the replies to a - message with the original, so you can follow the thread of a - conversation from one message to the next. - -
- Threaded Mail View - -Threaded Mail View - - - -
- - - - - Deleting Mail - - Once you've read your mail, you may want to get rid of - it. - To delete a message: - - - - Click the message to select it - - - - - Press delete button or right click on the message and - choose Delete. - - - Why do I still see deleted mail? - - When you press Delete or click - the trash button, your mail isn't actually deleted, - but is marked for deletion. Your email is not gone - until you have expunged it. When you "Expunge" a - folder, you remove all the mail that you have marked - for deletion. - - - If you don't like this behavior, select - ViewHide - Deleted Messages. Then, - you will only see deleted messages when you look in - your Trash folder. - - - - - - Click - - Actions - Expunge - - or press - - Ctrl - E - - - - - - - Trash is Actually a vFolder? - - Your trash folder is actually a vFolder that displays all - messages you have marked for later deletion. For more - information about vFolders, see . If you choose - Actions Empty - Trash you will expunge - all your folders. - - - - - Undeleting Messages - - To undelete a message: - - - - Select a message you have marked for deletion. - - - - - Press CtrlU - - or choose - - Actions - Undelete - - - - - What does Undelete actually do? - - If you have marked a message for deletion, undeleting - it will unmark it, and the message will be removed - from the Trash folder. However, it can't bring back - messages that have been expunged. - - - - - - - - - - Checking for New Mail - - Now that you've had a look around the - Inbox, it's time to check for new mail. - Click Get Mail in the toolbar to check - your mail. If you haven't entered any mail settings yet, the - setup assistant will ask you for the - information it needs to check your email. - - - The assistant will give you several dialog boxes where you configure: - - - - your personal information - - - - - your outgoing email server information - - - - - your mail account identity name - - - - - - To check your email, press the Check Mail - button. If this is your first time checking mail, or you - haven't asked Evolution to store your - password, you'll be prompted for the password. Enter your - password and your email will be downloaded. - - - Can't Check Mail? - - If you get an error message instead of mail, you probably need - to check your network settings. To learn how to do that, have - a look at , or ask your - system administrator. - - - - - - - Sharing Mailboxes with Other Mail Programs - - If you want to use Evolution - and another email client, such as - Mutt, at the same time, - here's how: - - - - Download your mail in the other application as - you would normally. - - - - - In Evolution - ToolsMail - Settings, and pick the account - you'd like to use to share mail. You may want to - create a new account just for this source of - mail. - - - - - Under the Receiving Mail - tab, select the type of mail file that your - other mail application uses, and then enter the - full path to that file. - - - - - Click the OK button. - - - - - - - - - - - Working with Attachments and HTML Mail - - If someone sends you an attachment, - a file attached to an email, - Evolution will display the file - at the bottom of the message to which it's attached. Text, - including HTML formatting and embedded images, will appear - as part of the message, rather than at the end of the - message as an attachment. - - - - Saving or Opening Attachments - - If you get an attachment with an email message, - Ximian Evolution can help you save - it or open it with the appropriate applications. - - - To save an attachment to disk: - - - - Click the downward pointing arrow on the attachment icon - and select Save to Disk. - - - - - Choose a location and name for the file. - - - - - Click OK. - - - - - - - To Open an Attachment in a Program: - - - - Open the mail message with the attachment you want to read. - - - - - Click the arrow next the attachment icon. - - - - - Select the program you'd like to use. It will start up - and open the document. - - - - - - - - - - Inline Images in HTML Mail - - When someone sends you HTML mail that includes an image in - the body of the message (for example, the welcome message in your - Inbox when you first start Ximian - Evolution) Evolution - will display the image inside the message. You can create - messages like this by using the - InsertImage - tool in the message composer. - - - - If the image isn't included in the message, but is, instead, - a link to an image, Evolution can - download the image from the Internet for you. However, - Evolution will not display the - image unless you ask it to. This is because remotely hosted - images can be slow to load and display, and can even be used - by spammers to track who reads their email. Having images - not load automatically helps protect your privacy. - - - If you want the images to load for one message, select - - View - Message Display - Load Images - . - - If you want Ximian Evolution to - load remotely hosted images more often, go to the - Display tab of the - - Tools - Mail Settings - dialog. - - - Loading Images from the Net through an HTTP Proxy - - If you use an HTTP proxy, - Evolution must be able to find - it through the gnome-vfs subsystem - before it can load images from the Internet. This is also - the case if you wish to access weather and news information - through the Summary tool. You can tell the GNOME Virtual - File System about your HTTP proxy in one of two ways: - - - Configure it with Nautilus - - - - - - Open a Nautilus window - - - - - Select - Preferences - Edit Preferences - . - - - - - Go to the Navigation tab. - - - - - Click the Use HTTP Proxy - checkbox and enter the location of your HTTP - proxy in the Location field. - - - - - - - - Configure it with the gconftool command - - - - - - Open a terminal. - - - - - Enter the command - - gconftool --type=bool --set /system/gnome-vfs/use-http-proxy "TRUE" - - - - - - Enter the command - - gconftool --type=string --set /system/gnome-vfs/http-proxy-host "your-proxy-url" - - - - - - Enter the command - - gconftool --type=int --set /system/gnome-vfs/http-proxy-port "8080" - - - - - - - For more information about the gconftool command, - read the gconftool man page. - - - - - - - - - - - - Composing New Email Messages - - You can start writing a new email message by selecting - File - New - Mail Message, or by pressing the - Compose button in the Inbox toolbar. - When you do so, the New Message window - will open, as shown in . - - - -
- New Message Window - - Evolution Main Window - - - -
- - - - Enter an address in the To: field. If you - wish, enter a subject in the Subject:, and - a message in the box at the bottom of the window. - Once you have written your message, press - Send. - - - - Sending Composed Messages Later - - Evolution will send mail - immediately unless you tell it to do otherwise by selecting - File Send - Later. This will add your - messages to the Outbox queue. The - "Send Later" feature is particularly useful if you use a - modem to connect to the Internet and pay per-minute - charges: you can remain offline until you need to send - mail, then connect and send all your mail at once. Mail in - the outbox is sent when you click - Send/Recieve in the main window. - - - To learn more about how you can specify message queue and - filter behavior, see . - - - Working Offline - - Select - FileWork - Offline to have - Ximian Evolution disconnect - from the Internet while you work. When you want to - reconnect, choose - FileWork - Online. Alternativly, you can click the connection button at the bottom left side of the window. - - - - - You can also choose to save messages as drafts or as text - files. Your options are: - - - Choose - - File - Save Draft - - to store your messages in the drafts folder for later - revision. - - - - If you'd like to have the message sent later, you - can choose Send Later. That way, - the message will be added to the queue, and you can send a - batch of messages all at once. - - - - If you prefer to save your message as a text file, - choose Save As and then choose a - file name. - - - - - - - - More About Mail Composition - - In the next few sections, you'll see how - Evolution handles advanced email - features, including large recipient lists, attachments, and - forwarding. - - - Attachments - - To attach a file to your email: - - - - Push the attach button in the composer toolbar - - - - - Select the file you want to attach - - - - - Press OK - - - - - - You can drag a file from your desktop into the composer window to - attach it as well. - - - To hide the display of files you've attached to the - message, select - View Hide - Attachments ; to show them - again, choose Show Attachments. - - - When you send the message, a copy of the attached file - will go with it. Be aware that big attachments can take a - long time to download. - - - - - Specifying Recipients for Email - - Evolution, like most email - programs, recognizes three types of addressee: primary - recipients, secondary recipients, and hidden ("blind") - recipients. - - - The simplest way to direct a message is to put the email - address or addresses in the To: - field, which denotes primary recipients. To send mail to - more than one or two people, you can use the - Cc: field. - - - Hearkening back to the dark ages when people used - typewriters and there were no copy machines, "Cc" stands - for "Carbon Copy." Use it whenever you want to share a - message you've written to someone else. - - - Bcc: is a little more complex. You - use it like Cc:, but people on the - Bcc: list are hidden from the other - recipients of the message. Use it to send mail to large - groups of people, especially if they don't know each other - or if privacy is a concern. If your Bcc: field is absent, click - - View - Bcc Field - . - - - - - If you frequently write email to the same groups of people, - you can create address lists in the Contact Manager, and - then send them mail as though they had a single address. - To learn how to do that, read . - - - - - - Choosing Recipients Quickly - - If you have created address cards in the contact manager, - you can also enter nicknames or other portions of address - data, and Evolution will offer a - drop down list of possible address completions from your - address book. If you enter a name or nickname that can go - with more than one card, Evolution will open a dialog box to - ask you which person you meant. - - - - - - - Alternately, you can click on the - To:, Cc:, or - Bcc: buttons to get a list -- - potentially a very long one -- of the email addresses - in your contact manager. Select addresses and click on - the arrows to move them into the appropriate address - columns. - - - For more information about using email together with the - contact manager and the calendar, see and . - - - - - - Replying to Email Messages - - To reply to a message, press the - Reply: button while it is selected, - or choose Reply to Sender: from - the message's right-click menu. That will open the - message composer. The - To: and Subject: - fields will already be filled, although you can alter them - if you wish. In addition, the full text of the old message - is inserted into the new message, either grey (for - HTML display) or with the > character before each line - (in plain text mode), to indicate that it's part of the - previous message. People often intersperse their message - with the quoted material as shown in . - - -
- Reply Message Window - - Evolution Main Window - - - -
- - - - If you're reading a message with several recipients, you may - wish to use Reply to All instead of - Reply. If there are large numbers - of people in the Cc: or - To: fields, this can save substantial - amounts of time. - - Using the Reply to All feature - - Susan sends an email to a client and sends copies to Tim - and to an internal company mailing list of co-workers. - If Tim wants to make a comment for all of them to read, - he uses Reply to All, but if he - just wants to tell Susan that he agrees with her, he - uses Reply. Note that his reply - will not reach anyone that Susan put on her - Bcc list, since that list is not - shared with anyone. - - - - - If you're subscribed to a mailing list, and want your reply - to go just to the list, rather than to the sender, choose - Reply to List instead of - Reply or Reply to - All. - - What is a Mailing List? - - Mailing Lists are one of the most popular tools for - group collaboration on the Internet. Here's how they work: - - - Someone sends a message to a single address, like - evolution@ximian.com. - - - That address belongs to a program that distributes - the message to a list of recipients. - - - The mail management program lets individuals subscribe - to or unsubscribe from the list at will, without - requiring the message writers to remember the addresses - of every recipient. - - - Mailing list servers can also let network administrators - control mail flow, list membership, and even moderate - the content of mailing lists. - - - - - - - Searching and Replacing with the Composer - - You are probably familiar with search and replace features - in any sort of text-editing software, and if you come from - a Linux or Unix background, you may know what - Find Regex does. If you aren't - among the lucky who already know, here's a quick rundown of - the automated text searching features that the message - composer makes available to you. - - - - - Find: - Enter a word or phrase, and - Evolution will find it - in your message. - - - - - Find Regex: - - - Find a regex, also called a - regular - expression, in your composer window. - - - - - - Find Again: - - Select this item to repeat the last search you performed. - - - - - Replace: - - Find a word or phrase, and replace it with - something else. - - - - - - - - For all of these menu items, you can choose whether or not - to Search Backwards in the document - from the point where your cursor is. For all but the - regular expression search (which doesn't need it), you are - offered a check box to determine whether the search is to - be Case Sensitive when it determines - a match. - - - - - Enhance your email with HTML - - Normally, you can't set text styles or insert pictures in - emails, which is why email is often regarded as - uncommunicative and cold, and why people often resort to - using far too many exclamation points to convey their - feelings. However, most newer email programs can display - images and text styles as well as basic alignment and - paragraph formatting. They do this with HTML, just like web pages do. - - - HTML Mail is not a Default Setting - - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. Because some people may - prefer not to get HTML mail, - Evolution sends plain text - unless you explicitly ask for HTML. - - - - You can change the format of an email message between - plain text and HTML by choosing - Format - HTML. - - - To send all your mail as HTML by default, set your mail - format preferences in the mail configuration dialog. See - for more - information. - - - HTML formatting tools are located in the toolbar just above - the space where you'll actually compose the message, and - they also appear in the Insert and - Format menus. - - - The icons in the toolbar are explained in tool-tips, which appear when - you hold your mouse over the buttons. The buttons fall - into four categories: - - - Headers and lists: - - - At the left edge of the toolbar, you can choose - Normal for a default text style - or Header 1 through - Header 6 for varying sizes of - header from large (1) to tiny (6). Other styles - include preformat, to use the HTML - tag for preformatted blocks of text, and three types - of bullet points for the highly - organized. - - - - - Text style: - - - Use these buttons to determine the way your letters - look. If you have text selected, the style will - apply to the selected text. If you do not have text - selected, the style will apply to whatever you type - next. The buttons are: - - Push B for bold text - Push I for italics - Push U to underline - Push S for a strikethrough. - - - - - - Alignment: - - - Located next to the text style buttons, these three - paragraph icons should be familiar to users of most - word processing software. The leftmost button will - make your text aligned to the left, the center - button, centered, and the right hand button, - aligned on the right side. - - - - - - Indentation rules: - - - The button with the arrow pointing left will reduce - a paragraph's indentation, and the right arrow will - increase its indentation. - - - - - - Color Selection: - - - At the far right is the color section tool. The - colored box displays the current text color; to - choose a new one, click the arrow button just to the - right. If you have text selected, the color will - apply to the selected text. If you do not have text - selected, the color will apply to whatever you type - next. You can select a background color or image by - right-clicking on the message background and - selecting Page. - - - - - - - The Insert gives you opinions which let you - spruce up your email to make it more interesting: - - - Link: - - - Lets you link some text to a website. Use this tool to put hyperlinks in your HTML - messages. If you don't want special link text, you can just enter the address - directly, and Evolution - will recognize it as a link. To add a link: - - - - Select the text you wish to link from. - - - - - Right click on the text and click on Link. - - - - - Put the URL you want to use in the URL field. - - - - - Click OK. - - - - - - - If you're typing a webpage address to be automatically formatted, keep in mind that a space terminates the link. - - - - - - Image: - - - Lets you put an image alongside text. - - - To insert an image into your email: - - - - Open a new email by clicking New Message - - - - - Make sure that you have the - - Format - HTML - - selector checked. - - - - - Click the Insert Image button in the toolbar, or select - - Insert - Image - . - - - - - Choose your image by clicking the Browse button. - - - - - Press Insert to insert the image. - - - - - - - - Rule: - - - Inserts a horizontal line into the text to help divide two - sections. - - - To insert a rule: - - - - Open a new email by clicking New Message - - - - - Make sure that you have the - - Format - HTML - - selector checked. - - - - - Click the Rule button in the Toolbar. - - - - - Select the type of rule. You can use a plain - line, a 3D line, or a yellow line with flowers. - - - - - Choose the size of the line, as a percentage of the width of the email window. - - - - - - Choose the alignment and style. For the plain - line, you can choose the thickness of the line, - and whether it will be shaded, or solid. For the - other types, you can only choose alignment. - - - - - - Click Insert to insert the rule. - - - - - - - - Table: - - - Inserts a table into the text to help divide two - sections. - - - To insert a rule: - - - - Open a new email by clicking New Message - - - - - Make sure that you have the - - Format - HTML - - selector checked. - - - - - Click the Table button in the Toolbar. - - - - - Select the Template you wish to use. Each template has a slightly different feel and layout. - - - - - If you so desire, you may change the other options such as: number of rows, columns, spacing of each cell, and more. - - - - - Click the Insert button. - - - - - - - - To add a hyperlink to your HTML message: - - - - Select the text you want to display as a link. - - - - - Right click on text and select - Link - - - - - Enter the address you wish to link to in the - URL field. - - - - - Press OK. - - - - - - - To add an image to your HTML message: - - - - Select - - Insert - Image - . - - - - - Click Browse to select the image - you want to include in your email. - - - - - - Along the right side of the window, choose the alignment, - border, and other attributes of the image. If you change - the size attributes, the image will be shrunk or stretched - to fit the size you have chosen. - - - - - - If you would like to make the image a clickable link, - enter a URL in the Link tab of the - window. - - - - - - When you are finished, press - Insert to include the image in - your message. - - - - - - You can insert an image into the background of your message by - right-clicking on the message background and selecting - Page. From that dialog, you may - also select background color and set other general options - about the html message you are composing. - - - HTML Templates - - Evolution not only allows you to - decorate your email with HTML text and graphics, but - provides you with prebuilt templates for you to use when - making these improvements. You can use these to emphasize a - point or frame an image in an attractive manner. - - - To include a template into your HTML based email: - - - - Create a new email by clicking New Message. - - - - - Make sure that the - - - Format - - - HTML - - - selector is checked. - - - - - Click the HTML Template button in the - Toolbar or select - - - Insert - - - HTML Template - - - - - - - Select the template type in the - Template selection box. Your - options are Note and - Image Frame. - - - - - Set the size and alignment of the HTML template. - - - - - - Click Insert to insert it where the - cursor is. - - - - - Once you have inserted the template, click on the text - in the template, and enter the text you want to use. - - - If you have selected an image frame template, - right-click on the image and select - Image to select the image - you want to place in the frame. - - - - - - - Tables in Email - - Evolution allows you to put - tables in your HTML email to help organize your thoughts. - These tables are a simplified version of what you might find - in a spreadsheet program like - Gnumeric. - - - To include a table in your email: - - - - Create a new email by clicking New Message. - - - - - Make sure you have the - - - Format - - - HTML - - - selector checked. - - - - - - Select - - - Insert - - - Table - - - or click the Table button in the - toolbar. - - - - - - Select the template, or style, you want to use for the - table. - - - - - Set the number of rows and columns you want. - - - - - Click the Insert button. - - - - - Click in a cell and type to insert text into the table. - - - - - - You can also edit a table after creation. Just right-click - on it and select Table to open - the table editing window again. Or, you can select items - from the Table Delete and Table - Insert menus. - - - - - Deleting an Entire Table - - You can delete an entire table by right-clicking on - a table or other HTML object in a message, and selecting - - Table Delete - Table . In an - HMTL message, your signature, templates, and image - inclusions all have tables around them, and you can remove - them completely and quickly with this shortcut. - - - - - - - - - Forwarding Mail - - The post office forwards your mail for you when you change - addresses, and you can forward a letter if it comes to you by mistake. - The email Forward button - works in much the same way. It's particularly useful if you - have received a message and you think someone else would - like to see it. You can forward a message as an attachment - to a new message (this is the default) or - you can send it inline as a quoted - portion of the message you are sending. Attachment - forwarding is best if you want to send the full, unaltered - message on to someone else. Inline forwarding is best if - you want to send portions of a message, or if you have a - large number of comments on different sections of the - message you are forwarding. Remember to note from whom the - message came, and where, if at all, you have removed or - altered content. - - - To forward a message you are reading, press - Forward on the toolbar, or select - Message - Forward . If you - prefer to forward the message inline - instead of attached, select - Message Forward - Inline from the menu. Choose an - addressee as you would when sending a new message; the - subject will already be entered, but you can alter it. - Enter your comments on the message in the - composition frame, and press - Send. - - - - - Seven Tips for Email Courtesy - - - - - - - Don't send spam or forward chain mail. If you must, - watch out for hoaxes and urban legends, and make sure - the message doesn't have multiple layers of - greater-than signs, (>) indicating multiple layers - of careless in-line forwarding. - - - - - - Always begin and close with a salutation. Say "please" - and "thank you," just like you do in real life. You - can keep your pleasantries short, but be pleasant! - - - - - - WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING! - Don't write a whole message in capital letters. It - hurts people's ears. - - - - - - Check your spelling and use complete sentences. By - default, Evolution will put - a red line beneath words it doesn't recognize, as you - type them. - - - - - - Don't send nasty emails (flames). If you get one, - don't write back. - - - - - - When you reply or forward, include just enough of - the previous message to provide context: not too - much, not too little. - - - - - - Don't send spam. - - - - - Happy mailing! - - - Making Your Email More Fancy - - Evolution can do a lot with email by utilizing the HTML features. Making an email functional and visually attractive can be challenging. The following section provides tips to make your mail functional, while being more visually attractive than ever. - - - Sections Outlined in Bold - - Indented sections are a great way to categorize and group your thoughts together. Below is an example of indented text with headings to help separate your thoughts into the proper sections: -
- Indented Text with Headlines - - - - -
- - - Notice how professional the email looks, but it gets the content across well. Each section is broken up in its own subsection. The title is bolded, while the text which follows is indented one time. - - - - - - RSVPs in Mail - - If you create an event in the calendar component, you can then - send invitations to the attendee list through the - Ximian Evolution email tool. The - invitation card is sent as an attachment in iCal format. - - - If you click on the attachment button and click the - View Inline, Ximian - Evolution will show you information about the - meeting, and let you respond to the meeting in several ways. - Select the response that you would like, and then click the - OK button. - - - Your options are: - - - Accept: - - - Select this entry if you will attend the meeting. When you - click the OK button, the meeting will - be entered into your calendar. - - - - - - Tentatively Accept: - - - Select this entry if you will probably attend the meeting. - When you click the OK button, the - meeting will be entered into your calendar, but marked as - tentative. - - - - - - Decline: - - - Select this item if you will be unable to attend the - meeting. The meeting will not be entered into your calendar - when you click the OK, although your - response will be sent to the meeting host if you have - checked the RSVP box. - - - - - - RSVP: - - - Check this box if you would like your response sent to - the meeting organizers. - - - - - - - - - Subscription Management - - Since IMAP folders exist on the server, and opening them or - checking them takes time, you need fine-grained control over the - way that you use IMAP folders. That's why - Evolution has an IMAP subscriptions - manager. If you prefer to have every mail folder displayed, you - can select that option as well. However, if you'd like to choose - specific items in your mailbox, and exclude others, you can use - the subscription management tool to do that. - - - Here's how: - - - - - Select - ToolsSubscribe - to Folders. - - - - - - If you have accounts on multiple IMAP servers, select the - server where you'd like to manage your - subscriptions. Evolution will - display a list of available files and folders. - - - - - - Select a file or folder by clicking on it. You will want - to select at least the INBOX - folder. Depending upon the way your IMAP server is - configured, the list of available files may include - non-mail folders. If it does, you can ignore them. - - - - - - Click the Subscribe to add it to - the subscribed list. - - - - - When you have subscribed to the folders you want, close - the window. - - - - - - - - Encryption - - What is Encryption? - - Encryption is an ancient method of keeping information safe - from prying eyes. Evolution helps - you you protect your privacy by using - gpg, an implementation of strong - Public Key - Encryption. - - - - Public Key? Private Key? What is the difference? - - GPG uses two keys: public and private. You can give your - public key to anyone you want to recieve - encrypted messages, or put it on a public key server so - that people can look it up before contacting you. - Never give your private key to anyone, - ever. Your private key lets you decrypt any - message encrypted with your public key. - - - - - Using encryption takes a bit of forethought. When you send a - message that is encrypted, you must encrypt it using your - intended recipient's public key. To get - an encrypted message, you must make sure that the sender has - your public key in advance. - - - - You can use encryption in two different ways: - - - Encrypt the entire message, so that nobody but the recipient can read it. - - - Attach an encrypted signature to a plain text message, so - that the recipient can read the message without decrypting it, and - only needs decryption to verify the sender's identity. - - - - - - Sending an Encrypted Messagee - - Kevin wants to send an encrypted message to his friend - Rachel. He looks up her public key on a general key - server, and then tells - Evolution to encrypt the - message. The message now reads "@#$23ui7yr87#@!48970fsd." - When the information gets to Rachel, she decrypts it using - her private key, and it appears as plain text for her to - read. - - - - Always Sign - - You can set Evolution to always sign your email messages: - - - - Open your account preferences. - - - - - Open the Security tab. - - - - - Click the Always sign outgoing messages when using this account button. - - - - - - - - - Making Encryption Keys - - Before you can get or send encrypted mail, you need to - generate your public and private keys with GPG. Here's how: - - - GPG Versions - - This manual covers version 1.0.6 of GPG. If your version is - different, this may not be entirely accurate. You may find - out your version number by typing in: gpg - --version. - - - - - - - Open a terminal and type gpg --gen-key. - - - - - - Choose the default algorythm, "DSA and ElGamal." - - - - - - Choose a key length. The default, 1024 bits, should be - long enough. - - - - - - Decide if you want your key to expire automatically, and if so, when. - - - - - - - Enter your name, email address, and any additional - personal information you think is appropriate. Do not - falsify this information, because it will be needed to - verify your identity later on. - - - - - - Next, enter your passphrase. It does not have to be the - same as your email password or your login password. In - fact, it probably shouldn't. Don't forget it. If you lose - it, your keys will be useless and you will be unable to - decrypt messages sent to you with those keys. - - - - - - Now, GPG will generate your keys. This may take awhile, - so feel free to do something else while it's - happening. In fact, using your computer for something - else actually helps to generate better keys, because it - increases the randomness in the key generation seeds. - - - - - - Once the keys are generated, you can view your key information - by typing gpg --list-keys. You should see - something similar to this: - - /home/you/.gnupg/pubring.gpg - ---------------------------- - pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com> - sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14] - - - - GPG will create one list, or keyring, for your public keys - and one for your private keys. All the public keys you know - are stored in the file - ~/.gnupg/pubring.gpg. If you want to - give other people your key, send them that file. - - - If you wish, you can upload your keys to a keyserver. Here's - how: - - - - Check your public key ID with gpg ---list-keys. It will be the string after 1024D on the line -beginning with "pub." In this example, it's 32j38dk2. - - - - - Enter the command gpg --send-keys --keyserver -wwwkeys.pgp.net 32j38dk2. Substitute your key ID for -32j38dk2. You will need your password to do this. - - - - - - Why Use a Keyserver? - - Keyservers store your public keys for you so that your - friends can decrypt your messages. If you choose not to - use a keyserver, you can manually send your people public - key, include it in your signature file, or put it on your - own web page. However, it's easier to publish them once, - and then let people download them from the keyserver when - they want. - - - - - - - - Getting and Using Public Keys - - To encrypt a message to your someone else you'll need to use - their public key in combination with your private key. - Evolution does that for you, but - you still need to get their key and add it to your keyring. - - - To get public keys from a public key server, enter the - command: - - gpg --recv-keys --keyserver wwwkeys.pgp.net keyid - , substituting "keyid" for your recipient's ID. You - will need to type in your password, and then their ID will - automatically be added to your keyring. When you send mail to - them, Evolution will allow you to - encrypt your messages. - - - If someone sends you their public key directly, save it as a - plain text file and enter the command gpg - filename. This will add it to your keyring. - - - - - Setting up Evolution's Encryption - - You'll need to open - - Tools - Mail Settings - - Once there, select the account with which you'd like to send - and recieve encrypted mail, and click the - Edit button. In the - Security tab is a section labeled - Pretty Good Privacy. Enter your key ID - and click OK. Your key is now - integrated into your identity in - Evolution. - - - What is my Key ID again? - - Evolution requires that you know your key ID. If you don't remember it, you can find it by typing gpg --list-keys in a console window. Your key ID will be an eight character string with random numbers and letters. - - - - - - Sending Encrypted Messages - - As you know, you can use encryption to hide the entire - message, or just to verify your signature. Once you've - generated your public and private keys, and have the public - keys of the people to whom you want to send mail, here's what - to do: - - - - - Signing a Message - - To sign a message, choose: - - Security - PGP Sign - - . You will be prompted for your PGP password. Once you enter it, - click OK and your message will be signed. - - - - - Encrypting a Message - - Encrypting a message is very similar to signing a message. - Just choose the menu item - - Security - PGP Encrypt - - - - - Unencrypting a Recieved Message - - If you get an encrypted message, you will need to decrypt it - before you read it. Remember, the sender has to have your - public key before they can send you an encrypted message. - - - When you view the message, - Evolution will ask you for your - PGP password. Enter it, and the message will be displayed - properly. - - - - + + Using Evolution for Email + + This chapter, and , will + provide you with an in-depth guide to the capabilities of + Evolution as a mail client. For information about how to set up + your mail account, see . + + + + If you use IMAP Mail + + If you chose IMAP mail during the setup process, you must + subscribe to your mail folders before you can read mail in + them. Read to find out + how. + + + + + + Reading Mail + + Start the mail client by clicking on the + Inbox icon in the shortcut bar, or by + selecting a mail folder in the folder bar. To read a message, + select it in the message list; if you'd like to see it in its + own window, double-click on it or press + + Ctrl + O + . + + + + Reading Mail with the Keyboard + + You can click the spacebar to page down while you're reading + an email, and press backspace to page up in an email. This + may help to make reading your email faster. + + + + + Sorting the message list + + Evolution helps you work by letting you sort + your email. To sort by sender, subject, or date, click + on the bars with those labels at the top of the message + list. The direction of the arrow next to the label indicates + the direction of the sort, and if you click again, you'll + sort them in reverse order. For example, click once on + Date to sort messages by date from + oldest to newest. Click again, and + Evolution sorts the list from + newest to oldest. You can also right-click on the message + header bars to get a set of sorting options, and add or + remove columns from the message list. You can find detailed + instructions on how to customize your message display + columns in . + + + + Email Headers + + To look at the complete headers for email messages, select + ViewMessage + DisplayShow Full + Headers. To see absolutely every + bit, choose + ViewMessage + DisplayShow Email Source + . + + + + + You can also choose a threaded message view. Select + + View + Threaded + + to turn the threaded view on or off. When you select this option, + Evolution groups the replies to a + message with the original, so you can follow the thread of a + conversation from one message to the next. + +
+ Threaded Mail View + +Threaded Mail View + + + +
+ + + + + Deleting Mail + + Once you've read your mail, you may want to get rid of + it. + To delete a message: + + + + Click the message to select it + + + + + Press delete button or right click on the message and + choose Delete. + + + Why do I still see deleted mail? + + When you press Delete or click + the trash button, your mail isn't actually deleted, + but is marked for deletion. Your email is not gone + until you have expunged it. When you "Expunge" a + folder, you remove all the mail that you have marked + for deletion. + + + If you don't like this behavior, select + ViewHide + Deleted Messages. Then, + you will only see deleted messages when you look in + your Trash folder. + + + + + + Click + + Actions + Expunge + + or press + + Ctrl + E + + + + + + + Trash is Actually a vFolder? + + Your trash folder is actually a vFolder that displays all + messages you have marked for later deletion. For more + information about vFolders, see . If you choose + Actions Empty + Trash you will expunge + all your folders. + + + + + Undeleting Messages + + To undelete a message: + + + + Select a message you have marked for deletion. + + + + + Press CtrlU + + or choose + + Actions + Undelete + + + + + What does Undelete actually do? + + If you have marked a message for deletion, undeleting + it will unmark it, and the message will be removed + from the Trash folder. However, it can't bring back + messages that have been expunged. + + + + + + + + + + Checking for New Mail + + Now that you've had a look around the + Inbox, it's time to check for new mail. + Click Get Mail in the toolbar to check + your mail. If you haven't entered any mail settings yet, the + setup assistant will ask you for the + information it needs to check your email. + + + The assistant will give you several dialog boxes where you configure: + + + + your personal information + + + + + your outgoing email server information + + + + + your mail account identity name + + + + + + To check your email, press the Check Mail + button. If this is your first time checking mail, or you + haven't asked Evolution to store your + password, you'll be prompted for the password. Enter your + password and your email will be downloaded. + + + Can't Check Mail? + + If you get an error message instead of mail, you probably need + to check your network settings. To learn how to do that, have + a look at , or ask your + system administrator. + + + + + + + Sharing Mailboxes with Other Mail Programs + + If you want to use Evolution + and another email client, such as + Mutt, at the same time, + here's how: + + + + Download your mail in the other application as + you would normally. + + + + + In Evolution + ToolsMail + Settings, and pick the account + you'd like to use to share mail. You may want to + create a new account just for this source of + mail. + + + + + Under the Receiving Mail + tab, select the type of mail file that your + other mail application uses, and then enter the + full path to that file. + + + + + Click the OK button. + + + + + + + + + + + Working with Attachments and HTML Mail + + If someone sends you an attachment, + a file attached to an email, + Evolution will display the file + at the bottom of the message to which it's attached. Text, + including HTML formatting and embedded images, will appear + as part of the message, rather than at the end of the + message as an attachment. + + + + Saving or Opening Attachments + + If you get an attachment with an email message, + Ximian Evolution can help you save + it or open it with the appropriate applications. + + + To save an attachment to disk: + + + + Click the downward pointing arrow on the attachment icon + and select Save to Disk. + + + + + Choose a location and name for the file. + + + + + Click OK. + + + + + + + To Open an Attachment in a Program: + + + + Open the mail message with the attachment you want to read. + + + + + Click the arrow next the attachment icon. + + + + + Select the program you'd like to use. It will start up + and open the document. + + + + + + + + + + Inline Images in HTML Mail + + When someone sends you HTML mail that includes an image in + the body of the message (for example, the welcome message in your + Inbox when you first start Ximian + Evolution) Evolution + will display the image inside the message. You can create + messages like this by using the + InsertImage + tool in the message composer. + + + + If the image isn't included in the message, but is, instead, + a link to an image, Evolution can + download the image from the Internet for you. However, + Evolution will not display the + image unless you ask it to. This is because remotely hosted + images can be slow to load and display, and can even be used + by spammers to track who reads their email. Having images + not load automatically helps protect your privacy. + + + If you want the images to load for one message, select + + View + Message Display + Load Images + . + + If you want Ximian Evolution to + load remotely hosted images more often, go to the + Display tab of the + + Tools + Mail Settings + dialog. + + + Loading Images from the Net through an HTTP Proxy + + If you use an HTTP proxy, + Evolution must be able to find + it through the gnome-vfs subsystem + before it can load images from the Internet. This is also + the case if you wish to access weather and news information + through the Summary tool. You can tell the GNOME Virtual + File System about your HTTP proxy in one of two ways: + + + Configure it with Nautilus + + + + + + Open a Nautilus window + + + + + Select + Preferences + Edit Preferences + . + + + + + Go to the Navigation tab. + + + + + Click the Use HTTP Proxy + checkbox and enter the location of your HTTP + proxy in the Location field. + + + + + + + + Configure it with the gconftool command + + + + + + Open a terminal. + + + + + Enter the command + + gconftool --type=bool --set /system/gnome-vfs/use-http-proxy "TRUE" + + + + + + Enter the command + + gconftool --type=string --set /system/gnome-vfs/http-proxy-host "your-proxy-url" + + + + + + Enter the command + + gconftool --type=int --set /system/gnome-vfs/http-proxy-port "8080" + + + + + + + For more information about the gconftool command, + read the gconftool man page. + + + + + + + + + + + + Composing New Email Messages + + You can start writing a new email message by selecting + File + New + Mail Message, or by pressing the + Compose button in the Inbox toolbar. + When you do so, the New Message window + will open, as shown in . + + + +
+ New Message Window + + Evolution Main Window + + + +
+ + + + Enter an address in the To: field. If you + wish, enter a subject in the Subject:, and + a message in the box at the bottom of the window. + Once you have written your message, press + Send. + + + + Sending Composed Messages Later + + Evolution will send mail + immediately unless you tell it to do otherwise by selecting + File Send + Later. This will add your + messages to the Outbox queue. The + "Send Later" feature is particularly useful if you use a + modem to connect to the Internet and pay per-minute + charges: you can remain offline until you need to send + mail, then connect and send all your mail at once. Mail in + the outbox is sent when you click + Send/Recieve in the main window. + + + To learn more about how you can specify message queue and + filter behavior, see . + + + Working Offline + + Select + FileWork + Offline to have + Ximian Evolution disconnect + from the Internet while you work. When you want to + reconnect, choose + FileWork + Online. Alternativly, you can click the connection button at the bottom left side of the window. + + + + + You can also choose to save messages as drafts or as text + files. Your options are: + + + Choose + + File + Save Draft + + to store your messages in the drafts folder for later + revision. + + + + If you'd like to have the message sent later, you + can choose Send Later. That way, + the message will be added to the queue, and you can send a + batch of messages all at once. + + + + If you prefer to save your message as a text file, + choose Save As and then choose a + file name. + + + + + + + + More About Mail Composition + + In the next few sections, you'll see how + Evolution handles advanced email + features, including large recipient lists, attachments, and + forwarding. + + + Attachments + + To attach a file to your email: + + + + Push the attach button in the composer toolbar + + + + + Select the file you want to attach + + + + + Press OK + + + + + + You can drag a file from your desktop into the composer window to + attach it as well. + + + To hide the display of files you've attached to the + message, select + View Hide + Attachments ; to show them + again, choose Show Attachments. + + + When you send the message, a copy of the attached file + will go with it. Be aware that big attachments can take a + long time to download. + + + + + Specifying Recipients for Email + + Evolution, like most email + programs, recognizes three types of addressee: primary + recipients, secondary recipients, and hidden ("blind") + recipients. + + + The simplest way to direct a message is to put the email + address or addresses in the To: + field, which denotes primary recipients. To send mail to + more than one or two people, you can use the + Cc: field. + + + Hearkening back to the dark ages when people used + typewriters and there were no copy machines, "Cc" stands + for "Carbon Copy." Use it whenever you want to share a + message you've written to someone else. + + + Bcc: is a little more complex. You + use it like Cc:, but people on the + Bcc: list are hidden from the other + recipients of the message. Use it to send mail to large + groups of people, especially if they don't know each other + or if privacy is a concern. If your Bcc: field is absent, click + + View + Bcc Field + . + + + + + If you frequently write email to the same groups of people, + you can create address lists in the Contact Manager, and + then send them mail as though they had a single address. + To learn how to do that, read . + + + + + + Choosing Recipients Quickly + + If you have created address cards in the contact manager, + you can also enter nicknames or other portions of address + data, and Evolution will offer a + drop down list of possible address completions from your + address book. If you enter a name or nickname that can go + with more than one card, Evolution will open a dialog box to + ask you which person you meant. + + + + + + + Alternately, you can click on the + To:, Cc:, or + Bcc: buttons to get a list -- + potentially a very long one -- of the email addresses + in your contact manager. Select addresses and click on + the arrows to move them into the appropriate address + columns. + + + For more information about using email together with the + contact manager and the calendar, see and . + + + + + + Replying to Email Messages + + To reply to a message, press the + Reply: button while it is selected, + or choose Reply to Sender: from + the message's right-click menu. That will open the + message composer. The + To: and Subject: + fields will already be filled, although you can alter them + if you wish. In addition, the full text of the old message + is inserted into the new message, either grey (for + HTML display) or with the > character before each line + (in plain text mode), to indicate that it's part of the + previous message. People often intersperse their message + with the quoted material as shown in . + + +
+ Reply Message Window + + Evolution Main Window + + + +
+ + + + If you're reading a message with several recipients, you may + wish to use Reply to All instead of + Reply. If there are large numbers + of people in the Cc: or + To: fields, this can save substantial + amounts of time. + + Using the Reply to All feature + + Susan sends an email to a client and sends copies to Tim + and to an internal company mailing list of co-workers. + If Tim wants to make a comment for all of them to read, + he uses Reply to All, but if he + just wants to tell Susan that he agrees with her, he + uses Reply. Note that his reply + will not reach anyone that Susan put on her + Bcc list, since that list is not + shared with anyone. + + + + + If you're subscribed to a mailing list, and want your reply + to go just to the list, rather than to the sender, choose + Reply to List instead of + Reply or Reply to + All. + + What is a Mailing List? + + Mailing Lists are one of the most popular tools for + group collaboration on the Internet. Here's how they work: + + + Someone sends a message to a single address, like + evolution@ximian.com. + + + That address belongs to a program that distributes + the message to a list of recipients. + + + The mail management program lets individuals subscribe + to or unsubscribe from the list at will, without + requiring the message writers to remember the addresses + of every recipient. + + + Mailing list servers can also let network administrators + control mail flow, list membership, and even moderate + the content of mailing lists. + + + + + + + Searching and Replacing with the Composer + + You are probably familiar with search and replace features + in any sort of text-editing software, and if you come from + a Linux or Unix background, you may know what + Find Regex does. If you aren't + among the lucky who already know, here's a quick rundown of + the automated text searching features that the message + composer makes available to you. + + + + + Find: + Enter a word or phrase, and + Evolution will find it + in your message. + + + + + Find Regex: + + + Find a regex, also called a + regular + expression, in your composer window. + + + + + + Find Again: + + Select this item to repeat the last search you performed. + + + + + Replace: + + Find a word or phrase, and replace it with + something else. + + + + + + + + For all of these menu items, you can choose whether or not + to Search Backwards in the document + from the point where your cursor is. For all but the + regular expression search (which doesn't need it), you are + offered a check box to determine whether the search is to + be Case Sensitive when it determines + a match. + + + + + Enhance your email with HTML + + Normally, you can't set text styles or insert pictures in + emails, which is why email is often regarded as + uncommunicative and cold, and why people often resort to + using far too many exclamation points to convey their + feelings. However, most newer email programs can display + images and text styles as well as basic alignment and + paragraph formatting. They do this with HTML, just like web pages do. + + + HTML Mail is not a Default Setting + + Some people do not have HTML-capable mail clients, or + prefer not to receive HTML-enhanced mail because it is + slower to download and display. Because some people may + prefer not to get HTML mail, + Evolution sends plain text + unless you explicitly ask for HTML. + + + + You can change the format of an email message between + plain text and HTML by choosing + Format + HTML. + + + To send all your mail as HTML by default, set your mail + format preferences in the mail configuration dialog. See + for more + information. + + + HTML formatting tools are located in the toolbar just above + the space where you'll actually compose the message, and + they also appear in the Insert and + Format menus. + + + The icons in the toolbar are explained in tool-tips, which appear when + you hold your mouse over the buttons. The buttons fall + into four categories: + + + Headers and lists: + + + At the left edge of the toolbar, you can choose + Normal for a default text style + or Header 1 through + Header 6 for varying sizes of + header from large (1) to tiny (6). Other styles + include preformat, to use the HTML + tag for preformatted blocks of text, and three types + of bullet points for the highly + organized. + + + + + Text style: + + + Use these buttons to determine the way your letters + look. If you have text selected, the style will + apply to the selected text. If you do not have text + selected, the style will apply to whatever you type + next. The buttons are: + + Push B for bold text + Push I for italics + Push U to underline + Push S for a strikethrough. + + + + + + Alignment: + + + Located next to the text style buttons, these three + paragraph icons should be familiar to users of most + word processing software. The leftmost button will + make your text aligned to the left, the center + button, centered, and the right hand button, + aligned on the right side. + + + + + + Indentation rules: + + + The button with the arrow pointing left will reduce + a paragraph's indentation, and the right arrow will + increase its indentation. + + + + + + Color Selection: + + + At the far right is the color section tool. The + colored box displays the current text color; to + choose a new one, click the arrow button just to the + right. If you have text selected, the color will + apply to the selected text. If you do not have text + selected, the color will apply to whatever you type + next. You can select a background color or image by + right-clicking on the message background and + selecting Page. + + + + + + + The Insert gives you opinions which let you + spruce up your email to make it more interesting: + + + Link: + + + Lets you link some text to a website. Use this tool to put hyperlinks in your HTML + messages. If you don't want special link text, you can just enter the address + directly, and Evolution + will recognize it as a link. To add a link: + + + + Select the text you wish to link from. + + + + + Right click on the text and click on Link. + + + + + Put the URL you want to use in the URL field. + + + + + Click OK. + + + + + + + If you're typing a webpage address to be automatically formatted, keep in mind that a space terminates the link. + + + + + + Image: + + + Lets you put an image alongside text. + + + To insert an image into your email: + + + + Open a new email by clicking New Message + + + + + Make sure that you have the + + Format + HTML + + selector checked. + + + + + Click the Insert Image button in the toolbar, or select + + Insert + Image + . + + + + + Choose your image by clicking the Browse button. + + + + + Press Insert to insert the image. + + + + + + + + Rule: + + + Inserts a horizontal line into the text to help divide two + sections. + + + To insert a rule: + + + + Open a new email by clicking New Message + + + + + Make sure that you have the + + Format + HTML + + selector checked. + + + + + Click the Rule button in the Toolbar. + + + + + Select the type of rule. You can use a plain + line, a 3D line, or a yellow line with flowers. + + + + + Choose the size of the line, as a percentage of the width of the email window. + + + + + + Choose the alignment and style. For the plain + line, you can choose the thickness of the line, + and whether it will be shaded, or solid. For the + other types, you can only choose alignment. + + + + + + Click Insert to insert the rule. + + + + + + + + Table: + + + Inserts a table into the text to help divide two + sections. + + + To insert a rule: + + + + Open a new email by clicking New Message + + + + + Make sure that you have the + + Format + HTML + + selector checked. + + + + + Click the Table button in the Toolbar. + + + + + Select the Template you wish to use. Each template has a slightly different feel and layout. + + + + + If you so desire, you may change the other options such as: number of rows, columns, spacing of each cell, and more. + + + + + Click the Insert button. + + + + + + + + To add a hyperlink to your HTML message: + + + + Select the text you want to display as a link. + + + + + Right click on text and select + Link + + + + + Enter the address you wish to link to in the + URL field. + + + + + Press OK. + + + + + + + To add an image to your HTML message: + + + + Select + + Insert + Image + . + + + + + Click Browse to select the image + you want to include in your email. + + + + + + Along the right side of the window, choose the alignment, + border, and other attributes of the image. If you change + the size attributes, the image will be shrunk or stretched + to fit the size you have chosen. + + + + + + If you would like to make the image a clickable link, + enter a URL in the Link tab of the + window. + + + + + + When you are finished, press + Insert to include the image in + your message. + + + + + + You can insert an image into the background of your message by + right-clicking on the message background and selecting + Page. From that dialog, you may + also select background color and set other general options + about the html message you are composing. + + + HTML Templates + + Evolution not only allows you to + decorate your email with HTML text and graphics, but + provides you with prebuilt templates for you to use when + making these improvements. You can use these to emphasize a + point or frame an image in an attractive manner. + + + To include a template into your HTML based email: + + + + Create a new email by clicking New Message. + + + + + Make sure that the + + + Format + + + HTML + + + selector is checked. + + + + + Click the HTML Template button in the + Toolbar or select + + + Insert + + + HTML Template + + + + + + + Select the template type in the + Template selection box. Your + options are Note and + Image Frame. + + + + + Set the size and alignment of the HTML template. + + + + + + Click Insert to insert it where the + cursor is. + + + + + Once you have inserted the template, click on the text + in the template, and enter the text you want to use. + + + If you have selected an image frame template, + right-click on the image and select + Image to select the image + you want to place in the frame. + + + + + + + Tables in Email + + Evolution allows you to put + tables in your HTML email to help organize your thoughts. + These tables are a simplified version of what you might find + in a spreadsheet program like + Gnumeric. + + + To include a table in your email: + + + + Create a new email by clicking New Message. + + + + + Make sure you have the + + + Format + + + HTML + + + selector checked. + + + + + + Select + + + Insert + + + Table + + + or click the Table button in the + toolbar. + + + + + + Select the template, or style, you want to use for the + table. + + + + + Set the number of rows and columns you want. + + + + + Click the Insert button. + + + + + Click in a cell and type to insert text into the table. + + + + + + You can also edit a table after creation. Just right-click + on it and select Table to open + the table editing window again. Or, you can select items + from the Table Delete and Table + Insert menus. + + + + + Deleting an Entire Table + + You can delete an entire table by right-clicking on + a table or other HTML object in a message, and selecting + + Table Delete + Table . In an + HMTL message, your signature, templates, and image + inclusions all have tables around them, and you can remove + them completely and quickly with this shortcut. + + + + + + + + + Forwarding Mail + + The post office forwards your mail for you when you change + addresses, and you can forward a letter if it comes to you by mistake. + The email Forward button + works in much the same way. It's particularly useful if you + have received a message and you think someone else would + like to see it. You can forward a message as an attachment + to a new message (this is the default) or + you can send it inline as a quoted + portion of the message you are sending. Attachment + forwarding is best if you want to send the full, unaltered + message on to someone else. Inline forwarding is best if + you want to send portions of a message, or if you have a + large number of comments on different sections of the + message you are forwarding. Remember to note from whom the + message came, and where, if at all, you have removed or + altered content. + + + To forward a message you are reading, press + Forward on the toolbar, or select + Message + Forward . If you + prefer to forward the message inline + instead of attached, select + Message Forward + Inline from the menu. Choose an + addressee as you would when sending a new message; the + subject will already be entered, but you can alter it. + Enter your comments on the message in the + composition frame, and press + Send. + + + + + Seven Tips for Email Courtesy + + + + + + + Don't send spam or forward chain mail. If you must, + watch out for hoaxes and urban legends, and make sure + the message doesn't have multiple layers of + greater-than signs, (>) indicating multiple layers + of careless in-line forwarding. + + + + + + Always begin and close with a salutation. Say "please" + and "thank you," just like you do in real life. You + can keep your pleasantries short, but be pleasant! + + + + + + WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING! + Don't write a whole message in capital letters. It + hurts people's ears. + + + + + + Check your spelling and use complete sentences. By + default, Evolution will put + a red line beneath words it doesn't recognize, as you + type them. + + + + + + Don't send nasty emails (flames). If you get one, + don't write back. + + + + + + When you reply or forward, include just enough of + the previous message to provide context: not too + much, not too little. + + + + + + Don't send spam. + + + + + + + Making Your Email More Fancy + + Evolution can do a lot with email by utilizing the HTML features. Making an email functional and visually attractive can be challenging. The following section provides tips to make your mail functional, while being more visually attractive than ever. + + + Sections Outlined in Bold + + Indented sections are a great way to categorize and group your thoughts together. Below is an example of indented text with headings to help separate your thoughts into the proper sections: +
+ Indented Text with Headlines + + + + +
+ + + Notice how professional the email looks, but it gets the content across well. Each section is broken up in its own subsection. The title is bolded, while the text which follows is indented one time. + + + + Making your headlines a larger size instead of bold can help as well. Header size 4 is often the best alternative for bold. You can change your text to size 4 by selecting it and pressing Ctrl+4. You can set your text to regular size later by hitting Ctrl+0. + + + + Bulleted Lists + + Often times, people use asterisks instead of real bullets. Not only do asterisks look nicer, but Evolution will word wrap for you, which makes your text looks nicer. + + + + Images In Your Email + + Images can help people to understand your point. You should also consider using the HTML Picture Frame Template in Evolution, as it looks good and has captions below it. + + + If you do choose to use images, try to keep them narrow. If your images are wider than 400 pixels, the image may not fit in the whole email window, making it hard for your reader to read the email and view the image. Instead, you should consider using a thumbnail and creating a link on the image which opens a browser with the full image. + + + + Coloring Your Text + + Colors can help bring words or sentences out for emphasis. You should choose your colors carefully though, as the wrong color can be distracting. Some good colors to use would be: + + + + Light brown + + + + + Dull purple + + + + + Dark red + + + + + Notice how these colors are similar saturation + + + + + Happy mailing! + + + + RSVPs in Mail + + If you create an event in the calendar component, you can then + send invitations to the attendee list through the + Ximian Evolution email tool. The + invitation card is sent as an attachment in iCal format. + + + If you click on the attachment button and click the + View Inline, Ximian + Evolution will show you information about the + meeting, and let you respond to the meeting in several ways. + Select the response that you would like, and then click the + OK button. + + + Your options are: + + + Accept: + + + Select this entry if you will attend the meeting. When you + click the OK button, the meeting will + be entered into your calendar. + + + + + + Tentatively Accept: + + + Select this entry if you will probably attend the meeting. + When you click the OK button, the + meeting will be entered into your calendar, but marked as + tentative. + + + + + + Decline: + + + Select this item if you will be unable to attend the + meeting. The meeting will not be entered into your calendar + when you click the OK, although your + response will be sent to the meeting host if you have + checked the RSVP box. + + + + + + RSVP: + + + Check this box if you would like your response sent to + the meeting organizers. + + + + + + + + + Subscription Management + + Since IMAP folders exist on the server, and opening them or + checking them takes time, you need fine-grained control over the + way that you use IMAP folders. That's why + Evolution has an IMAP subscriptions + manager. If you prefer to have every mail folder displayed, you + can select that option as well. However, if you'd like to choose + specific items in your mailbox, and exclude others, you can use + the subscription management tool to do that. + + + Here's how: + + + + + Select + ToolsSubscribe + to Folders. + + + + + + If you have accounts on multiple IMAP servers, select the + server where you'd like to manage your + subscriptions. Evolution will + display a list of available files and folders. + + + + + + Select a file or folder by clicking on it. You will want + to select at least the INBOX + folder. Depending upon the way your IMAP server is + configured, the list of available files may include + non-mail folders. If it does, you can ignore them. + + + + + + Click the Subscribe to add it to + the subscribed list. + + + + + When you have subscribed to the folders you want, close + the window. + + + + + + + + Encryption + + What is Encryption? + + Encryption is an ancient method of keeping information safe + from prying eyes. Evolution helps + you you protect your privacy by using + gpg, an implementation of strong + Public Key + Encryption. + + + + Public Key? Private Key? What is the difference? + + GPG uses two keys: public and private. You can give your + public key to anyone you want to recieve + encrypted messages, or put it on a public key server so + that people can look it up before contacting you. + Never give your private key to anyone, + ever. Your private key lets you decrypt any + message encrypted with your public key. + + + + + Using encryption takes a bit of forethought. When you send a + message that is encrypted, you must encrypt it using your + intended recipient's public key. To get + an encrypted message, you must make sure that the sender has + your public key in advance. + + + + You can use encryption in two different ways: + + + Encrypt the entire message, so that nobody but the recipient can read it. + + + Attach an encrypted signature to a plain text message, so + that the recipient can read the message without decrypting it, and + only needs decryption to verify the sender's identity. + + + + + + Sending an Encrypted Messagee + + Kevin wants to send an encrypted message to his friend + Rachel. He looks up her public key on a general key + server, and then tells + Evolution to encrypt the + message. The message now reads "@#$23ui7yr87#@!48970fsd." + When the information gets to Rachel, she decrypts it using + her private key, and it appears as plain text for her to + read. + + + + Always Sign + + You can set Evolution to always sign your email messages: + + + + Open your account preferences. + + + + + Open the Security tab. + + + + + Click the Always sign outgoing messages when using this account button. + + + + + + + + + Making Encryption Keys + + Before you can get or send encrypted mail, you need to + generate your public and private keys with GPG. Here's how: + + + GPG Versions + + This manual covers version 1.0.6 of GPG. If your version is + different, this may not be entirely accurate. You may find + out your version number by typing in: gpg + --version. + + + + + + + Open a terminal and type gpg --gen-key. + + + + + + Choose the default algorythm, "DSA and ElGamal." + + + + + + Choose a key length. The default, 1024 bits, should be + long enough. + + + + + + Decide if you want your key to expire automatically, and if so, when. + + + + + + + Enter your name, email address, and any additional + personal information you think is appropriate. Do not + falsify this information, because it will be needed to + verify your identity later on. + + + + + + Next, enter your passphrase. It does not have to be the + same as your email password or your login password. In + fact, it probably shouldn't. Don't forget it. If you lose + it, your keys will be useless and you will be unable to + decrypt messages sent to you with those keys. + + + + + + Now, GPG will generate your keys. This may take awhile, + so feel free to do something else while it's + happening. In fact, using your computer for something + else actually helps to generate better keys, because it + increases the randomness in the key generation seeds. + + + + + + Once the keys are generated, you can view your key information + by typing gpg --list-keys. You should see + something similar to this: + + /home/you/.gnupg/pubring.gpg + ---------------------------- + pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com> + sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14] + + + + GPG will create one list, or keyring, for your public keys + and one for your private keys. All the public keys you know + are stored in the file + ~/.gnupg/pubring.gpg. If you want to + give other people your key, send them that file. + + + If you wish, you can upload your keys to a keyserver. Here's + how: + + + + Check your public key ID with gpg +--list-keys. It will be the string after 1024D on the line +beginning with "pub." In this example, it's 32j38dk2. + + + + + Enter the command gpg --send-keys --keyserver +wwwkeys.pgp.net 32j38dk2. Substitute your key ID for +32j38dk2. You will need your password to do this. + + + + + + Why Use a Keyserver? + + Keyservers store your public keys for you so that your + friends can decrypt your messages. If you choose not to + use a keyserver, you can manually send your people public + key, include it in your signature file, or put it on your + own web page. However, it's easier to publish them once, + and then let people download them from the keyserver when + they want. + + + + + + + + Getting and Using Public Keys + + To encrypt a message to your someone else you'll need to use + their public key in combination with your private key. + Evolution does that for you, but + you still need to get their key and add it to your keyring. + + + To get public keys from a public key server, enter the + command: + + gpg --recv-keys --keyserver wwwkeys.pgp.net keyid + , substituting "keyid" for your recipient's ID. You + will need to type in your password, and then their ID will + automatically be added to your keyring. When you send mail to + them, Evolution will allow you to + encrypt your messages. + + + If someone sends you their public key directly, save it as a + plain text file and enter the command gpg + filename. This will add it to your keyring. + + + + + Setting up Evolution's Encryption + + You'll need to open + + Tools + Mail Settings + + Once there, select the account with which you'd like to send + and recieve encrypted mail, and click the + Edit button. In the + Security tab is a section labeled + Pretty Good Privacy. Enter your key ID + and click OK. Your key is now + integrated into your identity in + Evolution. + + + What is my Key ID again? + + Evolution requires that you know your key ID. If you don't remember it, you can find it by typing gpg --list-keys in a console window. Your key ID will be an eight character string with random numbers and letters. + + + + + + Sending Encrypted Messages + + As you know, you can use encryption to hide the entire + message, or just to verify your signature. Once you've + generated your public and private keys, and have the public + keys of the people to whom you want to send mail, here's what + to do: + + + + + Signing a Message + + To sign a message, choose: + + Security + PGP Sign + + . You will be prompted for your PGP password. Once you enter it, + click OK and your message will be signed. + + + + + Encrypting a Message + + Encrypting a message is very similar to signing a message. + Just choose the menu item + + Security + PGP Encrypt + + + + + Unencrypting a Recieved Message + + If you get an encrypted message, you will need to decrypt it + before you read it. Remember, the sender has to have your + public key before they can send you an encrypted message. + + + When you view the message, + Evolution will ask you for your + PGP password. Enter it, and the message will be displayed + properly. + + + + -- cgit v1.2.3