From fab377c503df250439b84aba95db023786d33ee1 Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Mon, 4 Nov 2002 22:41:05 +0000 Subject: All sgml files replaced with xml files. XML files validated. Two new XML 2002-11-04 Aaron Weber * C/*.sgml: All sgml files replaced with xml files. XML files validated. Two new XML files added: apx-fdl.xml and legal.xml * C/evolution-C.omf: Altered to fit the GDP template. This may now work with the GNOME 2.0 DTD, although I could be wrong. * sgmldocs.make: removed and replaced with xmldocs.make. This will break all translations until they are also ported to XML. I will probably begin doing that tomorrow, since it's just markup and not language stuff. * C/Makefile.am: added two files to the list. Does this Makefile get included in another, somewhere, or is it just detected? svn path=/trunk/; revision=18538 --- help/C/usage-mail.xml | 2209 +++++++++++++++++++++++++++++++++++++++++++++++++ 1 file changed, 2209 insertions(+) create mode 100644 help/C/usage-mail.xml (limited to 'help/C/usage-mail.xml') diff --git a/help/C/usage-mail.xml b/help/C/usage-mail.xml new file mode 100644 index 0000000000..50c2245c84 --- /dev/null +++ b/help/C/usage-mail.xml @@ -0,0 +1,2209 @@ + + Using Evolution for Email + + This chapter, and , will + provide you with an in-depth guide to the capabilities of + Evolution as a mail client. For information about how to set up + your mail account, see . + + + + If you use IMAP Mail + + If you chose IMAP mail during the setup process, you must + subscribe to your mail folders before you can read mail in + them. Read to find out + how. + + + + + + Reading Mail + + Start the mail client by clicking on the + Inbox icon in the shortcut bar, or by + selecting a mail folder in the folder bar. To read a message, + select it in the message list; if you'd like to see it in its + own window, double-click on it or press + + Ctrl + O + . + + + + Reading Mail with the Keyboard + + You can click the spacebar to page down while you're reading + an email, and press backspace to page up in an email. This + may help to make reading your email faster. + + + + + Sorting the message list + + Evolution helps you work by letting you sort + your email. To sort by sender, subject, or date, click + on the bars with those labels at the top of the message + list. The direction of the arrow next to the label indicates + the direction of the sort, and if you click again, you'll + sort them in reverse order. For example, click once on + Date to sort messages by date from + oldest to newest. Click again, and + Evolution sorts the list from + newest to oldest. You can also right-click on the message + header bars to get a set of sorting options, and add or + remove columns from the message list. You can find detailed + instructions on how to customize your message display + columns in . + + + + Email Headers + + To look at the complete headers for email messages, select + ViewMessage + DisplayShow Full + Headers. To see absolutely every + bit, choose + ViewMessage + DisplayShow Email Source + . + + + + + You can also choose a threaded message view. Select + + View + Threaded + + to turn the threaded view on or off. When you select this option, + Evolution groups the replies to a + message with the original, so you can follow the thread of a + conversation from one message to the next. + +
+ Threaded Mail View + + Threaded Mail View + + + + +
+ + + + + Deleting Mail + + Once you've read your mail, you may want to get rid of + it. + To delete a message: + + + + Click the message to select it + + + + + Press delete button or right click on the message and + choose Delete. + + + Why do I still see deleted mail? + + When you press Delete or click + the trash button, your mail isn't actually deleted, + but is marked for deletion. Your email is not gone + until you have expunged it. When you "Expunge" a + folder, you remove all the mail that you have marked + for deletion. + + + If you don't like this behavior, select + ViewHide + Deleted Messages. Then, + you will only see deleted messages when you look in + your Trash folder. + + + + + + Click + + Actions + Expunge + + or press + + Ctrl + E + + + + + + + Trash is Actually a vFolder? + + Both local and IMAP Trash folders are actually vFolders that + display all messages you have marked for later deletion. + For more information about vFolders, see . Since emptying + your trash expunges the messages in your Trash folder, + choosing Actions + Empty Trash is the + same as expunging deleted mail from all + your folders. + + + This is not, however, true for the Trash folder on Exchange + servers, which behaves just the same as it would in + Outlook. That is to say, the Trash folder on an Exchange + server is a normal folder with actual messages in it. + + + + + Undeleting Messages + + To undelete a message: + + + + Select a message you have marked for deletion. + + + + + Press CtrlU + + or choose + + Edit + Undelete + + + + + What does Undelete actually do? + + If you have marked a message for deletion, undeleting + it will unmark it, and the message will be removed + from the Trash folder. However, it can't bring back + messages that have been expunged. + + + + + + + + + + Checking for New Mail + + Now that you've had a look around the + Inbox, it's time to check for new mail. + Click Get Mail in the toolbar to check + your mail. If you haven't entered any mail settings yet, the + setup assistant will ask you for the + information it needs to check your email. + + + The assistant will give you several dialog boxes where you configure: + + + + your personal information + + + + + your outgoing email server information + + + + + your mail account identity name + + + + + + To check your email, press the Check Mail + button. If this is your first time checking mail, or you + haven't asked Evolution to store your + password, you'll be prompted for the password. Enter your + password and your email will be downloaded. + + + Can't Check Mail? + + If you get an error message instead of mail, you probably need + to check your network settings. To learn how to do that, have + a look at , or ask your + system administrator. + + + + + + + Sharing Mailboxes with Other Mail Programs + + If you want to use Evolution + and another email client, such as + Mutt, at the same time, + here's how: + + + + Download your mail in the other application as + you would normally. + + + + + In Evolution + ToolsMail + Settings, and pick the account + you'd like to use to share mail. You may want to + create a new account just for this source of + mail. + + + + + Under the Receiving Mail + tab, select the type of mail file that your + other mail application uses, and then enter the + full path to that file. + + + + + Click the OK button. + + + + + + + + + + + Working with Attachments and HTML Mail + + If someone sends you an attachment, + a file attached to an email, + Evolution will display the file + at the bottom of the message to which it's attached. Text, + including HTML formatting and embedded images, will appear + as part of the message, rather than at the end of the + message as an attachment. + + + + Saving or Opening Attachments + + If you get an attachment with an email message, + Ximian Evolution can help you save + it or open it with the appropriate applications. + + + To save an attachment to disk: + + + + Click the downward pointing arrow on the attachment icon + and select Save to Disk. + + + + + Choose a location and name for the file. + + + + + Click OK. + + + + + + + To Open an Attachment in a Program: + + + + Open the mail message with the attachment you want to read. + + + + + Click the arrow next the attachment icon. + + + + + Select the program you'd like to use. It will start up + and open the document. + + + + + + + + + + Inline Images in HTML Mail + + When someone sends you HTML mail that includes an image in + the body of the message (for example, the welcome message in your + Inbox when you first start Ximian + Evolution) Evolution + will display the image inside the message. You can create + messages like this by using the + InsertImage + tool in the message composer. + + + + If the image isn't included in the message, but is, instead, + a link to an image, Evolution can + download the image from the Internet for you. However, + Evolution will not display the + image unless you ask it to. This is because remotely hosted + images can be slow to load and display, and can even be used + by spammers to track who reads their email. Having images + not load automatically helps protect your privacy. + + + If you want the images to load for one message, select + + View + Message Display + Load Images + . + + If you want Ximian Evolution to + load remotely hosted images more often, go to the + Display tab of the + + Tools + Mail Settings + dialog. + + + Loading Images from the Net through an HTTP Proxy + + If you use an HTTP proxy, + Evolution must be able to find + it through the gnome-vfs subsystem + before it can load images from the Internet. This is also + the case if you wish to access weather and news information + through the Summary tool. You can tell the GNOME Virtual + File System about your HTTP proxy in one of two ways: + + + Configure it with Nautilus + + + + + + Open a Nautilus window + + + + + Select + Preferences + Edit Preferences + . + + + + + Go to the Navigation tab. + + + + + Click the Use HTTP Proxy + checkbox and enter the location of your HTTP + proxy in the Location field. + + + + + + + + Configure it with the gconftool command + + + + + + Open a terminal. + + + + + Enter the command + + gconftool --type=bool --set /system/gnome-vfs/use-http-proxy "TRUE" + + + + + + Enter the command + + gconftool --type=string --set /system/gnome-vfs/http-proxy-host "your-proxy-url" + + + + + + Enter the command + + gconftool --type=int --set /system/gnome-vfs/http-proxy-port "8080" + + + + + + + For more information about the gconftool command, + read the gconftool man page. + + + + + + + + + + + + Composing New Email Messages + + You can start writing a new email message by selecting + File + New + Mail Message, or by pressing the + Compose button in the Inbox toolbar. + When you do so, the New Message window + will open, as shown in . + + + +
+ New Message Window + + Evolution Main Window + + + +
+ + + + Enter an address in the To: field. If you + wish, enter a subject in the Subject:, and + a message in the box at the bottom of the window. + Once you have written your message, press + Send. + + + + Sending Composed Messages Later + + Evolution will send mail + immediately unless you tell it to do otherwise by selecting + File Send + Later. This will add your + messages to the Outbox queue. The + "Send Later" feature is particularly useful if you use a + modem to connect to the Internet and pay per-minute + charges: you can remain offline until you need to send + mail, then connect and send all your mail at once. Mail in + the outbox is sent when you click + Send/Receive in the main window. + + + To learn more about how you can specify message queue and + filter behavior, see . + + + + You can also choose to save messages as drafts or as text + files. Your options are: + + + Choose + + File + Save Draft + + to store your messages in the drafts folder for later + revision. + + + + If you'd like to have the message sent later, you + can choose Send Later. That way, + the message will be added to the queue, and you can send a + batch of messages all at once. + + + + If you prefer to save your message as a text file, + choose Save As and then choose a + file name. + + + + + + + + Working Offline + + Offline mode is a tool designed for use with a dialup + connection or for laptop users who do not have a network + connection at all times. It allows you to cache messages + for reference while you are not connected to the + network, and to compose messages and leave them in your + Outbox to be sent the next time you connect to the network. + + + Select + FileWork + Offline to have + Ximian Evolution disconnect + from the Internet while you work. When you want to + reconnect, choose + FileWork + Online. Alternativly, you + can click the connection button at the bottom left side + of the window. + + + If you use POP mail, all your messages will be + available to you, because they are stored locally. If + you use IMAP or Exchange mail, messages are stored + remotely, so availability is a little different. + + + Messages that you have read are cached and stored + locally; all read messages will be available to you + even if you are offline. Unread messages will be + downloaded and saved for offline use if they are in a + folder that you have marked as an Offline Folder. To + mark a folder for offline use, select + Settings + Preferences and + then click the Folders icon. In + the Offline Folders tab, click the + check-box next to the folders that you would like to + use while you are offline. Then, when you select + Go Offline, Evolution will + fetch their contents and store them for later + reference. + + + + More About Mail Composition + + In the next few sections, you'll see how + Evolution handles advanced email + features, including large recipient lists, attachments, and + forwarding. + + + Attachments + + To attach a file to your email: + + + + Push the attach button in the composer toolbar + + + + + Select the file you want to attach + + + + + Press OK + + + + + + You can drag a file from your desktop into the composer window to + attach it as well. + + + To hide the display of files you've attached to the + message, select + View Hide + Attachments ; to show them + again, choose Show Attachments. + + + When you send the message, a copy of the attached file + will go with it. Be aware that big attachments can take a + long time to download. + + + + + Specifying Recipients for Email + + Evolution, like most email + programs, recognizes three types of addressee: primary + recipients, secondary recipients, and hidden ("blind") + recipients. + + + The simplest way to direct a message is to put the email + address or addresses in the To: + field, which denotes primary recipients. To send mail to + more than one or two people, you can use the + Cc: field. + + + Hearkening back to the dark ages when people used + typewriters and there were no copy machines, "Cc" stands + for "Carbon Copy." Use it whenever you want to share a + message you've written to someone else. + + + Bcc: is a little more complex. You + use it like Cc:, but people on the + Bcc: list are hidden from the other + recipients of the message. Use it to send mail to large + groups of people, especially if they don't know each other + or if privacy is a concern. If your Bcc: field is absent, click + + View + Bcc Field + . + + + + + If you frequently write email to the same groups of people, + you can create address lists in the Contact Manager, and + then send them mail as though they had a single address. + To learn how to do that, read . + + + + Setting Reply-to On a Per-Mail Basis + + Evolution has the ability to + let you specify the Reply-To in an email. Using this, you + can setup a special Reply-To for an email. To do this: + + + + Open a composer window + + + + + Open the Reply-To field by selecting + + View + Reply To + + + + + + Enter the address you wish to have be the + Reply-To address in the new Reply-To field. + + + + + + + + + Choosing Recipients Quickly + + If you have created address cards in the contact manager, + you can also enter nicknames or other portions of address + data, and Evolution will offer a + drop down list of possible address completions from your + address book. If you enter a name or nickname that can go + with more than one card, Evolution will open a dialog box to + ask you which person you meant. + + + + + + + Alternately, you can click on the + To:, Cc:, or + Bcc: buttons to get a list -- + potentially a very long one -- of the email addresses + in your contact manager. Select addresses and click on + the arrows to move them into the appropriate address + columns. + + + For more information about using email together with the + contact manager and the calendar, see and . + + + + + + Replying to Email Messages + + To reply to a message, press the + Reply: button while it is selected, + or choose Reply to Sender: from + the message's right-click menu. That will open the + message composer. The + To: and Subject: + fields will already be filled, although you can alter them + if you wish. In addition, the full text of the old message + is inserted into the new message, either grey (for + HTML display) or with the > character before each line + (in plain text mode), to indicate that it's part of the + previous message. People often intersperse their message + with the quoted material as shown in . + + +
+ Reply Message Window + + Evolution Main Window + + + +
+ + + + If you're reading a message with several recipients, you may + wish to use Reply to All instead of + Reply. If there are large numbers + of people in the Cc: or + To: fields, this can save substantial + amounts of time. + + Using the Reply to All feature + + Susan sends an email to a client and sends copies to Tim + and to an internal company mailing list of co-workers. + If Tim wants to make a comment for all of them to read, + he uses Reply to All, but if he + just wants to tell Susan that he agrees with her, he + uses Reply. Note that his reply + will not reach anyone that Susan put on her + Bcc list, since that list is not + shared with anyone. + + + + + If you're subscribed to a mailing list, and want your reply + to go just to the list, rather than to the sender, choose + Reply to List instead of + Reply or Reply to + All. + + What is a Mailing List? + + Mailing Lists are one of the most popular tools for + group collaboration on the Internet. Here's how they work: + + + Someone sends a message to a single address, like + evolution@ximian.com. + + + That address belongs to a program that distributes + the message to a list of recipients. + + + The mail management program lets individuals subscribe + to or unsubscribe from the list at will, without + requiring the message writers to remember the addresses + of every recipient. + + + Mailing list servers can also let network administrators + control mail flow, list membership, and even moderate + the content of mailing lists. + + + + + + + Searching and Replacing with the Composer + + You are probably familiar with search and replace features + in any sort of text-editing software, and if you come from + a Linux or Unix background, you may know what + Find Regex does. If you aren't + among the lucky who already know, here's a quick rundown of + the automated text searching features that the message + composer makes available to you. + + + + + Find: + Enter a word or phrase, and + Evolution will find it + in your message. + + + + + Find Regex: + + + Find a regex, also called a + regular + expression, in your composer window. + + + + + + Find Again: + + Select this item to repeat the last search you performed. + + + + + Replace: + + Find a word or phrase, and replace it with + something else. + + + + + + + + For all of these menu items, you can choose whether or not + to Search Backwards in the document + from the point where your cursor is. For all but the + regular expression search (which doesn't need it), you are + offered a check box to determine whether the search is to + be Case Sensitive when it determines + a match. + + + + + Enhance your email with HTML + + Normally, you can't set text styles or insert pictures in + emails, which is why email is often regarded as + uncommunicative and cold, and why people often resort to + using far too many exclamation points to convey their + feelings. However, most newer email programs can display + images and text styles as well as basic alignment and + paragraph formatting. They do this with HTML, just like web pages do. + + + HTML Mail is not a Default Setting + + Some people do not have HTML-capable mail clients, or + prefer not to receive HTML-enhanced mail because it is + slower to download and display. Because some people may + prefer not to get HTML mail, + Evolution sends plain text + unless you explicitly ask for HTML. + + + + You can change the format of an email message between + plain text and HTML by choosing + Format + HTML. + + + To send all your mail as HTML by default, set your mail + format preferences in the mail configuration dialog. See + for more + information. + + + HTML formatting tools are located in the toolbar just above + the space where you'll actually compose the message, and + they also appear in the Insert and + Format menus. + + + The icons in the toolbar are explained in tool-tips, which appear when + you hold your mouse over the buttons. The buttons fall + into four categories: + + + Headers and lists: + + + At the left edge of the toolbar, you can choose + Normal for a default text style + or Header 1 through + Header 6 for varying sizes of + header from large (1) to tiny (6). Other styles + include preformat, to use the HTML + tag for preformatted blocks of text, and three types + of bullet points for the highly + organized. + + + Using Bullets to Make Your Email More + Attractive + + Often times, people use asterisks instead of real bullets. + Not only do asterisks look nicer, but + Evolution will word wrap for you, + which makes your text looks nicer. + + + + + + Text style: + + + Use these buttons to determine the way your letters + look. If you have text selected, the style will + apply to the selected text. If you do not have text + selected, the style will apply to whatever you type + next. The buttons are: + + Push B for bold text + Push I for italics + Push U to underline + Push S for a strikethrough. + + + + + + Alignment: + + + Located next to the text style buttons, these three + paragraph icons should be familiar to users of most + word processing software. The leftmost button will + make your text aligned to the left, the center + button, centered, and the right hand button, + aligned on the right side. + + + + + + Indentation rules: + + + The button with the arrow pointing left will reduce + a paragraph's indentation, and the right arrow will + increase its indentation. + + + + + + Color Selection: + + + At the far right is the color section tool. The + colored box displays the current text color; to + choose a new one, click the arrow button just to the + right. If you have text selected, the color will + apply to the selected text. If you do not have text + selected, the color will apply to whatever you type + next. You can select a background color or image by + right-clicking on the message background and + selecting Page. + + + + + + + The Insert gives you opinions which let you + spruce up your email to make it more interesting: + + + Link: + + + Lets you link some text to a website. Use this tool to put hyperlinks in your HTML + messages. If you don't want special link text, you can just enter the address + directly, and Evolution + will recognize it as a link. To add a link: + + + + Select the text you wish to link from. + + + + + Right click on the text and click on Link. + + + + + Put the URL you want to use in the URL field. + + + + + Click OK. + + + + + + + If you're typing a webpage address to be automatically formatted, keep in mind that a space terminates the link. + + + + + + Image: + + + Lets you put an image alongside text. + + + To insert an image into your email: + + + + Open a new email by clicking New Message + + + + + Make sure that you have the + + Format + HTML + + selector checked. + + + + + Click the Insert Image button in the toolbar, or select + + Insert + Image + . + + + + + Choose your image by clicking the Browse button. + + + + + Press Insert to insert the image. + + + + + + + + Rule: + + + Inserts a horizontal line into the text to help divide two + sections. + + + To insert a rule: + + + + Open a new email by clicking New Message + + + + + Make sure that you have the + + Format + HTML + + selector checked. + + + + + Click the Rule button in the Toolbar. + + + + + Select the type of rule. You can use a plain + line, a 3D line, or a yellow line with flowers. + + + + + Choose the size of the line, as a percentage of the width of the email window. + + + + + + Choose the alignment and style. For the plain + line, you can choose the thickness of the line, + and whether it will be shaded, or solid. For the + other types, you can only choose alignment. + + + + + + Click Insert to insert the rule. + + + + + + + + Table: + + + Inserts a table into the text to help divide two + sections. + + + To insert a rule: + + + + Open a new email by clicking New Message + + + + + Make sure that you have the + + Format + HTML + + selector checked. + + + + + Click the Table button in the Toolbar. + + + + + Select the Template you wish to use. Each template has a slightly different feel and layout. + + + + + If you so desire, you may change the other options such as: number of rows, columns, spacing of each cell, and more. + + + + + Click the Insert button. + + + + + + + + To add a hyperlink to your HTML message: + + + + Select the text you want to display as a link. + + + + + Right click on text and select + Link + + + + + Enter the address you wish to link to in the + URL field. + + + + + Press OK. + + + + + + + To add an image to your HTML message: + + + + Select + + Insert + Image + . + + + + + Click Browse to select the image + you want to include in your email. + + + + + + Along the right side of the window, choose the alignment, + border, and other attributes of the image. If you change + the size attributes, the image will be shrunk or stretched + to fit the size you have chosen. + + + + + + If you would like to make the image a clickable link, + enter a URL in the Link tab of the + window. + + + + + + When you are finished, press + Insert to include the image in + your message. + + + + + + You can insert an image into the background of your message by + right-clicking on the message background and selecting + Page. From that dialog, you may + also select background color and set other general options + about the html message you are composing. + + + HTML Templates + + Evolution not only allows you to + decorate your email with HTML text and graphics, but + provides you with prebuilt templates for you to use when + making these improvements. You can use these to emphasize a + point or frame an image in an attractive manner. + + + To include a template into your HTML based email: + + + + Create a new email by clicking New Message. + + + + + Make sure that the + + + Format + + + HTML + + + selector is checked. + + + + + Click the HTML Template button in the + Toolbar or select + + + Insert + + + HTML Template + + + + + + + Select the template type in the + Template selection box. Your + options are Note and + Image Frame. + + + + + Set the size and alignment of the HTML template. + + + + + + Click Insert to insert it where the + cursor is. + + + + + Click on the text in the template, and enter the text + you want to use. + + + If you have selected an image frame template, + right-click on the image and select + Image to select the image + you want to place in the frame. + + + + + + + Tables in Email + + Evolution allows you to put + tables in your HTML email to help organize your thoughts. + These tables are a simplified version of what you might find + in a spreadsheet program like + Gnumeric. + + + To include a table in your email: + + + + Create a new email by clicking New Message. + + + + + Make sure you have the + + + Format + + + HTML + + + selector checked. + + + + + + Select + + + Insert + + + Table + + + or click the Table button in the + toolbar. + + + + + + Select the template, or style, you want to use for the + table. + + + + + Set the number of rows and columns you want. + + + + + Click the Insert button. + + + + + Click in a cell and type to insert text into the table. + + + + + + You can also edit a table after creation. Just right-click + on it and select Table to open + the table editing window again. Or, you can select items + from the Table Delete and Table + Insert menus. + + + + + Deleting an Entire Table + + You can delete an entire table by right-clicking on + a table or other HTML object in a message, and selecting + + Table Delete + Table . In an + HMTL message, your signature, templates, and image + inclusions all have tables around them, and you can remove + them completely and quickly with this shortcut. + + + + + + + + + Forwarding Mail + + The post office forwards your mail for you when you change + addresses, and you can forward a letter if it comes to you by mistake. + The email Forward button + works in much the same way. It's particularly useful if you + have received a message and you think someone else would + like to see it. You can forward a message as an attachment + to a new message (this is the default) or + you can send it inline as a quoted + portion of the message you are sending. Attachment + forwarding is best if you want to send the full, unaltered + message on to someone else. Inline forwarding is best if + you want to send portions of a message, or if you have a + large number of comments on different sections of the + message you are forwarding. Remember to note from whom the + message came, and where, if at all, you have removed or + altered content. + + + To forward a message you are reading, press + Forward on the toolbar, or select + Message + Forward . If you + prefer to forward the message inline + instead of attached, select + Message Forward + Inline from the menu. Choose an + addressee as you would when sending a new message; the + subject will already be entered, but you can alter it. + Enter your comments on the message in the + composition frame, and press + Send. + + + + + Seven Tips for Email Courtesy + + + + + + + Don't send spam or forward chain mail. If you must, + watch out for hoaxes and urban legends, and make sure + the message doesn't have multiple layers of + greater-than signs, (>) indicating multiple layers + of careless in-line forwarding. + + + + + + Always begin and close with a salutation. Say "please" + and "thank you," just like you do in real life. You + can keep your pleasantries short, but be pleasant! + + + + + + WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING! + Don't write a whole message in capital letters. It + hurts people's ears. + + + + + + Check your spelling and use complete sentences. By + default, Evolution will put + a red line beneath words it doesn't recognize, as you + type them. + + + + + + Don't send nasty emails (flames). If you get one, + don't write back. + + + + + + When you reply or forward, include just enough of + the previous message to provide context: not too + much, not too little. + + + + + + Don't send spam. + + + + + + + Making Your Email More Fancy + + Evolution can do a lot with email + by utilizing the HTML features. Making an email functional + and visually attractive can be challenging. The following + section provides tips to make your mail functional, while + being more visually attractive than ever. + + + Sections Outlined in Bold + + Indented sections are a great way to categorize and group + your thoughts together. Below is an example of indented + text with headings to help separate your thoughts into the + proper sections: +
+ Indented Text with Headlines + + + + +
+ + + This message is not only more attractive, but more + informative. Each section is broken down into subsctions. + The title for each section is in bold text, with the + following content indented. + + + You may want to increase the size of your section headlings + instead of merely putting them in bold. Header size 4 is + often the best choice, since it is not too large. You can + change your text to size 4 by selecting it and pressing + Ctrl+4. You can set your text to the normal text size by + hitting Ctrl+0. + + + + Bulleted Lists + + Select the Bulleted List option + from the text style drop-down box to begin making a bulleted + list. Evolution will handle the + word wrap and indentation for you. If you prefer to send + the message in plain text, you can still write it up in + HTML, and Evolution will convert + to a well-formed plain-text bulleted list, using asterisks + instead of HTML bullets. + + + + Images In Your Email + + Images can help people to understand your point. You can + even use a HTML Picture Frame Template in + Evolution, which looks very + attractive and sets your image off from the rest of your + message with a border and caption. + + + If you do choose to use images, try to keep them narrow. If + your images are wider than 400 pixels, the image may not fit + in the whole email window, making it hard for your reader to + read the email and view the image. Consider using a smaller + version ("thumbnail") of your image, and offering a link to + the larger version your readers can view in a web browser if + they want. +
+ Images in an email + + + + +
+ + + + Coloring Your Text + + Colors can help bring words or sentences out for emphasis. You + should choose your colors carefully though, as the wrong color + can be distracting. Some good colors to use would be: + + + + Light brown + + + + + Dull purple + + + + + Dark red + + + + + Notice how these colors are similar saturation + + + Happy mailing! + + + + + + RSVPs in Mail + + If you create an event in the calendar component, you can then + send invitations to the attendee list through the + Ximian Evolution email tool. The + invitation card is sent as an attachment in iCal format. + + + If you click on the attachment button and click the + View Inline, Ximian + Evolution will show you information about the + meeting, and let you respond to the meeting in several ways. + Select the response that you would like, and then click the + OK button. + + + Your options are: + + + Accept: + + + Select this entry if you will attend the meeting. When you + click the OK button, the meeting will + be entered into your calendar. + + + + + + Tentatively Accept: + + + Select this entry if you will probably attend the meeting. + When you click the OK button, the + meeting will be entered into your calendar, but marked as + tentative. + + + + + + Decline: + + + Select this item if you will be unable to attend the + meeting. The meeting will not be entered into your calendar + when you click the OK, although your + response will be sent to the meeting host if you have + checked the RSVP box. + + + + + + RSVP: + + + Check this box if you would like your response sent to + the meeting organizers. + + + + + + + + + Subscription Management + + Since IMAP folders exist on the server, and opening them or + checking them takes time, you need fine-grained control over the + way that you use IMAP folders. That's why + Evolution has an IMAP subscriptions + manager. If you prefer to have every mail folder displayed, you + can select that option as well. However, if you'd like to choose + specific items in your mailbox, and exclude others, you can use + the subscription management tool to do that. + + + Here's how: + + + + + Select + ToolsSubscribe + to Folders. + + + + + + If you have accounts on multiple IMAP servers, select the + server where you'd like to manage your + subscriptions. Evolution will + display a list of available files and folders. + + + + + + Select a file or folder by clicking on it. You will want + to select at least the INBOX + folder. Depending upon the way your IMAP server is + configured, the list of available files may include + non-mail folders. If it does, you can ignore them. + + + + + + Click the Subscribe to add it to + the subscribed list. + + + + + When you have subscribed to the folders you want, close + the window. + + + + + + + + Encryption + + What is Encryption? + + Encryption is an ancient method of keeping information safe + from prying eyes. Evolution helps + you you protect your privacy by using + gpg, an implementation of strong + Public Key + Encryption. + + + + Public Key? Private Key? What is the difference? + + GPG uses two keys: public and private. You can give your + public key to anyone you want to receive + encrypted messages, or put it on a public key server so + that people can look it up before contacting you. + Never give your private key to anyone, + ever. Your private key lets you decrypt any + message encrypted with your public key. + + + + + Using encryption takes a bit of forethought. When you send a + message that is encrypted, you must encrypt it using your + intended recipient's public key. To get + an encrypted message, you must make sure that the sender has + your public key in advance. For signing messages, it's + reversed: you encrypt the signature with your private key, so + only your public key can unlock it. When you send it, the + recipient gets your public key and unlocks the signature, + verifying your identity. + + + + You can use encryption in two different ways: + + + Encrypt the entire message, so that nobody but the recipient can read it. + + + Attach an encrypted signature to a plain text message, so + that the recipient can read the message without decrypting + it, and only needs decryption to verify the sender's + identity. + + + + + + Sending an Encrypted Messagee + + Kevin wants to send an encrypted message to his friend + Rachel. He looks up her public key on a general key + server, and then tells + Evolution to encrypt the + message. The message now reads "@#$23ui7yr87#@!48970fsd." + When the information gets to Rachel, she decrypts it using + her private key, and it appears as plain text for her to + read. + + + + Always Sign + + You can set Evolution to always sign your email messages: + + + + Open your account preferences. + + + + + Open the Security tab. + + + + + Click the Always sign outgoing messages when using this account button. + + + + + + + + + + + Making Encryption Keys + + Before you can get or send encrypted mail, you need to + generate your public and private keys with GPG. Here's how: + + + GPG Versions + + This manual covers version 1.0.6 of GPG. If your version is + different, this may not be entirely accurate. You may find + out your version number by typing in: gpg + --version. + + + + + + + Open a terminal and type gpg --gen-key. + + + + + + Choose the default algorythm, "DSA and ElGamal." + + + + + + Choose a key length. The default, 1024 bits, should be + long enough. + + + + + + Decide if you want your key to expire automatically, and if so, when. + + + + + + + Enter your name, email address, and any additional + personal information you think is appropriate. Do not + falsify this information, because it will be needed to + verify your identity later on. + + + + + + Next, enter your passphrase. It does not have to be the + same as your email password or your login password. In + fact, it probably shouldn't. Don't forget it. If you lose + it, your keys will be useless and you will be unable to + decrypt messages sent to you with those keys. + + + + + + Now, GPG will generate your keys. This may take awhile, + so feel free to do something else while it's + happening. In fact, using your computer for something + else actually helps to generate better keys, because it + increases the randomness in the key generation seeds. + + + + + + Once the keys are generated, you can view your key information + by typing gpg --list-keys. You should see + something similar to this: + + /home/you/.gnupg/pubring.gpg + ---------------------------- + pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com> + sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14] + + + + GPG will create one list, or keyring, for your public keys + and one for your private keys. All the public keys you know + are stored in the file + ~/.gnupg/pubring.gpg. If you want to + give other people your key, send them that file. + + + If you wish, you can upload your keys to a keyserver. Here's + how: + + + + Check your public key ID with gpg +--list-keys. It will be the string after 1024D on the line +beginning with "pub." In this example, it's 32j38dk2. + + + + + Enter the command gpg --send-keys --keyserver +wwwkeys.pgp.net 32j38dk2. Substitute your key ID for +32j38dk2. You will need your password to do this. + + + + + + Why Use a Keyserver? + + Keyservers store your public keys for you so that your + friends can decrypt your messages. If you choose not to + use a keyserver, you can manually send your people public + key, include it in your signature file, or put it on your + own web page. However, it's easier to publish them once, + and then let people download them from the keyserver when + they want. + + + If you don't have a key you need to unlock or encrypt a + message, you can have your encryption tool set to look it + up automatically. If it can't find the key, then you'll + get an error message. + + + + + + + + Getting and Using Public Keys + + To encrypt a message to your someone else you'll need to use + their public key in combination with your private key. + Evolution does that for you, but + you still need to get their key and add it to your keyring. + + + To get public keys from a public key server, enter the + command: + + gpg --recv-keys --keyserver wwwkeys.pgp.net keyid + , substituting "keyid" for your recipient's ID. You + will need to type in your password, and then their ID will + automatically be added to your keyring. When you send mail to + them, Evolution will allow you to + encrypt your messages. + + + If someone sends you their public key directly, save it as a + plain text file and enter the command gpg + filename. This will add it to your keyring. + + + + + Setting up Evolution's Encryption + + You'll need to open + + Tools + Settings + + and select the Mail Accounts button, then + select the account you want to use securely, and click the + Edit button. Then, select the + Security tab in the account dialog. In the + Security tab is a section labeled + Pretty Good Privacy. Enter your key ID + and click OK. Your key is now + integrated into your identity in + Evolution. + + + What is my Key ID again? + + Evolution requires that you know your key ID. If you don't remember it, you can find it by typing gpg --list-keys in a console window. Your key ID will be an eight character string with random numbers and letters. + + + + + + Sending Encrypted Messages + + As you know, you can use encryption to hide the entire + message, or just to verify your signature. Once you've + generated your public and private keys, and have the public + keys of the people to whom you want to send mail, here's what + to do: + + + + + Signing a Message + + To sign a message, choose: + + Security + PGP Sign + + . You will be prompted for your PGP password. Once you enter it, + click OK and your message will be signed. + + + + + Encrypting a Message + + Encrypting a message is very similar to signing a message. + Just choose the menu item + + Security + PGP Encrypt + + + + + Unencrypting a Received Message + + If you get an encrypted message, you will need to decrypt it + before you read it. Remember, the sender has to have your + public key before they can send you an encrypted message. + + + When you view the message, + Evolution will ask you for your + PGP password. Enter it, and the message will be displayed + properly. + + + + -- cgit v1.2.3