From d926df1ed5e62e35f362a91fe85bdfe2d476aab8 Mon Sep 17 00:00:00 2001 From: Rodney Dawes Date: Mon, 13 Sep 2004 16:21:48 +0000 Subject: Don't requires entities here 2004-09-13 Rodney Dawes * xmldocs.make: Don't requires entities here * C/Makefile.am: Add new figures to the list of images Generate versioned xml/omf files based on $(BASE_VERSION) Fix up CLEANFILES to include the stuff we generate * C/POTFILES.in: * C/apx-*.xml: * C/config-*.xml: * C/evolution-1.5-C.omf: * C/evolution-1.5.xml: * C/legal.xml: * C/menuref.xml: * C/preface.xml: * C/topic.dat: * C/usage-*.xml: Remove all of these files from CVS * C/evolution-C.omf: * C/evolution.xml: Add these files to replace the removed files above * C/figure/*_a.(png|gif): Add new screenshots svn path=/trunk/; revision=27253 --- help/C/usage-mail.xml | 1908 ------------------------------------------------- 1 file changed, 1908 deletions(-) delete mode 100644 help/C/usage-mail.xml (limited to 'help/C/usage-mail.xml') diff --git a/help/C/usage-mail.xml b/help/C/usage-mail.xml deleted file mode 100644 index d5674afcc6..0000000000 --- a/help/C/usage-mail.xml +++ /dev/null @@ -1,1908 +0,0 @@ - - Getting and Sending Email - - This chapter, and , will - provide you with an in-depth guide to the capabilities of - Evolution as a mail client. For information about how to set up - your mail account, see . - - - - If you use IMAP Mail - - If you chose IMAP mail during the setup process, you must - subscribe to your mail folders before you can read mail in - them. Read to find out - how. - - - - - - Reading Mail - - If you are not already viewing mail, switch to the mail tool by clicking the - Mail button in the shortcut bar. To read a message, - select it in the message list; if you'd like to see it in its - own window, double-click on it, or press Return or - - Ctrl - O - . - - - - - Reading Mail with the Keyboard - - You can click the space bar to page down while you're reading - an email, and press Backspace to page up in an email. - - - - Navigate the message list by pressing the arrow keys up - and down. To go to the next and previous - unread messages, press the - . (period) or , (comma) - keys. On most keyboards, these keys are also marked - with the > and < symbols, which makes a convenient way - to remember that they move you forward and backward in your - message list. You can also use ] (close - bracket) for the next unread message, and [ - (open bracket) for the previous unread message. - - - - - Sorting the message list - - Evolution helps you work by letting you sort - your email. To sort by sender, subject, or date, click - on the bars with those labels at the top of the message - list. The direction of the arrow next to the label indicates - the direction of the sort, and if you click again, you'll - sort them in reverse order. For example, click once on - Date to sort messages by date from - oldest to newest. Click again, and - Evolution sorts the list from - newest to oldest. You can also right-click on the message - header bars to get a set of sorting options, and add or - remove columns from the message list. You can find detailed - instructions on how to customize your message display - columns in . - - - - Email Headers - - To look at the complete headers for a message, select - ViewMessage - DisplayShow Full - Headers. To see absolutely every - bit of the message data, choose - ViewMessage - DisplayShow Email Source - . - - - - - You can also choose a threaded message view. Select - - View - Threaded - - to turn the threaded view on or off. When you select this option, - Evolution groups the replies to a - message with the original, so you can follow the thread of a - conversation from one message to the next. - -
- Message Threading In Action - - Message Threading In Action - - - - -
- - - - - Deleting Mail - - Once you've read your mail, you may want to get rid of - it. To delete a message, select it and press the - Delete key, click the trash button, - or right click on the message and choose - Delete. - - - Hide and Show Deleted Messages - - When you press Delete or click - the trash button, your mail isn't actually deleted, - but is marked for deletion. Your email is not gone - until you have expunged it. When you "Expunge" a - folder, you remove all the mail that you have marked - for deletion. - - - To show deleted messages, select the - ViewHide - Deleted Messages toggle. You can also find - deleted messages in the your - Trash folder. - - - - To permanently erase all the deleted messages in a - folder, select - - Actions - Expunge - - or press - - Ctrl - E - . To expunge all folders at once, select - Actions - Empty Trash - - - - Trash is Actually a vFolder? - - Both local and IMAP Trash folders are actually vFolders that - display all messages you have marked for later deletion. - For more information about vFolders, see . Since emptying - your trash expunges the messages in your Trash folder, - choosing Actions - Empty Trash is the - same as expunging deleted mail from all - your folders. - - - This is not, however, true for the Trash folder on Exchange - servers, which behaves just the same as it would in - Outlook. That is to say, the Trash folder on an Exchange - server is a normal folder with actual messages in it. - - - - - Undeleting Messages - - You can undelete a message that has been deleted but not expunged. To undelete a message, select it and - press CtrlU - or choose - Edit - Undelete - - - - What does Undelete actually do? - - If you have marked a message for deletion, undeleting - it will unmark it, and the message will be removed - from the Trash folder. However, you cannot undelete - messages that have been expunged. - - - - - - - Checking for New Mail - - Now that you've had a look around the - Inbox, it's time to check for new mail. - Click Send/Receive in the toolbar to check - your mail. If you haven't entered any mail settings yet, the - setup assistant will ask you for the - information it needs to check your email. - - - - - If this is your first time checking mail, or you - haven't asked Evolution to store your - password, you'll be prompted for the password. Enter your - password and your email will be downloaded. - - - Can't Check Mail? - - If you get an error message instead of mail, you probably need - to check your network settings. To learn how to do that, have - a look at , or ask your - system administrator. - - - - - - - Sharing Mailboxes with Other Mail Programs - - If you want to use Evolution - and another email client, such as - Mutt, at the same time, - here's how: - - - - Download your mail in the other application as - you would normally. - - - - - In Evolution, select - Tools - Settings. Go to the - Mail Accounts configuration tool, and pick the account - you'd like to use to share mail. You may want to - create a new account just for this source of - mail. - - - - - Under the Receiving Mail - tab, select the type of mail file that your - other mail application uses, and then enter the - full path to that location. A typical choice - would be mbox files, with the path /home/username/Mail/. - - - - - Click the OK button. - - - - - - - - - Using Evolution for News - - USENET newsgroups are so similar to mail that it's often convenient to read - news and mail side by side. You can add a news source, called an - NNTP server, the same way you would a new email account, selecting - USENET News as the source type. - The news server will appear as a remote mail server, and each news - group works like an IMAP folder. When you click - Send/Receive, Evolution will - also check for news messages. - - - - To subscribe to a news group, select - Tools Subscribe To - Folders and select your NNTP account. Then, select - the groups you want to subscribe to. - - - - - - - - Working with Attachments and HTML Mail - - If someone sends you an attachment, - a file attached to an email, - Evolution will display the file - at the bottom of the message to which it's attached. Text, - including HTML formatting and embedded images, will appear - as part of the message, rather than at the end of the - message as an attachment. - - - - Saving or Opening Attachments - - If you get an attachment with an email message, - Evolution can help you save - it or open it with the appropriate applications. - - - To save an attachment to disk: - - - - Click the downward pointing arrow on the attachment icon - and select Save As.... - - - - - Choose a location and name for the file. - - - - - Click OK. - - - - - - - To open an attachment using another application: - - - - Click the arrow next the attachment icon. - - - - - Select the program you'd like to use. It will start up - and open the document. - - - - - - The options available for an attachment will vary depending - on the type of attachment and the applications your system has - installed. For example, attached word processor files can be - opened in OpenOffice.org or another word processor, while - compressed archive files can be opened in the File Roller - application. - - - - - Inline Images in HTML Mail - - When someone sends you HTML mail that includes an image in - the body of the message (for example, the welcome message in your - Inbox) Evolution - will display the image inside the message. You can create - messages like this by using the - InsertImage - tool in the message composer. Alternately, just drag - an image into the message composition area. - - - - Some images are linked in to messages, rather than being part - of them. Evolution can download those images from the - Internet, but will not do so unless you request it - specifically. This is because remotely hosted - images can be slow to load and display, and can even be used - by spammers to track who reads their email. Having images - not load automatically helps protect your privacy. - - - If you want the images to load for one message, select - - View - Message Display - Load Images - . - - If you want Evolution to - load remotely hosted images more often, select - - Tools - Settings and click the Mail Preferences - button. There, click the HTML - Mail tab and select one of the items there: - Never load images off the net, - Load images in mail from contacts, or Always load images off the - net. - - - Loading Images from the Net through an HTTP Proxy - - If you use an HTTP proxy (as in many large organizations), - Evolution must be able to find - it through the gnome-vfs subsystem - before it can load images from the Internet. - - - - To set up your proxy, go to the GNOME Control Center by selecting - SystemSettings - from your menu panel or from the GNOME menu, and then click - the Network Proxies button. Select the - Use an HTTP network proxy check box and - then enter information about your proxy. If you are not sure, - check with your ISP or system administrator. If you are not - using GNOME, or are not sure how to access the control - center, you can run the command - gnome-network-preferences to start the - proxy settings tool. - - - - - - - - - Composing New Email Messages - - You can start writing a new email message by selecting - File - New - Mail Message, or, while you are in - the Mail tool, - pressingCtrlN - or clicking the New button in the - toolbar. - - - -
- New Message Window - - Evolution Main Window - - - -
- - - - Enter an address in the To: field. If you - wish, enter a subject in the Subject:, and - a message in the box at the bottom of the window. - Once you have written your message, press - Send. - - - - - Unicode, ASCII, and Non-Latin Alphabets - - - If you want to write in a non-Latin alphabet while using a - Latin keyboard, try selecting a different input method in - the message composer. Right-click on the message composition - area and select from the Input Methods - menu, then begin typing. The actual keys vary by language and - input style. For example, the Cyrillic input method uses - transliterated Latin keyboard combinations to get the Cyrillic - alphabet, combining letters where necessary. "Zh" and "ya" - produce the appropriate single Cyrillic letters, and the - single-quote ' produces a soft-sign character. - - - - For greater language display capabilities, select - ToolsSettings and check - the character set choices in the Mail - Preferences and Composer - Preferences sections. If you aren't sure which one - to choose, go ahead and choose UTF-8, which offers the - greatest range of character displays for the greatest range of - languages. - - - What is a character set? - - - A character set is a computer's version of an alphabet. In the - past, the ASCII character set was used almost - universally. However, it contained only 128 characters, - meaning it was unable to display characters in Cyrillic, - Kanjii, or other non-Latin alphabets. To get around language - display problems, programmers developed a variety of mostly - incompatible ways to work around their language display - problems, and today, many human languages have their own - specific character sets, and items written in other character - sets will display incorrectly. Eventually, standards - organizations developed the Unicode character set UTF-8 to - provide a single compatible set of codes for everyone. - - - - Most email messages state in advance which character set they - use, so Evolution usually knows what to display for a given - binary number. However, if you find that messages are - displayed as rows of incomprehensible characters, try - selecting a different character set in the mail settings - screen. If your recipients can't read your messages, try - selecting a different character set in the composer options - dialog. For some languages, such as Turkish or Korean, it may - work best for you to select the language-specific character - set. However, the best choice for most users is UTF-8, which - offers the widest range of characters for the widest range of - languages. - - - - - - - - - Sending Composed Messages Later - - Evolution will normally send - mail as soon as you click the Send - button. However, there are a few ways you can save a - message to be sent later: - - - - - If you are offline when you click Send, - Evolution will add your - message to the Outbox queue. The - next time you connect to the Internet and send or - receive mail, that message will be sent. - - - - - Choose - - File - Save Draft - - to store your messages in the drafts folder for later - revision. - - - - If you prefer to save your message as a text file, - choose - - File - Save As... - and then choose a - file name. - - - - - - - - Working Offline - - - Offline mode is a tool designed for use with remote mail - storage systems like GroupWise, IMAP or Exchange, - in situations where you will not be connected to - the network at all times. It will keep a local copy of one or - more folders and allow you to compose messages, storing them - in your Outbox to be sent the next time you connect. - - - - While POP mail downloads all messages to your local system, - other connections usually download just the headers, and fetch - the rest only when you want to read the message. Before you - go offline, Evolution will download the unread messages from - the folders you have chosen to store. - - - - To mark a folder for offline use, right click on the folder and - select Properties, then check the box - marked Copy folder content locally for offline - operation. - - - - Your connection status is shown by the small icon in the lower - left border of the Evolution main window. When you are online, - it will display two connected cables. When you go offline, the - cables will separate. - - - - To cache your selected folders and disconnect from the - network, select FileWork - Offline or click the - connection status icon in the lower left of the screen. When you - want to reconnect, choose - FileWork - Online or click the connection - status icon again. - - - - - Attachments - - To attach a file to your email: - - - - Push the attach button in the composer toolbar. - - - - - Select the file you want to attach. - - - - - Press OK. - - - - - - You can drag a file into the address area or to the - attachment portion of the composer - window. If you are attaching an image and wish to send it - inline rather than attached, drag the image into the text - composition area of the composer window. Non-image files - cannot be dragged into the text composition area. - - - The attachment display area is at the bottom of the - composer window; you can expand or shrink it by clicking the - small triangle in its upper right corner. - - - When you send the message, a copy of the attached file - will go with it. Be aware that big attachments may take a - long time to send and receive. - - - - Specifying Extra Recipients for Email - - Evolution, like most email - programs, recognizes three types of addressee: primary - recipients, secondary recipients, and hidden ("blind") - recipients. The simplest way to direct a message is to put - the email address or addresses in the - To: field, which denotes primary - recipients. To send mail to more than one or two people, - you can use the Cc: field. - - - Hearkening back to the dark ages when people used - typewriters and there were no copy machines, "Cc" stands - for "Carbon Copy." Use it whenever you want to share a - message you've written to someone else. - - - Bcc: is a little more complex. You - use it like Cc:, but people on the - Bcc: list are hidden from the other - recipients of the message. Use it to send mail to large - groups of people, especially if they don't know each other - or if privacy is a concern. If your Bcc: field is absent, click - - View - Bcc Field - . - - - - - If you frequently write email to the same groups of people, - you can create address lists in the contacts tool, and - then send them mail as though they had a single address. - To learn how to do that, read . - - - - Setting Reply-to On a Per-Mail Basis - - Evolution has the ability to - let you specify the Reply-To in an email. Using this, you - can setup a special Reply-To for an email. To do this: - - - - Open a composer window. - - - - - Open the Reply-To field by selecting - - View - Reply To - . - - - - - Enter the address you wish to have be the - Reply-To address in the new Reply-To field. - - - - - - - - - Choosing Recipients Quickly - - If you have created address cards in the contacts tool, - you can also enter nicknames or other portions of address - data, and Evolution will offer a - drop down list of possible address completions from your - contacts. If you enter a name or nickname that can go - with more than one card, Evolution will open a dialog box to - ask you which person you meant. - - - - - If Evolution does not complete addresses automatically, select - ToolsSettings - and click the Autocompletion - button. There, select the groups of contacts you want to use - for address autocompletion in the mailer. - - - - Alternately, you can click on the - To:, Cc:, or - Bcc: buttons to get a list - of the email addresses - in your contacts. Select addresses and click on - the arrows to move them into the appropriate address - columns. - - - For more information about using email together with the - contact manager and the calendar, see and . - - - - - Replying to Email Messages - - To reply to a message, press the - Reply button while it is selected, - or choose Reply to Sender from - the message's right-click menu. That will open the - message composer. The - To: and Subject: - fields will already be filled, although you can alter them - if you wish. In addition, the full text of the old message - is inserted into the new message, either in grey with a - blue line to one side (for HTML display) or with the > - character before each line (in plain text mode), to - indicate that it's part of the previous message. People - often intersperse their message with the quoted material as - shown in . - - -
- Reply Message Window - - Evolution Main Window - - - -
- - - - If you're reading a message with several recipients, you may - wish to use Reply to All instead of - Reply. If there are large numbers - of people in the Cc: or - To: fields, this can save substantial - amounts of time. - - Using the Reply to All feature - - Susan sends an email to a client and sends copies to Tim - and to an internal company mailing list of co-workers. - If Tim wants to make a comment for all of them to read, - he uses Reply to All, but if he - just wants to tell Susan that he agrees with her, he - uses Reply. Note that his reply - will not reach anyone that Susan put on her - Bcc list, since that list is not - shared with anyone. - - - - - If you're subscribed to a mailing list, and want your reply - to go just to the list, rather than to the sender, choose - Reply to List instead of - Reply or Reply to - All. - - What is a Mailing List? - - Mailing Lists are one of the most popular tools for - group collaboration on the Internet. Here's how they work: - - - Someone sends a message to a single address, like - evolution@ximian.com. - - - That address belongs to a program that distributes - the message to a list of recipients. - - - The mail management program lets individuals subscribe - to or unsubscribe from the list at will, without - requiring the message writers to remember the addresses - of every recipient. - - - Mailing list servers can also let network administrators - control mail flow, list membership, and even moderate - the content of mailing lists. - - - - - - - Searching and Replacing with the Composer - - You are probably familiar with search and replace features - in any sort of text-editing software, and if you're familiar with - regular expressions, you may already know what - Find Regex does. If you aren't - among the lucky who already know, here's a quick rundown of - the automated text searching features that the message - composer makes available to you. - - - - - Find - Enter a word or phrase, and - Evolution will find it - in your message. - - - - - Find Regex - - - Find a complex pattern of characters, called a - regular - expression or "regex" in your composer - window. If you're not sure what a regular expression - is, you're probably better off ignoring this feature. - - - - - - Find Again - - Select this item to repeat the last search you - performed. - - - - - Replace - - Find a word or phrase, and replace it with - something else. - - - - - - - - For all of these menu items, you can choose whether - to Search Backwards in the document - from the point where your cursor is. For all but the - regular expression search (which doesn't need it), you are - offered a check box to determine whether the search is to - be Case Sensitive when it determines - a match. - - - - - Enhance your email with HTML - - Normally, you can't set text styles or insert pictures in - emails, which is why email is often regarded as - uncommunicative and cold, and why people often resort to - using far too many exclamation points to convey their - feelings. However, most newer email programs can display - images and text styles as well as basic alignment and - paragraph formatting. They do this with HTML, just like web pages do. - - - HTML Mail is not a Default Setting - - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. Because some people may - prefer not to get HTML mail, - Evolution sends plain text - unless you explicitly ask for HTML. - - - - You can change the format of an email message between - plain text and HTML by choosing - Format - HTML. - - - To send all your mail as HTML by default, set your mail - format preferences in the mail configuration dialog. See - for more - information. - - - HTML formatting tools are located in the toolbar just above - the space where you'll actually compose the message. They also - appear in the Insert and - Format menus. - - - The icons in the toolbar are explained in tool-tips, which appear when - you hold your mouse over the buttons. The buttons fall - into four categories: - - - Headers and lists - - - At the left edge of the toolbar, you can choose - Normal for a default text style - or Header 1 through - Header 6 for varying sizes of - header from large (1) to tiny (6). Other styles - include preformat, to use the HTML - tag for preformatted blocks of text, and three types - of bullet points for the highly - organized. - - - Using Bullets to Make Your Email More - Attractive - - Instead of using asterisks to mark a bulleted list, - try the Bulleted List style from the style dropdown - list. Evolution uses - more attractive bullets and handles word wrap and - multiple levels of indentation. - - - - - - Text style - - - Use these buttons to determine the way your letters - look. If you have text selected, the style will - apply to the selected text. If you do not have text - selected, the style will apply to whatever you type - next. The buttons are: - -Push TT for "typewriter text," which is approximately the same as the Courier monospaced serif font. - Push bold A for bold text - Push italic A for italics - Push underlined A to underline - Push strikethrough A for a strikethrough. - - - - - - Alignment - - - Located next to the text style buttons, these three - paragraph icons should be familiar to users of most - word processing software. The leftmost button will - make your text aligned to the left, the center - button will center, and the right button will - align the text on the right side. - - - - - - Indentation rules - - - The button with the arrow pointing left will decrease - a paragraph's indentation, and the right arrow will - increase its indentation. - - - - - - Color Selection - - - At the far right is the color section tool, where a - colored box displays the current text color. To - choose a new one, click the arrow button just to the - right. If you have text selected, the color will - apply to the selected text. If you do not have text - selected, the color will apply to whatever you type - next. You can select a background color or image by - right-clicking on the message background and - selecting Style - Page Style - . - - - - - - - Under the Insert menu, there are - several more items you can use to style your email. To use - these and other HTML formatting tools, first make sure you have - enabled HTML mode with - Format - HTML. - - - Insert Link - - - Lets you link some text to a website. Use this tool to put hyperlinks in your HTML - messages. If you don't want special link text, you can just enter the address - directly, and Evolution - will recognize it as a link. - - - - Select the text you wish to link from. - - - - - Right click on the text and click on Link. - - - - - Put the URL you want to use in the URL field. - - - - - Click OK. - - - - - - - If you're typing a web page address to be automatically formatted, keep in mind that a space terminates the link. - - - - - - Insert Image - - - Lets you put an image alongside text. - - - To insert an image into your email: - - - - - Click the Insert Image button in the toolbar, or select - - Insert - Image - . - - - - - Choose your image by clicking the Browse button. - - - - - Press Insert to insert the image. - - - - - - - - Insert Rule - - - Inserts a horizontal line into the text to help divide two - sections. - - - To insert a rule: - - - - - Click the Rule button in the Toolbar. - - - - - Select the type of rule. You can use a plain - line, a 3D line, or a yellow line with flowers. - - - - - Choose the size of the line, as a percentage of the width of the email window. - - - - - - Choose the alignment and style. For the plain - line, you can choose the thickness of the line, - and whether it will be shaded, or solid. For the - other types, you can only choose alignment. - - - - - - Click Insert to insert the rule. - - - - - - - - Insert Table - - - Inserts a table into the text to help divide two - sections. - - - To insert a table: - - - - - Click the Table button in the Toolbar. - - - - - Select the number of rows and columns for the - table, and the width and height of the - table. You may also choose padding and spacing - for table cells, as with a standard HTML - table. If you are not familiar with HTML - table options, the default values are probably fine. - - - - - - Choose a background image or color, if you like. - - - - - Click the Insert button. - - - - - - Once the table is in place, you can right-click on - it and get a list of ways to alter it. - - - - - Templates - - - Evolution not only allows you to - decorate your email with HTML text and graphics, but - provides you with prebuilt templates for you to use when - making these improvements. You can use these to emphasize a - point or frame an image in an attractive manner. - - - To include a template into your HTML based email: - - - - - Click the Template button in the - toolbar or select - - - Insert - - - Template - - - - - - - Select the template type in the - Template selection box. Your - options are Note and - Image Frame. - - - - - Set the size and alignment of the HTML template. - - - - - - Click Insert to insert it where the - cursor is. - - - - - Click on the text in the template, and enter the text - you want to use. - - - If you have selected an image frame template, - right-click on the image and select - Image to select the image - you want to place in the frame. - - - - - - - - - - - - Forwarding Mail - - The post office forwards your mail for you when you change - addresses, and you can forward a letter if it comes to you by mistake. - The email Forward button - works in much the same way. It's particularly useful if you - have received a message and you think someone else would - like to see it. You can forward a message as an attachment - to a new message (this is the default) or - you can send it inline as a quoted - portion of the message you are sending. Attachment - forwarding is best if you want to send the full, unaltered - message on to someone else. Inline forwarding is best if - you want to send portions of a message, or if you have a - large number of comments on different sections of the - message you are forwarding. Remember to note from whom the - message came, and where, if at all, you have removed or - altered content. - - - To forward a message you are reading, press - Forward on the toolbar, select - Actions - Forward , or press - CtrlF. If - you prefer to forward the message inline - instead of attached, select - ActionsForward - Inline from the menu. Choose an - addressee as you would when sending a new message; the - subject will already be entered, although you can alter it - if you wish. Enter your comments on the message in the - composition frame, and press - Send. - - - - - Seven Tips for Email Courtesy - - - - - - Don't forward chain letters. If you must, watch out for - hoaxes and urban legends, and make sure the message - doesn't have multiple layers of greater-than signs, - (>) indicating multiple layers of careless in-line - forwarding. - - - - - - Always begin and close with a salutation. Say "please" - and "thank you," just like you do in real life. You - can keep your pleasantries short, but be pleasant! - - - - - - WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING! - Don't write a whole message in capital letters. It - hurts people's ears. - - - - - - Check your spelling and use complete sentences. By - default, Evolution will put - a red line beneath words it doesn't recognize, as you - type them. - - - - - - Don't send nasty emails (flames). If you get one, - don't write back. - - - - - - When you reply or forward, include just enough of - the previous message to provide context: not too - much, not too little. - - - - - - Don't send spam. - - - - - - - - Meetings Invitations by Mail - - If you create an event in the calendar component, you can then - send invitations to the attendee list through the - Evolution email tool. The - invitation card is sent as an attachment in iCal format. - - - - Your options are: - - - Accept - - - Select this entry if you will attend the meeting. When you - click the OK button, the meeting will - be entered into your calendar. - - - - - - Tentatively Accept - - - Select this entry if you will probably attend the meeting. - When you click the OK button, the - meeting will be entered into your calendar, but marked as - tentative. - - - - - - Decline - - - Select this item if you will be unable to attend the - meeting. The meeting will not be entered into your calendar - when you click the OK, although your - response will be sent to the meeting host if you have - checked the RSVP box. - - - - - - RSVP - - - Check this box if you would like your response sent to - the meeting organizers. - - - - - - - - - IMAP Subscriptions Manager - - Since IMAP folders exist on the server, and opening them or - checking them takes time, you need fine-grained control over the - way that you use IMAP folders. That's why - Evolution has an IMAP subscriptions - manager. If you prefer to have every mail folder displayed, you - can select that option as well. However, if you'd like to choose - specific items in your mailbox, and exclude others, you can use - the subscription management tool to do that. - - - Here's how: - - - - - Select - ToolsSubscribe - to Folders. - - - - - - If you have accounts on multiple IMAP servers, select the - server where you'd like to manage your - subscriptions. Evolution will - display a list of available files and folders. - - - - - - Select a file or folder by clicking on it. You will want - to select at least the INBOX - folder. Depending upon the way your IMAP server is - configured, the list of available files may include - non-mail folders. If it does, you can ignore them. - - - - - - Click the Subscribe to add it to - the subscribed list. - - - - - When you have subscribed to the folders you want, close - the window. - - - - - - - - Encryption - - - Encryption is an ancient method of keeping information safe - from prying eyes. Evolution helps - you protect your privacy by using - gpg, an implementation of strong - Public Key - Encryption. - - - - Public Key? Private Key? What is the difference? - - GPG uses two keys: public and private. You can give your - public key to anyone you want to receive - encrypted messages, or put it on a public key server so - that people can look it up before contacting you. - Never give your private key to anyone, - ever. Your private key lets you decrypt any - message encrypted with your public key. - - - - - Using encryption takes a bit of forethought. When you send a - message that is encrypted, you must encrypt it using your - intended recipient's public key. To get - an encrypted message, you must make sure that the sender has - your public key in advance. For signing messages, it's - reversed: you encrypt the signature with your private key, so - only your public key can unlock it. When you send it, the - recipient gets your public key and unlocks the signature, - verifying your identity. - - - - You can use encryption in two different ways: - - - - - Encrypt the entire message, so that nobody but the recipient can read it. - - - - - Attach an encrypted signature to a plain text message, so - that the recipient can read the message without decrypting - it, and only needs decryption to verify the sender's - identity. - - - - - - - Sending an Encrypted Message - - Kevin wants to send an encrypted message to his friend - Rachel. He looks up her public key on a general key - server, and then tells - Evolution to encrypt the - message. The message now reads "@#$23ui7yr87#@!48970fsd." - When the information gets to Rachel, she decrypts it using - her private key, and it appears as plain text for her to - read. - - - - Always Sign - - You can set Evolution to always sign your email messages: - - - - Select - - Tools - Settings - , go to the Mail Account settings, and - select the account with which you want to use encryption. - - - - - Open the Security tab. - - - - - Click the Always sign outgoing messages when using this account button. - - - - - - - - S/MIME Encryption - - S/MIME encrpytion uses a key-based approach as well, but it - has some significant advantages in convenience and - security. S/MIME uses "certificates," which are basically - the same as keys. The public portion of each certificate is - held by the sender of a message and by one of several - certificate authorities, who are paid to guarantee the - identity of the sender and the security of the - message. Evolution already knows a large number of - certificate authorities, so when you get a message with an - S/MIME certificate, your system will automatically get the - public portion of the certificate and decrypt or verify the - message. - - - S/MIME is used most often in corporate settings. In these - cases, administrators supply certificates which they have - purchased from a certificate authority. In some cases, an - organization can act as its own certificate authority, with - or without a guarantee from a dedicated authority such as - Verisign or Thawte. In either case, the system administrator - will provide you with a certificate file. - - - If you wish to use S/MIME independently, you can extract an - identification certificate from your Mozilla or Netscape web - browser. See the Mozilla help for more information on - security certificates. - - - - The certificate file is a password-protected file on your - computer. To use it in Evolution, select Tools - Settings and select - the Certificates tool in the settings - window. Click the Import button and - select the file when prompted. - - - Similarly, you can add certificates which are sent to you - independently of any authority by clicking the - Contact Certificates tab and using the - same Import tool. You can also add new - certificate authorities, which have their own certificate - files, in the same way. - - - Once you have added your certificate, you can sign or encrypt a message by selecting - Security S/MIME - Sign or S/MIME - Encrypt in the message composer. To have every - message signed or encrypted, select an email account in the Settings dialog ( - Tools - Settings and, under the - Security tab, check the appropriate - box. You can also import certificates in the per-account - security settings dialog. - - - - - - Making Encryption Keys - - Before you can get or send encrypted mail, you need to - generate your public and private keys with GPG. Here's how: - - - GPG Versions - - This manual covers version 1.0.6 of GPG. If your version is - different, this may not be entirely accurate. You may find - out your version number by typing in the command: gpg - --version. - - - - - - - Open a terminal and type gpg --gen-key. - - - - - - Choose the default algorithm, "DSA and ElGamal." - - - - - - Choose a key length. The default, 1024 bits, should be - long enough. - - - - - - Decide if you want your key to expire automatically, and - if so, when. - - - - - - Enter your name, email address, and any additional - personal information you think is appropriate. Do not - falsify this information, because it will be needed to - verify your identity later on. - - - - - - Next, enter your passphrase. It does not have to be the - same as your email password or your login password. In - fact, it probably shouldn't. Don't forget it. If you lose - it, your keys will be useless and you will be unable to - decrypt messages sent to you with those keys. - - - - - - Now, GPG will generate your keys. This may take awhile, - so feel free to do something else while it's - happening. In fact, using your computer for something - else actually helps to generate better keys, because it - increases the randomness in the key generation seeds. - - - - - - Once the keys are generated, you can view your key information - by typing gpg --list-keys. You should see - something similar to this: - - /home/you/.gnupg/pubring.gpg - ---------------------------- - pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com> - sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14] - - - - GPG will create one list, or keyring, for your public keys - and one for your private keys. All the public keys you know - are stored in the file - ~/.gnupg/pubring.gpg. If you want to - give other people your key, send them that file. - - - If you wish, you can upload your keys to a key server. Here's - how: - - - - Check your public key ID with gpg ---list-keys. It will be the string after 1024D on the line -beginning with "pub." In this example, it's 32j38dk2. - - - - - Enter the command gpg --send-keys --keyserver -wwwkeys.pgp.net 32j38dk2. Substitute your key ID for -32j38dk2. You will need your password to do this. - - - - - - Why Use a Key Server? - - Key servers store your public keys for you so that your - friends can decrypt your messages. If you choose not to - use a key server, you can manually send your people public - key, include it in your signature file, or put it on your - own web page. However, it's easier to publish them once, - and then let people download them from a central place when - they want. - - - If you don't have a key you need to unlock or encrypt a - message, you can have your encryption tool set to look it - up automatically. If it can't find the key, then you'll - get an error message. - - - - - - - - Getting and Using Public Keys - - To send an encrypted message, you'll need to use - the recipient's public key in combination with your private key. - Evolution handles the encryption, but you need to get their public - key and add it to your keyring. - - - To get public keys from a public key server, enter the - command: - - gpg --recv-keys --keyserver wwwkeys.pgp.net keyid - , substituting "keyid" for your recipient's ID. You - will need to type in your password, and then their ID will - automatically be added to your keyring. When you send mail to - them, Evolution will allow you to - encrypt your messages. - - - If someone sends you their public key directly, save it as a - plain text file and enter the command gpg - filename. This will add it to your keyring. - - - - - Setting up Evolution's Encryption - - You'll need to open - - Tools - Settings - - and select the Mail Accounts button, then - select the account you want to use securely, and click the - Edit button. In the - Security tab is a section labeled - Pretty Good Privacy. Enter your key ID - and click OK. Your key is now - integrated into your identity in - Evolution. - - - What is my Key ID again? - - Evolution requires that you know your key ID. If you don't - remember it, you can find it by typing gpg - --list-keys in a console window. Your key ID will be an - eight character string with random numbers and letters. - - - - - - Signing a Message - - To sign a message, choose: - - Security - PGP Sign - . - You will be prompted for your encryption password. Once - you enter it, click OK and your message - will be signed. - - - - - Encrypting a Message - - Encrypting a message is very similar to signing a message. - Just choose the menu item - - Security - PGP Encrypt - . - - - - Unencrypting a Received Message - - If you get an encrypted message, you will need to decrypt it - before you read it. Remember, the sender has to have your - public key before they can send you an encrypted message. - - - When you view the message, - Evolution will ask you for your - PGP password. Enter it, and the message will be displayed - properly. - - - - -- cgit v1.2.3