From f7074dc95ecbae890a52b085e42b45ad790b03a7 Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Wed, 14 Jun 2000 10:49:54 +0000 Subject: added sect on menubar, other minor changes. * C/usage-mainwindow.sgml: added sect on menubar, other minor changes. * C/usage-mail.sgml: Improved filter and vfolder description, and some minor changes from me and Kevin. svn path=/trunk/; revision=3566 --- help/C/usage-mail.sgml | 1688 ++++++++++++++++++++++++------------------------ 1 file changed, 855 insertions(+), 833 deletions(-) (limited to 'help/C/usage-mail.sgml') diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml index d612b71062..2215689b31 100644 --- a/help/C/usage-mail.sgml +++ b/help/C/usage-mail.sgml @@ -1,858 +1,880 @@ - - Evolution Mail - - An Overview of the Evolution Mailer + + + Evolution Mail + + An Overview of the Evolution Mailer + + Email is an integral part of life these days, and + Evolution mail is here to help + you keep track of it. Evolution + email is like other email programs in all the ways you would + hope: + + + + It can sort and organize your mail in a wide variety of ways with + folders, searches, and filters. + + + + + It can send and recieve mail in HTML or as plain text, and + supports file attachments. + + + + + It lets you use a wide variety of mail sources, including + IMAP, POP3, and local files. + + + + + + However, Evolution has some + important differences. First, it's built to handle very + large amounts of mail without slowing down or crashing. We + had high mail volumes in mind when we designed our filtering and + searching + functions. There's also the + Evolution vFolder, an + advanced organizational feature not found in other mail + clients. If you get a lot of mail, or if you keep every + message you get in case you need to refer to it later, + you'll find that feature especially useful. + + + + You can start reading email by clicking + Inbox in the shortcut bar. By + default, the Inbox is open when you + start Evolution, and the first + time you see your inbox, there's a message in it from Helix + Code welcoming you to the application. + + + + + Reading, Getting and Sending Mail + + Reading a Message + + The first time you open your + Evolution + Inbox, you will see a window like the one + in , with a message from + Helix Code in the message list. The + message is displayed below that, in the view + pane. If you find the view + pane too small, you can double-click on the + message in the message list to have it + open in a new window. As is the case with folders, you can + right-click on messages in the message list and get a menu of + possible actions. + + + Go ahead and click on the message in the message + list. That selects the message. Then click on + the Delete button in the tool bar. The + message now has a line through it, because you've marked it + for deletion. If you really want to get rid of it, choose + Expunge from the + Tools menu. That will delete it + permanently. If you want to keep it, click + Delete again, and it will no longer be + marked as deleted. At some point in the future, this feature + will change to something a little less counter-intuitive. + + + +
+ Evolution Mail + + Evolution Mail + + + +
+ + + + + + Getting Mail + + To check your email, just click Get + mail in the toolbar. If this is the first time + you've done so, the mail setup + assistant will ask you for the information it + needs to check your mail (see for more information). Then, + Evolution will download your mail + for you and send any mail you've marked ready to send. New + mail will appear in your Inbox and also + in the Today View. + + + + If you get an error message instead of mail, you probably + need to change your network settings. To learn how to + do that, have a look at , or ask your system + administrator. + + + + Attachments, HTML Mail, and Live Documents - Email is an integral part of life these days, and - Evolution mail is here to help - you keep track of it. Evolution - email is like other email programs in all the ways you would - hope: - - - - Item: Description - - - - - Item: Description - - - - - Item: Description - - - . - - - However, Evolution has some - important differences. First, it's built to handle very - large amounts of mail without slowing down or crashing. We - had high mail volumes in mind when we designed our filtering and - searching - functions. There's also the - Evolution vFolder, an - advanced organizational feature not found in other mail - clients. If you get a lot of mail, or if you keep every - message you get in case you need to refer to it later, - you'll find that feature especially useful. - - + If you receive a file attached to an email, + Evolution will display it at the + bottom of the message to which it's attached. Click on the + attachment icon or text, and + Evolution will ask you where you + want to put the file. Once you've done that, you can + open, move, copy, or execute it just like any other, using + Nautilus or your favorite shell + or file manager. + + - You can start reading email by clicking - Inbox in the shortcut bar. By - default, the Inbox is open when you - start Evolution, and the first - time you see your inbox, there's a message in it from Helix - Code welcoming you to the application. - - - - - Reading, Getting and Sending Mail - - Reading a Message - - The first time you open your - Evolution - Inbox, you will see a window like the - one in , with a - message from Helix Code in the message - list. The message is displayed - below that, in the view pane. If - you find the view pane too small, - you can double-click on the message in the - message list to have it open in a - new window. As is the case with folders, you can - right-click on messages in the message list and get a - menu of possible actions. - - - Go ahead and right-click on the message, and select - Delete Message from the menu - that appears. The message will move into the - Trash folder. If you want to keep - it, you can open the Trash folder - and drag the message back to your - Inbox. The trash will be - automatically emptied the next time you quit - Evolution. (FEATURE - UNIMPLEMENTED! Text may change to fit featureset) - - - -
- Evolution Mail - - Evolution Mail - - - -
- - - - - - - - Getting Mail - - To check your email, just click Send and - Receive in the toolbar. If this is the first - time you've done so, the mail druid - will ask you for the information it needs to check your - mail (see for more - information). Then, Evolution - will download your mail for you and send any mail you've - marked ready to send. New mail will appear in your - Inbox and also in the - Today View. - + Evolution can also display + HTML-formatted mail, complete with graphics. HTML + formatting will display automatically, although you can + turn it off if you prefer. + + + It can also display live + documents, which have scripted or + executable contents— for example, a working + spreadsheet page or a chess game. + + + Bad Idea - If you get an error message instead of mail, you probably - need to change your network preferences. To learn how to - do that, have a look at , or ask your system - administrator. - - - - Attachments, HTML Mail, and Live Documents - - If you receive a file attached to an email, - Evolution will ask where you - want to put it. Once you've downloaded a file, you can - open, move, copy, or execute it just like any other, - using Nautilus or your - favorite shell or file manager. (This text will change - to fit app behavior, once features are implemented.) - + Don't worry about security. When someone you don't know + sends you a program by email, assume it's a really cool + game. Mark it executable and run it, no matter what. + + + + + + + Writing and Sending Mail + + You can start writing a new + email message by selecting New + Mail from the File Menu, + or by pressing Ctrl-N. When you do so, + the New Message window will open, + as shown in . - - Evolution can also display - HTML-formatted mail, complete with graphics. HTML - formatting will display automatically, although you can - turn it off if you prefer. - - - - It can also display live - documents, which have scripted or - executable contents— for example, a working - spreadsheet page or a chess game. - - - Bad Idea - - When someone you don't know sends you an attached - program, go ahead and run it. Set your preferences to - always run live documents when you recieve them, too. - Everybody knows all that virus stuff is just a Windows - problem. - - - - - - - Writing and Sending Mail - - You can start writing a new - email message by selecting New - Mail from the File Menu, - or by pressing Ctrl-N. When you do so, - the New Message window will open, - as shown in . - -
- New Message Window - - Evolution Main Window - - - -
+
+ New Message Window + + Evolution Main Window + + + +
- - - Enter an address in the To: field, a - message in the Message: field, and - press Send and Receive. That's - easy. It may even be too easy, which is why I like to - queue my messages up to be sent a few minutes later. - - - Send Now, Send Later - - Evolution will send mail immediately unless you tell - it to do otherwise by selecting Send - Later from the MENU. - Then, when you press Send & - Receive, all your unsent messages will go - out at once. I like to use "Send Later" because it - gives me a chance to change my mind about a message - before it goes out. That way, I don't send anything I'll - regret the next day. - - - To learn more about how you can specify message queue - and filter behavior, see . - - - - + + + + Enter an address in the To: field, a + message in the Message: field, and + press Send. That's + easy. It may even be too easy, which is why I like to + queue my messages up to be sent a few minutes later. + + + Send Now, Send Later - There is quite a bit more to sending mail, though. In the - next few sections, you'll see how - Evolution handles additional features, - including mailing lists, attachments, and forwarding. - - - - - Choosing Recipients - - If you have created address cards in the contact - manager, you can also enter nicknames or other portions - of address data, and - Evolution will complete the - address for you. (INSERT description of UI for this - feature, once it is decided upon). If you enter a name - or nickname that can go with more than one card, - Evolution will open a dialog box to ask you which person - you meant. (QUESTION: will users be able to drag & drop - address cards to send email?). For more information - about using email together with the contact manager and - the calendar, see and . - - - In addition, you can mark recipients in three different - ways. The To: field is for the - primary recipients of the message you are going to send. - However, it is considered bad form to have more than a - few email addresses in this section. - - - If you're writing to one person, but want to keep a - third party up to date, you can use - Cc:. Hearkening back to the dark - ages when people used typewriters and there were no copy - machines, "Cc" stands for "Carbon Copy." Use it - whenever you want to share a message you've written to - someone else. - - Using the Cc: field - - Say, for example, Susan sends an email to a client. - She puts her co-worker, Tim, in the in the - Cc: field, so that he know - what's going on. The client can see that Tim also - recieved the message, and know that they can talk - to Tim about the message as well. - - - - - If you have a large number of recipients, or if you want - to send mail to several people without sharing the - recipient list, you should use - BCc:. "BCc" stands for "Blind - Carbon Copy", and means that people listed in the - BCc: are excluded from the - recipient list, although they will receive the message - and the list of addresses from the - To: and Cc: - fields. - - - Using the BCc: field - - Let's say Tim sends an email to a client, and wants - his supervisor to know what he wrote. He doesn't, - however, want the client to start writing his - supervisor about the project— it's Tim's job - to deal with the client. So Tim puts his - supervisor's email address in the - BCc: field. That way, the - client has one contact, and the boss stays in the - loop. - - - - - - - Replying to Messages + Evolution will send mail immediately unless you tell + it to do otherwise by selecting Send + Later from the MENU. + Then, when you press Send & + Receive, all your unsent messages will go + out at once. I like to use "Send Later" because it + gives me a chance to change my mind about a message + before it goes out. That way, I don't send anything I'll + regret the next day. + + + To learn more about how you can specify message queue + and filter behavior, see . + + + + + + There is quite a bit more to sending mail, though. In the + next few sections, you'll see how + Evolution handles additional features, + including mailing lists, attachments, and forwarding. + + + + + Choosing Recipients + + If you have created address cards in the contact + manager, you can also enter nicknames or other portions + of address data, and + Evolution will complete the + address for you. (INSERT description of UI for this + feature, once it is decided upon). If you enter a name + or nickname that can go with more than one card, + Evolution will open a dialog box to ask you which person + you meant. (QUESTION: will users be able to drag & drop + address cards to send email?). For more information + about using email together with the contact manager and + the calendar, see and . + + + In addition, you can mark recipients in three different + ways. The To: field is for the + primary recipients of the message you are going to send. + However, it is considered bad form to have more than a + few email addresses in this section. + + + If you're writing to one person, but want to keep a + third party up to date, you can use + Cc:. Hearkening back to the dark + ages when people used typewriters and there were no copy + machines, "Cc" stands for "Carbon Copy." Use it + whenever you want to share a message you've written to + someone else. + + Using the Cc: field - In order to reply to a message, click on it once in the - message list to select it. Then press the - Reply button, or use the - REPLY COMBO hot key. A window like - the New Message window will - appear, but the subject will already be present— - typically, your new message will have the same subject - as the message to which you are replying, but with Re: - before it, to mark it as a reply. In addition, the - full text of the previous message may be inserted into - the new message, with the > character before each - line. This indicates quoting. You can intersperse - your message with the quoted material as shown in - - - -
- Reply Message Window - - Evolution Main Window - - - -
+ Say, for example, Susan sends an email to a client. + She puts her co-worker, Tim, in the in the + Cc: field, so that he know + what's going on. The client can see that Tim also + recieved the message, and know that they can talk + to Tim about the message as well. + + + + + If you have a large number of recipients, or if you want + to send mail to several people without sharing the + recipient list, you should use + BCc:. "BCc" stands for "Blind + Carbon Copy", and means that people listed in the + BCc: are excluded from the + recipient list, although they will receive the message + and the list of addresses from the + To: and Cc: + fields. + + + Using the BCc: field + + Let's say Tim sends an email to a client, and wants + his supervisor to know what he wrote. He doesn't, + however, want the client to start writing his + supervisor about the project— it's Tim's job + to deal with the client. So Tim puts his + supervisor's email address in the + BCc: field. That way, the + client has one contact, and the boss stays in the + loop. + + + + + + + Replying to Messages + + In order to reply to a message, click on it once in the + message list to select it. Then press the + Reply button. A window like the + New Message window will appear, but + the subject will already be present— the same subject + as the message to which you are replying, but with Re: + before it, to mark it as a reply. In addition, the full + text of the previous message is inserted into the new + message, either in italics (for HTML display) or with the + > character (in plain text mode) before each line. This + indicates quoting. You can intersperse your message with + the quoted material as shown in + + + +
+ Reply Message Window + + Evolution Main Window + + + +
+ - - - - If a message has several recipients, as in the case of - mailing lists or messages that have been carbon copied, - you may wish to select one of the items under the - Reply-To submenu on the - MENU menu. This will allow you to - choose one or several of the other message recipients in - addition to the person who originally sent you the - message. If there are large numbers of people in the - Cc: or To: - fields, this can save substantial amounts of time. In - addition, Reply-To makes it very easy to keep off-topic - conversation away from mailing lists and newsgroups. - - Using the Reply-To feature - - Returning again to the email Susan sent to Tim and - their client, you'll note that the Reply-To feature - allows the client to decide whether to reply just to - Susan, or to both Tim and Susan by selecting - a menu item, rather than by cutting and pasting the - email addresses. - - - - - - - Embellishing that email - - Evolution allows you to - make your email more attractive in a number of ways. You - can send messages formatted with HTML, attach any sort - of file to them, and even include live documents, like - spreadhseets or chess games. This section will tell - you how. - - - - Colors, pictures, and fonts with HTML Mail - - Most email messages are sent as plain text, but they - can also be sent as HTML, which means they can include - color, text style, and other formatting information. - Evolution will read and display HTML properly without - trouble, and also allows you to send outgoing - email messages as HTML. To send an HTML message, just - use the composition toolbar to add formatting; - your message text will appear formatted in the composer - window, and the message will be sent as HTML. - - - A Technical note on HTML Tags - - Any text, including HTML tags, entered into the - message composition window is assumed to be plain - text. If you enter HTML directly into the - composer— say, <BR>Bold Text</BR>, - the the composer will assume you meant exactly that, - and not "make this text bold," as a HTML composition - tool would. For the very technically inclined, that - means that when the text <BR> is sent as HTML, it - will be converted to the string - &lt;BR&gt;. - - - - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. - Some people refer to HTML mail as - "the root of all evil" and get very angry if you send - them HTML mail, which is why the default in - Evolution is plain text. - If you choose to send HTML mail, but have an address - book entry for someone who does not wish to receive - HTML-enhanced mail, you can note that preference in - their address card. The mailer will automatically - strip the HTML tags from any messages you send to that - address. - - - - - Attachments - - If you want to attach a file to your email message, - you can do so by . If - your recipients can read HTML mail, you can put an - image inside the mail by dragging the file into the - composer window, or by selecting Menu - Item from the Menu - menu. Still, unless you know what email client the - recipient is using, it's best to send a message or - attachment in the simplest manner possible. - - - - Live Documents - - Later versions of Evolution - will allow you to enliven your email with almost any - sort of document, and even with entire - applications. At this point, however, I don't know how - that will work. - - - - - - Forwarding Mail - - Forward is useful if you have - received a message and you think someone else would like - to see it, or if you get a message intended for someone - else. You can forward a message as an attachment to a - new message (the default way of forwarding) or you can send it - inline as a quoted portion of the - message you are sending. Attachment forwarding is best - if you want to send the entire message you received, - unaltered. Inline forwarding is best if you want to - send portions of a message, or if you have a large - number of comments on different sections of the message - you are forwarding. Remember to note from whom the - message came, and where, if at all, you have removed or - altered content. - - - To forward a message, first make sure it is selected by - clicking it once in the message list. Then, press - Forward on the toolbar, or select - SOMETHING. To forward a message inline instead of as an - attachment, DO SOMETHING ELSE. Choose an addressee as - you would when sending a new message; the subject will - already be entered, but you can alter it. Enter your - comments on the message in the composition - frame, and press Send and - Receive. To forward it - inline instead of attached, - select Forward Inline from - the Message menu. - - - - Seven Tips for Email Usage + + If a message has several recipients, as in the case of + mailing lists or messages that have been carbon copied, + you may wish to select one of the items under the + Reply-To submenu on the + MENU menu. This will allow you to + choose one or several of the other message recipients in + addition to the person who originally sent you the + message. If there are large numbers of people in the + Cc: or To: + fields, this can save substantial amounts of time. In + addition, Reply-To makes it very easy to keep off-topic + conversation away from mailing lists and newsgroups. + + Using the Reply-To feature - I started with ten, but four were "Don't send - spam." - - - - Always begin and close with a salutation. Say - "please" and "thank you", just like you do in real - life. You can keep your pleasantries short, but be pleasant! - - - - - - ALL CAPS MEANS YOU'RE SHOUTING! - - - - - - Never write anything in email you wouldn't say in - public. Old messages have a nasty habit of - resurfacing when you least expect them to. - - - - - - Check your spelling and use complete sentences. - - - - - - Don't send nasty emails (flames). If you get one, - don't write back. - - - - - - Don't send spam or forward chain mail. If you - must, verify any rumors, and make sure the - message doesn't have multiple layers of email - quotation symbols (>) indicating multiple - layers of careless inline forwarding. - - - - - - When you reply or forward, include just enough of - the previous message to provide context. Not too - much, not too little. - - - - - Happy mailing! - - - - - - Organizing Your Mail + Returning again to the email Susan sent to Tim and + their client, you'll note that the Reply-To feature + allows the client to decide whether to reply just to + Susan, or to both Tim and Susan by selecting + a menu item, rather than by cutting and pasting the + email addresses. + + + + + + + Embellishing that email - Even if you only get a few email messages a day, you - probably want to sort and organize them. When you get a - hundred a day and you want to refer to a message you - received six weeks ago, you need to sort and organize them, - and Evolution has the tools to - help you do it. - - - - Getting Organized with Folders - - Mail, as well as address cards and calendars, is kept in - folders. If you like, you can create new folders by - selecting New and then - Folder from the - File menu, or by pressing - COMBO. (Will there be a dialog box to - determine name and location? Must wait for feature to - describe.) The new folders will appear in the - tree view, and you can drag them - wherever you want to relocate them. You can move messages - into the folders by dragging and dropping, or by selecting - them and choosing ITEM from the - MENU. If you create filters with the - filter druid, you can have mail - moved to a folder automatically. An email message can be in - only one folder at a time, just like real mail in real - folders. This is also the case for folders of address - cards and calendar information. - - - - - Searching for Messages + Evolution allows you to + make your email more attractive in a number of ways. You + can send messages formatted with HTML, attach any sort + of file to them, and even include live documents, like + spreadhseets or chess games. This section will tell + you how. + + + + Colors, pictures, and fonts with HTML Mail - Because Evolution automatically - creates an index of every email you send or receive, it - can search through your old messages and present you with - results very quickly. You can search for messages by - author, subject, keyword, or headers. (INSERT descriptons - of what those terms mean) - - - To create a search, enter the word or phrase you're - looking for in the form field below the toolbar, and - choose a search type: - - - - Body or subject contains: This - will search message subjects and the messages - themselves for the word or phrase you've entered in - the search field. - - - - - - Body contains: This will search - only in message text, not the subject lines. - - - - - - Subject contains: This will - show you messages where the search text is in the - subject line. It will not search in the message body. - - - - - - Body does not contain: This - finds every email message that does not have the - search text in the message body. It will still show - messages that have the search text in the subject - line, if it is not also in the body. - - - - - - Subject does not contain:This - finds every mail whose subject does not - contain the search text. - - - - - - - - - Getting Really Organized with Virtual Folders - - If you find yourself performing a search frequently, you - can save it as a virtual folder. Virtual folders, or - vFolders, are an advanced way of viewing your email - messages within Evolution. If - you get a lot of mail or often forget where you put - messages, vFolders can help you stay on top of things. - - - A vFolder looks and acts a lot like a folder, but it's - actually a saved search that you can access in most of the - same ways you would a regular folder. The one important - differences between them is that a conventional folder - actually contains messages, but a vFolder is a view of - messages that may be in several different folders. This - means that while a message may fall into several vFolders, - it can be in only one conventional folder. Also, it means - that you cannot remove a message from a vFolder unless you - delete it, and you cannot add a message to a vFolder - unless you change the vFolder's search criteria. - + Most email messages are sent as plain text, but they + can also be sent as HTML, which means they can include + color, text style, and other formatting information. + Evolution will read and display HTML properly without + trouble, and also allows you to send outgoing + email messages as HTML. To send an HTML message, just + use the composition toolbar to add formatting; + your message text will appear formatted in the composer + window, and the message will be sent as HTML. + + + A Technical note on HTML Tags + + You can't use the composer window to create web pages, + at least not if you plan to hand-code them with HTML. + If you enter HTML directly into the composer— say, + <B>Bold + Text</B>, the the composer will assume you + meant exactly that, and not "make this text bold," as a + HTML composition tool would. For the very technically + inclined, that means that when the text <B> is sent as HTML, it will + be converted to the string + &lt;B&gt;. Real gearheads + should wonder how I got all that stuff straight, given + that I'm writing this in SGML. + + - As messages that meet the vFolder criteria arrive or are - deleted, Evolution will - automatically place them in and and remove them from the - vFolder contents list. When you delete a message, it gets - erased from the folder it actually exists in as well as - any vFolders which include it. - + Some people do not have HTML-capable mail clients, or + prefer not to receive HTML-enhanced mail because it is + slower to download and display. + Some people refer to HTML mail as + "the root of all evil" and get very angry if you send + them HTML mail, which is why the default in + Evolution is plain text. + If you choose to send HTML mail, but have an address + book entry for someone who does not wish to receive + HTML-enhanced mail, you can note that preference in + their address card. The mailer will automatically + strip the HTML tags from any messages you send to that + address. + + + + + Attachments - That's pretty complicated. But it can be useful. For - example, if I have a folder for all the email from one - person, and another folder for all the email on a given - topic, I feel organized. But when the person sends me - mail about the topic, my whole email filing universe - becomes chaotic. I need vFolders to save the day for me. - + If you want to attach a file to your email message, + you can do so by . If + your recipients can read HTML mail, you can put an + image inside the mail by dragging the file into the + composer window, or by selecting Menu + Item from the Menu + menu. Still, unless you know what email client the + recipient is using, it's best to send a message or + attachment in the simplest manner possible. + + + + Live Documents - That sounds silly, but imagine a business trying to keep - track of mail from hundreds of vendors and clients, or a - university with overlapping and changing groups of - faculty, staff, administrators and students. The larger - the system, the less you can afford that sort of - confusion. vFolders make for better organization because - they can accept overlapping groups in a way that regular - folders and filing systems can't. - - - - Using Folders, Searches, and vFolders - - To organize my mail box, I can set up a vFolder - for emails from my friend Vince, by doing (INSERT - PROCESS HERE). Then, whenever I want to see the - messages Vince has sent me, I open the vFolder, and - every message he's sent me shows up, no matter where - I've actually filed it. If I want, I can also create a - vFolder containing any message from my list of - co-workers which also has the name of the project in - it. That way, when Vince sends me mail about the - project, I can see that message both in the "Vince" - vFolder and in the "Project" vFolder. That's because - when I open up the "Vince" folder, I'm really - performing a search for all the mail from Vince, and - when I open the "Project" folder I'm really performing - a search for all the mail about the project. - - (INSERT SCREENSHOT HERE) + Later versions of Evolution + will allow you to enliven your email with almost any + sort of document, and even with entire + applications. At this point, however, this feature has not + yet been implimented. + + + + + + Forwarding Mail + + Forward is useful if you have + received a message and you think someone else would like + to see it, or if you get a message intended for someone + else. You can forward a message as an attachment to a + new message (the default way of forwarding) or you can send it + inline as a quoted portion of the + message you are sending. Attachment forwarding is best + if you want to send the entire message you received, + unaltered. Inline forwarding is best if you want to + send portions of a message, or if you have a large + number of comments on different sections of the message + you are forwarding. Remember to note from whom the + message came, and where, if at all, you have removed or + altered content. + + + To forward a message, first make sure it is selected by + clicking it once in the message list. Then, press + Forward on the toolbar, or select + SOMETHING. To forward a message + inline instead of attached, select + Forward Inline from the + Message menu. Choose an addressee as you + would when sending a new message; the subject will already + be entered, but you can alter it. Enter your comments on + the message in the composition frame, + and press Send. + + + + Seven Tips for Email Usage + + I started with ten, but four were "Don't send + spam." + + + + Always begin and close with a salutation. Say + "please" and "thank you", just like you do in real + life. You can keep your pleasantries short, but be pleasant! + + - - - - To create a vFolder, select VFolder - Druid from the Tools - menu in the main window. This - will bring up a dialog box that looks suspiciously like - the Filter Druid (for more information on filters, see - ), and which - presents you with a list of vFolders you have previously - created. If you have already created vFolders, you can - click on them in the frame labelled Select Rule - Type, and edit or remove them. If you have - not created any, there will be only one available option: - click Add to add a new vFolder. - - - You'll be prompted to create a filtering rule. To do so, - select one of the base rules, and click - Next to customize it. Your options are: - - - - For matching messages: you may select one or more - search criteria; the vFolder you create will - contain messages that match all of - them. - - - - - Messages from a certain person: you enter an email - address, and the vFolder will contain any messages - from that address. - - - - - Messages to a certain address: any messages sent - directly to this address will be in the vFolder you create. - - - - - Messages with a given subject: enter a subject, - and the vFolder will contain messages with that - subject. - - - - as is shown in - -
- Selecting a vFolder Rule - - Selecting a vFolder Rule - - - -
- - - - Once you click Next, you'll - customize the vFolder rule. This process is somewhat - complicated, but promises to get much more simple in - future versions of Evolution. - As it stands now, try clicking different things to have - the sentence in the bottom frame make sense. - - - - - - Staying organized: Mail Filters in Evolution - - Filters sort your email for you. People who subscribe to - multiple mailing lists, or who often need to refer to - messages they have sent, find filters especially helpful - to seperate personal from list-related mail, but they're - good for anybody who gets more than a few messages a day. - To create a filter, go to your - Inbox. Then select - Filter Druid from the - Tools menu. This will bring up a - druid, or assistant, which will - allow you to create filters. The filter - druid is shown in - - -
- Creating a new Filter - - Creating a new Filter - - - -
- - - - The filter druid window - contains a window listing rules, and an option to create a - new rule. To start filtering your mail, click - Add to add a filtering rule. - You'll decide when it should take place: - - - - When mail arrives: Select - this option to have messages filtered as they - arrive. - - - - - When mail is sent: Select - this option to filter your outgoing mail. You - can use this feature to keep your - Outbox as organized as - your Inbox. - - - - + + + ALL CAPS MEANS YOU'RE SHOUTING! + + - - Then, the filter druid will ask you which emails it should - act upon. You can set criteria to include words or phrases - in the subject, To:, Cc: or body of the message. Once - you've decided which messages to filter, the druid will ask - you the sort of action you wish to take. More details and - screenshots should follow here. - + + + Never write anything in email you wouldn't say in + public. Old messages have a nasty habit of + resurfacing when you least expect them to. + + + + + Check your spelling and use complete sentences. + + - - Two Notable Filter Features + + + Don't send nasty emails (flames). If you get one, + don't write back. + + + + + + Don't send spam or forward chain mail. If you + must, verify any rumors, and make sure the + message doesn't have multiple layers of email + quotation symbols (>) indicating multiple + layers of careless inline forwarding. + + + + + + When you reply or forward, include just enough of + the previous message to provide context. Not too + much, not too little. + + + + + Happy mailing! + + + + + + Organizing Your Mail + + Even if you only get a few email messages a day, you + probably want to sort and organize them. When you get a + hundred a day and you want to refer to a message you + received six weeks ago, you need to sort and organize them, + and Evolution has the tools to + help you do it. + + + + Getting Organized with Folders + + Evolution keeps mail, as well as + address cards and calendars, in folders. Some, like + Inbox, Outbox, and + Drafts have already been created for + you. If you like, you can create new folders by selecting + New and then + Folder from the + File menu. You must specify both the name + and the type of the folder; a folder can hold mail, calendars, + or address cards, but you can't mix them up. Some people + don't like that. Too bad. + + + The new folders will appear in the folder + view, and you can drag them wherever you want to + relocate them. You can drag messages around too. If you + create filters with the filter + assistant, you can have mail moved to a folder + automatically. An email message can be in only one folder at + a time, just like real mail in real folders. + + + + + Searching for Messages + + Because Evolution automatically + creates an index of every email you send or receive, it can + search through your old messages and present you with results + very quickly. You can search through just the message + subjects, just the message body, or both body and subjet. + + + To create a search, enter the word or phrase you're + looking for in the form field below the toolbar, and + choose a search type: + + - - Any incoming email that does not meet - filter action criteria remains in the Inbox. - - - If you move a folder, your filters - will follow it. - - - - - - - + Body or subject contains: This + will search message subjects and the messages + themselves for the word or phrase you've entered in + the search field. + + + + + + Body contains: This will search + only in message text, not the subject lines. + + + + + Subject contains: This will + show you messages where the search text is in the + subject line. It will not search in the message body. + + + + + + Body does not contain: This + finds every email message that does not have the + search text in the message body. It will still show + messages that have the search text in the subject + line, if it is not also in the body. + + + + + + Subject does not contain:This + finds every mail whose subject does not + contain the search text. + + + + + Then, press Enter. + Evolution will show your search + results in + + + + + + Staying organized: Mail Filters in Evolution + + Filters sort your email for you. People who subscribe to + multiple mailing lists, or who often need to refer to messages + they have sent, find filters especially helpful to seperate + personal from list-related mail, but they're good for anybody + who gets more than a few messages a day. To create a filter, + go to your Inbox. Then select + Filter Assistant from the + Tools menu. This will bring up a window + which will guide you through filter creation. The + filter assistant is shown in + + +
+ Creating a new Filter + + Creating a new Filter + + + +
+ + + + The filter assistant window + contains a window listing rules, and an option to create a + new rule. To start filtering your mail, click + Add to add a filtering rule. + You'll decide when it should take place: + + + + When mail arrives: Select + this option to have messages filtered as they + arrive. + + + + + When mail is sent: Select + this option to filter your outgoing mail. You + can use this feature to keep your + Outbox as organized as + your Inbox. + + + + + + + Then, the filter assistant will ask you which emails it should act + upon. You can set criteria to include words or phrases in the + subject, To:, Cc: or body of the message. (FIXME: WHAT ELSE?) + Once you've decided which messages to filter, the assistant will + ask you the sort of action you wish to take. More details and + screenshots should follow here. + + + + + Two Notable Filter Features + + + Any incoming email that does not meet + filter action criteria remains in the Inbox. + + + If you move a folder, your filters + will follow it. + + + + + + + + + Getting Really Organized with Virtual Folders + + If you find that filters aren't flexible enough for you, or + end up performing the same search again and again, you should + consider a virtual folder. Virtual folders, or vFolders, are + an advanced way of viewing your email messages within + Evolution. If you get a lot of + mail or often forget where you put messages, vFolders can help + you stay on top of things. + + + A vFolder is really a hybrid of all the other organizational + tools: it looks like a folder, it acts like a search, and you + set it up like a filter. Once you've set it up, you'll be + able to open it and read the messages in it as though it were + a normal mail folder. It's not a folder, though, because when + you open a vFolder, Evolution + performs a search for you. It's not a regular search, though, + because you can build a vFolder with a very complicated set of + criteria with multiple inclusions and exclusions, as though + you were setting up a filter. + + + + + + As messages that meet the vFolder criteria arrive or are + deleted, Evolution will + automatically place them in and and remove them from the + vFolder contents list. When you delete a message, it gets + erased from the folder in which it actually exists, as well as + any vFolders which include it. + + + That's pretty complicated, but it can be useful. For example, + if I have a folder for all the email from one person, and + another folder for all the email on a given topic, I + feel organized. But when the person + sends me mail about the topic, my whole email filing universe + becomes chaotic, and I need vFolders to save the day for me. + + + That sounds silly, but imagine a business trying to keep track + of mail from hundreds of vendors and clients, or a university + with overlapping and changing groups of faculty, staff, + administrators and students. The larger the system, the less + you can afford the sort of confusion that stems from an + organizational system that's not flexible enough. vFolders + make for better organization because they can accept + overlapping groups in a way that regular folders and filing + systems can't. + + + + Using Folders, Searches, and vFolders + + To organize my mail box, I can set up a vFolder + for emails from my friend Vince, by doing (INSERT + PROCESS HERE). Then, whenever I want to see the + messages Vince has sent me, I open the vFolder, and + every message he's sent me shows up, no matter where + I've actually filed it. If I want, I can also create a + vFolder containing any message from my list of + co-workers which also has the name of the project in + it. That way, when Vince sends me mail about the + project, I can see that message both in the "Vince" + vFolder and in the "Project" vFolder. That's because + when I open up the "Vince" folder, I'm really + performing a search for all the mail from Vince, and + when I open the "Project" folder I'm really performing + a search for all the mail about the project. + + (INSERT SCREENSHOT HERE) + + + + + To create a vFolder, select VFolder + Assistant from the Tools + menu in the main window. This + will bring up a dialog box that looks suspiciously like + the Filter Assistant (for more information on filters, see + ), and which + presents you with a list of vFolders you have previously + created. If you have already created vFolders, you can + click on them in the frame labelled Select Rule + Type, and edit or remove them. If you have + not created any, there will be only one available option: + click Add to add a new vFolder. + + + You'll be prompted to create a filtering rule. To do so, + select one of the base rules, and click + Next to customize it. Your options are: + + + + For matching messages: you may select one or more + search criteria; the vFolder you create will + contain messages that match all of + them. + + + + + Messages from a certain person: you enter an email + address, and the vFolder will contain any messages + from that address. + + + + + Messages to a certain address: any messages sent + directly to this address will be in the vFolder you create. + + + + + Messages with a given subject: enter a subject, + and the vFolder will contain messages with that + subject. + + + + as is shown in + +
+ Selecting a vFolder Rule + + Selecting a vFolder Rule + + + +
+ + + + Once you click Next, you'll + customize the vFolder rule. This process is somewhat + complicated, but promises to get much more simple in + future versions of Evolution. + As it stands now, try clicking different things to have + the sentence in the bottom frame make sense. + + + + + + -- cgit v1.2.3