From bd6d1b36233615b02a6fc91bca54e0dd36c03dac Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Tue, 10 Feb 2004 22:24:54 +0000 Subject: C2004-02-10 Aaron Weber * C/usage-mail.xml: Fix bugs noted by Dimitrios. Special thanks to him for this patch. * C/usage-mail-org.xml: especially to filtering section * C/usage-print.xml: Remove, this is not a useful section. * C/usage-contacts: spelling * C/config-prefs.xml: lots of user-suggested corrections here. * C/Makefile.am: delete printing page and related images. * Also some places in menuref and so forth. svn path=/trunk/; revision=24693 --- help/C/usage-mail-org.xml | 545 +++++++++++++++++++++++++++------------------- 1 file changed, 316 insertions(+), 229 deletions(-) (limited to 'help/C/usage-mail-org.xml') diff --git a/help/C/usage-mail-org.xml b/help/C/usage-mail-org.xml index f700e69103..7573d3cbaa 100644 --- a/help/C/usage-mail-org.xml +++ b/help/C/usage-mail-org.xml @@ -10,14 +10,14 @@ - Importing Your Old Email and Settings + Importing Your Old Email Evolution allows you to import old - email and data so that you don't need to worry about losing your - old information. + email and contacts so that you don't need to worry about losing + your old information. - Importing Email and Other Data + Importing Single Files Ximian Evolution can import the following types of files: @@ -87,17 +87,18 @@ - Click Next after reading the Welcome screen. + Click Forward after reading the welcome screen. - Select Import a single file. + Select Import a single file and click Forward. - Find the file that you wish to import into Evolution. + Indicate the file that you wish to import into Evolution + and click Forward. @@ -109,12 +110,10 @@ - Importing Preferences + Importing Multiple Files - Evolution can import all your old - mail, contacts, and other information from other applications, - making your transition to Evolution - easy. + Evolution automates the import process for several + applications it can recognize. To import your old information: @@ -126,30 +125,20 @@ - Click Next after reading the Welcome screen. + Click Forward after reading the welcome screen. - Select Import data and settings from older programs. + Select Import data and settings from older + programs and click Forward. + - The left-most column shows the application which your - information will be imported from. You then select - checkboxes on each component to import different - properties of each application. - - - - - Click Next - - - - - Click Import + Evolution will search for old mail programs it + recognizes and, if possible, import data from them. @@ -195,11 +184,12 @@ Netscape Users - Before importing mail from Netscape, make sure you select + Mozilla and Netscape users will need to choose FileCompact All - Folders. If you don't, + Folders from within + Netscape or Mozilla. Otherwise, Ximian Evolution will import and undelete - the messages in your Trash folders. + the messages in Trash folders. @@ -210,34 +200,11 @@ Sorting Mail with Column Headers - By default, the message list has columns with the following - headings: an envelope icon indicating whether you have read - or replied to a message, an exclamation point indicating priority, and the - From, Subject, and - Date fields. You can change their order - and remove them by dragging and dropping them. - - To add columns: - - - - Right click on the column header - - - - - Click Add a Column - - - - - Click and drag a column you want into a space between - existing column headers. A red arrow will show you where - the column will be placed. - - - - + The message list normally has columns to indicate whether a + message has been read, whether it has attachments, how important + it is, and the sender, date, and subject. You can change their + order and remove them by dragging and dropping them. + Right-click on one of the column headers to get a list of options: @@ -256,6 +223,16 @@ + + Unsort: + + Removes sorting from the message list. + + Remove this Column: @@ -268,16 +245,39 @@ - - Customize Current - View: Choose this - item to pick a more complex sort order for messages, or - to choose which columns of information about your - messages you wish to display - - - - + + Add a Column: + + + When you select this item, a dialog box appears, listing + the possible columns. Drag the column you want into a + space between existing column headers. A red arrow will + show you where the column will be placed. + + + + + + Best Fit: + + + Automatically adjusts the widths of the columns for the + most efficient use of space. + + + + + + Customize Current + View: Choose this + item to pick a more complex sort order for messages, or + to choose which columns of information about your + messages you wish to display + + + + + Column Sorting with the Follow Up Feature @@ -336,12 +336,10 @@ few mail folders, such as Inbox, Outbox, and Drafts, but you can create as many as you like. Create new folders by - selecting New and then - Folder from the - File menu. - Ximian Evolution will ask you for the name - and the type of the folder, and will provide you with a folder - tree so you can pick where it goes. + right clicking on the folder list and selecting + New Folder. Evolution will + ask you for the name and the type of the folder, and will + provide you with a folder tree so you can pick where it goes. When you click OK, your new folder will @@ -375,43 +373,61 @@ Searching for Messages Most mail clients can search through your messages for you, - but Ximian Evolution does it faster. You - can search through just the message subjects, just the message - body, or both body and subject. + but Ximian Evolution does it faster than most, thanks to its + automatic search index. To start searching, enter a word or phrase in the text area right below the toolbar, and choose a search type: - Body or subject contains: + Subject contains: - This will search message subjects and the messages - themselves for the word or phrase you've entered in - the search field. + This will show you messages where the search text is + in the subject line. It will not search in the + message body. - Body contains: + Subject does not contain: - This will search only in message text, not the subject - lines. + Finds messages that do not contain the search text in + the subject. - Subject contains: + Sender contains: - This will show you messages where the search text is - in the subject line. It will not search in the - message body. + Finds messages that do not contain the search text in + the subject. + + + + + Recipients contain: + + + Finds messages with the search text in the To: and Cc: + headers. + + + Body contains: + + + This will search only in message text, not the subject + lines. + + + + Body does not contain: @@ -424,50 +440,46 @@ - Subject does not contain: + Body or subject contains: + + + This will search message subjects and the messages + themselves for the word or phrase you've entered in + the search field. + + + + + Message contains: - This finds every mail whose subject does not contain - the search text. + Searches the message body and all headers for the + entered text. When you've entered your search phrase, press - Enter. Ximian Evolution - will show your search results in the message list. + Enter or click the Find + Now button. Evolution will show your search results + in the message list. - If you think you'll want to return to a search again, you can - save it and execute it later. Just click Save - Search from the Search menu. Then, - you can run that search on any folder by selecting it from the - Search menu. You may also want to create a + For more complex search rules, select + Advanced from the + Search menu. You may want to create a vFolder instead; see for more detail. - When you're done with the search, go back to seeing all your - messages by choosing Show All from - the Search drop-down box, or enter a - blank search. + When you're done with the search, go back to seeing all your + messages by clicking the Clear button, + or by entering a blank search. - - If you'd like to perform a more complex search, open the - advanced search dialog by selecting - Advanced... from the - Search drop-down menu. Then, create your - search criteria (each with the same options you saw in the - regular search bar), and decide whether you want to find - messages that match all of them, or messages that match even - one. Then, click Search to go and find - those messages. - - You'll see a similar approach to sorting messages when you create filters and vFolders in the next few sections. @@ -602,7 +614,7 @@ - Click + Select Tools Filters @@ -617,9 +629,14 @@ Name your filter in the Rule name field. - For each filter criterion, you must first select - which of the following parts of the message you want the filter to - examine: + + + + + Define the criteria for the filter in the + If section. For each filter + criterion, you must first select which of the following + parts of the message you want the filter to examine: @@ -671,38 +688,6 @@ - -
- Creating a Mail Filter - - Creating a Mail Filter - - - - - - -
- - - What if Multiple Filters Match One Message? - - If you have several filters that match a single message, - they will all be applied to the message, in order, unless - one of the filters has the action Stop - Processing. If you use that action in a - filter, the messages that it affects will not be touched - by other filters. - - - When you first open the filters dialog, you are shown the - list of filters sorted in the order in which they will be - applied. You can move them up and down in the priority list - by clicking the Up and - Down buttons. - - @@ -733,16 +718,38 @@ the scores you seek. + + + + Label - Messages may have labels of + Important, + Work, + Personal, To + Do, or Later. You + can set these labels with other filters or by hand. + + + - Size (kb) - Sorts based on the size of the message in kilobytes. + Size (kB) - Sorts based on the size of the message in kilobytes. - Status - Filters according to the status of a message, such as - 'New'. + Status - Filters according to the status of a + message. Status may be Replied + To, Draft, + Important, + Read, or + Junk. + + + + + + Flagged - Check whether the message is flagged for follow-up or not. @@ -788,11 +795,29 @@ - Source Account - Filter messages according the server you got them from. - You can enter a URL or choose one from the drop-down - list. This ability is only relevant if you use more - than one mail source. - + Source Account - Filter messages according the + server you got them from. This is most useful if + you use multiple POP mail accounts. + + + + + + + Pipe Message to Shell Command - Evolution can use + an external command to process a message, then + process it based on the return value. Commands + used in this way must return an integer. This is + most commonly used to add an external junk mail + filter. + + + + + + Junk Test - Filter based on the results of the + junk mail test. + @@ -806,7 +831,8 @@ - Select the actions for the filter in the Then + Select the actions for the filter in the + Then section. You can select any of the following options. @@ -823,11 +849,6 @@ to select a folder. - - Forward to Address - Select this, enter an address, and the addressee will - get a copy of the message. - - Delete - Marks the message for deletion. You can still get the message back, at least until you Expunge your @@ -846,11 +867,49 @@ - Assign Score - If you know that all mail with - "important" somewhere in the message body line is - important, you can give it a high priority score. In a subsequent filter you can - then arrange your messages by their priority score. + Assign Score - Assign the message a numeric score. + + + + Adjust Score - Change the numeric score by the amount you set here. + + + + Set Status - Set the status of the message. Status may be Replied + To, Draft, + Important, + Read, or + Junk. + + + + Unset Status - If the message has a status value, + set it to the opposite. If that status value is not + set, do nothing. + + + + Beep - Make the system beep. + + + + Play Sound - Select a sound file, and Evolution will play it. + + + + Shell Command - Run a shell command. No return value + is expected. + + + + Pipe Message to Shell Command - Send the message to a + shell command. No return value is expected. This + feature can be used to create automatic web postings + from email messages or to perform additional message + post-processing not supported by Evolution. + + @@ -862,24 +921,68 @@ - Press OK. + Click OK in the filter editor dialog. + + + + + + Click OK in the filter manager + window. + When Are Filters Applied? - If you use Ximian Connector to store your mail on an - Exchange server, filters are not applied until you open + For POP mail, filters are applied as messages are + downloaded. For IMAP mail, filters are applied to new + messages when you enter the INBOX folder. On Exchange + servers, filters are not applied until you enter your INBOX folder and select ActionsApply Filters or press - CtrlY + CtrlY. + To force your filters to act on all messages in the folder, + select the entire folder + (CtrlA) + and then apply the filters + (CtrlY.) + +
+ Creating a Mail Filter + + Creating a Mail Filter + + + + + + +
+ + + If you have several filters that match a single message, + they will all be applied to the message, in order, unless + one of the filters has the action Stop + Processing. If you use that action in a + filter, the messages that it affects will not be touched + by other filters. + + + When you first open the filters dialog, you are shown the + list of filters sorted in the order in which they will be + applied. You can move them up and down in the priority list + by clicking the Up and + Down buttons. + @@ -931,15 +1034,23 @@ Select Tools - Filters + Filters - Select the filter and press Delete. + Select the filter and press Remove. + + + + Click OK in the filter manager + window. + + + @@ -985,11 +1096,10 @@ As messages that meet the vFolder criteria arrive or are - deleted, Ximian Evolution will - automatically place them in and remove them from the - vFolder contents list. When you delete a message, it gets - erased from the folder in which it actually exists, as well as - any vFolders which display it. + deleted, Evolution will automatically adjust the vFolder + contents. When you delete a message, it gets erased from the + folder in which it actually exists, as well as any vFolders + that display it. @@ -1008,9 +1118,8 @@ The "Unmatched" vFolder - The Unmatched vFolder is the mirror of all your other - vFolders: it displays whatever messages are not matched by - other vFolders. + The Unmatched vFolder is the opposite of the others: it + displays whatever messages are not matched by other vFolders. If you use remote email storage like IMAP or Microsoft @@ -1056,7 +1165,7 @@ - Click Add + Click Add. @@ -1099,14 +1208,6 @@ Subject - The subject line of the message. - Message Body - Search in the actual text of the message. @@ -1146,63 +1247,52 @@ - Score - Emails have a standard priority range from -3 (least - important) to 3 (most important). You can have vFolders set the - priority of messages you receive, and then have other - vFolders - applied only to those messages which have a certain priority. + Score - a numeric score that you can assign to + messages using filters - Size (kb) - Sorts based on the size of the message in kilobytes. + Size (kB) - Sorts based on the size of the message in kilobytes. Status - Searches according to the status of a message, such as - 'New'. + 'Draft'. - Attachments - Create a vFolder based on whether or not you have an - attachment in the email. + Follow Up - Checks whether you have flagged the message for follow up. - + - Mailing List - Search based on the mailing list it came from. + Attachments - Create a vFolder based on whether or not you have an + attachment in the email. - Source Account - Search messages according the server you got them from. - You can enter a URL or choose one from the drop-down - list. This ability is only relevant if you use more - than one mail source. + Mailing List - Search based on the mailing list it came from. - - - - + + + + - Select the folder sources. You can select: + Select the folders in which this vFolder will search. Your options are: - Specific folders only - - - If you select specific folders only, you need to specify the - source folders in the box below. - - + Specific folders only - Use individual folders for the vFolder to + use as its sources. @@ -1212,26 +1302,23 @@ - With all active remote folders - + With all active remote folders - Remote folders + are considered active if you are connected to the + server; you must be connected to your mail server + for the vFolder to include any messages from that + source. + - With all local and active folders + With all local and active remote folders - - - Remote folders are considered active if you are connected to the - server; you must be connected to your mail server for the vFolder to - include any messages from that source. - - -- cgit v1.2.3