From fab377c503df250439b84aba95db023786d33ee1 Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Mon, 4 Nov 2002 22:41:05 +0000 Subject: All sgml files replaced with xml files. XML files validated. Two new XML 2002-11-04 Aaron Weber * C/*.sgml: All sgml files replaced with xml files. XML files validated. Two new XML files added: apx-fdl.xml and legal.xml * C/evolution-C.omf: Altered to fit the GDP template. This may now work with the GNOME 2.0 DTD, although I could be wrong. * sgmldocs.make: removed and replaced with xmldocs.make. This will break all translations until they are also ported to XML. I will probably begin doing that tomorrow, since it's just markup and not language stuff. * C/Makefile.am: added two files to the list. Does this Makefile get included in another, somewhere, or is it just detected? svn path=/trunk/; revision=18538 --- help/C/usage-contact.xml | 571 +++++++++++++++++++++++++++++++++++++++++++++++ 1 file changed, 571 insertions(+) create mode 100644 help/C/usage-contact.xml (limited to 'help/C/usage-contact.xml') diff --git a/help/C/usage-contact.xml b/help/C/usage-contact.xml new file mode 100644 index 0000000000..3131118803 --- /dev/null +++ b/help/C/usage-contact.xml @@ -0,0 +1,571 @@ + + + + Working with Your Contacts + + This chapter will show you how to use the + Evolution addressbook to organize + any amount of contact information, share addresses over a + network, and several ways to save time with everyday tasks. To + learn about configuring the addressbook, see . You can import contacts from + other contact management tools with the Import tool by + selecting + FileImport, + or by mailing them to yourself as vCard attachments. + + + + The toolbar for the addressbook is quite simple. + + + Click New Contact to create a new card, or double-click + in a blank space in the contact list. + + + + Click New List to create a new card, or double-click + in a blank space in the contact list. + + + The printer icon sends one + or more of your cards to the printer. + + The stop sign icon stops loading + contact data from the network. This button is only + relevant if you are looking at contact information on a + network. + + + + + Your contact information fills the rest of the display. Move + through the cards alphabetically with the buttons and the + scrollbar to the right of the window. Of course, if you have + more than a few people listed, you'll want some way of finding + them more quickly, which is why there's a search feature. + + + + The Contact Editor + + To delete a contact: + + + + Click once on the contact. + + + + + Press the Delete button. + + + + + + If you want to add or change cards, you'll use the contact + editor. To change a card that already exists, double click on + it to open the contact editor window. If you want to create a new + card, clicking the New button in the + toolbar will open the same window, with blank entry boxes for + you to fill in. + + + + The contact editor window has two tabs, + General, for basic contact information, and + Details, for a more specific description of + the person. In addition, it contains a File + menu and a toolbar with three items: Save and + Close, Print, and + Delete. + + +
+ Evolution Contact Editor + + Evolution Contact Editor + + + +
+ + The General tab has seven sections, + each with an icon: a face, for name and company; a telephone + for phone numbers; an envelope for email address; a globe for + web page address; a house for postal address; a file folder + for contacts, and a briefcase for categories. + + + + + + Full Name + + + The Full Name field has two + major features: + + + + You can enter a name into the Full + Name field, but you can also click the + Full Name button to bring + up a small dialog box with a few text boxes + + + Title: + + Enter an honorific or select one from the menu. + + + + First: + + Enter the first, or given, name. + + + + Middle: + + Enter the middle name or initial, if any. + + + + Last: + + Enter the last name (surname). + + + + Suffix: + + Enter suffixes such as "Jr." or "III." + + + + + + + + + The Full Name field also + interacts with the File As + box to help you organize your contacts. + + + To see how it works, type a name in the + Full Name field. As an example, + we'll use the Ximian mascot, Rupert + T. Monkey. You'll notice that the + File As field also fills in, + but in reverse: Monkey, + Rupert. You can pick + Rupert Monkey from + the drop-down, or type in your own, such as + T. Rupert Monkey . + + + Filing Suggestion + + Don't enter something entirely different from the + actual name, since you might forget that you've filed + Rupert's information under "F" for "Fictitious Ximian + Employee." + + + + + + Multiple Values for Fields: + + + If you click on the downward pointing triangle buttons + next to the Primary Email field, + you can also choose Email 2 and + Email 3. Although the contact + editor will only display one of those at any given + time, Evolution will store + them all. Entries that have information in them have + a check mark next to them. The buttons next to the + telephone and postal address fields work in the same + way. + + + + + + + The last item in the General tab is the + Categories organization tool; for + information on that, read . + + + The Details tab is much simpler: + + + + The briefcase - Describes the person's professional life + + + + + The face - Describes the person's personal life + + + + + The globe - Miscellanious notes + + + + + + Contact Shortcuts + + You can add cards from within an email message or calendar + appointment. While looking at an email, right-click on + any email address or message, and choose + Create Card for this Address or + Create Card for this Sender + from the menu. + + + + + + + Searching for Contacts + + Evolution allows searching through contacts + quickly and easily. + + + To search through contacts: + + + + Select your search focus in the search bar. + + + + + Enter your query. + + + + + Press return to search. + + + + + + To perform a complex search through your contacts: + + + + Open + + Tools + Search for contacts + + + + + + Name the rule in the Rule Name field. + + + + + Setup your criteria information in the If section. + + + + + If you want to add more critera, click the Add + Criterion button. + + + + + Click Search. + + + + + + To show all your contacts, select Show All in the + Search Bar or search with an empty query. + + + + + + Organizing your Addressbook + + Organizing your addressbook is a lot like organizing your + mail. You can have folders and searches the same way you can + with mail, but the addressbook does not allow Virtual Folders. It + does, however, allow each card to fall under several + categories, and allow you to create your own categories. To + learn about categories, read . + + + + + + Groups of contacts + + Evolution offers two ways for you + to organize your cards. The first way is to use folders; + this works the same way mail folders do. For more + flexibility, you can also mark contacts as elements of + different categories. To better integrate with email tools, + you can also create lists of contacts that you can send mail + to as a single person. + + + + Grouping with Folders + + The simplest way to group address cards is to use folders. + By default, cards start in the + Contacts folder. If you've read then you already know that you + can create a new folder by selecting + + File + New + Folder + + and that you can put new folders anywhere you like. Just + like with mail, cards must be in a card folder, and no card + can be in two places at once. If you want more + flexibility, try . + + + To put a card into a folder, just drag it there from the + folder view. Remember that contact cards can only go in + contact folders, just like mail can only go in mail folders, + and calendars in calendar folders. + + + + + Grouping with Categories + + The other way to group cards is to mark them as belonging + to different categories. + That means that you + can mark a card as being in several categories or no + category at all. For example, I put my friend Matthew's + card in the "Business" category, because he works with me, + the "Friends" category, because he's also my friend, and + the "Frequent" category, because I call him all the time + and can never remember his phone number. + + + To mark a card as belonging to a category, click the + Categories button at the lower + right. From the dialog box that appears, you can check as + many or as few categories as you like. + + + + + + + + Creating a List of Contacts + + To create a list of contacts: + + + + + Open the list creation dialog box by clicking the + New List button or selecting + + + File + + + New + + + Contact List + + . + + + + + + Enter a name for the list. + + + + + Enter names or email addresses of contacts, or just + drag contacts from the main window into the list. + + + + + + Choose whether you would like to hide the email + addresses when you send a message to the list. + Unless it is a very small list, it is recommended + that you leave the addresses hidden. This is the + same thing as using the "Bcc:" feature discussed in + . + + + + + + + When you are done, click OK. The + list will appear as a contact card, which you can use as + you would any other. That includes emailing the list to + another person, and, of course, sending email to the list. + + + To mail the list, open a new email and type the name you + chose for the list. Ximian Evolution will address the + message to the entire list when you send it. You can also + right-click on the list's address card in the Addressbook + and select Send Message to List. + + + Ximian Evolution cannot store contact lists on Exchange + servers. + + + + + + + + LDAP: Shared Addressbooks on a Network + + + The LDAP protocol was + created to let users share contact information over a network by + sharing access to a central address book. LDAP allows a company + to maintain a shared set of contact information for a company or + department. Many companies keep a common LDAP address book for + all their employees or for client contacts. + + + + To learn how to add a remote directory to your available + contact folders, see . + Once you have a LDAP connection, the network contacts folder or + folders will appear inside the External + Directories folder in the folder bar. It will work + exactly like a local folder of cards, with the following + exceptions: + + + + + Network folders are only available when you are + connected to the network. If you use a laptop or have a + modem connection, you may wish to copy or cache the + network directory. You do this by dragging and dropping + your desired contacts into the local contacts list. + + + + + + To prevent excess network traffic, + Evolution will not normally + load the contents of LDAP folders immediately upon + opening. You must click Display + All before LDAP folder cards will be loaded + from the network. You can change this behavior in the + Contact Preferences window. + + + + + You cannot add, delete, or alter cards on the LDAP + server. If you need to change information there, you + will need to speak to your system administrator + + + + + + Configuring Evolution to use LDAP + + For information about setting up + Evolution to use LDAP, please refer + to + + + + + + Send me a Card: Adding New Cards Quickly + + As noted before, when you get information about a person in + the mail or in a calendar entry, you can add it to an address + card. To do so, right click on any email address or email + message, and select Add Address + Card from the menu that appears. + Evolution can also add cards from a + hand-held device during HotSync operation. For more + information about that, see . + + + + + + + + -- cgit v1.2.3