From 2fae5f18409205e4a82f6768aa20c3ece3fbc768 Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Wed, 3 Mar 2004 23:06:20 +0000 Subject: wide variety of changes. svn path=/trunk/; revision=24954 --- help/C/usage-contact.xml | 135 ++++++++++++++++++++++------------------------- 1 file changed, 63 insertions(+), 72 deletions(-) (limited to 'help/C/usage-contact.xml') diff --git a/help/C/usage-contact.xml b/help/C/usage-contact.xml index d489ffb6e7..de49efdea7 100644 --- a/help/C/usage-contact.xml +++ b/help/C/usage-contact.xml @@ -6,10 +6,10 @@ Working with Your Contacts This chapter will show you how to use the - Evolution address book to organize + Evolution contacts tool to organize any amount of contact information, share addresses over a network, and several ways to save time with everyday tasks. To - learn about configuring the address book, see . You can import contacts from other contact management tools with the Import tool by selecting @@ -18,7 +18,7 @@ - The toolbar for the address book is quite simple. + The toolbar for the contacts tool has the following items: Click New Contact to create a new card, or double-click @@ -26,8 +26,9 @@ - Click New List to create a new card, or double-click - in a blank space in the contact list. + Click New List to create a new + contacts list, which is a convenient handle for a group of + other contact cards. The printer icon sends one @@ -48,6 +49,14 @@ them more quickly, which is why there's a search feature. + + When you click on a card, the bottom portion of the page will + show more detailed information about the contact. There is also + a Map button, which you can click to bring + up a web page with a map of the contact's main postal address. + + + The Contact Editor @@ -320,15 +329,16 @@ - Organizing your Address Book + Organizing your Contacts - Organizing your address book is a lot like organizing your - mail. You can have folders and searches the same way you can - with mail, but the address book does not allow Virtual Folders. It - does, however, allow each card to fall under several - categories, and allow you to create your own categories. To - learn about categories, read . + Just as you can search mail, you can search contacts, although the + contacts tool does not use folders or virtual folders. You can, + however, create several contact groups, which are basically + the same thing as folders or or individual address books. + Contact groups may be on your own computer or on the + network. Within a given contact group, you can have several + categories of contacts. To learn about categories, read . - Groups of contacts - - Evolution offers two ways for you - to organize your cards. The first way is to use folders; - this works the same way mail folders do. For more - flexibility, you can also mark contacts as elements of - different categories. To better integrate with email tools, - you can also create lists of contacts that you can send mail - to as a single person. - - - - Grouping with Folders + Contact Groups - The simplest way to group address cards is to use folders. - By default, cards start in the - Contacts folder. If you've read then you already know that you - can create a new folder by selecting - - File - New - Folder - - and that you can put new folders anywhere you like. Just - like with mail, cards must be in a card folder, and no card - can be in two places at once. If you want more - flexibility, try . + can create a new folder by right-clicking in the shortcut + bar and choosing New Contact Group. For + contact groups on your computer, you only need a name. For + contacts on the network, you will need to provide more + information about the contacts server you are trying to access. - To put a card into a folder, just drag it there from the - folder view. Remember that contact cards can only go in - contact folders, just like mail can only go in mail folders, - and calendars in calendar folders. + To move a card from one group to another, just drag it there + from the main display of contacts. Note that you will not be + able to change the contents of most network contact groups. - + - + Grouping with Categories The other way to group cards is to mark them as belonging @@ -412,12 +402,18 @@ --> - + - + Creating a List of Contacts - To create a list of contacts: + A contact list is a set of contacts with a single nickname + that you create. When you send email to the nickname, it is sent to + every member of the list. This differs from a network + mailing list in that it exists only on your computer as a + convenience to you, rather than as an actual email address + managed by a mailing list application on a server. To + create a list of contacts: @@ -473,28 +469,26 @@ To mail the list, open a new email and type the name you chose for the list. Ximian Evolution will address the message to the entire list when you send it. You can also - right-click on the list's address card in the address book + right-click on the list's address card in the contacts tool and select Send Message to List. Ximian Evolution cannot store contact lists on Exchange servers. - - - LDAP: Shared Address Books on a Network + LDAP: Shared Contact Groups on a Network The LDAP protocol was created to let users share contact information over a network by - sharing access to a central address book. LDAP allows a company - to maintain a shared set of contact information for a company or - department. Many companies keep a common LDAP address book for - all their employees or for client contacts. + sharing access to a central directory. LDAP allows a company + to maintain a shared set of contact information. Many companies + keep a common LDAP address book for all their employees or for + client contacts. @@ -521,19 +515,21 @@ To prevent excess network traffic, Evolution will not normally - load the contents of LDAP folders immediately upon + load data from the LDAP server immediately upon opening. You must click Display - All before LDAP folder cards will be loaded + All before contacts will be loaded from the network. You can change this behavior in the Contact Preferences window. - You cannot add, delete, or alter cards on the LDAP - server. If you need to change information there, you - will need to speak to your system administrator - + Depending on your server settings, you may not be able to edit + all the fields in a contact stored on an LDAP server. Some + servers prohibit some or all changes, and others use a smaller + set of fields than Evolution allows. Check with your system + administrator if you need different settings. + @@ -553,7 +549,7 @@ As noted before, when you get information about a person in the mail or in a calendar entry, you can add it to an address card. To do so, right click on any email address or email - message, and select Add Sender to Address Book from the menu that appears. + message, and select Add Sender to Contacts from the menu that appears. Evolution can also add cards from a hand-held device during HotSync operation. For more information about that, see . @@ -562,19 +558,14 @@ + --> + -- cgit v1.2.3