From 91c020e631fd7161e8133774aa38ad3c4fc360be Mon Sep 17 00:00:00 2001 From: nobody Date: Tue, 22 Aug 2000 12:05:30 +0000 Subject: This commit was manufactured by cvs2svn to create tag 'BONOBO_0_24'. svn path=/tags/BONOBO_0_24/; revision=4924 --- help/C/usage-contact.sgml | 504 ---------------------------------------------- 1 file changed, 504 deletions(-) delete mode 100644 help/C/usage-contact.sgml (limited to 'help/C/usage-contact.sgml') diff --git a/help/C/usage-contact.sgml b/help/C/usage-contact.sgml deleted file mode 100644 index 4f9b9fd058..0000000000 --- a/help/C/usage-contact.sgml +++ /dev/null @@ -1,504 +0,0 @@ - - - - The Evolution Contact Manager - - - The Evolution contact manager can - handle all of the functions of an address book, phone book, or - Rolodex. Of course, it's a lot easier to update - Evolution than it is to change an - actual paper book. Evolution also - allows easy synchronization with hand-held and remote devices. - Since Evolution supports most major - network protocols, including LDAP, it can - fit into almost any existing network. - - - Another advantage of the Evolution - address book is its integration with the rest of the - application. That means that when you look for someone's - address, you can also see a history of appointments with that - person. Or, you can get an e-mail with contact information in - it and create a new address card on the spot. In addition, - searches and folders and all work in the same way they do in the - other components, so you don't have to learn another system for - similar tasks. - - - This chapter will cover using the - Evolution contact manager to organize - any amount of contact information, share addresses over a - network, and several ways to save time with everyday tasks. To - learn about configuring the contact manager, see . - - - - Getting Started With the Contact Manager - - - To open up your address book, click on - Contacts in the shortcut bar. The - contact manager is illustrated in . By default, the contact manager - shows all your cards in alphabetical order, in a - minicard format. You can select other - views from the View menu, and adjust the - width of the colums by clicking and dragging the grey column - dividers. - - - -
- Evolution Contact Manager - - Evolution Contact Manager Window - - - -
- - - The toolbar for the address book is quite simple: - - - Press New for a new contact. - - - - Find brings up an in-depth search window. - - - - Press Print to print one or more cards. - - - Delete deletes a selected card. - - - - - The last feature is Quick Search; to use - it, just type in the name of the person you're looking for and - hit Enter. - Evolution will search through all - the cards to find one that matches. - - - If there are no matches, the card display will be blank. To - display all of your contacts, you can - leave the Quick Search field blank, and - press enter. - - - The rest of the contact manager is taken up by the display of - your cards. You can view it as a table or as a list of - cards— switch between them in the View - menu — and move through them alphabetically alphanumeric - buttons and the scrollbar at the right of the window. - - - - Destroy, Create, or Change Cards - - - To delete a card, click on it once to select it, then press the - Delete Card button. If you have - multiple cards selected, you'll delete mutliple cards. - - - Adding or changing cards is slightly more complicated. Any - time you add information to the contact manager, whether it's - an old card you're editing or a new card you're just adding to - your address book, you'll use the contact editor. To change a - card that already exists, just double click it to open the - contact editor window with all the current information already - filled in. If you want to create a new one, clicking the - New Card button will open up that same - window, but with empty fields instead of full ones. Either - way, it's the same tool for quite similar tasks, and you'll - find that it's pretty flexible and can store quite a lot more - than you'd think would fit onto a file card. - - - - The contact editor window has two tabs, - General, for basic contact information, - and Details, for a more specific - description of the person. In addition, it contains a full - menu bar, which is still evolving rapidly. - - -
- Evolution Contact Editor - - Evolution Contact Editor - - - -
- - The General tab contains no less - than seven sections, each with an icon: a face, for name and - company; a telephone for phone numbers; an envelope for email - address; a house for postal address; a file folder for - contacts, and a briefcase for categories. You can guess what - sort of information belongs in fields like Job - Title and Web page address, - but there are several parts of the window that are a little - more interesting. - - - The Categories feature is discussed in - , but the remaining - features are described here: - - - Full Name - - - The Full Name field has two - major features: - - - - You can enter a name into the Full - Name field, but you can also click the - Full Name button to bring - up a small dialog box with a few text boxes - - - Title: - - Enter an honorific or select one from the menu. - - - - First: - - The person's first, or given, name. - - - - Middle: - - The middle name or initial, if any, goes here. - - - - Last: - - The last name (surname) belongs here. - - - - Suffix: - - Suffixes such as "Jr." or "III" can go here. - - - - - - - - The Full Name field also - interacts with the File As - box to help you organize your contacts. - - - To see how it works, type a name in the - Full Name field: - Eva Lucianne Tester. - You'll notice that the File - As field also fills up, but in reverse: - Tester, Lucianne. - You can pick Eva - Tester from the drop-down, or - type in your own, such as Lucianne - Tester, Eva. - - - Filing Suggestion - - Don't enter something entirely different from - the actual name, since you might forget that - you've filed Eva's information under "F" for - "Fictitious Helix Code Employees" - - - - - - - - - Multiple Values for Fields - - - If you click on the small arrow buttons next to the - Primary Email field, you can also - choose Email 2 and - Email 3. Although the contact - editor will only display one of those at any given - time, Evolution will - remember them all. The arrow buttons next to the - telephone and postal address fields work in the same - way. - - - - - - - - - - - Organizing your Contact Manager - - Organizing your contact manager is a lot like organizing your - mail. You can have folders and searches the same way you can - with mail, but the contact manager does not allow vFolders. It - does, however, allow each card to fall under several - categories, and allow you to create your own categories. - Categories are discussed . - - - - - - Groups of contacts - - Evolution offers two ways for you - to organize your cards. The first way is to use folders; - this works the same way that mail folders do. For more - flexibility, you can also mark contacts as members of - different categories. - - - - Grouping with Folders - - The simplest way to group address cards is to use folders. - By default, cards start in the - Contacts folder. If you've read then you already know that you - can create a new folder by selecting - - File - New - Folder - - and that you can put new folders anywhere you like. Note - that each card must be in one and only one folder, unless - you want to have duplicate cards. - - - To put a card into a folder, just drag it there from the - folder view. Remember that contact cards can only go in - contact folders, just like mail can only go in mail folders, - and calendars in calendar folders. - - - - - Grouping with Categories - - The other way to group cards is to mark them as belonging - to different categories. The difference between folders - and categories is that folders contain cards, but category - membership is a property of each card. That means that you - can mark a card as being in several categories or no - category at all. For example, I put my friend Matthew's - card in the "Business" category, because he works with me, - the "Friends" category, because he's also my friend, and - the "Frequent" category, because I call him all the time - and can never remember his phone number. - - - To mark a card as belonging to a category, click the - Categories button at the lower - right. From the dialog box that appears, you can check as - many or as few categories as you like. - - - Then, you can refer to all the cards in that category by: - FEATURE NOT IMPLEMENTED... FIXME - - - If the master list of categories doesn't suit you, you can - add your own. Just enter the new category's name in the - text box, then click Categories and - choose Add to Master List in the - window that appears. - - - - Another way to use Categories - - You can categorize contacts by typing the category - names into the Categories - field. You can also create new categories that way: - just type in a category name, and it counts as a - category. - - - - - - - - Sharing your Cards (and keeping them to yourself) - - Cards can be shared over a network. This is the sort of - feature you'll want to use if your company has a list of - vendors and clients that needs constant updating. If you - also share your calendars, people can avoid duplicating - work and keep up to date on developments within their - workgroup or across the entire company. - - - - Sharing Address Cards and Calendar Data - - Ray wants to schedule a meeting with Company X, so he - checks the network for the Company X address card so he - knows whom to call there. Since his company also shares - calendars, he then learns that his co-worker Deanna has - already scheduled a meeting with Company X next Thursday. - He can either go to the meeting himself or ask Deanna to - discuss his concerns for him. Either way, he avoids - scheduling an extra meeting with Company X. - - - - Of course, you don't want to share all of your cards— why - overload the network with a list of babysitters, or tell - everyone in the office you're talking to new job prospects? - Evolution lets you decide which - folders you want to make accessible to others. - - - To begin sharing a folder of address cards, wait until - Evolution supports this - feature. - - - - - Contact Manager Tools - - The contact manager works with - Evolution mail and the calendar to - help you add new address cards quickly. However, it can also - manage mailing lists. There are more tools planned, and when - they arrive, they will be described in this - section. - - - - Send me a Card: Adding New Cards Quickly - - As noted before, when you get information about a person in - the mail or in a calendar entry, you can add it to an address - card. To do so, right click on any email address or email - message, and select Add Address - Card from the menu that appears. Of course, - Evolution also adds cards from a - hand-held device during HotSync operation. For more - information about that, see . - - - - - Managing a Mailing list - - You already know that when you are writing an email, you can - address it to one or more people, and that - Evolution will fill in addresses - from your contact manager's address cards if you let it. In - addition to that, you can send email to everyone in a - particular group. - - - - Future versions of Evolution will - allow you to you export a group of cards to a spreadsheet, - database, or word processor so you can print address labels - or prepare large postal mailings. - - - - - - - Contact Manager Menubar Reference - - - - - - - - - - - - - - - - - - -- cgit v1.2.3