From 079f1f45e7c421ed7f19840f70034df4c7dace74 Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Fri, 15 Feb 2002 16:19:51 +0000 Subject: Accidentally copied over the Makefile.am and added all these files to the wrong directory. Cleaning up after my foolish mistake. svn path=/trunk/; revision=15738 --- help/C/usage-calendar.sgml | 710 --------------------------------------------- 1 file changed, 710 deletions(-) delete mode 100644 help/C/usage-calendar.sgml (limited to 'help/C/usage-calendar.sgml') diff --git a/help/C/usage-calendar.sgml b/help/C/usage-calendar.sgml deleted file mode 100644 index 05f5e8e3d8..0000000000 --- a/help/C/usage-calendar.sgml +++ /dev/null @@ -1,710 +0,0 @@ - - - - Managing your Schedule - - - This chapter will show you how to use the Ximian Evolution - Calendar to manage your schedule alone or in conjunction with - peers. - - - - Ways of Looking at your Calendar - - The toolbar offers you four different views of your calendar: - - - - Day - - - - - Work Week - - - - - Week - - - - - Month - - - - - - Press the calendar-shaped buttons on the right side of the toolbar to - switch between views. - - - You can also select an arbitrary range of days in the small - calendar at the upper right. To do this, click and drag on the - days that you wish to view in your calendar. - - - The Prev and Next - buttons will move you forward and back in your calendar pages. - If you're looking at only one day, you'll see tomorrow's page, - or yesterday's. If you're looking at your calendar by week or - month, you'll move around by just that much. - To come back to today's listing, click the - Today button in the toolbar. - - - To visit a specific date's calendar entries, click - Go To and select the date in the dialog - box that appears. - - - - - Scheduling With the Evolution Calendar - - Of course, you'll want to use the calendar to do more than find - out what day it is. This section will tell you how to schedule - appointments, set alarms, and determine appointment - recurrence. If you have installed the Ximian Connector for - Microsoft Exchange, you can also read to learn about how to take full - advantage of the collaborative group scheduling functions - available on the Microsoft Exchange Server. - - - - Creating appointments - - To create a new appointment, select - - File - New - Appointment - - or click the New Appointment button on the left end - of the toolbar. The New Appointment - dialog will pop up with the menu bar, tool bar, and - window full of choices for you. - - - Shortcut - - If you don't need to enter more information than the date - and time of the appointment, you just click in any blank - space in the calendar and start typing. You can enter other - information later with the appointment editor. - - - - - Your appointment must have a starting and ending date — by - default, today — but you can choose whether to give it - starting and ending times or to mark it as an All - day event. An All day event - appears at the top of a day's appointment list, in the grey header under the date, rather than inside - it. That makes it easy to have appointments that overlap and fit - inside each other. For example, a conference might be an all - day appointment, and the meetings at the conference would be timed - appointments. Of course, appointments with specific starting and ending - times can also overlap. When they do they're displayed as - multiple columns in the day view of the calendar. - - - Evolution supports the use of - timezones. If you share calendar files with friends or - co-workers, it is quite possible you will need to configure - your timezone. To configure your timezone: - - - - Click - - Tools - Calendar Settings - - - - - - Click the Globe button in the - Time section, located in the - General tab. - - - - - Each red dot represents a major city. Click a dot and click OK to select your time zone. - - - - - - You can also configure timezone information specific to the - Start and End time in each appointment. To do that, simply - create a new appointment and click on a globe to customize the - timezone that the time exists in. For example, if you live in - New York but have a telephone meeting set for noon with - someone in California, you need to make sure that you're not - calling each other a few hours off. Setting time-zones on a - per-appointment basis helps avoid that potential confusion. - - - Multiple Simultanious Appointments - - If you create calendar appointments that overlap, - Evolution will display them side - by side in your calendar. However, - Evolution cannot help you do - multiple things at once. - - - - You can have as many - Alarms, any time prior to the appointment - you've scheduled. You can have one alarm of each of the following types: - - - Display: - - - A window will pop up on your screen to remind you of - your appointment. - - - - - Audio: - - - Choose this to have your computer deliver a sound - alarm. - - - - - Program: - - - Select this if you would like to run a program as a - reminder. You can enter its name in the text field, - or find it with the Browse - button. - - - - - - - - Classification - only applies to calendars on a - network. Public is the default category, - and a public appointment can be viewed by anyone on the calendar - sharing network. Private denotes one - level of security, and Confidential an even - higher level. - - - Evolution can handle not only time - that you're busy, but free time. This can be useful if you're - on a network sharing calendar files. You can easily compare - schedules with other people, allowing easy setup of a RSVP. - - - To set your appointment to be free or busy, simply click the - box in the Show Time As section in the - Appointment Editor. - - - Evolution lets you categorize your - appointments, which can help if you lead a busy life. The bottom - section of the Appointment tab is where your - categorization is done. - - - - Adding a New Appointment Category - - You can add a new category to your category list by clicking on - Edit Master Category List and single-clicking - on Click here to add a category. - - - - - The purpose of categories is to let you view all appointments which have - similar activities. To do this, change Any field contains - to Has category and enter your category at right. - - - - Clicking on the Categories button opens up the category - list. To associate a category to an appointment, simply click the check box. - - - Once you've selected your categories, click OK to - assign these categories to the appointment. The categories you selected are now - listed in the text box to the right of the Categories... - button. - - - - The Recurrence tab lets you describe - repetition in appointments ranging from once every day up to once - every 100 years. You can then choose a time and date when the - appointment will stop recurring, and, under - Exceptions, pick individual days when the - appointment will not recur. Make your - selections from left to right, and you'll form a sentence: - "Every two weeks on Monday and Friday until January 3, 2003" - or "Every month on the first Friday for 12 occurrences." - - - - Once you're done with all those settings, click on the disk - icon in the toolbar to save and close the appointment editor window. - If you want, you can alter an appointment - summary in the calendar view by clicking on it and typing. You - can change other settings by right-clicking on the appointment then - choosing Edit this Appointment. - - - - Sending an RSVP with the Calendar - - Evolution can be used to schedule - group meetings and help you manage responses to meeting - requests. - - - When you create a meeting or group appointment, you can - specify the attendees in several categories, such as "chair" - or "required." When you save the appointment listing, each - attendee will be sent an email with the appointment - information and gives them the option to respond. - - - - Simple Announcements - - If you don't need to collect attendance information when - you're scheduling an event, and would rather just announce - it, select - ActionsForward - as iCalendar. That will open a - new email message with the event notification attached as - an announcement. Recipients will be able to add the event - to their calendars with one click, but won't automatically - send you email about whether they'll attend. - - - - - To schedule a meeting: - - - - Select - - Actions Schedule - Meeting . The - Scheduling and - Meeting tabs open. - - - - - If you have multiple Evolution identities, choose the - one you'll use by selecting an item in the - Sent By field. - - - - - Click the space labelled Click here to add an - attendee to enter the names and email - addresses of people you will invite, or click the - Invite Others to select them from - your addressbook. - - - - - Save the Appointment. - - - - An email is now sent out to all the recipients, inviting them to your event. - - - - Replying to a Meeting Request - - Meeting requests are sent as iCal attachments. To view or - respond to one, click on the attachment icon and view it - inline in the mail window. All the details are shown about - the event including time and dates. Then you can choose how - to reply to the RSVP. Your choices are: - - - - Accept - - - - - Tentatively Accept - - - - - Decline - - - - Click OK and an email will be sent to - the organizer with your answer. The event will also be added - to your calendar if you accept. - - - - - Getting Responses to Meeting Requests - - Once you get a reply to your meeting invitation, you'll need - to view it inline in the email. Click the attachment and - select View Inline. At the bottom, you - can click OK to update your attendee - list. - - - - - - The Free/Busy View - - Evolution has a Free/Busy window so - that you can view people's schedules together to help you - schedule appointments. Read to - learn about how to use this feature with the Ximian Connector - for Microsoft Exchange. - - - To access the free/busy view: - - - - Open or create an appointment in the - Calendar window. - - - - - Click - - Actions - Schedule Meeting - - - - - - Open the Scheduling tab. - - - - -
- Appointment Scheduing Window - - Appointment Scheduling Window - - - - -
- - - - - - - Invitee List - - - The Invitee List lists off the people who - have been invited to the respective appointment. It also - shows their RSVP status. - - - - - - - - Schedule Grid - - - The Schedule Grid shows the invitee's - published Free/Busy information. This is where you compare - people's schedules to find free time to schedule the - appointment. - - - - - - - - Meeting Scheduler - - - The Meeting Scheduler allows you to - schedule the meeting in the Free/Busy window. - - - Scheduling an Appointment - - To schedule an appointment, you'll first need people's - free/busy information. If you're using the Ximian Connector - for Microsoft Exchange, all of the information is already - available to you in the Global Address List. Otherwise, each - person will have to email you their schedule files and you - will have to incorporate them into your calendar. - - - Regardless of how you get the information, Ximian Evolution - will display it in the Scheduling tab. - The pending appointment time will appear in white with bold - black borders. Each attendee's free and busy times appear - color-coded next to their names in the attendee list. - - - Adjust the meeting time, either by dragging the meeting - borders or by using the Autopick - buttons to choose a time automatically, then click - Save and Close. Attendees on an - Exchange server will have the appointment updated - automatically; others will receive email notification of any - change in plans. - - - - - - - The Task Pad - - The Task Pad, located in the lower right corner of the - calendar, lets you keep a list of tasks separate from your - calendar appointments. You can use the list - in a larger window by choosing the Tasks - button in the shortcut bar or in the folder tree. - - - To record a new task, click the Add - button in the toolbar. Evolution - will pop up a small window with five items in it: - - - - Summary: - - - The description you enter here will appear in the To Do - list itself. - - - - - - Due Date: - - - Decide when this item is - due. You can either type in a date and time, or select one from - the Calendar and time drop-down menus. - - - - - Start Date: - - - The date you intend to start working. - - - - - Description: - - - If you wish, you can keep a more detailed description of - the item here. For example, you can note that a task is - in progress, and display how close it is to completion. - - - - - Classification: - - - Sets who will see it if your calendar is shared. - - - - - - - There are more options in the Details tab such as priority and progress settings. - - - Once you've added a task to your to-do list, its summary - appears in the Summary section of task - list. To view or edit a detailed description of an item, - double-click on it, or right click on it and select Open. You can delete items by selecting - them and clicking on the Delete button. - - - The list of tasks is sorted in a similar way to the list of - email messages in Ximian Evolution - Mail. Click once on the message headers to change - the direction and type of sorting, or right-click to add or - remove columns from the display. - - - Folders for Your Tasks - - Like any other component in - Evolution, you can create a folder - to help organize your tasks. To do this: - - - - Open the Folders Bar. - - - - - Click Tasks. - - - - - Right click on Tasks. - - - - - Click Create New Folder. - - - - - Enter the folder name. - - - - - Click OK - - - - - - - - - Multiple Calendars - - Evolution permits you to have and - maintain multiple calendars. This is useful if you maintain - schedules for other people, if you are responsible for resource - or room allocation, or if you have multiple personalities. - - - - Keeping Multiple Calendars - - Lucy, the office manager for a small company, has one calendar - for her own schedule. She maintains one for the conference - room, to schedule meetings. Next to that, she maintains a - calendar that reflects when consultants are going to be on - site, and another that keeps track of when the Cubs are - playing. - - - - To create a new calendar, select - - File New - Folder - . - You'll need to tell the New Folder dialog that the new folder should be of the calendar type. You can place the calendar in any calendar folder and access it - from the folder view. - - - Each calendar folder can hold only one calendar. - - - -- cgit v1.2.3