From 64119bc6be1866141e7a48935d6e6b907608a880 Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Thu, 7 Sep 2000 16:02:44 +0000 Subject: Accidentally broke docs, now valid. 2000-09-07 Aaron Weber * C/evolution-guide.sgml: Accidentally broke docs, now valid. svn path=/trunk/; revision=5231 --- doc/C/usage-mail.sgml | 269 ++++++++++++++++++++++++++++---------------------- 1 file changed, 152 insertions(+), 117 deletions(-) (limited to 'doc/C/usage-mail.sgml') diff --git a/doc/C/usage-mail.sgml b/doc/C/usage-mail.sgml index 5dfa03d8c1..510fc145d5 100644 --- a/doc/C/usage-mail.sgml +++ b/doc/C/usage-mail.sgml @@ -1,6 +1,8 @@ + Evolution Mail @@ -364,8 +366,8 @@ and Redo , but there's a bit more to sending mail that's less obvious. In the next few sections, you'll see how Evolution handles - additional features, including mailing lists, attachments, - and forwarding. + additional features, including large recipient lists, + attachments, and forwarding. @@ -424,20 +426,28 @@ Multiple Recipients - You can address your email in three different ways. The + Evolution, like all email + programs (at least, all the ones in current use) + recognizes three types of addressee: primary recipients, + secondary recipients, and hidden ("blind") recipients. The To: field is for the primary - recipients of the message you are going to send. However, - it is considered bad form to have more than a few email - addresses in this section. + recipients of the message you are going to send. + + + The simplest way to direct a message is to put the email + address or addresses in the To: + field, to denote primary recipients. However, it is + considered bad form to have more than a few email + addresses in this section. If you are sending mail to + more than one or two people, consider the + Cc: field. - If you're writing to one person, but want to keep a third - party up to date, you can use Cc:. Hearkening back to the dark ages when people used typewriters and there were no copy machines, "Cc" stands for "Carbon Copy." Use it whenever you want to share a message you've written to someone else. - + Using the Cc: field When Susan sends an email to a client, she puts her @@ -571,25 +581,36 @@ with quoted materials and the relevant replies interspersed--> - Replace - Find something, replace it with - something else. + Replace + + Find a word or phrase, replace it with + something else. + - + + + For all of these items, you have two additional choices. + First, you can choose whether to Search + Backwards, which will perform the search + starting wherever your cursor is, and moving back towards + the beginning of the document (normally, it goes the other + way). Then, you can decide whether to have your search be + Case Sensitive, meaning should it pay + attention to the case of letters when locating a match. Embellish your email with HTML You can't normally use text treatments or pictures in - emails, which is why you've probably seen people use - asterisks for emphasis or use - emoticons to convey their - feelings. However, most of the newer email programs can - include and display images and text treatments as well as - basic alignment and paragraph formatting. + emails, which is why you've probably seen people use far + too many exclamation points for emphasis or use + emoticons to convey their feelings. + However, most of the newer email programs can include and + display images and text treatments as well as basic + alignment and paragraph formatting. HTML Mail is not a Default Setting @@ -628,9 +649,9 @@ with quoted materials and the relevant replies interspersed--> Choose Normal for a default text style, or Header 1 through Header 6 for varying sizes of - header. You can also select - pre for preformatted text - blocks, and three types of List + header from large (1) to tiny (6). You can also + select pre for preformatted + text blocks, and three types of List Item. @@ -639,11 +660,16 @@ with quoted materials and the relevant replies interspersed--> Text style + Use these buttons to determine the way your letters + look. If you have text selected, the style will + apply to the selected text. If you do not have text + selected, the style will apply to whatever you type + next. The buttons are: - B is for bold text - I for italics - U to underline - S for a strikethrough. + Push B for bold text + Push I for italics + Push U to underline + Push S for a strikethrough. @@ -672,6 +698,23 @@ with quoted materials and the relevant replies interspersed--> + + + Color Selection + + + At the far right is the color section tool. You can + choose from several colors by clickin on the arrow, + or create your own custom color by clicking on the + color box itself. If you have text selected, the + color will apply to the selected text. If you do + not have text selected, the color will apply to + whatever you type next. + + + + + @@ -682,12 +725,12 @@ with quoted materials and the relevant replies interspersed--> Insert Link: - Use this tool to - put hyperlinks in your HTML messages. When you - select it, Evolution will - prompt you for the Text that - will appear, and the Link, where - you should enter the actual web address (URL). + Use this tool to put hyperlinks in your HTML + messages. When you select it, + Evolution will prompt you + for the Text that will appear, + and the Link, where you should + enter the actual web address (URL). @@ -958,16 +1001,27 @@ possibly never will be due to security evil. --> Staying organized: Mail Filters in Evolution - Filters sort your email for you as you send or recieve - it. Most often, you'll want to have - Evolution put mail into different - folders, but you can have it do anything you like. People who - subscribe to multiple mailing lists, or who often need to - refer to messages they have sent, find filters especially - helpful to separate personal from list-related mail, but - they're good for anybody who gets more than a few messages a - day. To create a filter, open the filter - assistant by selecting + I once worked in the mail room of a large company, where my + job was to bundle, sort, and distribute mail to the various + mail boxes and desks throughout the building. Filters do that + same job with email, but they lose much less mail than I did. + In addition, you can have multiple filters performing multiple + actions that may effect the same message in several ways. For + example, your filters could put copies of one message into + multiple folders, or keep a copy and send one to another + person as well. Which is to say, it's quite a bit more + flexible than an actual person with a pile of envelopes. + + + Most often, you'll want to have + Evolution put mail into different + folders, but you can have it do almost anything you like. + People who subscribe to multiple mailing lists, or who often + need to refer to messages they have sent, find filters + especially helpful to separate personal from list-related + mail, but they're good for anybody who gets more than a few + messages a day. To create a filter, open the + filter assistant by selecting Tools Mail Filters @@ -1009,12 +1063,13 @@ possibly never will be due to security evil. --> - Up — Move the selected filter up in the list. + Up — Move the selected filter up in the list, + so it will be performed sooner. Down — Move the selected filter down - in the list. + in the list, so it will be performed later. @@ -1039,16 +1094,16 @@ possibly never will be due to security evil. --> Enter a name for your filter in the Name - field, and then begin choosing criteria. You can use multiple - criteria by pressing More, and remove - the last one by pressing Fewer. you can - choose from five types of criteria, and you can have as many - as you like. If you have multiple criteria, you should also - decide between Match all parts, which - will make the filter affect only those messages which meet all - the criteria you're about to describe, and Match any - part, which will make the filter affect any message - that meets even one of the criteria. + field, and then begin choosing criteria. Choose how many + criteria you'd like by pressing More + and Fewer. You can choose from five + types of criteria, and you can have as many as you like; at + least, I've never found a maximum. If you have multiple + criteria, you'll want to decide between Match all + parts, which will make the filter affect only those + messages which meet all the criteria you're about to describe, + and Match any part, which will make the + filter affect any message that meets even one of the criteria. For each of your filter criteria, you must first select what @@ -1085,10 +1140,10 @@ possibly never will be due to security evil. --> Expression - Enter a regular expression (see - for more information), and Evolution - will match it for you. - + Enter a regular expression, and + Evolution will match it for + you. + @@ -1155,10 +1210,10 @@ possibly never will be due to security evil. --> Stop Processing - - Select this if you want to tell all other filters to ignore - this message. - + Select this if you want to tell all other + filters to ignore this message. If multiple filters copy + the message to a different folders, you'll have multiple + copies of the message. @@ -1207,8 +1262,10 @@ possibly never will be due to security evil. --> Two Notable Filter Features - Any incoming email that does not meet - filter action criteria remains in the Inbox. + + Incoming email that your filters don't move goes into the Inbox; + outgoing mail that they don't move ends up in the Sent folder. + If you move a folder, your filters @@ -1234,51 +1291,28 @@ possibly never will be due to security evil. --> A vFolder is really a hybrid of all the other organizational tools: it looks like a folder, it acts like a search, and you - set it up like a filter. Once you've set it up, you'll be - able to open it and read the messages in it as though it were - a normal mail folder. It's not a folder, though, because when - you open a vFolder, Evolution - performs a search for you. It's not a regular search, though, - because you can build a vFolder with a very complicated set of - criteria with multiple inclusions and exclusions, as though - you were setting up a filter. + set it up like a filter. In other words, while a conventional + folder actually contains messages, a vFolder is a view of + messages that may be in several different folders. The + messages it contains are determined on the fly using a set of + criteria you choose in advance. - - As messages that meet the vFolder criteria arrive or are deleted, Evolution will automatically place them in and and remove them from the vFolder contents list. When you delete a message, it gets erased from the folder in which it actually exists, as well as - any vFolders which include it. - - - That's pretty complicated, but it can be useful. For example, - if I have a folder for all the email from one person, and - another folder for all the email on a given topic, I - feel organized. But when the person - sends me mail about the topic, my whole email filing universe - becomes chaotic, and I need vFolders to save the day for me. + any vFolders which display it. + - That sounds silly, but imagine a business trying to keep track - of mail from hundreds of vendors and clients, or a university - with overlapping and changing groups of faculty, staff, - administrators and students. The more mail you need to organize, the less - you can afford the sort of confusion that stems from an + Imagine a business trying to keep track of mail from hundreds + of vendors and clients, or a university with overlapping and + changing groups of faculty, staff, administrators and + students. The more mail you need to organize, the less you + can afford the sort of confusion that stems from an organizational system that's not flexible enough. vFolders make for better organization because they can accept overlapping groups in a way that regular folders and filing @@ -1288,24 +1322,22 @@ possibly never will be due to security evil. --> Using Folders, Searches, and vFolders - To organize my mail box, I can set up a vFolder for emails - from my friend Vince. Then, whenever I want to see the - messages Vince has sent me, I open the vFolder, and every - message he's sent me shows up, no matter where I've - actually filed it. If I want, I can also create a vFolder - containing any message from my list of co-workers which - also has the name of the project in it. That way, when - Vince sends me mail about the project, I can see that - message both in the "Vince" vFolder and in the "Project" - vFolder. That's because when I open up the "Vince" folder, - I'm really performing a search for all the mail from Vince, - and when I open the "Project" folder I'm really performing - a search for all the mail about the project. + To organize my mail box, I set up a vFolder for emails from + my friend and co-worker Anna. I have another one for + messages from anybody at work that have "Evolution" in the + subject line, so I can keep a record of what people from + work send me about Evolution. + If Anna sends a message about a picnic on Saturday, it only + shows up in the "Anna" folder. When Anna sends me mail + about the user interface for + Evolution, I can see that + message both in the "Anna" vFolder and in the "Internal + Evolution Discussion" vFolder. + + - - To create a vFolder, select VFolder Editor from the Tools @@ -1334,9 +1366,12 @@ possibly never will be due to security evil. --> The second part, however, is slightly different. In the section of the window labelled vFolder Sources is a list of folders in which - Evolution will search for the contents - of your vFolder. Click Add to add a folder, - or Remove to remove one. + Evolution will search for the + contents of your vFolder. Click Add + to add a folder, or Remove to remove + one. That way, you can have your vFolder search in + newsgroups, or just in one of your mailboxes, or just in a + select few folders you've already screened with filters. The vFolder creation window is shown in