From f7074dc95ecbae890a52b085e42b45ad790b03a7 Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Wed, 14 Jun 2000 10:49:54 +0000 Subject: added sect on menubar, other minor changes. * C/usage-mainwindow.sgml: added sect on menubar, other minor changes. * C/usage-mail.sgml: Improved filter and vfolder description, and some minor changes from me and Kevin. svn path=/trunk/; revision=3566 --- doc/C/usage-contact.sgml | 595 ++++++++++++++++++++++++++--------------------- 1 file changed, 324 insertions(+), 271 deletions(-) (limited to 'doc/C/usage-contact.sgml') diff --git a/doc/C/usage-contact.sgml b/doc/C/usage-contact.sgml index 86cf73fd34..fdd988d55d 100644 --- a/doc/C/usage-contact.sgml +++ b/doc/C/usage-contact.sgml @@ -1,306 +1,359 @@ - - The Evolution Contact Manager - - The Evolution contact manager can - handle all of the functions of an address book, phone book, - or Rolodex. Of course, Evolution - allows easier updates than an actual paper book. - Evolution also allows easy synchronization with - handheld and remote devices. Since Evolution> - supports most major network protocols, including - LDAP, it's easy to use over an existing - network. - - - Another advantage of the - Evolution address book is its - integration with the rest of the application. That means - that when you look for someone's address, you can also see a - history of appointments with that person. Or, you can get - an e-mail with contact information in it and create a new - address card on the spot. In addition, searches and folders - and all work in the same way they do in the other - components, so you don't have to learn another system for - similar tasks. - - - This chapter will cover using the - Evolution contact manager to - organize any amount of contact information, share addresses - over a network, and several ways to save time with everyday - tasks. To learn about configuring the contact manager, see - . - - - Getting Started With the Contact Manager - - To open up your address book, click on - Contacts in the shortcut bar. The - contact manager is illustrated in - + + The Evolution Contact Manager + + The Evolution contact manager can + handle all of the functions of an address book, phone book, or + Rolodex. Of course, Evolution allows + easier updates than an actual paper book. Evolution + also allows easy synchronization with handheld and + remote devices. Since Evolution + supports most major network protocols, including + LDAP, it's easy to use over an existing + network. + + + Another advantage of the Evolution + address book is its integration with the rest of the application. + That means that when you look for someone's address, you can also + see a history of appointments with that person. Or, you can get + an e-mail with contact information in it and create a new address + card on the spot. In addition, searches and folders and all work + in the same way they do in the other components, so you don't + have to learn another system for similar tasks. + + + This chapter will cover using the + Evolution contact manager to organize + any amount of contact information, share addresses over a + network, and several ways to save time with everyday tasks. To + learn about configuring the contact manager, see . + + + + Getting Started With the Contact Manager + + + To open up your address book, click on + Contacts in the shortcut bar. The + contact manager is illustrated in + -
- Evolution Contact Manager - - Evolution Contact Manager Window - +
+ Evolution Contact Manager + + Evolution Contact Manager Window + - -
+ +
- - The contact manager interface is broken into two main parts. - The first part is the contact display section. This can be - found at the bottom right panel of - Evolution. This section is where - all your contact information is displayed. Each of these - cards are organized into folders. The second section is the - administrative section which spans the top of the - Evolution window. This is where - you can add, edit, or delete records. - - - - Creating, Deleting, and Adding Cards - - You can create a new card by pressing the New - Card button, or by pressing - KEYSYM. The - New Card window will appear. It has - the following fields: + + The contact manager interface is broken into two main parts. + The first part is the contact display section. This can be + found at the bottom right panel of + Evolution. This section is where + all your contact information is displayed. Each of these cards + are organized into folders. The second section is the + administrative section which spans the top of the + Evolution window. This is where you can add, + edit, or delete records. + + + + Creating, Deleting, and Adding Cards + + You can create a new card by pressing the New + Card button, or by pressing + KEYSYM. The Contact + Editor window will appear. It has two tabs, + General, for basic contact information, + and Details, for a more specific + description of the person. In addition, it contains a full + menu bar with all the items from the main window (IS THIS TRUE? + DESCRIBE MENUBAR AGAIN?) + + + The General tab contains no less than seven + sections, each with an icon: a face, for name and company; a + telephone for phone numbers; an envelope for email address; a + house for postal address; a handshake for contacts; and a + briefcase for categories. The things that go into most of the + text fields should be obvious enough, so we'll just describe the + more interesting parts of the window. Aside from the + Categories feature, which is discussed in + , there are two things + you'll want to know about. + + + Type "Eva Lucianne Tester" into the Full + Name field. You'll notice that the File + As field also fills up, but in a phone-book fashion: + Tester, Lucianne. You can pick "Eva Tester" from the drop-down, + or type in your own. I suggest that you don't enter something + entirely different from the actual name, however. You might + forget that you've filed Eva's information under "C" for "Code, Helix." + + + The other little feature I want to mention involves the little + squares next to several of the fields. Click on them and you'll + get a menu of different labels; for the fields in the telephone + section, it's a long list involving things like + Home, Home 2, + Other Fax, and Pager. + Select from among them to determine which four telephone numbers + to display at any given time. Of course, these connected times + mean that people often have more than four telephone numbers. + You can display only four in the editor, but + Evolution can remember them all for + you. When you click the little square button for the list of + labels, any that you've already filled in will be marked. + +
+ Evolution Contact Editor + + Evolution Contact Editor + + + +
+ + +!-- + + + - + Name: Enter the person's name here - + - + Business: - - + + Job Title: - - + + Home: - - - - You can choose which fields an address card has, and create - new fields for cards. For example, - Evolution provides for two line - postal addresses by default, but you may have as many or as - few lines to an address as you wish. To change which - fields an address card has, choose DESCRIBE HERE HOW TO DO - THIS. + + +--> + + You can choose which fields an address card has, and create new + fields for cards. For example, + Evolution provides for two line + postal addresses by default, but you may have as many or as few + lines to an address as you wish. To change which fields an + address card has, choose DESCRIBE HERE HOW TO DO THIS. + - - Quick ways to add cards - - You can add cards from within an email message or calendar - appointment. While looking at an email, right-click on - any email address or message, and choose - Create Card for this Address or - Create Card for this Senderfrom - the menu. While looking at a calendar - appointment, right-click any email address, and choose - Create Card for this Address. - (NOTE that feature may change! unimplemented!) - - + + Quick ways to add cards + + You can add cards from within an email message or calendar + appointment. While looking at an email, right-click on any + email address or message, and choose Create Card + for this Address or Create Card for + this Sender from the menu. While looking at a + calendar appointment, right-click any email address, and + choose Create Card for this + Address. (NOTE that feature may change! + unimplemented!) + + + + + You delete a card by pressing the Delete + Card button, or by dragging it into the trash + folder. + - - You delete a card by pressing the Delete - Card button, or by dragging it into the trash - folder. - + + You can move cards around just as you would move email messages: + dragging and dropping works, as does right-clicking and choosing + Move from the menu that appears. + + - - You can move cards around just as you would move email - messages: dragging and dropping works, as does - right-clicking and choosing Move - from the menu that appears. - - + + Organizing your Contact Manager + + Organizing your contact manager is a lot like organizing your + mail. You can have folders and searches the same way you can + with mail, but the contact manager does not allow vFolders. It + does, however, allow each card to fall under several + categories, and allow you to create your own categories. We'll + go over categories in a bit. + + + Another useful UNIMPLEMENTED + Evolution feature is its ability to + recognize when people live together. If two people in your + contact manager share an address, and you change the address for + one of them, Evolution will ask you + if you wish to change the address for both of them, or just for + one. + - - Organizing your Contact Manager + + Groups of contacts + + Evolution lets you put cards into + folders, mark them as members of different groups, and search + through them in a variety of ways. This section will + describe how to organize and find contact information using + Evolution. CHANGE THIS paragraph: + it needs a great deal of work. + + + + Grouping with Folders - Organizing your contact manager is a lot like organizing - your mail. You can have folders and searches the same way - you can with mail, but the contact manager does not allow - vFolders. It does, however, allow each card to fall under - several categories, and allow you to create your own - categories. We'll go over categories in a bit. - + The simplest way to group address cards is to use folders. + By default, cards start in the + Contacts folder. You can create more + folders inside that one, or create other address book + folders as well. Each card must be in one and only one + folder. + - Another useful UNIMPLEMENTED - Evolution feature is its ability - to recognize when people live together. If two people in - your contact manager share an address, and you change the - address for one of them, Evolution - will ask you if you wish to change the address for both of - them, or just for one. - - - - Groups of contacts - - Evolution lets you put cards - into folders, mark them as members of different groups, - and search through them in a variety of ways. This - section will describe how to organize and find contact - information using Evolution. - CHANGE THIS paragraph: it needs a great deal of work. - - - - Grouping with Folders - - The simplest way to group address cards is to use - folders. By default, cards start in the - Contacts folder. You can create - more folders inside that one, or create other address - book folders as well. Each card must be in one and only - one folder. - - - To create a new folder, do this: - - - To put a card into a folder, do this: - - - - - Grouping with Categories - - The other way to group cards is to mark them as - belonging to different categories. The difference - between folders and categories is that folders contain - cards, but category membership is a property of each - card. That means that you can mark a card as being in - several categories or no category at all. For example, - I put my friend Matthew's card in the "Business" category, - because he works with me, the "Friends" category, because - he's also my friend, and the "Frequent" category, because - I call him all the time and can never remember his phone - number. - - - To mark a card as belonging to a category, do this: - - - Then, you can refer to all the cards in that category - by: - - - If the default categories don't suit you, you can add - your own. Here's how: - - - - - - - Sharing your Cards (and keeping them to yourself) + To create a new folder, do this: + - Cards can be shared over a network. This is the sort of - feature you'll want to use if your company has a list of - vendors and clients that needs constant updating. If you - also share your calendars, people can avoid duplicating - work and keep up to date on developments within their - workgroup or across the entire company. - - - - Sharing Address Cards and Calendar Data - - Ray wants to schedule a meeting with someone at - Company X, so he checks the network for the Company X - address card that states his contacts there. Since - his company also shares calendars, he then learns that - his co-worker Deanna has already scheduled a meeting - with them next Thursday. He can either go to the - meeting himself or ask Deanna to discuss his concerns - for him. Either way, I avoid scheduling an extra - meeting with Company X. - - - + To put a card into a folder, do this: + + + + + Grouping with Categories - Of course, you don't want to share all of your cards— - why overload the network with a list of babysitters, or - tell everyone on your network you're talking to new job - prospects? Evolution lets you - decide which folders you want to make accessible to others. - + The other way to group cards is to mark them as belonging + to different categories. The difference between folders + and categories is that folders contain cards, but category + membership is a property of each card. That means that you + can mark a card as being in several categories or no + category at all. For example, I put my friend Matthew's + card in the "Business" category, because he works with me, + the "Friends" category, because he's also my friend, and + the "Frequent" category, because I call him all the time + and can never remember his phone number. + - To begin sharing a folder of address cards, select (something) . The - Sharing window will pop up. It contains: - + To mark a card as belonging to a category, do this: - - - - Automating the Contact Manager - The Evolution contact manager - can perform a wide variety of tasks for you. From speeding - up basic tasks like adding a new address card to managing - mailing lists, you'll find that the contact manager is more - than a mere address book. - + Then, you can refer to all the cards in that category by: + + + If the default categories don't suit you, you can add your + own. Here's how: + + + + + + + Sharing your Cards (and keeping them to yourself) + + Cards can be shared over a network. This is the sort of + feature you'll want to use if your company has a list of + vendors and clients that needs constant updating. If you + also share your calendars, people can avoid duplicating + work and keep up to date on developments within their + workgroup or across the entire company. + - - Send me a card: Adding New Cards Quickly + + Sharing Address Cards and Calendar Data - When you get information in the mail or in a calendar - entry, you can add it to an address card. To do so, right - click on any email address or email message, and select - Add Address Card from the menu - that appears. Of course, - Evolution adds cards from a hand-held device - during HotSync operation. For more information about - that, see . - - + Ray wants to schedule a meeting with someone at + Company X, so he checks the network for the Company X + address card that states his contacts there. Since + his company also shares calendars, he then learns that + his co-worker Deanna has already scheduled a meeting + with them next Thursday. He can either go to the + meeting himself or ask Deanna to discuss his concerns + for him. Either way, I avoid scheduling an extra + meeting with Company X. + + - - Managing a Mailing list - - You already know that when you are writing an email, you - can address it to one or more people, and that - Evolution will fill in - addresses from your contact manager's address cards if - you let it. In addition to that, you can send email to - everyone in a particular group by doing SOMETHING HERE. - Future versions of Evolution - will allow you to you export a group of cards to a - spreadsheet, database, or word processor so you can print - address labels or prepare large postal mailings. - - - - Map It! and other extra features - - Need a map or directions? Click - MapIt from within the contact - manager, and Evolution will - map the address for you online. - - - - + + Of course, you don't want to share all of your cards— + why overload the network with a list of babysitters, or + tell everyone on your network you're talking to new job + prospects? Evolution lets you + decide which folders you want to make accessible to others. + + + To begin sharing a folder of address cards, select (something) . The + Sharing window will pop up. It contains: + + + + + + Automating the Contact Manager + + The Evolution contact manager + can perform a wide variety of tasks for you. From speeding + up basic tasks like adding a new address card to managing + mailing lists, you'll find that the contact manager is more + than a mere address book. + + + + Send me a card: Adding New Cards Quickly + + When you get information in the mail or in a calendar + entry, you can add it to an address card. To do so, right + click on any email address or email message, and select + Add Address Card from the menu + that appears. Of course, + Evolution adds cards from a hand-held device + during HotSync operation. For more information about + that, see . + + + + + Managing a Mailing list + + You already know that when you are writing an email, you + can address it to one or more people, and that + Evolution will fill in + addresses from your contact manager's address cards if + you let it. In addition to that, you can send email to + everyone in a particular group by doing SOMETHING HERE. + Future versions of Evolution + will allow you to you export a group of cards to a + spreadsheet, database, or word processor so you can print + address labels or prepare large postal mailings. + + + + Map It! and other extra features + + Need a map or directions? Click + MapIt from within the contact + manager, and Evolution will + map the address for you online. + + + + -- cgit v1.2.3