From 88afa58a5b1f01cbefd89795c4dab371fb31f9c3 Mon Sep 17 00:00:00 2001 From: nobody Date: Sat, 19 May 2001 12:49:14 +0000 Subject: This commit was manufactured by cvs2svn to create tag 'GAL_0_8'. svn path=/tags/GAL_0_8/; revision=9892 --- doc/C/usage-contact.sgml | 617 ----------------------------------------------- 1 file changed, 617 deletions(-) delete mode 100644 doc/C/usage-contact.sgml (limited to 'doc/C/usage-contact.sgml') diff --git a/doc/C/usage-contact.sgml b/doc/C/usage-contact.sgml deleted file mode 100644 index 00295a12b1..0000000000 --- a/doc/C/usage-contact.sgml +++ /dev/null @@ -1,617 +0,0 @@ - - - - The Evolution Address Book - - - The Evolution address book can - handle all of the functions of an address book, phone book, or - Rolodex. Of course, it's a lot easier to update - Evolution than it is to change an - actual paper book. Evolution also - allows easy synchronization with hand-held devices. Since - Evolution supports the LDAP directory protocol, you can use - it with almost any type of existing directory server on your - network. - - - Another advantage of the Evolution - address book is its integration with the rest of the - application. When you look for someone's address, you can also - see a history of appointments with that person. Or, you can - create address cards from emails with just a few clicks. In - addition, searches and folders work in the same way they do in - the rest of Evolution. - - - This chapter will show you how to use the - Evolution address book to organize - any amount of contact information, share addresses over a - network, and several ways to save time with everyday tasks. To - learn about configuring the address book, see . - - - - Getting Started With the Address Book - - - To open up your address book, click on - Contacts in the shortcut bar, or select - one of your contacts folders from the folder bar. shows the address book in all - its organizational glory. By default, the address book - shows all your cards in alphabetical order, in a minicard format. You can select - other views from the View menu, and adjust - the width of the columns by clicking and dragging the grey - column dividers. - - - -
- Evolution Address Book - - Evolution Address Book Window - - - -
- - - The toolbar for the address book is quite simple: - - - New creates a new card. - - - - Find brings up an in-depth search window. - - - - Print sends one or more of your cards to the printer. - - - Delete deletes a selected card. - - - View All displays all - the address information in the folder. Use this button to - refresh the display for a network folder, or to switch from - viewing the results of a search and see the whole contents. - - - Stop stops loading - contact data from the network. This button is only - relevant if you are looking at contact information on a - network. - - - - - Your contact information fills the rest of the display. Move - through the cards alphabetically with the buttons and the - scrollbar at the right of the window. Of course, if you have - more than a few people listed, you'll want some way of finding - them more quickly, which is why there's a search feature. - - - - Searching for Contacts - - Between Delete and View - All is a quick search field. To use it, select - from the drop-down list which sort of search you'd like to - perform (the whole card, just the name, or just the email - address), then enter one or more words in the text entry - box, and press Enter. - Evolution will search through - the contents of every displayed card to find one that - matches. You can refine searches by doing several in - succession, or start over by pressing the View - All button. - - - If there are no matches, the card display will be - blank. When you'd like to see all the cards again, press - Show All. - - - Refining a Quick Search - - Tom comes back from lunch and finds a note on his - keyboard: "Curtis in sales called for you, but he didn't - leave a number, and I forgot to write down the name of the - company he works for. He said it was important, though." - Tom is not at all annoyed. - - - He opens his contacts folder, and runs a quick search for - "Curtis." There are eighteen different people with that name - in the file. He then enters "Sales," and - Evolution narrows it down to the - right Curtis. He only becomes annoyed when he discovers that - the call was not actually important. - - - - - If you prefer to perform a more complex search, press - Find or choose - ToolsSearch for - Contact. This will open the - in-depth search window, which lets you use multiple search - criteria in the same way that email filters and virtual folders do.. - - Click Add Criterion to increase the - number of criteria you'd like to use in the search, and - Remove Criterion to remove one from the - bottom of the list. Your criteria may be a search within the - Name or Email - fields; alternately you can choose to search through all the - fields with a regular expression. Then, you can select from - all the familiar requirements like Begins - With and Does Not Contain, - decide whether to match All or - Any of your criteria, and press - Search to set it all off. - - - - - - - Destroy, Create, and Change: The Contact Editor - - To delete a card, click on it once to select it, then press the - Delete button. If you have multiple - cards selected, you'll delete multiple cards. - - - If you want to add or change cards, you'll use the contact - editor. To change a card that already exists, double click on - it to open the contact editor window with all the current - information already filled in. If you want to create a new - one, clicking the New button in the - toolbar will open the same window, with blank entry boxes for - you to fill in. - - - - The contact editor window has two tabs, - General, for basic contact information, - and Details, for a more specific - description of the person. In addition, it contains a - File menu, (see ) and a toolbar with three - items: Save and Close, - Print, and Delete. - - -
- Evolution Contact Editor - - Evolution Contact Editor - - - -
- - The General tab has seven sections, - each with an icon: a face, for name and company; a telephone - for phone numbers; an envelope for email address; a globe for - web page address; a house for postal address; a file folder - for contacts, and a briefcase for categories. - - - - - - Full Name - - - The Full Name field has two - major features: - - - - You can enter a name into the Full - Name field, but you can also click the - Full Name button to bring - up a small dialog box with a few text boxes - - - Title: - - Enter an honorific or select one from the menu. - - - - First: - - Enter the first, or given, name. - - - - Middle: - - Enter the middle name or initial, if any. - - - - Last: - - Enter the last name (surname). - - - - Suffix: - - Enter suffixes such as "Jr." or "III." - - - - - - - - The Full Name field also - interacts with the File As - box to help you organize your contacts. - - - To see how it works, type a name in the - Full Name field: - Rupert T. Monkey. You'll - notice that the File As field - also fills up, but in reverse: - Monkey, Rupert. - You can pick Rupert Monkey - from the drop-down, or type in - your own, such as T. Rupert Monkey - . - - - Filing Suggestion - - - Don't enter something entirely different from - the actual name, since you might forget that - you've filed Rupert's information under "F" for - "Fictitious Ximian Employee." - - - - - - - - - Multiple Values for Fields - - - If you click on the small arrow buttons next to the - Primary Email field, you can also - choose Email 2 and - Email 3. Although the contact - editor will only display one of those at any given - time, Evolution will - store them all. The arrow buttons next to the - telephone and postal address fields work in the same - way. - - - - - - - The last item in the General tab is the - Categories organization tool; for - information on that, read . - - - The Details tab is, fortunately, much more - simple: three sections, all of which are more or less obvious: - the briefcase next to the details about the contact's - professional life; the face next to the details about their - personal life; the globe next to a big blank space you can use - for anything and everything else you'd like to note about them. - If you ever wanted to have that uncanny knack for remembering - obscure details like the date of someone's anniversary (perhaps - your own) this is the way to develop it. - - - - - - - - - - - Organizing your Address Book - - Organizing your address book is a lot like organizing your - mail. You can have folders and searches the same way you can - with mail, but the address book does not allow vFolders. It - does, however, allow each card to fall under several - categories, and allow you to create your own categories. To - learn about categories, read . - - - - - - Groups of contacts - - Evolution offers two ways for you - to organize your cards. The first way is to use folders; - this works the same way that mail folders do. For more - flexibility, you can also mark contacts as members of - different categories. - - - - Grouping with Folders - - The simplest way to group address cards is to use folders. - By default, cards start in the - Contacts folder. If you've read then you already know that you - can create a new folder by selecting - - File - New - Folder - - and that you can put new folders anywhere you like. Just - like with mail, cards must be in a card folder, and no card - can be in two places at once. If you want more - flexibility, try . - - - To put a card into a folder, just drag it there from the - folder view. Remember that contact cards can only go in - contact folders, just like mail can only go in mail folders, - and calendars in calendar folders. - - - - - Grouping with Categories - - The other way to group cards is to mark them as belonging - to different categories. The difference between folders - and categories is that folders contain cards, but category - membership is a property of each card. That means that you - can mark a card as being in several categories or no - category at all. For example, I put my friend Matthew's - card in the "Business" category, because he works with me, - the "Friends" category, because he's also my friend, and - the "Frequent" category, because I call him all the time - and can never remember his phone number. - - - To mark a card as belonging to a category, click the - Categories button at the lower - right. From the dialog box that appears, you can check as - many or as few categories as you like. - - - Then, you can refer to all the cards in that category by: - Waiting for Evolution to support the - operation. - - - - - - - - - - Sharing your Cards - - If you keep your cards on a network using an LDAP server, you can share access to - them, browse other address books, or maintain a shared set of - contact information for your company or your department. This - is the sort of feature you'll want to use if your company has a - list of vendors and clients that needs constant updating. If - share calendars as well as address books, people can avoid - duplicating work and keep up to date on developments within - their work-group or across the entire company. - - - - Sharing Address Cards and Calendar Data - - Ray wants to schedule a meeting with Company X, so he - checks the network for the Company X address card so he - knows whom to call there. Since his company also shares - calendars, he then learns that his co-worker Deanna has - already scheduled a meeting with Company X next Thursday. - He can either go to the meeting himself or ask Deanna to - discuss his concerns for him. Either way, he avoids - scheduling an extra meeting with Company X. - - - - Of course, you don't want to share all of your cards— why - overload the network with a list of babysitters or tell - everyone in the office you're talking to new job prospects? If - you keep cards on your own computer, you can decide which items - you want to make accessible to others. - - - To learn how to add a remote directory to your available - contact folders, see . - Once you have a connection, the network contacts folder or - folders will appear inside the External - Directories folder in the folder bar. It will work - exactly like a local folder of cards, with the following - exceptions: - - - - - Network folders are only available when you are - connected to the network. If you use a laptop or have a - modem connection, you may wish to copy or cache the - network directory and then synchronize your copy with - the networked version periodically. - - - - - - To prevent excess network traffic, - Evolution will not normally - load the contents of LDAP folders immediately upon - opening. You must click Display - All before LDAP folder cards will be loaded - from the network. You can change this behavior in the - Contact Preferences window. - - - - - Your ability to view, change, add, and delete contacts - depends on the settings of the LDAP server. - - - - - - - - Address Book Tools - - The address book works closely with - Evolution's mail and calendar tools. - For example, you can use the address book to help you manage - mailing lists, and send or recieve address cards over email. - More tools are on the way, and when they arrive, - they will be described in this section. - - - - Send me a Card: Adding New Cards Quickly - - As noted before, when you get information about a person in - the mail or in a calendar entry, you can add it to an address - card. To do so, right click on any email address or email - message, and select Add Address - Card from the menu that appears. Of course, - Evolution also adds cards from a - hand-held device during HotSync operation. For more - information about that, see . - - - - - Managing a Mailing list - - You already know that when you are writing an email, you can - address it to one or more people, and that - Evolution will fill in addresses - from your address book's address cards if you let it. In - addition to that, you can send email to everyone in a - particular group if you choose. - - - - - - - - - - - - - - - - - - - - - - - - - -- cgit v1.2.3