From 3b196ffb90e8d17f22cfc8f0422936d936de96f6 Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Fri, 23 Jun 2000 20:32:12 +0000 Subject: Made moderate to major stylistic updates to this, apx-gloss.sgml, and to * C/evolution-guide.sgml: Made moderate to major stylistic updates to this, apx-gloss.sgml, and to all files beginning with "usage," especially wrt HTML mail. svn path=/trunk/; revision=3714 --- doc/C/usage-contact.sgml | 288 +++++++++++++++++++++++++---------------------- 1 file changed, 154 insertions(+), 134 deletions(-) (limited to 'doc/C/usage-contact.sgml') diff --git a/doc/C/usage-contact.sgml b/doc/C/usage-contact.sgml index 2291e28548..222878b145 100644 --- a/doc/C/usage-contact.sgml +++ b/doc/C/usage-contact.sgml @@ -1,37 +1,39 @@ - + The Evolution Contact Manager - - The Evolution contact manager can - handle all of the functions of an address book, phone book, or - Rolodex. Of course, Evolution allows - easier updates than an actual paper book. Evolution - also allows easy synchronization with handheld and - remote devices. Since Evolution - supports most major network protocols, including - LDAP, it's easy to use over an existing - network. - - - Another advantage of the Evolution - address book is its integration with the rest of the application. - That means that when you look for someone's address, you can also - see a history of appointments with that person. Or, you can get - an e-mail with contact information in it and create a new address - card on the spot. In addition, searches and folders and all work - in the same way they do in the other components, so you don't - have to learn another system for similar tasks. - - - This chapter will cover using the - Evolution contact manager to organize - any amount of contact information, share addresses over a - network, and several ways to save time with everyday tasks. To - learn about configuring the contact manager, see . - - + + + The Evolution contact manager can + handle all of the functions of an address book, phone book, or + Rolodex. Of course, Evolution allows + easier updates than an actual paper book. + Evolution also allows easy synchronization with + handheld and remote devices. Since + Evolution supports most major network + protocols, including LDAP, it's easy to + use over an existing network. + + + Another advantage of the Evolution + address book is its integration with the rest of the + application. That means that when you look for someone's + address, you can also see a history of appointments with that + person. Or, you can get an e-mail with contact information in + it and create a new address card on the spot. In addition, + searches and folders and all work in the same way they do in the + other components, so you don't have to learn another system for + similar tasks. + + + This chapter will cover using the + Evolution contact manager to organize + any amount of contact information, share addresses over a + network, and several ways to save time with everyday tasks. To + learn about configuring the contact manager, see . + + Getting Started With the Contact Manager @@ -53,55 +55,93 @@ - The contact manager interface is broken into two main parts. - The first part is the contact display section. This can be - found at the bottom right panel of - Evolution. This section is where - all your contact information is displayed. Each of these cards - are organized into folders. The second section is the - administrative section which spans the top of the - Evolution window. This is where you can add, - edit, or delete records. + The toolbar for the address book is quite simple: + + + + Press New for a new contact. + + + + Find brings up an in-depth search window. + + + + Press Print to print. + + + Delete deletes a selected card. + + + + The last feature is Quick Search; to use + it, just enter what you're looking for and hit + Enter. Evolution + will show you all the cards that match; if there are none, the + display will be blank. To display all of + your contacts, you can leave the Quick + Search field blank, and press enter. + + + The rest of the contact manager is taken up by the display of + your cards. You can view it as a table or as a list of + cards— switch between them in the View + menu — and move through them alphabetically alphanumeric + buttons and the scrollbar at the right of the window. + Creating, Deleting, and Adding Cards - You can create a new card by pressing the New - Card button, or by pressing - KEYSYM. The Contact - Editor window will appear. It has two tabs, + Open up the contact editor by pressing the New + Card button. The window has two tabs, General, for basic contact information, and Details, for a more specific description of - the person. In addition, it contains a full menu bar with all - the items from the main window (IS THIS TRUE? DESCRIBE MENUBAR - AGAIN?) + the person. In addition, it contains a full menu bar. FIXME: + The contents are still changing rapidly, but you should be able + to guess what they're for. + +
+ Evolution Contact Editor + + Evolution Contact Editor + + + +
+ The General tab contains no less than seven sections, each with an icon: a face, for name and company; a telephone for phone numbers; an envelope for email address; a - house for postal address; a handshake for contacts; and a - briefcase for categories. The things that go into most of the - text fields should be obvious enough, so we'll just describe the - more interesting parts of the window. Aside from the - Categories feature, which is discussed in - , there are two things - you'll want to know about. + house for postal address; a handshake for contacts (FIXME: I + don't understand this feature, and the button doesn't do + anything yet.); and a briefcase for categories. The things that + go into most of the text fields should be obvious enough, so + we'll just describe the more interesting parts of the window. + Aside from the Categories feature, which is + discussed in , there are + two things you'll want to know about: the first of these is the + File As field. + Type "Eva Lucianne Tester" into the Full Name field. You'll notice that the File - As field also fills up, but in a phone-book fashion: - Tester, Lucianne. You can pick "Eva Tester" from the drop-down, - or type in your own. I suggest that you don't enter something - entirely different from the actual name, however. You might - forget that you've filed Eva's information under "C" for "Code, Helix." + As field also fills up, but in reverse: Tester, + Lucianne. You can pick "Eva Tester" from the drop-down, or, if + you prefer, type in your own, such as "Lucianne Tester, Eva". I + suggest that you don't enter something entirely different from + the actual name, however. You might forget that you've filed + Eva's information under "F" for "Fictitious Helix Code + Employees" - The other little feature I want to mention involves the little - squares next to several of the fields. Click on them and you'll - get a menu of different labels; for the fields in the telephone + The other feature I want to mention involves the little squares + next to several of the fields. Click on them and you'll get a + menu of different labels; for the fields in the telephone section, it's a long list involving things like Home, Home 2, Other Fax, and Pager. @@ -114,16 +154,7 @@ labels, any that you've already filled in will be marked. -
- Evolution Contact Editor - - Evolution Contact Editor - - - -
- - - - - You can choose which fields an address card has, and create new - fields for cards. For example, - Evolution provides for two line - postal addresses by default, but you may have as many or as few - lines to an address as you wish. To change which fields an - address card has, choose DESCRIBE HERE HOW TO DO THIS. - - - - Quick ways to add cards + + Contact Shortcuts You can add cards from within an email message or calendar appointment. While looking at an email, right-click on any @@ -172,7 +193,7 @@ Address. (NOTE that feature may change! unimplemented!) - + You delete a card by pressing the Delete @@ -200,11 +221,11 @@ Another useful UNIMPLEMENTED Evolution feature is its ability to - recognize when people live together. If two people in your - contact manager share an address, and you change the address for - one of them, Evolution will ask you - if you wish to change the address for both of them, or just for - one. + recognize when people live or work together. If several people + in your contact manager share an address, and you change the + address for one of them, Evolution + will ask you if you wish to change the address for all of them, + or just for one. @@ -264,8 +285,11 @@ Then, you can refer to all the cards in that category by: - If the default categories don't suit you, you can add your - own. Here's how: + If the master list of categories don't suit you, you can + add your own. Just enter the new category's name in the + text box, then click Categoriese and + choose Add to Master List in the + window that appears. (FIXME: This isn't quite accurate.) @@ -285,70 +309,66 @@ Sharing Address Cards and Calendar Data - Ray wants to schedule a meeting with someone at - Company X, so he checks the network for the Company X - address card that states his contacts there. Since - his company also shares calendars, he then learns that - his co-worker Deanna has already scheduled a meeting - with them next Thursday. He can either go to the - meeting himself or ask Deanna to discuss his concerns - for him. Either way, I avoid scheduling an extra - meeting with Company X. + Ray wants to schedule a meeting with Company X, so he + checks the network for the Company X address card so he + knows whom to call there. Since his company also shares + calendars, he then learns that his co-worker Deanna has + already scheduled a meeting with Company X next Thursday. + He can either go to the meeting himself or ask Deanna to + discuss his concerns for him. Either way, he avoids + scheduling an extra meeting with Company X. - - Of course, you don't want to share all of your cards— - why overload the network with a list of babysitters, or - tell everyone on your network you're talking to new job - prospects? Evolution lets you - decide which folders you want to make accessible to others. + Of course, you don't want to share all of your cards— why + overload the network with a list of babysitters, or tell + everyone on your network you're talking to new job prospects? + Evolution lets you decide which + folders you want to make accessible to others. - To begin sharing a folder of address cards, select (something) . The - Sharing window will pop up. It contains: - + To begin sharing a folder of address cards, wait until + Evolution supports this + feature. (FIXME!) Automating the Contact Manager - The Evolution contact manager - can perform a wide variety of tasks for you. From speeding - up basic tasks like adding a new address card to managing - mailing lists, you'll find that the contact manager is more - than a mere address book. + In addition to working with the mailer and the calendar to add + new cards quickly, the contact manager can do some pretty cool + stuff on its own. (FIXME: This para is terrible) Send me a card: Adding New Cards Quickly - When you get information in the mail or in a calendar - entry, you can add it to an address card. To do so, right - click on any email address or email message, and select - Add Address Card from the menu - that appears. Of course, - Evolution adds cards from a hand-held device - during HotSync operation. For more information about - that, see . + As noted before, when you get information about a person in + the mail or in a calendar entry, you can add it to an address + card. To do so, right click on any email address or email + message, and select Add Address + Card from the menu that appears. Of course, + Evolution also adds cards from a + hand-held device during HotSync operation. For more + information about that, see . Managing a Mailing list - You already know that when you are writing an email, you - can address it to one or more people, and that - Evolution will fill in - addresses from your contact manager's address cards if - you let it. In addition to that, you can send email to - everyone in a particular group by doing SOMETHING HERE. - Future versions of Evolution - will allow you to you export a group of cards to a - spreadsheet, database, or word processor so you can print - address labels or prepare large postal mailings. + You already know that when you are writing an email, you can + address it to one or more people, and that + Evolution will fill in addresses + from your contact manager's address cards if you let it. In + addition to that, you can send email to everyone in a + particular group by (FIXME: wait for feature implementation, + then document). Future versions of + Evolution will allow you to you + export a group of cards to a spreadsheet, database, or word + processor so you can print address labels or prepare large + postal mailings. -- cgit v1.2.3