From d33ffacc7075e91aaea8ecf1bc403db42d45c4a9 Mon Sep 17 00:00:00 2001 From: Aaron Weber Date: Fri, 15 Feb 2002 20:34:06 +0000 Subject: Somehow accidentally removed all these files. Don't know what that was. :( svn path=/trunk/; revision=15744 --- help/C/apx-authors.sgml | 71 ++++ help/C/apx-bugs.sgml | 39 ++ help/C/apx-gloss.sgml | 470 +++++++++++++++++++++ help/C/config-prefs.sgml | 925 ++++++++++++++++++++++++++++++++++++++++ help/C/config-sync.sgml | 133 ++++++ help/C/evolution-faq.sgml | 973 +++++++++++++++++++++++++++++++++++++++++++ help/C/evolution.sgml | 126 ++++++ help/C/menuref.sgml | 421 +++++++++++++++++++ help/C/preface.sgml | 83 ++++ help/C/usage-calendar.sgml | 710 +++++++++++++++++++++++++++++++ help/C/usage-contact.sgml | 617 +++++++++++++++++++++++++++ help/C/usage-exchange.sgml | 710 +++++++++++++++++++++++++++++++ help/C/usage-mail-org.sgml | 30 +- help/C/usage-mainwindow.sgml | 43 +- help/C/usage-notes.sgml | 49 +++ help/C/usage-print.sgml | 115 +++++ help/C/usage-sync.sgml | 39 ++ 17 files changed, 5530 insertions(+), 24 deletions(-) create mode 100644 help/C/apx-authors.sgml create mode 100644 help/C/apx-bugs.sgml create mode 100644 help/C/apx-gloss.sgml create mode 100644 help/C/config-prefs.sgml create mode 100644 help/C/config-sync.sgml create mode 100644 help/C/evolution-faq.sgml create mode 100644 help/C/evolution.sgml create mode 100644 help/C/menuref.sgml create mode 100644 help/C/preface.sgml create mode 100644 help/C/usage-calendar.sgml create mode 100644 help/C/usage-contact.sgml create mode 100644 help/C/usage-exchange.sgml create mode 100644 help/C/usage-notes.sgml create mode 100644 help/C/usage-print.sgml create mode 100644 help/C/usage-sync.sgml diff --git a/help/C/apx-authors.sgml b/help/C/apx-authors.sgml new file mode 100644 index 0000000000..9a0e3d2f42 --- /dev/null +++ b/help/C/apx-authors.sgml @@ -0,0 +1,71 @@ + + Authors + + Evolution was written by the Ximian + Evolution team and numerous other dedicated GNOME programmers. + You can see their names by selecting + Help About + from any Evolution window. + + + The Evolution code owes a great debt + to the GNOME-pim and + GNOME-Calendar applications, and to + KHTMLW. The developers of + Evolution acknowledge the efforts + and contributions of all who worked on those projects. + + + + Ximian would like to thank Miles Lane for his contributions in + quality assurance, and the staff of the El Pelon Taqueria, on + Peterborough St. in Boston, for sustenance. + + + + For more information please visit the + Evolution Web page. Please send all comments, + suggestions, and bug reports to the Ximian bug tracking + database. Instructions for submitting bug reports can be + found on-line at the same location. You can also use the GNOME + bug report tool, bug-buddy, to submit your + defect reports. + + + This manual was written by Aaron Weber + (aaron@ximian.com), Kevin Breit + (mrproper@ximian.com) Duncan Mak + (duncan@ximian.com) and Ettore Perazzoli + (ettore@ximian.com) with the help of the + application programmers and the GNOME Documentation Project. + Please file comments and suggestions for this manual as bugs in + the Ximian bug tracking system. If you contributed to this + project but do not see your name here, please contact Aaron + Weber (aaron@ximian.com) and he'll list you. + + + Partial list of Translators: + + + Daniel Persson for .se + + + + Hector Garcia Alvarez for .es + + + + Kjartan Maraas for .no + + + + + + + + + + diff --git a/help/C/apx-bugs.sgml b/help/C/apx-bugs.sgml new file mode 100644 index 0000000000..7de959dda8 --- /dev/null +++ b/help/C/apx-bugs.sgml @@ -0,0 +1,39 @@ + + + Known bugs and limitations + + + Ximian Evolution bug tracking is done at the Ximian bug tracking + System. You may use that, or the GNOME Bug + Report Tool (known as bug-buddy + at the command line) if you find bugs or would like to request new + features. + + + If you need additional help with Ximian Evolution, please visit + the Ximian support site at ximian.com/support. + + + + + A number of often-requested features will not make it into + Ximian Evolution 1.0, but we plan to include them for version + 1.1. Some of them are: + + Direct import of Microsoft Outlook contact cards + Synchronization of email with handheld devices + S/MIME support + Read foreign mail folders without importing them + Import of WINMAIL.DAT attachments + Playing a sound to indicate new mail arriving + + + + A more complete list of feature requests and other issues with + Evolution is available online in the Ximian bug tracking system. + + + + diff --git a/help/C/apx-gloss.sgml b/help/C/apx-gloss.sgml new file mode 100644 index 0000000000..380f9e38be --- /dev/null +++ b/help/C/apx-gloss.sgml @@ -0,0 +1,470 @@ + + + Glossary + + + Assistant: + + + See druid + + + + + + Attachment: + + + Any file sent along with an email. Attachments may be embedded in + a message or appended to it. + + + + + + Automatic Indexing: + + + Pre-fetching procedure that allows + Evolution to refer to data quickly. + It enables faster searches and decreases memory usage for + data displays. + + + + + + Bcc (Blind Carbon Copy): + + + A way of addressing a message. Bcc is used to send a group of + people an e-mail, while hiding their names and addresses from each + other. + + + + + + Cc (Carbon Copy): + + + Carbon-copies are used to send a 3rd party a copy of the e-mail, + so they an keep up to date on a conversation, without being in the + To: list. + + + + + + Conduit: + + + A small application which controls + the transfer of data between a handheld device and a desktop + computer. + + + + + + + Druid: + + + A tool which guides a user through a series of steps, usually to + configure or set up a program. Equivalent to "Assistant" and + "Wizard." + + + + + + Evolution: + + + Evolution is the GNOME + groupware application. + + + + + + Execute: + + + To run a program. Any file that can be run is called an + executable. Evolution can download + executable attachments, but before they can be run, the files must + be marked as executable with a shell or file manager. This + security precaution prevents the automatic or accidental execution + of malicious programs. For more information on executables and file + permissions, see the documentation for your file manager or shell. + + + + + + Expunge: + + + When messages are marked for deletion, they remain till they are expunged. + When a message is expunged, it is permanently deleted, as long as it was + marked for deletion. + + + + + + File Tree: + + + A way of describing a group of files on a computer. With the + perversity typical of computer (and especially Unix and Linux) + nomenclature, the top of the tree is called the root directory, + and denoted by /. + The rest of the "branches" spread downwards from the root. Don't + confuse the root directory with the root + account, or root's home directory, normally + /root. + + + + + + Filter: + + + Within Evolution, a filter is a method + of sorting mail automatically when it's downloaded. You can create filters to perform + one or more actions on a message that meets any (or all) of a wide + range of criteria. + + + + + + Forward: + + + If you get a message intended for someone else, you can use + message forwarding to send it on to the right person. + + + + + + Groupware: + + + Groupware is a term describing an application which helps groups + of people work together. Typically, a groupware application will + have several productivity features built into one program, + including: email, calendar, and addressbook tools. + + + + + + HTML: + + + Hyper-text Markup Language (HTML) is a language + for describing page layout in electronic documents like web pages, + help files, and email messages. HTML can be used in email and + news posts to insert images and apply text treatments. + + + + + + Hot Key: + + + Hot-keys are keyboard combinations used to do actions on a + computer instead of using the mouse. + Hot-keys can speed up computer usage. + + + + + + iCal: + + + iCal is the program which + Evolution uses to manage the calendar + section. + + + + + + IMAP: + + + Depending upon whom you ask, IMAP stands for the Internet Mail + Access Protocol, or the Interim Mail Access Protocol. It allows access to email which is typically (although + not always) stored remotely on a server rather than on a local + hard disk. Often contrasted with POP:. + This will not be on the test. + + + + + + + Inline: + + + Displayed as part of a message or other document, rather than + attached as a separate file. Contrast with Attachment:. + + + + + + LDAP: + + + LDAP, the Lightweight Directory Access Protocol, allows a client + to search through a large database of addresses, phone numbers, + and people stored on a server. + + + + + + Mail Client: + + + A mail client is the application with which a person reads and + sends e-mail. Its counterparts are the various types of mail + servers, which handle user authentication and direct messages from + sender to recipient. + + + + + + + Minicard: + + + A format for the display of contact data. Similar in appearance + to a small business card. + + + + + + Nautilus: + + + Nautilus is the next generation file + manager for GNOME. + + + + + + POP: + + + POP, the Post Office Protocol, is a mechanism for email + transport. In contrast to IMAP, it is used only to get mail from + a server and store it locally on your hard disk. + + + + + + Protocol: + + + An agreed-upon method of communication, especially one for + sending particular types of information between computer systems. + Examples include POP (Post Office Protocol), for email, and HTTP + (HypterText Transfer Protocol), for web pages. + + + + + + Public Key Encryption: + + + A strong encryption method that uses a set of two "keys," one of + which is made public, and one of which is kept private. Data + encrypted using the public key can only be decrypted using the + private key. The longer the keys, the more difficult it is to + break the encryption. + + + + + + + + Regular Expression: + + + A regular expression, or "regex", is a way of describing a + string of text using metacharacters or wild-card symbols. For + example, the statement fly.*so[au]p means + "any phrase beginning with 'fly' and ending in 'soup' or + 'soap'". If you searched for that expression, you'd find both + "fly in my soup" and "fly in my soap." There's not room here to + go into depth, but if you want, have a look at the documentation + for the grep command by opening a command + line and typing in man grep. + + + + + + Script: + + + A program written in an interpreted (rather than compiled) + language. Often used as a synonym for "macro," to denote a series + of pre-recorded commands or actions within an application. Often + times, accomplish repetitive and tedious tasks, to save the + user time. + + + + + + Search Base: + + + LDAP can break contact lists into many groups. The Search + Base tells LDAP the top group to use. How much of the Search + Base that is searched is set by the Search Scope option. + + + + + + Search Scope: + + + Search Scope states how much of the Search Base to search. + + + + + + Sendmail: + + + As its name implies, sendmail is a + program which sends mail. Evolution + can use it instead of SMTP:; some people + prefer it because it offers more flexibility, but is more + difficult to set up. + + + + + + + Shortcut Bar: + + + A portion of Evolution which offers + users fast access to the most frequently used portions of the + application. + + + + + + Signature: + + + In email terms, a signature is a piece of text placed at the end + of every email sent, similar to a hand-written signature at the bottom + of a written letter. A signature can be anything from a favorite + quotation to a link to a web page; courtesy dictates that it be + fewer than four lines long. + + + + + + SMTP: + + + This is the most common way of transporting mail messages from + the client's computer (you) to the server. SMTP stands for + Simple Mail Transfer Protocol. + + + + + + Tool-Tip: + + + A small box of explanatory text which appears when the mouse + pointer is held motionless over a button or other interface + element. + + + + + + Virus: + + + A program which inserts itself into other files or programs and + which, when executed, spreads to more programs and other + computers. A virus can cause substantial damage by clogging + networks or disk drives, deleting files, or opening security + holes. + + + + + + vCard: + + + A file format for the exchange of contact information. When you + get an address card attached to an email, it's probably in vCard + format. Not to be confused with vFolder:. + + + + + + vFolder: + + + An email organization tool. vFolders allows you to create a folder + that contains the results of a complex search. vFolder contents are + are updated dynamically. + + + + + + + + + + + + + + + + + + + diff --git a/help/C/config-prefs.sgml b/help/C/config-prefs.sgml new file mode 100644 index 0000000000..15c9bf15a1 --- /dev/null +++ b/help/C/config-prefs.sgml @@ -0,0 +1,925 @@ + + + + Advanced Configuration + + Perhaps your mail server has changed names. Perhaps you've + grown tired of a certain layout for your appointments. + Whatever the reason, you want to change your + Evolution settings. This chapter + will tell you how to do just that. + + + + Mail Settings + + To change your mail settings, select + Tools Mail + Settings in the Inbox. This + will open the mail preferences window, + illustrated in . Mail + preferences are separated into several categories: + + + Accounts + + + This allows you to create and alter one or more + identities for your email. + + + + + Display + + + Allows you to edit how email appears. + + + + + Composer + + + Customizes the behavior of the email message composer. + + + + + Other + + + Configures miscellanious aspects of + Evolution such as character + set and encryption tools. + + + + + + + + +
+ Account Editor Window + + Account Editor Window + + + +
+ + + + + Working with the Accounts Tab + + Ximian Evolution allows you to + maintain multiple accounts, or identities. This is useful + want to keep personal and professional email separate, or if + you wear several hats at work. When you are writing an email + message, you can which account to use by selecting from the + drop-down list next to the From entry in + the message composer. + + + + Clicking Get Mail will refresh any + IMAP, mh, or + mbox listings + and check and download mail from all POP servers. In other + words, Get Mail gets your mail, no + matter how many sources you have, or what types they are. If + you don't want to check mail for a given account, select it + in the Accounts tab and click the + Disable button. + + + + To add a new account, simply click Add + to open the mail configuration assistant. To alter an + existing identity, select it in the + Preferences window, and then click + Edit to open the account editor + dialog. + + + The account editor dialog has six sections: + + + + Identity: + + + Here, enter the name, + email address, and other identifying information for the + account. + + + + + Receiving Mail + + + Here, select the way you will be getting mail: you may + download mail from a server (POP), read and keep it on the + server (Microsoft Exchange or IMAP), or read it from files + that already exist on your desktop computer. If you use + a server, it may permit or require you to use a Secure + Socket Layer (SSL) connection. To turn SSL connections + on, just click the Use Secure Connection + (SSL) button. + + +Specifying Port Numbers + +Your system administrator may ask you to connect to a specific port on +a mail server. To specify which port you use, just type a colon and +the port number after the server name. For example, to connect to port +143 on the server smtp.omniport.com, you would enter +as + +smtp.omniport.com:143 + as the server name. + + + + + + + + Receiving Options + + + Here, decide whether you'd like to check for mail + automatically and how often. + + + + If you chose POP: + + + + + Checking for new mail: If you would + like Evolution + to check for new mail automatically, + check the box and select a frequency in + minutes. + + + + + + Message Storage: If you'd like to store + copies of your mail on the server, check + this option. + + + + + + + + + If you chose Microsoft Exchange: + + + + + Checking for new mail: If you would like + Evolution to check for new mail + automatically, check the box and select a frequency in + minutes. + + + + + Exchange Server: If your active directory user name + is different from your Exchange mail user name, check this + box and enter your mail username here. + + + + + Create a Global Address List folder: If you would + like to have a seperate folder for the Active Directory's + Global Address List, leave this box checked. + + + + + Active Directory Server Name: In most organizations, + the Active Directory server will be different from + the Exchange mail server. If so, check the box and + enter the Active Directory server name here. + + + + + Limit number of Responses: Select a maximum number + of results for an address search. A maximum number of + results limits the load on your system and on your network. + + + + + + + + + If you chose IMAP: + + + + + + Checking for new mail: If you would like + Evolution to check for new mail + automatically, check the box and select a frequency in + minutes. + + + + + If you want Evolution + to check for new messages in all your + IMAP folders, make sure the Check for new + messages in all folders box is selected. + + + + Show only subscribed folders: Check this box if you + have more folders in your IMAP view than you want to + read. + + + + + Override server-supplied namespace: If you like, enter a + specific directory where your server stores mail for + you. Typical values are "mail" and "Mail." For more + information about how to use IMAP mail, see . + + + + Apply filters to new messages in INBOX on this + server: If you'd like your filters to work on this account + as well as on locally downloaded mail, check this box. + + + + + + + + + + + + + Sending Mail + + + In this section, you will choose and configure a method + for sending mail. You may choose SMTP, Microsoft Exchange (if + you have purchased the Ximian Connector for Microsoft + Exchange) or sendmail. + + + + + Special Folders + + + Here, you can decide where this account will store the + messages that it has sent, and the messages that you + save as drafts. + + + + + Security + + + In this section, you will set the security options for + this account. Enter your PGP Key ID and decide how + frequently to encrypt and sign your messages. You can + learn more about PGP and encryption in . + + + + + + + + + Mail Display Options + + In this tab you can decide how you would like + Ximian Evolution to display your + mail: how to display citations, how long to wait before + marking a message as read, and so forth. + + + This is also where you can decide how you would like + Ximian Evolution to handle inline + images in HTML mail that you get. There is a detailed + discussion of the issues surrounding these options in . + + + To hange the font which Ximian + Evolution uses to display mail, do the + following: + + + + Open the Control Center by selecting + System + Settings from + the menu panel. + + + + + Select the HTML Viewer settings tool. + + + + Choose the font and font size you would like to use. + + + + + Alternately, open a terminal and run the + gtkhtml-properties-capplet command. This + will open the GNOME HTML Display Properties tool, and you can + select a font and other attributes of your HTML display, + including that in Ximian Evolution. + + + + + Message Composer Preferences + + + Mercifully, there are only four preferences you can prefer in + the message composer preferences dialog: + + + Send mail in HTML format by default + + + If you would like all email messages that you compose + to begin in HTML format, leave this box checked. You + can convert messages between HTML and plain text by + selecting the Format + HTML toggle + in the message composer. + + + + + + Default Forward style + + + Select from: + + Attachment: the + message you forward appended to the message you send + as a seperate file. + + Inline: The message + you forward is included at the end of the message + you send. + + + Quoted: The message + you forward is included at the end of the message + you send, and a greater-than symbol (>) is + inserted at the beginning of each line to + indicate that it is quoted. + + + + + + + + Prompt when sending messages with an empty subject + + + The composer will warn you if you try to send a + message without a subject. + + + + + + Prompt when sending messages with only Bcc recipients defined + + + The composer will warn you if you try to send a + message that has only Bcc + recipients. This is important because some mail + servers will fail to honor blind carbon copy if you + do not have at least one recipient that is visible to + all readers. + + + + + + + + Other Mail Preferences + + Not everything fits neatly into categories. This tab + contains some miscellaneous configuration options that + didn't fit anywhere else. + + + + + PGP binary path + + + + The complete path to your external encryption tool On + most Linux systems, this will be + /usr/bin/gpg. + + + + + + + Remember PGP Passphrase until Exit + + + Check this box if you want Ximian + Evolution to remember your PGP + passphrase for as long as it is running. You will + still have to enter your passphrase again each time + you start Ximian Evolution. + + + + + + + Default Character Encoding + + Choose a default character encoding for + your messages. + + + + + + + Empty Trash Folders on Exit + + If you would like to expunge all deleted + mail when you quit Ximian + Evolution, check this box. + + + + + + + Log filter actions to: + + If you like, you can have + Ximian Evolution write all + its message filter actions to a log file. Select a log + file here. + + + + + + + + + + + + + + Configuring the Calendar + + To set your calendar preferences, select + Settings + Calendar + Settings from the Calendar + view. This will open up the + Preferences window. It contains four + tabs: General, Display, Task List, and Other. The calendar + preferences window is illustrated in . + + +
+ Calendar Preferences Dialog + + If this worked on my job as well as my calendar... + + + +
+ + + + + Calendar's General Settings + + The Time display tab lets you set the + following: + + + Time zone + + + The city you're located in, to judge your time zone. + + + + + Time format + + You may choose between twelve-hour (AM/PM) and + twenty-four hour time formats here by clicking the + appropriate radio button. + + + + + Work Week + + + When does your work day start, and when does it end? + In the day and week views, + Evolution displays all the + hours in the range you select here, even if there are + no appointments for those times. Of course, you can + still schedule an appointment outside of these hours, + and if you do, the display will be extended to show + it. + + + + + First day of the week + + You can set weeks to start on Sunday or on Monday. + + + + Start of day + + + Says what time of the day your weekday starts. This will show all times till the end of the day, regardless of there is an appointment during the time period. + + + + + End of day + + + Sets the time the day ends at. + + + + + + + + Display + + The Display section lets you configure some visual properties of the calendar. + + The display properties you can set are: + + + + Time divisions + + + Sets the increments shown on the daily view in the calendar. You can set this to be: + + + + 5 minutes + + + + + 10 minutes + + + + + 15 minutes + + + + + 30 minutes + + + + + 60 minutes + + + + + + + + + Show appointment end times in week and month views + + + If there is space, Evolution will show the end times in the week and month views for each appointment. + + + + + Compress weekends in month view + + + If checked, your weekends will be shown in one box, instead of one for each day in the month view. + + + + + + Show week numbers in date navigator + + + This will show the week numbers next to the respective weeks in the calendar. + + + + + + + + + Task List Settings + + You can choose what information the To Do list displays and the + way it is displayed. + + + Tasks due today + + + Configures what color to set your tasks that are due today to. + + + + + Overdue tasks + + + Configures what color to set your overdue items to. + + + + + + + + + Other Calendar Settings + + This configures miscellaneous items for the calendar and todo list's functionality. + + + Ask for confirmation when deleting items + + + When you delete an item in either the Task List or the Calendar, you will be prompted to confirm that you want to delete the item. + + + + + Create new appointments with a default reminder + + + All your appointments will be created using a default reminder enabled. You can still change what way you are reminded though. If enabled, you can then set the time before your appointment to be reminded. + + + + + + + + + + Managing the Addressbook + + The addressbook does not have a large list of configuration + settings, but those that are there can be found in the + Tools menu. + + + + Adding Directory Servers + + To add a new LDAP server + to your available contact folders: + + + + Select + + Tools + Addressbook Sources + + from the menu. + + + + + Click the Add button on the right + side. + + + + + Enter the server information: + + + Account name + + + The name that you see on the screen. This could + be anything you wish. + + + + + Server name + + + Address of the server where the addressbook is located. + + + + + My server requires authentication + + + Select this if the server requires + Evolution to provide + a server in order to access the LDAP contacts. + + + + + Port + + + The internet port + Evolution connects to + in order to access the LDAP database. This is + normally 389. + + + + + Search base + + + The base entry to use for all your searches. + Contact your administrator for information about + the correct settings. + + + + + Search scope + + + How broad the search is in the directory. The + following options are available: + + + Base + + + Searches just the Search Base. Most of the time, + not very useful. + + + + + One + + + Searches the Search Base and one entry + below it. + + + + + Sub + + + Searches the Search Base and all entries + below it. + + + + + + + + + + + + + Click OK. + + + + + Click OK to permanenty make + changes or Apply to temporarily + set the changes. + + + + + + LDAP Configuration + + Rich works at a large chip manufacturer. He needs to + access the company's LDAP server. Their LDAP address is + wemakechips.com. + + + His Account Name would be: We Make Chips Employees + + + His Server Name would be: ldap.wemakechips.com + + + + + + + + + + + + + + + diff --git a/help/C/config-sync.sgml b/help/C/config-sync.sgml new file mode 100644 index 0000000000..5ce42c3467 --- /dev/null +++ b/help/C/config-sync.sgml @@ -0,0 +1,133 @@ + + Setting up your synchronization system + + Synchronization presents you with two issues you'll need to + address. + + + Your computer needs to recognize and access your handheld. + At this time, Ximian Evolution only + supports Palm-OS devices like the PalmPilot and the + Handspring Visor. + + + You should decide what sort of synchronization behavior you + want. + + + + + + If you haven't used a handheld device with your computer + before, you'll need to run the GNOME Control + Center by selecting + SystemSettings, + and make sure that Pilot Link is + properly configured. + + + Once your computer and your Palm-OS device are talking happily + to each other, select the conduits you want under the + Pilot Conduits section of the Control + Center. You may use conduits to synchronize data with several + applications; the Ximian Evolution + conduits are labelled EAddress, for the + contacts in your addressbook, ECalendar, + for your calendar, and ETodo, for your + task list. + + + To enable a conduit, click the + Enable to enable it, and click + Settings to change what it will do when + activated. Your options may vary depending on the conduit, + but typically they will be: + + + + Disabled: + + + Do nothing. + + + + + + Synchronize: + + + Copy new data from the computer to the handheld, and + from the handheld to the computer. Remove items + that were on both systems but have been deleted on + one. + + + + + + Copy From Pilot: + + + If there is any new data on the the handheld device, + copy it to the computer. + + + + + + Copy To Pilot: + + + Copy new data from the computer to the handheld. + + + + + + Merge From Pilot: + + + Copy new data from the handheld to the computer, and + remove any information from the computer that has + been deleted on the handheld. + + + + + + Merge To Pilot: + + + Copy new data from the computer to the handheld, and + remove any information from the handheld that has + been deleted on the computer. + + + + + + + + Select the behavior you want for each conduit you choose to use. + If you're not sure, go ahead and stick with + Synchronize. Then, put your handheld on + its cradle and press the HotSync button. + + + + Data Loss Prevention + + It's always a good idea to make a backup. To do that, + make a copy of the evolution + directory inside your home directory. + + + + + + + + + diff --git a/help/C/evolution-faq.sgml b/help/C/evolution-faq.sgml new file mode 100644 index 0000000000..8e658ff308 --- /dev/null +++ b/help/C/evolution-faq.sgml @@ -0,0 +1,973 @@ + + + Frequently Asked Questions About Ximian Evolution + + Here are some frequently asked questions about the + Evolution groupware suite from + Ximian. If you have a question that's not listed, you can + contact us at evolve@ximian.com. + + + + Features + + + + + + + How can I use Evolution with Microsoft Exchange or Lotus Notes? + + + + + If your server uses standard open protocols like IMAP, + LDAP, POP, and SMTP, you can use Evolution with it. You + can share addresses with vCards and calendar items with + iCal appointments. + + + + + + + + Can I use Evolution with KDE? + + + + + Evolution will work fine in KDE. You will need to + install all of the GNOME libraries that it depends on. + Also, certain configuration options, such as default + fonts and the message editor keybinding behavior, must be + changed using the GNOME Control Center application (this + will also run from within KDE). + + + + + + + + How can I remove or rename a folder? + + + + + Right-click on the folder and select the + Delete or + Rename items. + + + + + + + + Why doesn't drag and drop between folders seem to work? + + + + + The implementation isn't finished, although it's nearly done. + + + + In the meantime, right-click on the folders or messages + you want to move, and select the + Move or + Copy options. + + + + + + + + Can I read mail from a mailbox file created by some other + application (e.g. Mutt) without importing mail from it? + + + + + No, but it's a planned feature. + + + + + + + + Can Evolution sync with my Palm OS (tm) device? + + + + + Yes. However, it is not yet stable enough for general + release and we do not yet ship Evolution with Palm + synchronization enabled default. Until we do, you will + need to compile this in yourself. Check the + README file for additional + information on the requirements. Full compatibility and + synchronization for calendar and addressbook applications + on Palm devices will be implemented and shipped soon. + + + + + + + What is the difference between a virtual folder (vfolder) + and a regular folder? + + + + + A virtual folder is like a saved search: it is a view of + your mail. Regular folders actually contain the mail + messages. You can have one message be in multiple virtual + folders, but only in one regular folder. See the section + in the Evolution manual about virtual folders for more + information. + + + + + + + Can Evolution spell-check messages while I compose them? + + + + + Yes. The Evolution composer is able to highlight + mis-spelled word on the fly as you type them, and also + give you suggestions for possible corrections. In order + for this to work you need the + gnome-spell component, which is not + shipped with Ximian GNOME yet. + + + + If you are brave enough, you can check out module + gnome-spell from the GNOME CVS and + compile it yourself. Check out its README file for a list + of gnome-spell's requirements for + compilation. + + + + Note that you don't need to recompile Evolution after + installing gnome-spell; it will be + picked up automatically. + + + + + + + + Why can't I see the images that are contained in some HTML + mail messages. + + + + + Evolution currently doesn't support this, but it's a + planned feature. It will be an option: many people like + to turn off the images because they use up bandwidth and can + be used to spy on your email reading habits. + + + + + + + + Can I change the font that Evolution uses to compose and + display mail messages? + + + + + You have to change the GtkHTML settings for that: in the + GNOME Control Center, go to the "HTML Viewer" + configuration page, which is under the "Document Handlers" + category. + + + + + + + How do I import my Outlook .pst files into Evolution? + + + + + You cannot import these files directly into Evolution + because the .pst format is a + proprietary format. However, Mozilla Mail on Windows can + convert them into the mbox format, which can + then be imported by Evolution. + + + + To start importing your Outlook mail to Evolution, run + Mozilla Mail on Windows and select the + FileImport... + to begin. Then select that you wish to import Mail from + Outlook. Once Mozilla has imported all your mail, reboot + your computer into Linux. + + + + Mount your Windows partition in Linux and run Evolution to + begin importing your mail. Select + FileImport + File... to start importing. Set + the file type to MBox (mbox) and click on + Browse to select the mail you want + to import. + + + + If you are the only user on Windows, the mail files will + be stored in /mnt/c/windows/Application + Data/Mozilla/Profiles/default/XXXX/Mail/imported.mail/ + where /mnt/c/ is your windows + partition mount point and XXXX is some collection of + numbers and digits ending in .slt. + + + + If there is more than one user, the file will be in + /mnt/c/windows/Profiles/USERNAME/XXXX/Mail/imported.mail/ + where USERNAME is your Windows username. + + + + For each mail folder in Outlook, Mozilla will convert the + folder into one mbox file. To import all your mail, import + all the files without a .msf + extension. + + + + + + + + If Mozilla can import .pst files, why can't Evolution? + + + + + Mozilla on Windows accesses the .pst + files through the MAPI.DLL, which is + only available on Windows. MAPI.DLL + is the only way to access .pst files + and Evolution cannot use this DLL in Linux. + + + + + + + Will there be an Evolution server? How about a text-based or web-based front end? + + + + + Of course, we can't comment on unannounced future product + plans, but Evolution's architecture would permit the + existence of that kind of software. If there is enough + demand for such software we will consider moving in that + direction. + + + + + + + + Will Evolution make a good mocha? + + + + + Only espresso is planned, but you can easily plug in a chocolate component. + + + + + + + + + + + + + Getting and Compiling Evolution + + + + + + Where can I get the latest Evolution release? + + + + + There are two ways to install the latest Evolution + release: + + + + If you have Ximian GNOME installed, you can start + Red Carpet, Ximian's software updating system, and + subscribe to the Evolution channel. This will let + you install a binary for the latest release, and + will also warn you when a new version has been made + available. + + + + + + If you want to compile from source, you can + download the latest official Evolution tarball + from: + + + + + ftp://ftp.gnome.org/pub/GNOME/unstable/sources/evolution + + + + + + + + + + Are binary snapshots available? + + + + + Yes, if you have Ximian GNOME installed. Just run Red + Carpet and subscribe to the Evolution Snapshot channel. + + + + You can check the status of snapshots at + http://primates.ximian.com/~snapshot. + + + + + + + Why isn't a new snapshot available today? + + + + + Sometimes the build might fail because of problems with + the source on CVS. In this case, just wait for next day's + snapshot. + + + + + + + How do I get Evolution from CVS? + + + + + If you already have + GNOME CVS access, + simply check out the following modules: evolution, + gtkhtml, gal. + + + If you don't have a CVS account, you can use anoncvs + instead. Bear in mind that anoncvs is only synchronized once + a day, and code received from anoncvs may not be latest + version available. + + + + Before using the anoncvs server, you have to log into it. + This only needs to be done once. Use this command: + + + + cvs -z3 -d :pserver:anonymous@anoncvs.gnome.org:/cvs/gnome login + + + + Then you can retrieve the modules needed to compile Evolution + using the following command: + + + + cvs -z3 -d :pserver:anonymous@anoncvs.gnome.org:/cvs/gnome co evolution gtkhtml gal + + + + + + + + How should I compile Evolution avoiding conflicts with my + existing GNOME installation? + + + + + The best way is to install Evolution into a separate prefix. + In order to specify a non-default installation prefix, you + can pass the --prefix option to + configure or + autogen.sh. For example: + + + + cd /cvs/evolution + ./autogen.sh --prefix=/opt/gnome + + + + If you install Evolution and the Evolution libraries in a + non-standard prefix, make sure you set the appropriate + environment variables in the startup script for Evolution: + + + + export PATH=/opt/gnome:$PATH + export GNOME_PATH=/opt/gnome:/usr + + + + You may also need to add $prefix/lib + (e.g. /opt/gnome/lib) to your + /etc/ld.so.conf. Of course, this will + not work for systems which do not use ld.so.conf, such as + HP-UX. + + + + + + + I get the error message: make: *** No rule + to make target + `all-no-@BUILD_INCLUDED_LIBINTL@' + + + + + You probably have gettext 0.10.36 or + later installed. Try downgrading to 0.10.35; + unfortunately, 0.10.36 introduced some incompatibilities + with the current xml-i18n-tools. + + + + + + + + Troubleshooting + + + + + I get Cannot initialize the Evolution + shell. + + + + + There are a number of things that can cause this error. + Check that: + + + + + + oafd is listed in your PATH + environment variable. + + + + + + GNOME_Evolution_Shell.oaf and + the other       + GNOME_Evolution_*.oaf files are + readable and installed in + $prefix/share/oaf, where + $prefix is one of the prefixes + listed in GNOME_PATH or + OAF_INFO_PATH.  (These variables are + supposed to contain $PATH-like colon-separated lists of + paths.  If the installation prefix for Evolution is + different from that). Run `oaf-slay' once before running + `evolution' again if you change $GNOME_PATH or + $OAF_INFO_PATH. + + + + + + evolution, + evolution-mail and the other + evolution-* executables are in your + $PATH. + + + + + + + + + + I get Cannot open composer window. + + + + + This actually means that Evolution cannot activate the HTML + editor component from GtkHTML. The comments in the previous + answer still apply; also make sure that + gnome-gtkhtml-editor is in your + PATH. + + + + + + + + The address suggestion list steals focus from the "To:" + entry box when I'm typing. How can I make it keep focus? + + + + + This is a bug in GTK version 1.2.10. To avoid it, downgrade + to GTK version 1.2.9, or install the Ximian version of GTK + 1.2.10. + + + + + + + + I updated Evolution and now my addressbook information is gone! + What should I do? + + + + + Evolution uses the libdb library to + handle the addressbook database. Two versions of + libdb can be used with Evolution: version + 1.88 and version 2. + + + + Unfortunately, an Evolution executable that is linked against + a certain version of libdb will only be + able to read addressbook files written by another Evolution + executable that is linked with the same version of the + library. If your addressbook is not readable by Evolution + anymore, it probably means that you used to have Evolution + linked with a certain version of libdb, + but now it gets linked to a different version. + + + + Because of the way libdb is designed, it + is not easy for Evolution to automatically do the conversion + between the two formats. But, if your Evolution used to be + linked against version 1.85 and now is linked to version 2, + there is a very simple way to convert the database and recover + your data. + + + + + + + First of all, check the format of the database using the + file command: + + + + file ~/evolution/local/Contacts/addressbook.db + + + + You want version 1.85 there. If your version is 2, then + your current Evolution is probably linked against + version 1.85 and you cannot convert the database to the + old format. To do that, follow these instructions: + + + + + + Quit Evolution. + + + + + + Make a copy of the addressbook database for backup + purposes, then move the original out of the way. + + + + cd ~/evolution/local/Contacts + cp addressbook.db addressbook.db.backup + mv addressbook.db addressbook.db.tmp + + + + + + Convert the contacts to the new format using + db_dump185 and + db_load: + + + + db_dump185 addressbook.db.tmp | db_load ~/evolution/local/Contacts/addressbook.db + + + + + + Restart Evolution. + + + + + + + + + + + Evolution reported an error when trying to retrieve from my + local spool in /var/spool/mail/username. Why? + + + + + Evolution doesn't have an external helper for moving mail, + so /var/spool/mail/ must be writable + by you. Try this: + + + + chmod 1777 /var/spool/mail + + + + We're working on a solution to this problem now. + + + + + + + + Evolution crashes reporting that it couldn't allocate N + billion bytes; how do I fix this? + + + + + This usually happens when a component tries talking a + certain version of a CORBA interface to another component + that supports a different version. For example, this can + happen when you recompile and install a single component + without recompiling/installing the rest of Evolution. + + + + If you run into this problem, make sure all the components + are compiled and installed at the same time. This also + applies to GtkHTML upgrades; after upgrading and + installing a newer GtkHTML, always re-compile and + re-install Evolution against it. + + + + + + + + What is killev and why do I need to use it? + + + + + Evolution is actually made up of several components that run + as separate processes. Evolution's shell is not very good + at cleaning up stale processes, so it is possible that + sometimes already-running components cause unexpected and/or + broken behavior. + + + + It's always a good idea to run killev + after a crash in Evolution, especially if the Evolution + shell itself crashed. (If a component crashes instead, you + should try to exit the shell cleanly first, so you give a + chance to the other components to clean things up properly.) + + + + + + + + What is oaf-slay and why do I need to use it? + + + + + oaf-slay is an utility which comes with + OAF, the Object Activation Framework that is used in the + GNOME Desktop to activate components. It will kill the + object activation daemon (oafd) as well + as all the active components on the system. + + + + Using oaf-slay + oaf-slay is quite drastic and can cause + problems with other programs that use oaf, especially with + Nautilus. To avoid problems, do + not run oaf-slay while you are in GNOME. + + + + + + + + Questions about Bugs and Debugging + + Find a bug? Here's how to help us fix it! + + + + + + + Where should I report bugs for Evolution? + + + + + You can use the GNOME Bug Report Tool + (bug-buddy), or report bugs to the + Ximian bug reporting system (Bugzilla), located at http://bugzilla.ximian.com. + + + + Please use the query function to check if a bug has been + submitted already, so that we avoid duplicate reports. + + + + + + + + + What is a stack trace (backtrace) and how do I get one? + + + + + A stack trace is a list of the chain of function calls + that lead to some point in the program. Typically, you + want to get a stack trace when Evolution crashes or + hangs and you want to try to figure out where in the + code that happened and why. For this reason, stack + traces are extremely useful for the Evolution + developers, so it's important that you learn how to get + them, and include them in crash reports. The + bug-buddy tool can get and + submit a stack trace for you. If you want to do it by + yourself, here's how: + + + First of all, in order to get a stack trace, your + executable (and possibly the libraries) must be compiled + with debugging symbols. Debugging symbols are created by + default if you compile from CVS, and are included in the + snapshot builds. If you decide to compile by yourself + with some custom CFLAGS value, make sure -g is included + in them. + + + Finally, you must put the component that crashes through + gdb, the GNU debugging tool. + To do so, make sure all the components are dead (exit + Evolution and run killev), then run the + following command: + + gdb name-of-component + + + Where "name-of-component" is the name of the component that + crashed. + + + Then, at the gdb prompt, type r (for "run") and wait a + few seconds to make sure the component has registered + with the name service. Then start + Evolution normally from a + different terminal. + + + When you have started + Evolution, reproduce the + crash, and go back to the terminal where you ran gdb. If + the component crashed, you should have a prompt there; + otherwise, just hit Control+C. At the prompt, type + info threads. This will give you a + screen that looks like this: + + + +(gdb) info threads + 8 Thread 6151 (LWP 14908) 0x409778fe in sigsuspend () from /lib/libc.so.6 + 7 Thread 5126 (LWP 14907) 0x409778fe in sigsuspend () from /lib/libc.so.6 + 6 Thread 4101 (LWP 1007) 0x409778fe in sigsuspend () from /lib/libc.so.6 + 5 Thread 3076 (LWP 1006) 0x409778fe in sigsuspend () from /lib/libc.so.6 + 4 Thread 2051 (LWP 1005) 0x409778fe in sigsuspend () from /lib/libc.so.6 + 3 Thread 1026 (LWP 1004) 0x409778fe in sigsuspend () from /lib/libc.so.6 + 2 Thread 2049 (LWP 1003) 0x40a10d90 in poll () from /lib/libc.so.6 + 1 Thread 1024 (LWP 995) 0x40a10d90 in poll () from /lib/libc.so.6 + + + For the most part, only + evolution-mail will have more + than one thread. + + + Now, for each of the threads listed, type the following commands: + +thread N +bt + + Where 'N' is the number of the thread (in this example, 1 + through 8). + + + Cut and paste all the output gdb gives you into a text + file. You can quit gdb by typing + quit + + + If you prefer, you can start gdb while a process is + running. You'll want to do this right after a crash dialog + appears, but before hitting "OK" or "Submit bug report". + Start gdb as above, but instead + of using r, type attach + PID where PID is the process ID of the + component you want to debug. + + + If that sounds too complicated, you can always use + bug-buddy to get and submit the stack + trace. + + + + + + + A component of evolution crashed, but since the rest of + evolution stayed up, I couldn't use bug-buddy to get a + stack trace. How can I use gdb to get a stack trace of + the component? + + + + + To trace a failing component (in this example, evolution-mail): + + + + Open two terminals. + + + + + In one, type gdb evolution-mail + . Replace "evolution-mail" with the name of the + component that is crashing: evolution-addressbook, + evolution-calendar, etc.) + + + + + Once gdb starts, type r and + hit enter. Give it a few seconds, to make sure it + starts up completely. + + + + + In the second terminal, type + evolution. Do whatever you did + to cause the crash in the component you used in + step two. + + + + + When the crash occurs, type 'bt' in the first + terminal. + + + + + + Cut and paste the output into your bug report. + + + + + + + + + + + + + + + diff --git a/help/C/evolution.sgml b/help/C/evolution.sgml new file mode 100644 index 0000000000..8cc6534a1d --- /dev/null +++ b/help/C/evolution.sgml @@ -0,0 +1,126 @@ + + + + + + + + + + + + + + + + + + +]> + + + + + + + A User's Guide to Ximian Evolution + + AaronWeber + KevinBreit + EttorePerazzoli + DuncanMak + + + 2000-2002 + Ximian, Inc. + + + + + + Permission is granted to copy, distribute and/or modify this + document under the terms of the GNU Free Documentation + License, Version 1.1 or any later version + published by the Free Software Foundation with no Invariant + Sections, no Front-Cover Texts, and no Back-Cover Texts. You + may obtain a copy of the GNU Free Documentation + License from the Free Software Foundation by + visiting their + Web site or by writing to: Free Software Foundation, + Inc., 59 Temple Place - Suite 330, Boston, MA 02111-1307, + USA. + + + Many of the names used by companies to distinguish their + products and services are claimed as trademarks. Where those + names appear in any GNOME documentation, and those trademarks + are made aware to the members of the GNOME Documentation + Project, the names have been printed in caps or initial caps. + + + + + This is version 1.0 of the Ximian Evolution manual. It describes + version 1.0 of the Ximian Evolution groupware suite. + + + + + &PREFACE; + + + Getting Started with Ximian Evolution + + + Part one of the Ximian Evolution manual + describes how to use Ximian Evolution for + email, contact management, and appointment and task + scheduling. You'll find as you go along that there's more + than one way to do things, and you can pick whichever method + you like best. + + + + &USAGE-MAINWINDOW; + &USAGE-EXEC-SUMMARY; + &USAGE-MAIL; + &USAGE-MAIL-ORG; + &USAGE-CONTACT; + &USAGE-CALENDAR; + &USAGE-EXCHANGE; + &USAGE-SYNC; + &USAGE-PRINT; + + + Configuring and Managing Ximian Evolution + + + Ximian Evolution is highly + configurable. Usually, when developers say that, they mean + that they didn't test it out thoroughly and have left it to + other programmers to "configure" themselves a working + system. In the case of Ximian + Evolution, "configurable", it means that, while + you can expect the program to work perfectly well in its + default settings, it's also easy to alter its behavior in a + wide variety of ways, so that it fits your needs exactly. + This part of the book will describe that process, from the + quickest glimpse of the Setup Assistant to an in-depth tour of + the preferences dialogs. + + + + &CONFIG-PREFS; + &CONFIG-SYNC; + + + &MENUREF; + &APX-GLOSS; + &APX-BUGS; + &APX-AUTHORS; + + \ No newline at end of file diff --git a/help/C/menuref.sgml b/help/C/menuref.sgml new file mode 100644 index 0000000000..340a408847 --- /dev/null +++ b/help/C/menuref.sgml @@ -0,0 +1,421 @@ + + + + Quick Reference + + You might want to copy this section and tape it to the wall + next to your computer: it's a very short summary of most of + the things you'll want to do with + Ximian Evolution. + + + + +Custom Keyboard Shortcuts + + If you have set custom keyboard shortcuts for your desktop, (you can + do this the control center: select + SystemSettings + from your menu panel), they may interfere with Evolution keyboard + shortcuts. + + + For example, if you have chosen Emacs-style key bindings for your + desktop-wide text editor, the shortcut + + Ctrl + W + + will act as "Cut region" rather than as "Close Window" in the + message composer. + + + + + + + + Opening or Creating Anything + + + + + + New Item: + + + Press Ctrl + N to open a new item + for whatever part of Ximian + Evolution you're working on. In mail, + that means you'll create a new message. If you're + looking at your addressbook, Ctrl + N creates a new contact + card, and in the calendar, a new appointment. + + + + + + + Create a new folder: + + + FileNew + Folder or + + Ctrl + Shift + E + + + + + + + Create a new Shortcut in the Evolution Bar: + + + File + New + Evolution Bar Shortcut or + + Ctrl + Shift + S + + + + + + + Create a new email message: + + + Use + FileNewMail + Message or + + Ctrl + Shift + M + + + + + + + Create a new Appointment: + + + File + New + Appointment or + + Ctrl + Shift + A + + + + + + + + Enter a new Contact: + + + Double-click in any blank space in the contact + manager to create a new address card. You can also + use + File + New + Contact or + + Ctrl + Shift + C + + + + + + + Create a new Task: + + + File + New + Task or + + Ctrl + Shift + T + + + + + + + + + Mail Tasks + + Here are the most frequent email tasks, and shortcuts for + navigating your mailbox with the keyboard instead of the + mouse: + + + + + Send and Receive Mail: + + + Press F9, click the + Send/Receive button in the + toolbar, or choose + Actions + Send/Receive. + + + + + Navigating the Message List with the Keyboard: + + + Press N to jump to the next unread + message. P goes to the previous + unread message. Use the arrow keys to move up + and down along the list of all messages. + + + + + + Move the display up and down in the preview pane: + + + Press the space bar to go a page down. Press + Backspace to go a page up. + + + + + + Reply to a Message: + + + To reply to the sender of the message only: + click Reply in the + toolbar, or press + + Ctrl + R + + + + To reply to the sender and all the other visible + recipients of the message, click Reply to + All or select the message and press + + Shift + Ctrl + R + + + + + + + Forward a Message: + + + Select the message or messages you want to forward, + and click Forward in the + toolbar, or press + + Ctrl + F + + + + + + + Open a Message in a New Window: + + + Double-click the message you want to view, or select + it and press + + Ctrl + O + + + + + + + Create Filters and Virtual Folders: + + + Right-click on a message and select + Create Rule From + Message. You can also create filters and + virtual folders in the Tools menu. + + + + + + + Add Sender to Address Book: + + + Right-click on a message and select Add + Sender to Address Book. You can also + right-click on any email address to add it to your + address book. + + + + + + + + + + + Calendar + + + + + Create a new Appointment: + + + File + New + Appointment or + + Ctrl + Shift + A + + + + + + + Create a new Task: + + + File + New + Task or + + Ctrl + Shift + T + + + + + + + + + + + New Appointments Fast + + Click on any blank spot in the calendar and start + typing to create a new appointment entry. + + + + + + + + + + + Addressbook + + Here are shortcuts for the most frequent addressbook actions: + + + Edit a Contact: + + + You can edit a contact two ways: + + + + Click once on the person's address card and you can + edit the person's properties all in the same window. + + + + + Double-click on the contact's card and alter their details. + + + + + + + + + + + Deleting a Contact: + + + Right click on a contact and click Delete + or select a contact and press the Delete + on the toolbar. + + + + + + + + + Email a Contact: + + + Right click on a contact and select + Send message to contact. + + + + + + + + Creating a New Contact: + + + Double-click in any blank space in the contact + manager to create a new address card. You can also + use File + New + Contact or + + Ctrl + Shift + C + + + + + + + + \ No newline at end of file diff --git a/help/C/preface.sgml b/help/C/preface.sgml new file mode 100644 index 0000000000..9637beaf4c --- /dev/null +++ b/help/C/preface.sgml @@ -0,0 +1,83 @@ + + + About this Book + + Organization + + This book is divided into two parts, with several + appendices. The first part is a guided + tour, which will explain how to use + Evolution. If you are new to + Evolution or to groupware in + general, this section is for you. The second section, covering + configuration, is targeted at + more advanced users, but anyone who wants to change the way + Evolution looks or acts can benefit + from reading it. + + + + + Typographical conventions + + In this book, we'll mark some words with special typography: + + Applications + Commands you type at the command line + Labels for buttons and other portions of the graphical interface + + Menu selections look like this: + + Menu + Submenu + Menu Item + + + Buttons you can + click Anything you type + in Text + output from a computer + Words + that are defined in the . + + + +We'll provide assorted bits of additional information in tips set off from the rest of the book, as well. + + + Tip + + Tips and bits of extra information will look like + this. + + + + + +Examples are also set off from the rest of the text. They look like this: + + + Example Example + + This is what an example looks like. We'll provide + examples for some of the more complicated tasks you + might be performing. + + + + +Lastly, we'll have warnings, in cases where you should be careful: + + + Example Warning + + This is what a warning looks like. If there's a chance + you'll run into trouble, we'll warn you beforehand. + + + + + + diff --git a/help/C/usage-calendar.sgml b/help/C/usage-calendar.sgml new file mode 100644 index 0000000000..05f5e8e3d8 --- /dev/null +++ b/help/C/usage-calendar.sgml @@ -0,0 +1,710 @@ + + + + Managing your Schedule + + + This chapter will show you how to use the Ximian Evolution + Calendar to manage your schedule alone or in conjunction with + peers. + + + + Ways of Looking at your Calendar + + The toolbar offers you four different views of your calendar: + + + + Day + + + + + Work Week + + + + + Week + + + + + Month + + + + + + Press the calendar-shaped buttons on the right side of the toolbar to + switch between views. + + + You can also select an arbitrary range of days in the small + calendar at the upper right. To do this, click and drag on the + days that you wish to view in your calendar. + + + The Prev and Next + buttons will move you forward and back in your calendar pages. + If you're looking at only one day, you'll see tomorrow's page, + or yesterday's. If you're looking at your calendar by week or + month, you'll move around by just that much. + To come back to today's listing, click the + Today button in the toolbar. + + + To visit a specific date's calendar entries, click + Go To and select the date in the dialog + box that appears. + + + + + Scheduling With the Evolution Calendar + + Of course, you'll want to use the calendar to do more than find + out what day it is. This section will tell you how to schedule + appointments, set alarms, and determine appointment + recurrence. If you have installed the Ximian Connector for + Microsoft Exchange, you can also read to learn about how to take full + advantage of the collaborative group scheduling functions + available on the Microsoft Exchange Server. + + + + Creating appointments + + To create a new appointment, select + + File + New + Appointment + + or click the New Appointment button on the left end + of the toolbar. The New Appointment + dialog will pop up with the menu bar, tool bar, and + window full of choices for you. + + + Shortcut + + If you don't need to enter more information than the date + and time of the appointment, you just click in any blank + space in the calendar and start typing. You can enter other + information later with the appointment editor. + + + + + Your appointment must have a starting and ending date — by + default, today — but you can choose whether to give it + starting and ending times or to mark it as an All + day event. An All day event + appears at the top of a day's appointment list, in the grey header under the date, rather than inside + it. That makes it easy to have appointments that overlap and fit + inside each other. For example, a conference might be an all + day appointment, and the meetings at the conference would be timed + appointments. Of course, appointments with specific starting and ending + times can also overlap. When they do they're displayed as + multiple columns in the day view of the calendar. + + + Evolution supports the use of + timezones. If you share calendar files with friends or + co-workers, it is quite possible you will need to configure + your timezone. To configure your timezone: + + + + Click + + Tools + Calendar Settings + + + + + + Click the Globe button in the + Time section, located in the + General tab. + + + + + Each red dot represents a major city. Click a dot and click OK to select your time zone. + + + + + + You can also configure timezone information specific to the + Start and End time in each appointment. To do that, simply + create a new appointment and click on a globe to customize the + timezone that the time exists in. For example, if you live in + New York but have a telephone meeting set for noon with + someone in California, you need to make sure that you're not + calling each other a few hours off. Setting time-zones on a + per-appointment basis helps avoid that potential confusion. + + + Multiple Simultanious Appointments + + If you create calendar appointments that overlap, + Evolution will display them side + by side in your calendar. However, + Evolution cannot help you do + multiple things at once. + + + + You can have as many + Alarms, any time prior to the appointment + you've scheduled. You can have one alarm of each of the following types: + + + Display: + + + A window will pop up on your screen to remind you of + your appointment. + + + + + Audio: + + + Choose this to have your computer deliver a sound + alarm. + + + + + Program: + + + Select this if you would like to run a program as a + reminder. You can enter its name in the text field, + or find it with the Browse + button. + + + + + + + + Classification + only applies to calendars on a + network. Public is the default category, + and a public appointment can be viewed by anyone on the calendar + sharing network. Private denotes one + level of security, and Confidential an even + higher level. + + + Evolution can handle not only time + that you're busy, but free time. This can be useful if you're + on a network sharing calendar files. You can easily compare + schedules with other people, allowing easy setup of a RSVP. + + + To set your appointment to be free or busy, simply click the + box in the Show Time As section in the + Appointment Editor. + + + Evolution lets you categorize your + appointments, which can help if you lead a busy life. The bottom + section of the Appointment tab is where your + categorization is done. + + + + Adding a New Appointment Category + + You can add a new category to your category list by clicking on + Edit Master Category List and single-clicking + on Click here to add a category. + + + + + The purpose of categories is to let you view all appointments which have + similar activities. To do this, change Any field contains + to Has category and enter your category at right. + + + + Clicking on the Categories button opens up the category + list. To associate a category to an appointment, simply click the check box. + + + Once you've selected your categories, click OK to + assign these categories to the appointment. The categories you selected are now + listed in the text box to the right of the Categories... + button. + + + + The Recurrence tab lets you describe + repetition in appointments ranging from once every day up to once + every 100 years. You can then choose a time and date when the + appointment will stop recurring, and, under + Exceptions, pick individual days when the + appointment will not recur. Make your + selections from left to right, and you'll form a sentence: + "Every two weeks on Monday and Friday until January 3, 2003" + or "Every month on the first Friday for 12 occurrences." + + + + Once you're done with all those settings, click on the disk + icon in the toolbar to save and close the appointment editor window. + If you want, you can alter an appointment + summary in the calendar view by clicking on it and typing. You + can change other settings by right-clicking on the appointment then + choosing Edit this Appointment. + + + + Sending an RSVP with the Calendar + + Evolution can be used to schedule + group meetings and help you manage responses to meeting + requests. + + + When you create a meeting or group appointment, you can + specify the attendees in several categories, such as "chair" + or "required." When you save the appointment listing, each + attendee will be sent an email with the appointment + information and gives them the option to respond. + + + + Simple Announcements + + If you don't need to collect attendance information when + you're scheduling an event, and would rather just announce + it, select + ActionsForward + as iCalendar. That will open a + new email message with the event notification attached as + an announcement. Recipients will be able to add the event + to their calendars with one click, but won't automatically + send you email about whether they'll attend. + + + + + To schedule a meeting: + + + + Select + + Actions Schedule + Meeting . The + Scheduling and + Meeting tabs open. + + + + + If you have multiple Evolution identities, choose the + one you'll use by selecting an item in the + Sent By field. + + + + + Click the space labelled Click here to add an + attendee to enter the names and email + addresses of people you will invite, or click the + Invite Others to select them from + your addressbook. + + + + + Save the Appointment. + + + + An email is now sent out to all the recipients, inviting them to your event. + + + + Replying to a Meeting Request + + Meeting requests are sent as iCal attachments. To view or + respond to one, click on the attachment icon and view it + inline in the mail window. All the details are shown about + the event including time and dates. Then you can choose how + to reply to the RSVP. Your choices are: + + + + Accept + + + + + Tentatively Accept + + + + + Decline + + + + Click OK and an email will be sent to + the organizer with your answer. The event will also be added + to your calendar if you accept. + + + + + Getting Responses to Meeting Requests + + Once you get a reply to your meeting invitation, you'll need + to view it inline in the email. Click the attachment and + select View Inline. At the bottom, you + can click OK to update your attendee + list. + + + + + + The Free/Busy View + + Evolution has a Free/Busy window so + that you can view people's schedules together to help you + schedule appointments. Read to + learn about how to use this feature with the Ximian Connector + for Microsoft Exchange. + + + To access the free/busy view: + + + + Open or create an appointment in the + Calendar window. + + + + + Click + + Actions + Schedule Meeting + + + + + + Open the Scheduling tab. + + + + +
+ Appointment Scheduing Window + + Appointment Scheduling Window + + + + +
+ + + + + + + Invitee List + + + The Invitee List lists off the people who + have been invited to the respective appointment. It also + shows their RSVP status. + + + + + + + + Schedule Grid + + + The Schedule Grid shows the invitee's + published Free/Busy information. This is where you compare + people's schedules to find free time to schedule the + appointment. + + + + + + + + Meeting Scheduler + + + The Meeting Scheduler allows you to + schedule the meeting in the Free/Busy window. + + + Scheduling an Appointment + + To schedule an appointment, you'll first need people's + free/busy information. If you're using the Ximian Connector + for Microsoft Exchange, all of the information is already + available to you in the Global Address List. Otherwise, each + person will have to email you their schedule files and you + will have to incorporate them into your calendar. + + + Regardless of how you get the information, Ximian Evolution + will display it in the Scheduling tab. + The pending appointment time will appear in white with bold + black borders. Each attendee's free and busy times appear + color-coded next to their names in the attendee list. + + + Adjust the meeting time, either by dragging the meeting + borders or by using the Autopick + buttons to choose a time automatically, then click + Save and Close. Attendees on an + Exchange server will have the appointment updated + automatically; others will receive email notification of any + change in plans. + + + + + + + The Task Pad + + The Task Pad, located in the lower right corner of the + calendar, lets you keep a list of tasks separate from your + calendar appointments. You can use the list + in a larger window by choosing the Tasks + button in the shortcut bar or in the folder tree. + + + To record a new task, click the Add + button in the toolbar. Evolution + will pop up a small window with five items in it: + + + + Summary: + + + The description you enter here will appear in the To Do + list itself. + + + + + + Due Date: + + + Decide when this item is + due. You can either type in a date and time, or select one from + the Calendar and time drop-down menus. + + + + + Start Date: + + + The date you intend to start working. + + + + + Description: + + + If you wish, you can keep a more detailed description of + the item here. For example, you can note that a task is + in progress, and display how close it is to completion. + + + + + Classification: + + + Sets who will see it if your calendar is shared. + + + + + + + There are more options in the Details tab such as priority and progress settings. + + + Once you've added a task to your to-do list, its summary + appears in the Summary section of task + list. To view or edit a detailed description of an item, + double-click on it, or right click on it and select Open. You can delete items by selecting + them and clicking on the Delete button. + + + The list of tasks is sorted in a similar way to the list of + email messages in Ximian Evolution + Mail. Click once on the message headers to change + the direction and type of sorting, or right-click to add or + remove columns from the display. + + + Folders for Your Tasks + + Like any other component in + Evolution, you can create a folder + to help organize your tasks. To do this: + + + + Open the Folders Bar. + + + + + Click Tasks. + + + + + Right click on Tasks. + + + + + Click Create New Folder. + + + + + Enter the folder name. + + + + + Click OK + + + + + + + + + Multiple Calendars + + Evolution permits you to have and + maintain multiple calendars. This is useful if you maintain + schedules for other people, if you are responsible for resource + or room allocation, or if you have multiple personalities. + + + + Keeping Multiple Calendars + + Lucy, the office manager for a small company, has one calendar + for her own schedule. She maintains one for the conference + room, to schedule meetings. Next to that, she maintains a + calendar that reflects when consultants are going to be on + site, and another that keeps track of when the Cubs are + playing. + + + + To create a new calendar, select + + File New + Folder + . + You'll need to tell the New Folder dialog that the new folder should be of the calendar type. You can place the calendar in any calendar folder and access it + from the folder view. + + + Each calendar folder can hold only one calendar. + + + diff --git a/help/C/usage-contact.sgml b/help/C/usage-contact.sgml new file mode 100644 index 0000000000..aff3da93fe --- /dev/null +++ b/help/C/usage-contact.sgml @@ -0,0 +1,617 @@ + + + Working with Your Contacts + + This chapter will show you how to use the + Evolution addressbook to organize + any amount of contact information, share addresses over a + network, and several ways to save time with everyday tasks. To + learn about configuring the addressbook, see . You can import contacts from + other contact management tools with the Import tool by + selecting + FileImport, + or by mailing them to yourself as vCard attachments. + + + + The toolbar for the addressbook is quite simple. + + + Click New Contact to create a new card, or double-click + in a blank space in the contact list. + + + + Click New List to create a new card, or double-click + in a blank space in the contact list. + + + The printer icon sends one + or more of your cards to the printer. + + The stop sign icon stops loading + contact data from the network. This button is only + relevant if you are looking at contact information on a + network. + + + + + Your contact information fills the rest of the display. Move + through the cards alphabetically with the buttons and the + scrollbar to the right of the window. Of course, if you have + more than a few people listed, you'll want some way of finding + them more quickly, which is why there's a search feature. + + + + The Contact Editor + + To delete a contact: + + + + Click once on the contact. + + + + + Press the Delete button. + + + + + + If you want to add or change cards, you'll use the contact + editor. To change a card that already exists, double click on + it to open the contact editor window. If you want to create a new + card, clicking the New button in the + toolbar will open the same window, with blank entry boxes for + you to fill in. + + + + The contact editor window has two tabs, + General, for basic contact information, and + Details, for a more specific description of + the person. In addition, it contains a File + menu and a toolbar with three items: Save and + Close, Print, and + Delete. + + +
+ Evolution Contact Editor + + Evolution Contact Editor + + + +
+ + The General tab has seven sections, + each with an icon: a face, for name and company; a telephone + for phone numbers; an envelope for email address; a globe for + web page address; a house for postal address; a file folder + for contacts, and a briefcase for categories. + + + + + + Full Name + + + The Full Name field has two + major features: + + + + You can enter a name into the Full + Name field, but you can also click the + Full Name button to bring + up a small dialog box with a few text boxes + + + Title: + + Enter an honorific or select one from the menu. + + + + First: + + Enter the first, or given, name. + + + + Middle: + + Enter the middle name or initial, if any. + + + + Last: + + Enter the last name (surname). + + + + Suffix: + + Enter suffixes such as "Jr." or "III." + + + + + + + + + The Full Name field also + interacts with the File As + box to help you organize your contacts. + + + To see how it works, type a name in the + Full Name field. As an example, + we'll use the Ximian mascot, Rupert + T. Monkey. You'll notice that the + File As field also fills in, + but in reverse: Monkey, + Rupert. You can pick + Rupert Monkey from + the drop-down, or type in your own, such as + T. Rupert Monkey . + + + Filing Suggestion + + Don't enter something entirely different from the + actual name, since you might forget that you've filed + Rupert's information under "F" for "Fictitious Ximian + Employee." + + + + + + Multiple Values for Fields: + + + If you click on the downward pointing triangle buttons + next to the Primary Email field, + you can also choose Email 2 and + Email 3. Although the contact + editor will only display one of those at any given + time, Evolution will store + them all. Entries that have information in them have + a check mark next to them. The buttons next to the + telephone and postal address fields work in the same + way. + + + + + + + The last item in the General tab is the + Categories organization tool; for + information on that, read . + + + The Details tab is much simpler: + + + + The briefcase - Describes the person's professional life + + + + + The face - Describes the person's personal life + + + + + The globe - Miscellanious notes + + + + + + Contact Shortcuts + + You can add cards from within an email message or calendar + appointment. While looking at an email, right-click on + any email address or message, and choose + Create Card for this Address or + Create Card for this Sender + from the menu. + + + + + + + Searching for Contacts + + Evolution allows searching through contacts + quickly and easily. + + + To search through contacts: + + + + Select your search focus in the search bar. + + + + + Enter your query. + + + + + Press return to search. + + + + + + You can refine searches by doing several in + succession, or start over by pressing the Show + All button. + + + If there are no matches, the card display will be + blank. When you'd like to see all the cards again, press + Show All. + + + Refining a Quick Search + + Tom comes back from lunch and finds a note on his + keyboard: "Curtis in sales called for you, but he didn't + leave a number, and I forgot to write down the name of the + company he works for. He said it was important, though." + Tom is not at all annoyed. + + + He opens his contacts folder, and runs a quick search for + "Curtis." There are eighteen different people with that name + in the file. He then enters "Sales," and + Evolution narrows it down to the + right Curtis. He only becomes annoyed when he discovers that + the call was not actually important. + + + + + To perform a complex search through your contacts: + + + + Open + + Tools + Search for contacts + + + + + + Name the rule in the Rule Name field. + + + + + Setup your criteria information in the If section. + + + + + If you want to add more critera, click the Add + Criterion button. + + + + + Click Search. + + + + + + To show all your contacts, select Show All in the + Search Bar or search with an empty query. + + + + + + Organizing your Addressbook + + Organizing your addressbook is a lot like organizing your + mail. You can have folders and searches the same way you can + with mail, but the addressbook does not allow Virtual Folders. It + does, however, allow each card to fall under several + categories, and allow you to create your own categories. To + learn about categories, read . + + + + + + Groups of contacts + + Evolution offers two ways for you + to organize your cards. The first way is to use folders; + this works the same way mail folders do. For more + flexibility, you can also mark contacts as elements of + different categories. To better integrate with email tools, + you can also create lists of contacts that you can send mail + to as a single person. + + + + Grouping with Folders + + The simplest way to group address cards is to use folders. + By default, cards start in the + Contacts folder. If you've read then you already know that you + can create a new folder by selecting + + File + New + Folder + + and that you can put new folders anywhere you like. Just + like with mail, cards must be in a card folder, and no card + can be in two places at once. If you want more + flexibility, try . + + + To put a card into a folder, just drag it there from the + folder view. Remember that contact cards can only go in + contact folders, just like mail can only go in mail folders, + and calendars in calendar folders. + + + + + Grouping with Categories + + The other way to group cards is to mark them as belonging + to different categories. + That means that you + can mark a card as being in several categories or no + category at all. For example, I put my friend Matthew's + card in the "Business" category, because he works with me, + the "Friends" category, because he's also my friend, and + the "Frequent" category, because I call him all the time + and can never remember his phone number. + + + To mark a card as belonging to a category, click the + Categories button at the lower + right. From the dialog box that appears, you can check as + many or as few categories as you like. + + + + + + + + Creating a List of Contacts + + To create a list of contacts: + + + + + Open the list creation dialog box by clicking the + New List button or selecting + + + File + + + New + + + Contact List + + . + + + + + + Enter a name for the list. + + + + + Enter names or email addresses of contacts, or just + drag contacts from the main window into the list. + + + + + + Choose whether you would like to hide the email + addresses when you send a message to the list. + Unless it is a very small list, it is recommended + that you leave the addresses hidden. This is the + same thing as using the "Bcc:" feature discussed in + . + + + + + + + When you are done, click OK. The + list will appear as a contact card, which you can use as + you would any other. That includes emailing the list to + another person, and, of course, sending email to the list. + + + To mail the list, open a new email and type the name you + chose for the list. Ximian Evolution will address the + message to the entire list when you send it. You can also + right-click on the list's address card in the Addressbook + and select Send Message to List. + + + + + + + + + + Sharing your Cards + + The LDAP protocol was + created to let users share contact information over a network. + LDAP allows for users to browse other people's addressbooks, or + maintain a shared set of contact information for a company or + department. This feature comes in handy if you are in a group + where there are lots of people using the same contacts. Such an + example would be the sales department of a company with their + client list. + + + + Sharing Address Cards and Calendar Data + + Rich wants to schedule a meeting with Company X, so he + checks the network for the Company X address card so he + knows whom to call there. Since his company also shares + calendars, he then learns that his co-worker Deanna has + already scheduled a meeting with Company X next Thursday. + He can either go to the meeting himself or ask Deanna to + discuss his concerns for him. Either way, he avoids + scheduling an extra meeting with Company X. + + + + + Of course, you don't want to share all of your cards— why + overload the network with a list of babysitters or tell + everyone in the office you're talking to new job prospects? If + you keep cards on your own computer, you can decide which items + you want to make accessible to others. + + + To learn how to add a remote directory to your available + contact folders, see . + Once you have a LDAP connection, the network contacts folder or + folders will appear inside the External + Directories folder in the folder bar. It will work + exactly like a local folder of cards, with the following + exceptions: + + + + + Network folders are only available when you are + connected to the network. If you use a laptop or have a + modem connection, you may wish to copy or cache the + network directory. You do this by dragging and dropping + your desired contacts into the local contacts list. + + + + + + To prevent excess network traffic, + Evolution will not normally + load the contents of LDAP folders immediately upon + opening. You must click Display + All before LDAP folder cards will be loaded + from the network. You can change this behavior in the + Contact Preferences window. + + + + + Your ability to view, change, add, and delete contacts + depends on the settings of the LDAP server. + + + + + + Configuring Evolution to use LDAP + + For information about setting up + Evolution to use LDAP, please refer + to + + + + + + Send me a Card: Adding New Cards Quickly + + As noted before, when you get information about a person in + the mail or in a calendar entry, you can add it to an address + card. To do so, right click on any email address or email + message, and select Add Address + Card from the menu that appears. + Evolution can also add cards from a + hand-held device during HotSync operation. For more + information about that, see . + + + + + + + diff --git a/help/C/usage-exchange.sgml b/help/C/usage-exchange.sgml new file mode 100644 index 0000000000..b87aee9cdc --- /dev/null +++ b/help/C/usage-exchange.sgml @@ -0,0 +1,710 @@ + + The Ximian Connector for Microsoft Exchange + + The Ximian Connector for Microsoft Exchange allows Ximian + Evolution clients to access accounts on Microsoft Exchange 2000 + servers. It is available through Ximian Red Carpet in its own + channel, but cannot be used without a license file. The license + file may be purchased from the Ximian online store at store.ximian.com. Unlike the + regular Ximian Evolution client, the Ximian Connector for + Microsoft Exchange is proprietary software and source code is not + available. + + + The Ximian Connector offers a significant price advantage over + other Exchange access methods for Linux and UNIX systems: + + + + Dual Computer Installation: + + + The purchase of a second computer for each client imposes + a very heavy expense burden and is exceptionally + inconvenient. + + + + + + Dual Boot or Virtual Machine: + + + Installation of multiple operating systems in a dual boot + or virtual machine configuration (such as VMWare) also + increases licensing and administration costs. Users + often complain that such a system is inconvenient, slow, + and not integrated with the rest of their operating + system. + + + + + + Outlook Web Access: + + + Outlook Web Access is a web interface for Exchange + servers, but works best in Microsoft Internet Explorer. + Outlook Web Access also is + not integrated with the rest of the host operating system + and offers only limited groupware functionality. + + + + + + + The Ximian Connector offers a low cost, fully integrated, option + for Exchange 2000 server access in heterogeneous client + networks. This chapter will explain how to install, configure, and + use it. + + + Exchange Client Licenses + + Each user will need a valid Microsoft Exchange2000 server + account and license. + + + + + Connector Features + + Ximian Connector supports the most + often used features of Microsoft + Exchange: + + + + General + + + + Remote Exchange Information Store + + + Allows you to access mail, address book (including + Global Address List folder), and calendars, and task + folders on an Exchange + 2000 server from + Evolution. + + + + + + Palm synchronization + + + Supported for Contacts and Calendars on Exchange. + + + + + + + + Mail + + + + Viewing Mail in ExchangeFolder + + + + + + Sending Email via Exchange Protocols + + + You may use the Microsoft Exchange mail transport + protocol to send email. Make sure that the address + you have entered as your email address is exactly + the one that the Exchange server has on file. This + may be "yourname@exchange-server.ximian.com" rather + than "yourname@ximian.com.a" + + + + + + + + Calendar + + + + Meeting Request/Proposal + + + Allows Evolution users to + schedule meetings and view attendee availability for + other users (Evolution or + Outlook users) on + Exchange. + + + + + Adding iCalendar Meeting Requests to Calendar + + + If you receive an iCalendar meeting request and add it + to your calendar, it will be saved to your + Exchange calendar. + + + + + + + + Contacts + + + + Address Completion + + + Supported for your Exchange + Contacts folder. Not yet supported for the Global + Address List. + + + + + Adding vCards to Address Book + + + If you receive a vCard attachment and click + Save in Address Book, it will + be saved to your Exchangeaddress book. + + + + + New Address Book entries can be created on + Exchange from received email + messages with a single click + + + + + + + + + + + +There are, however, some features which are not available: + + + + + Access to shared and public folders is not + available, although the Global Address List is + available. + + + + + Journal and Notes components are not available. + + + + + Work Offline (disconnected mode) support is not functional. + + + + + "Recall Message" function does not work yet. + + + + + + Creation of an automatic "out-of-office" reply messages + is not available. + + + + + + + + Installing the Connector + + To install the Ximian Connector, run Ximian Red Carpet by + selecting SystemGet + Software. Subscribe to the Ximian + Connector for Microsoft Exchange channel, select the Ximian + Connector for Microsoft + Exchange2000, and click the + Install button. You can also install + the Connector by downloading the individual packages from + ftp.ximian.com if you wish. + + + Once you have installed the software, you will also need to + install a license file. The license file is the verification + that you have paid for a license to use the Ximian + Connector. You can get the license file from the the Ximian + online store at store.ximian.com. You + will need a browser with strong (128-bit or greater) encryption + to access the store. When you purchase a Ximian Connector + license, the store will mail you the license file with + instructions for installation. Once installed, the license file + unlocks the Ximian Connector functionality and you may connect + to an Exchangeserver. + + + + + Configuration + + Once you have installed the Connector, you need to set up access + for your Exchangeaccount on both the + Exchangeserver and within Evolution. + + + + Exchange Server Configuration + + Check with your system administrator to ensure that: + + + + You have a valid account on the Exchangeserver. + + + + You are permitted to access the account with + WebDAV. This is the default setting for the + Exchangeserver, so unless + your system administrator has specifically turned it + off, no changes should be necessary. + + + + + + The Ximian website knowledge base, at support.ximian.com, + has additional information about checking to make sure that + your Exchangeserver will accept + connections from Ximian Evolution. + + + + + Evolution Settings for Connecting to an <application>Exchange</application>Server + + + Once you know that your server is ready for you to connect, start + Ximian Evolution and select + + Tools + Mail Settings + + from any mail view. + + + Creating a New Exchange Account + + + + If you would like to create a new account for your Exchange + server, click the Add button in the + accounts list. The account creation assistant will guide you + through the process, which is also described in . If you're not sure + about any of the information you need, just ask your system + administrator. + + + + Identity + + Enter your name and email address. If you wish, + you may add your organization and the location of your + signature file. Only your name and email address are + required. + + + + + + Receiving Mail + + + In this step, you'll enter information about the way + you check mail: + + + + First, select Microsoft + Exchange as your server type. + + + + + Enter the name of your Exchange email server, and + the user name you would use to log in to a + Windows workstation in your organization. + + + + + If you wish, select the box labelled + Use secure connection + (SSL), to take advantage of a more + secure connection method. This may allow you to + connect to the server from outside your + firewall. + + + + + If you would like + Evolution to + remember your password, check the box labelled + Remember this password. + + + + + + + + + Receiving Mail, Step Two + + There are a few additional options in this step: + + + + Checking for New Mail: If you would like to + check for new mail automatically, click the + checkbox and enter an interval in minutes. + + + + + Exchange Server: If your Exchange mailbox name + is different from your Windows name, enter your + mailbox name here. + + + + + Active Directory: If you would like to use the + Global Address List (GAL), check the box + labelled Create a Global Address + List folder and enter the name + of the directory server. To avoid strain + on the server, the maximum number of + responses to any Active Directory query has + been set to 500. If you would like to + change that, you may do so here as well. + + + + + + + + + Sending Mail + + Select Microsoft Exchange as + your email sending method. There is nothing else to do + in this step. + + + + + Account Management + + Enter a name that you will use to remember this + account. "Exchange Account" is a good suggestion. Note + that you cannot have two accounts with the same name. + If you'd like to make this your default account for + sending email, check the Make this my default + account box. + + + + + You're done. Click Finish and + OK, then quit + Evolution and start it again. Now + you're ready to get to work on the Exchange server. + + +
+ Creating an Exchange Account, Step One: Identity + + Creating an Exchange Account, Step One: Identity + + + + +
+ +
+ Creating an Exchange Account, Step Two: Receiving Mail + + Creating an Exchange Account, Step Two: Receiving Mail + + + + +
+ +
+ Creating an Exchange Account, Step Three: Mail Options + + Creating an Exchange Account, Step Three: Mail Options + + + + +
+ + + + + + Changing an Existing Account to Work with Exchange + + If you have an existing email account, and want to convert it + to use for Exchange, select the account you want to convert + and click the Edit button. You'll want + to change settings in the following tabs of the account + dialog: + + + + Identity + + + If your email address will change because you are moving + to a new server, then change it in this tab. Otherwise, + move to the next tab. + + + + + Receiving Mail + + + Select Microsoft Exchange as your + server type. Enter your name of your server next to + Host, and the user name for your + account next to Username. If your + server supports SSL (Secure Socket Layer) encryption, it + you can check the Use SSL box to + take advantage of more secure data transfers. + + + + + Receiving Options + + + Here, tab, you'll find some additional settings: + + + Checking for New Mail + + + Select whether you would like to check for + mail automatically, and if so, how often. + + + + + Exchange Server + + + If your Exchange server requires you to use a + different mailbox name from the name you use to + log in, select the second check-box and enter + the mailbox name. Check with your system + administrator to be sure. + + + + + Active Directory + + + If you would like to use the Global Address + List (GAL) maintained on your Exchange server, + click the tab labelled Receiving + Options and check the box labelled + Create a Global Address List + folder. The GAL is maintained by + your system administrator and you cannot add, + change, or remove items from it using Ximian + Evolution. However, you can use it to invite + people to meetings and to look up addresses and + other information. In many organizations, the + GAL is stored on a different server from email. + If this is the case, you should also specify + the directory server name here. + + + + + + + + + Sending Mail + + + If you will use your Exchange server to send as well as + receive mail, select Microsoft + Exchange as your server type, and enter the + server name as the Host. + + + + + + + Once you have made those changes, click the + OK button. + + + Then, quit Evolution and start it + up again. Changes to the Ximian Connector accounts + configuration are not active until you have restarted the + application. + + + + + + + Accessing the <application>Exchange</application>Server + + Like IMAP and LDAP data, information for + Exchangeaccounts is stored on the + server, not on your desktop computer. This means that you can + access it from multiple locations. It also means that your + Microsoft Exchangeaccount information + is in a seperate folder tree from the Local + tree in your folder bar. You'll see it below the local tree, + with the name you gave the account. If you have multiple + accounts, you will have multiple folder trees. + + + Click on any of the folder tree items to visit them; you may + have to enter your server password. You can now create contact + cards, send and receive email as you would normally. If there + are items in your local calendar or addressbook that you'd like + to add to your Exchangestores, you + can copy and paste them over, or just drag items from one folder + to another as you would with two local stores. + + + + Saving Attached Addresses and Appointments + + If you are using both an Exchange account and a local mail + account, you should be aware that whenever you save an email + address or appointment from an email message, it will be + saved in your Exchange contacts list or calendar, rather + than in your local account. The same is true of + synchronization with Palm-OS devices: tasks, appointments, + and addresses from your Palm-OS device will be synchronized + with those in the Exchange folders rather than local + folders. + + + + + The Global Address List Is Empty At First + + To avoid unnecessary strain on the server, the GAL will + appear empty until you have searched for something in it. + If you want to display all the cards in the list, click in + the search box and press Enter. This + enters a blank search: since every card contains a blank in + it, every card will appear. + + + + + Taking Full Advantage of the Exchange Server When Scheduling Appointments + + When you schedule a meeting with your calendar on the + Exchangeserver, you can check when + other local Exchange users are busy according to their + Exchangecalendars. To do so: + +
+ Scheduling With Free/Busy Information + + Using the Free/Busy Feature + + + + +
+ + + + + Open a new appointment in the calendar. + + + + Choose Actions + Schedule Meeting + in the meeting editor window. + + + + Add attendees, either by entering their email + addresses into the list, or by clicking the + Invite Others button. If you choose + to so, it's best to use the Global Address List (GAL). + Choose the GAL from the drop-down list of address sources + at the top of the dialog box. + + + + + Choose Options and then + Update Free/Busy to check participant + schedules and, if possible, update the meeting in all + participants' calendars. + + + + + Using Autopick to Adjust Meeting Times + + If meeting attendees are not available during the times you + have scheduled a meeting, you can "nudge" the meeting forward + or backward to the nearest available time. To do so, just + click the arrows to the left or right of the + Autopick button. The autopick tool will + move the meeting to the nearest time during which all + attendees are available. If you aren't satisfied with those + results, you can drag the edges of the meeting time to the + hours that you want to select. + + + + + + diff --git a/help/C/usage-mail-org.sgml b/help/C/usage-mail-org.sgml index 16ab73902e..8dc4e13bcd 100644 --- a/help/C/usage-mail-org.sgml +++ b/help/C/usage-mail-org.sgml @@ -652,6 +652,29 @@ + + When Are Filters Applied? + + If you move mail from your server into your local system + using POP mail, filters are applied to incoming mail every + time you check for mail. + + + If you store your mail on the mail server and check your + mail with IMAP, filters are applied to the INBOX when you + open it. In some cases, you will see a number of unread + messages in the INBOX, click the INBOX, and then have the + messages move elsewhere as they are filtered out. + + + If you use Ximian Connector to store your mail on an + Exchange server, filters are not applied until you open + your INBOX folder and select + ActionsApply + Filters or press + CtrlY + + Using a Filter to Avoid Spam @@ -780,9 +803,10 @@ - Incoming email that your filters don't move goes into the Inbox; - outgoing mail that they don't move ends up in the Sent - folder. So be sure to change the filters that go with it. + Incoming email that your filters don't move goes + into the Inbox; outgoing mail that they don't move + ends up in the Sent folder. So be sure to change + the filters that go with it. diff --git a/help/C/usage-mainwindow.sgml b/help/C/usage-mainwindow.sgml index 9be52d8115..b1494a1423 100644 --- a/help/C/usage-mainwindow.sgml +++ b/help/C/usage-mainwindow.sgml @@ -233,8 +233,8 @@ Whether you want to use a secure (SSL) - connection. This may allow you to access the - server from outside a firewall. + connection. If your server supports it, it's + best to enable this security option. @@ -313,9 +313,9 @@ - Exchange Server: If your Echange mailbox name is is - different from your Windows user name, check this box and - enter your mailbox name here. + Exchange Server: If your active directory user name + is different from your Exchange mailbox name, check this + box and enter your mailbox name here. @@ -469,18 +469,18 @@ Authentication Type: Chances are you are using Password. If you're not sure, ask your system administrator or ISP, or have - Ximian Evolution check for - you by clicking Check for supported - types. For exchange servers, Password is the - only type supported. + Ximian Evolution check for you by + clicking Check for supported + types. Username: The account name you use when you login to - check mail. For Exchange servers, enter the user name - you use to login to a Windows workstation in your - network. + check your email. Normally, this is the part of your + email address before the '@' character. For Exchange + servers, it is the username you would use to log in to a + Windows workstation at your company. @@ -619,12 +619,12 @@ the workaround described in the note below. Importing Mail from mutt - mutt is a text-based mail client - shipped with most Linux and Unix distributions. - mutt can use several different - formats, including mbox, maildir, and MH file formats, all of - which import cleanly into - Evolution. Here's how: + mutt is a full-featured mail client + which is shipped with most Linux and Unix distributions. + mutt uses the standard mbox, + maildir, and MH file formats, which makes importing your mail into + Evolution easy. By default, + mutt uses the mbox file format. @@ -678,9 +678,10 @@ the workaround described in the note below. Importing Mail from KMail - KMail is the mail client is shipped with the KDE desktop - environment. KMail uses the standard UNIX mbox file format to - store its messages. Here's how to import nessages from KMail: + KMail is a full-featured mail client which is shipped with the + KDE desktop environment. KMail uses the standard mbox file + format, which means that importing your mail into + Evolution is easy. diff --git a/help/C/usage-notes.sgml b/help/C/usage-notes.sgml new file mode 100644 index 0000000000..1ff2283128 --- /dev/null +++ b/help/C/usage-notes.sgml @@ -0,0 +1,49 @@ + + Evolution Notes + + An Overview of the Evolution Notes + + In the dark ages before email was invented, there were little + scraps of people which people used for short-term information + storage. These scraps of paper were called notes. Now, notes + are an almost necessary part of our lives, albeit in electronic + form. It only makes sense, then, that + Evolution will eventually have a + Notes feature. Evolution can help + you take notes in the following ways: + + + + Take down phone numbers, take school notes, take phone + messages, or even write poetry. + + + + + Color code notes to organize them, or just to + make them look good. + + + + + Turn a note into an email or a text file. + + + + + Write Haiku + + + + + + You can start writing notes by clicking + Notes in the shortcut bar. Of course, + it's not there yet. But when it is, it'll take you to the + notepad. + + + + + + diff --git a/help/C/usage-print.sgml b/help/C/usage-print.sgml new file mode 100644 index 0000000000..2ef026e2f1 --- /dev/null +++ b/help/C/usage-print.sgml @@ -0,0 +1,115 @@ + + Printing with Evolution + + Like most GNOME applications, Evolution uses + the gnome-print system, so if you've used any other GNOME + application to print, you should be able to print from + Evolution immediately. + + + Whether you're printing a message, a calendar page, or a selection + of address cards, you can choose to print directly to a printer, or + save the print output to a postscript file. You can also use the + preview feature to see how your printed output will look. + + + + + Print Preview + + Print Preview appears both as a button in + the printing dialog and as an item in the + File menu. In both places, it does the same + thing: it opens a new window that shows you what would happen if + you were to print the current message, calendar, appointment, or + address card. + + + That window allows you to select which pages you want to see, + and how close you'd like to look at them. Zoom in or out, fit + the page to the window (the Fit button) + or match the width of the page and the window (the + Fit Width button). None of these buttons + changes the way the page will be printed, but they do let you + get a better look. If you're satisfied with the way the your paper + looks, click Print to send your document + on its way. If you'd like to change it, just close the + Print Preview window and make the changes + you want from your mail, calendar, or addressbook. + + + + + + + + + + + + File or Printer? + + The printer selection window, shown in , lets you choose the format for + printing— Generic Postscript, + whether to write to a PDF file, and whether to print to a file + or to an actual printer in Generic Postscript. If you choose a + printer, you'll be asked for the printer command (probably + lpr) which your system uses. If you + choose to print to a file, you'll need to decide upon a + filename. And of course, you'll want to choose a number of + copies, and whether to collate them. + + + Printing to PostScript? + + PostScript is the file format used by most laser printers, + and in UNIX world is the easiest way to print to a file. + However, most systems running Microsoft Windows can't + recognize or handle PostScript files. You'll need to print + to PDF if you want to share your file with Windows users. + + + + + + + + + + + If you're printing a message that's more than one page, you'll + have the option of choosing which pages to print. If you're + printing a calendar entry, you can decide what range of dates to + print. And, if you're printing contact cards, you can decide + whether to print only the selected cards, or all of them. + + + When you're ready, click Print to print, + Preview to have a look (or another look) + at the preview, or Cancel to cancel the + whole deal. + + + + + + + + + + diff --git a/help/C/usage-sync.sgml b/help/C/usage-sync.sgml new file mode 100644 index 0000000000..5b93a65736 --- /dev/null +++ b/help/C/usage-sync.sgml @@ -0,0 +1,39 @@ + + Synchronizing Evolution with Hand-Held Devices + + This chapter is very short. It describes how to synchronize + the data on your Palm-OS device with the data you store in + Ximian Evolution. If you need + information on how to set up handheld synchronization, consult + . + + + + Using HotSync + + Put your hand-held device in its cradle and press the + HotSync button. + + + +Palm OS v. 4.0 with Passwords + +If you use Palm OS v. 4.0 and have password protection turned on for +your handheld device, you may encounter trouble synchronizing. If +this happens, try turning off password protection on your handheld, +synchronize it with your desktop computer, and then re-enable password +protection on your handheld. + + + + If you have followed the set up instructions properly, your + Palm-OS device will synchronize data with Ximian + Evolution. + + + + That's it. + + + + -- cgit v1.2.3