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- <chapter id="usage-contact">
- <title>The Evolution Contact Manager</title>
- <para>
- The <application>Evolution</application> contact manager can
- handle all of the functions of an address book, phone book,
- or Rolodex. Of course, <application>Evolution</application>
- allows easier updates than an actual paper book. <application>
- Evolution </application> also allows easy synchronization with
- handheld and remote devices. Since <application>Evolution>
- </application> supports most major network protocols, including
- <glossterm>LDAP</glossterm>, it's easy to use over an existing
- network.
- </para>
- <para>
- Another advantage of the
- <application>Evolution</application> address book is its
- integration with the rest of the application. That means
- that when you look for someone's address, you can also see a
- history of appointments with that person. Or, you can get
- an e-mail with contact information in it and create a new
- address card on the spot. In addition, searches and folders
- and all work in the same way they do in the other
- components, so you don't have to learn another system for
- similar tasks.
- </para>
- <para>
- This chapter will cover using the
- <application>Evolution</application> contact manager to
- organize any amount of contact information, share addresses
- over a network, and several ways to save time with everyday
- tasks. To learn about configuring the contact manager, see
- <xref linkend="config-prefs-contact">.
- </para>
- <sect1 id="usage-contact-basic">
- <title>Getting Started With the Contact Manager</title>
- <para>
- To open up your address book, click on
- <guibutton>Contacts</guibutton> in the shortcut bar. The
- contact manager is illustrated in <xref
- linkend="usage-contact-fig">
- </para>
+<chapter id="usage-contact">
+ <title>The Evolution Contact Manager</title>
+ <para>
+ The <application>Evolution</application> contact manager can
+ handle all of the functions of an address book, phone book, or
+ Rolodex. Of course, <application>Evolution</application> allows
+ easier updates than an actual paper book. <application> Evolution
+ </application> also allows easy synchronization with handheld and
+ remote devices. Since <application>Evolution</application>
+ supports most major network protocols, including
+ <glossterm>LDAP</glossterm>, it's easy to use over an existing
+ network.
+ </para>
+ <para>
+ Another advantage of the <application>Evolution</application>
+ address book is its integration with the rest of the application.
+ That means that when you look for someone's address, you can also
+ see a history of appointments with that person. Or, you can get
+ an e-mail with contact information in it and create a new address
+ card on the spot. In addition, searches and folders and all work
+ in the same way they do in the other components, so you don't
+ have to learn another system for similar tasks.
+ </para>
+ <para>
+ This chapter will cover using the
+ <application>Evolution</application> contact manager to organize
+ any amount of contact information, share addresses over a
+ network, and several ways to save time with everyday tasks. To
+ learn about configuring the contact manager, see <xref
+ linkend="config-prefs-contact">.
+ </para>
+
+ <sect1 id="usage-contact-basic">
+ <title>Getting Started With the Contact Manager</title>
+
+ <para>
+ To open up your address book, click on
+ <guibutton>Contacts</guibutton> in the shortcut bar. The
+ contact manager is illustrated in <xref
+ linkend="usage-contact-fig">
+ </para>
- <figure id="usage-contact-fig">
- <title>Evolution Contact Manager</title>
- <screenshot>
- <screeninfo>Evolution Contact Manager Window</screeninfo>
- <graphic fileref="fig/contact.png" format="png" srccredit="Aaron Weber">
+ <figure id="usage-contact-fig">
+ <title>Evolution Contact Manager</title>
+ <screenshot>
+ <screeninfo>Evolution Contact Manager Window</screeninfo>
+ <graphic fileref="fig/contact" format="png" srccredit="Aaron Weber">
</graphic>
- </screenshot>
- </figure>
+ </screenshot>
+ </figure>
- <para>
- The contact manager interface is broken into two main parts.
- The first part is the contact display section. This can be
- found at the bottom right panel of
- <application>Evolution</application>. This section is where
- all your contact information is displayed. Each of these
- cards are organized into folders. The second section is the
- administrative section which spans the top of the
- <application> Evolution</application> window. This is where
- you can add, edit, or delete records.
- </para>
- </sect1>
- <sect1 id="usage-contact-cards">
- <title>Creating, Deleting, and Adding Cards</title>
- <para>
- You can create a new card by pressing the <guibutton>New
- Card</guibutton> button, or by pressing
- <keysym>KEYSYM</keysym>. The
- <interface>New Card</interface> window will appear. It has
- the following fields:
+ <para>
+ The contact manager interface is broken into two main parts.
+ The first part is the contact display section. This can be
+ found at the bottom right panel of
+ <application>Evolution</application>. This section is where
+ all your contact information is displayed. Each of these cards
+ are organized into folders. The second section is the
+ administrative section which spans the top of the <application>
+ Evolution</application> window. This is where you can add,
+ edit, or delete records.
+ </para>
+ </sect1>
+ <sect1 id="usage-contact-cards">
+ <title>Creating, Deleting, and Adding Cards</title>
+ <para>
+ You can create a new card by pressing the <guibutton>New
+ Card</guibutton> button, or by pressing
+ <keysym>KEYSYM</keysym>. The <interface>Contact
+ Editor</interface> window will appear. It has two tabs,
+ <guilabel>General</guilabel>, for basic contact information,
+ and <guilabel>Details</guilabel>, for a more specific
+ description of the person. In addition, it contains a full
+ menu bar with all the items from the main window (IS THIS TRUE?
+ DESCRIBE MENUBAR AGAIN?)
+ </para>
+ <para>
+ The <guilabel>General</guilabel> tab contains no less than seven
+ sections, each with an icon: a face, for name and company; a
+ telephone for phone numbers; an envelope for email address; a
+ house for postal address; a handshake for contacts; and a
+ briefcase for categories. The things that go into most of the
+ text fields should be obvious enough, so we'll just describe the
+ more interesting parts of the window. Aside from the
+ <guilabel>Categories</guilabel> feature, which is discussed in
+ <xref linkend="usage-contact-organize">, there are two things
+ you'll want to know about.
+ </para>
+ <para>
+ Type "Eva Lucianne Tester" into the <guilabel>Full
+ Name</guilabel> field. You'll notice that the <guilabel>File
+ As</guilabel> field also fills up, but in a phone-book fashion:
+ Tester, Lucianne. You can pick "Eva Tester" from the drop-down,
+ or type in your own. I suggest that you don't enter something
+ entirely different from the actual name, however. You might
+ forget that you've filed Eva's information under "C" for "Code, Helix."
+ </para>
+ <para>
+ The other little feature I want to mention involves the little
+ squares next to several of the fields. Click on them and you'll
+ get a menu of different labels; for the fields in the telephone
+ section, it's a long list involving things like
+ <guilabel>Home</guilabel>, <guilabel>Home 2</guilabel>,
+ <guilabel>Other Fax</guilabel>, and <guilabel>Pager</guilabel>.
+ Select from among them to determine which four telephone numbers
+ to display at any given time. Of course, these connected times
+ mean that people often have more than four telephone numbers.
+ You can display only four in the editor, but
+ <application>Evolution</application> can remember them all for
+ you. When you click the little square button for the list of
+ labels, any that you've already filled in will be marked.
+ </para>
+ <figure id="usage-contact-editor-fig">
+ <title>Evolution Contact Editor</title>
+ <screenshot>
+ <screeninfo>Evolution Contact Editor</screeninfo>
+ <graphic fileref="fig/contact-new" format="png" srccredit="Aaron Weber">
+ </graphic>
+ </screenshot>
+ </figure>
+
+
+!--
+ <variablelist>
+ <listitem>
+ <term>
<itemizedlist>
- <listitem> <para>
+ <listitem> <para>
<guilabel>Name:</guilabel> Enter the person's name here
</para></listitem>
- <listitem> <para>
+ <listitem> <para>
</para></listitem>
- <listitem> <para>
+ <listitem> <para>
<guilabel>Business:</guilabel>
</para></listitem>
-
- <listitem> <para>
+
+ <listitem> <para>
<guilabel>Job Title:</guilabel>
</para></listitem>
-
- <listitem> <para>
+
+ <listitem> <para>
<guilabel>Home:</guilabel>
</para></listitem>
- </itemizedlist>
- </para>
- <para>
- You can choose which fields an address card has, and create
- new fields for cards. For example,
- <application>Evolution</application> provides for two line
- postal addresses by default, but you may have as many or as
- few lines to an address as you wish. To change which
- fields an address card has, choose DESCRIBE HERE HOW TO DO
- THIS.
+ </itemizedlist>
</para>
+
+-->
+ <para>
+ You can choose which fields an address card has, and create new
+ fields for cards. For example,
+ <application>Evolution</application> provides for two line
+ postal addresses by default, but you may have as many or as few
+ lines to an address as you wish. To change which fields an
+ address card has, choose DESCRIBE HERE HOW TO DO THIS.
+ </para>
- <note>
- <title>Quick ways to add cards</title>
- <para>
- You can add cards from within an email message or calendar
- appointment. While looking at an email, right-click on
- any email address or message, and choose
- <guimenuitem>Create Card for this Address</guimenuitem> or
- <guimenuitem>Create Card for this Sender</guimenuitem>from
- the menu. While looking at a calendar
- appointment, right-click any email address, and choose
- <guimenuitem>Create Card for this Address</guimenuitem>.
- (NOTE that feature may change! unimplemented!)
- </para>
- </note>
+ <note>
+ <title>Quick ways to add cards</title>
+ <para>
+ You can add cards from within an email message or calendar
+ appointment. While looking at an email, right-click on any
+ email address or message, and choose <guimenuitem>Create Card
+ for this Address</guimenuitem> or <guimenuitem>Create Card for
+ this Sender</guimenuitem> from the menu. While looking at a
+ calendar appointment, right-click any email address, and
+ choose <guimenuitem>Create Card for this
+ Address</guimenuitem>. (NOTE that feature may change!
+ unimplemented!)
+ </para>
+ </note>
+
+ <para>
+ You delete a card by pressing the <guibutton>Delete
+ Card</guibutton> button, or by dragging it into the trash
+ folder.
+ </para>
- <para>
- You delete a card by pressing the <guibutton>Delete
- Card</guibutton> button, or by dragging it into the trash
- folder.
- </para>
+ <para>
+ You can move cards around just as you would move email messages:
+ dragging and dropping works, as does right-clicking and choosing
+ <guimenuitem>Move</guimenuitem> from the menu that appears.
+ </para>
+ </sect1>
- <para>
- You can move cards around just as you would move email
- messages: dragging and dropping works, as does
- right-clicking and choosing <guimenuitem>Move</guimenuitem>
- from the menu that appears.
- </para>
- </sect1>
+ <sect1 id="usage-contact-organize">
+ <title>Organizing your Contact Manager</title>
+ <para>
+ Organizing your contact manager is a lot like organizing your
+ mail. You can have folders and searches the same way you can
+ with mail, but the contact manager does not allow vFolders. It
+ does, however, allow each card to fall under several
+ categories, and allow you to create your own categories. We'll
+ go over categories in a bit.
+ </para>
+ <para>
+ Another useful UNIMPLEMENTED
+ <application>Evolution</application> feature is its ability to
+ recognize when people live together. If two people in your
+ contact manager share an address, and you change the address for
+ one of them, <application>Evolution</application> will ask you
+ if you wish to change the address for both of them, or just for
+ one.
+ </para>
- <sect1 id="usage-contact-organize">
- <title>Organizing your Contact Manager</title>
+ <sect2 id="usage-contact-organize-group">
+ <title>Groups of contacts</title>
+ <para>
+ <application>Evolution</application> lets you put cards into
+ folders, mark them as members of different groups, and search
+ through them in a variety of ways. This section will
+ describe how to organize and find contact information using
+ <application>Evolution</application>. CHANGE THIS paragraph:
+ it needs a great deal of work.
+ </para>
+
+ <sect3 id="usage-contact-organize-group-folder">
+ <title>Grouping with Folders</title>
<para>
- Organizing your contact manager is a lot like organizing
- your mail. You can have folders and searches the same way
- you can with mail, but the contact manager does not allow
- vFolders. It does, however, allow each card to fall under
- several categories, and allow you to create your own
- categories. We'll go over categories in a bit.
- </para>
+ The simplest way to group address cards is to use folders.
+ By default, cards start in the
+ <guilabel>Contacts</guilabel> folder. You can create more
+ folders inside that one, or create other address book
+ folders as well. Each card must be in one and only one
+ folder.
+ </para>
<para>
- Another useful UNIMPLEMENTED
- <application>Evolution</application> feature is its ability
- to recognize when people live together. If two people in
- your contact manager share an address, and you change the
- address for one of them, <application>Evolution</application>
- will ask you if you wish to change the address for both of
- them, or just for one.
- </para>
-
- <sect2 id="usage-contact-organize-group">
- <title>Groups of contacts</title>
- <para>
- <application>Evolution</application> lets you put cards
- into folders, mark them as members of different groups,
- and search through them in a variety of ways. This
- section will describe how to organize and find contact
- information using <application>Evolution</application>.
- CHANGE THIS paragraph: it needs a great deal of work.
- </para>
-
- <sect3 id="usage-contact-organize-group-folder">
- <title>Grouping with Folders</title>
- <para>
- The simplest way to group address cards is to use
- folders. By default, cards start in the
- <guilabel>Contacts</guilabel> folder. You can create
- more folders inside that one, or create other address
- book folders as well. Each card must be in one and only
- one folder.
- </para>
- <para>
- To create a new folder, do this:
- </para>
- <para>
- To put a card into a folder, do this:
- </para>
- </sect3>
-
- <sect3 id="usage-contact-organize-group-category">
- <title>Grouping with Categories</title>
- <para>
- The other way to group cards is to mark them as
- belonging to different categories. The difference
- between folders and categories is that folders contain
- cards, but category membership is a property of each
- card. That means that you can mark a card as being in
- several categories or no category at all. For example,
- I put my friend Matthew's card in the "Business" category,
- because he works with me, the "Friends" category, because
- he's also my friend, and the "Frequent" category, because
- I call him all the time and can never remember his phone
- number.
- </para>
- <para>
- To mark a card as belonging to a category, do this:
- </para>
- <para>
- Then, you can refer to all the cards in that category
- by:
- </para>
- <para>
- If the default categories don't suit you, you can add
- your own. Here's how:
- </para>
- </sect3>
- </sect2>
- </sect1>
-
- <sect1 id="usage-contact-sharing">
- <title>Sharing your Cards (and keeping them to yourself)</title>
+ To create a new folder, do this:
+ </para>
<para>
- Cards can be shared over a network. This is the sort of
- feature you'll want to use if your company has a list of
- vendors and clients that needs constant updating. If you
- also share your calendars, people can avoid duplicating
- work and keep up to date on developments within their
- workgroup or across the entire company.
- </para>
-
- <example id="usage-contact-sharing-ex">
- <title>Sharing Address Cards and Calendar Data</title>
- <para>
- Ray wants to schedule a meeting with someone at
- Company X, so he checks the network for the Company X
- address card that states his contacts there. Since
- his company also shares calendars, he then learns that
- his co-worker Deanna has already scheduled a meeting
- with them next Thursday. He can either go to the
- meeting himself or ask Deanna to discuss his concerns
- for him. Either way, I avoid scheduling an extra
- meeting with Company X.
- </para>
- </example>
-
+ To put a card into a folder, do this:
+ </para>
+ </sect3>
+
+ <sect3 id="usage-contact-organize-group-category">
+ <title>Grouping with Categories</title>
<para>
- Of course, you don't want to share all of your cards&mdash;
- why overload the network with a list of babysitters, or
- tell everyone on your network you're talking to new job
- prospects? <application>Evolution</application> lets you
- decide which folders you want to make accessible to others.
- </para>
+ The other way to group cards is to mark them as belonging
+ to different categories. The difference between folders
+ and categories is that folders contain cards, but category
+ membership is a property of each card. That means that you
+ can mark a card as being in several categories or no
+ category at all. For example, I put my friend Matthew's
+ card in the "Business" category, because he works with me,
+ the "Friends" category, because he's also my friend, and
+ the "Frequent" category, because I call him all the time
+ and can never remember his phone number.
+ </para>
<para>
- To begin sharing a folder of address cards, select (something) <!--
- DESCRIBE PROCESS HERE -->. The
- <interface>Sharing</interface> window will pop up. It contains:
- <!--DESCRIBE INTERFACE HERE-->
+ To mark a card as belonging to a category, do this:
</para>
- </sect1>
-
- <sect1 id="usage-contact-automate">
- <title>Automating the Contact Manager</title>
<para>
- The <application>Evolution</application> contact manager
- can perform a wide variety of tasks for you. From speeding
- up basic tasks like adding a new address card to managing
- mailing lists, you'll find that the contact manager is more
- than a mere address book.
- </para>
+ Then, you can refer to all the cards in that category by:
+ </para>
+ <para>
+ If the default categories don't suit you, you can add your
+ own. Here's how:
+ </para>
+ </sect3>
+ </sect2>
+ </sect1>
+
+ <sect1 id="usage-contact-sharing">
+ <title>Sharing your Cards (and keeping them to yourself)</title>
+ <para>
+ Cards can be shared over a network. This is the sort of
+ feature you'll want to use if your company has a list of
+ vendors and clients that needs constant updating. If you
+ also share your calendars, people can avoid duplicating
+ work and keep up to date on developments within their
+ workgroup or across the entire company.
+ </para>
- <sect2 id="contact-automation-basic">
- <title>Send me a card: Adding New Cards Quickly</title>
+ <example id="usage-contact-sharing-ex">
+ <title>Sharing Address Cards and Calendar Data</title>
<para>
- When you get information in the mail or in a calendar
- entry, you can add it to an address card. To do so, right
- click on any email address or email message, and select
- <guimenuitem>Add Address Card</guimenuitem> from the menu
- that appears. Of course, <application>
- Evolution</application> adds cards from a hand-held device
- during HotSync operation. For more information about
- that, see <xref linkend="usage-sync">.
- </para>
- </sect2>
+ Ray wants to schedule a meeting with someone at
+ Company X, so he checks the network for the Company X
+ address card that states his contacts there. Since
+ his company also shares calendars, he then learns that
+ his co-worker Deanna has already scheduled a meeting
+ with them next Thursday. He can either go to the
+ meeting himself or ask Deanna to discuss his concerns
+ for him. Either way, I avoid scheduling an extra
+ meeting with Company X.
+ </para>
+ </example>
- <sect2 id="contact-automation-lists">
- <title>Managing a Mailing list</title>
- <para>
- You already know that when you are writing an email, you
- can address it to one or more people, and that
- <application>Evolution</application> will fill in
- addresses from your contact manager's address cards if
- you let it. In addition to that, you can send email to
- everyone in a particular group by doing SOMETHING HERE.
- Future versions of <application>Evolution</application>
- will allow you to you export a group of cards to a
- spreadsheet, database, or word processor so you can print
- address labels or prepare large postal mailings.
- </para>
- </sect2>
- <sect2 id="usage-contact-automation-extra">
- <title>Map It! and other extra features</title>
- <para>
- Need a map or directions? Click
- <guibutton>MapIt</guibutton> from within the contact
- manager, and <application>Evolution</application> will
- map the address for you online.
- </para>
- </sect2>
- </sect1>
- </chapter>
+ <para>
+ Of course, you don't want to share all of your cards&mdash;
+ why overload the network with a list of babysitters, or
+ tell everyone on your network you're talking to new job
+ prospects? <application>Evolution</application> lets you
+ decide which folders you want to make accessible to others.
+ </para>
+ <para>
+ To begin sharing a folder of address cards, select (something) <!--
+ DESCRIBE PROCESS HERE -->. The
+ <interface>Sharing</interface> window will pop up. It contains:
+ <!--DESCRIBE INTERFACE HERE-->
+ </para>
+ </sect1>
+
+ <sect1 id="usage-contact-automate">
+ <title>Automating the Contact Manager</title>
+ <para>
+ The <application>Evolution</application> contact manager
+ can perform a wide variety of tasks for you. From speeding
+ up basic tasks like adding a new address card to managing
+ mailing lists, you'll find that the contact manager is more
+ than a mere address book.
+ </para>
+
+ <sect2 id="contact-automation-basic">
+ <title>Send me a card: Adding New Cards Quickly</title>
+ <para>
+ When you get information in the mail or in a calendar
+ entry, you can add it to an address card. To do so, right
+ click on any email address or email message, and select
+ <guimenuitem>Add Address Card</guimenuitem> from the menu
+ that appears. Of course, <application>
+ Evolution</application> adds cards from a hand-held device
+ during HotSync operation. For more information about
+ that, see <xref linkend="usage-sync">.
+ </para>
+ </sect2>
+
+ <sect2 id="contact-automation-lists">
+ <title>Managing a Mailing list</title>
+ <para>
+ You already know that when you are writing an email, you
+ can address it to one or more people, and that
+ <application>Evolution</application> will fill in
+ addresses from your contact manager's address cards if
+ you let it. In addition to that, you can send email to
+ everyone in a particular group by doing SOMETHING HERE.
+ Future versions of <application>Evolution</application>
+ will allow you to you export a group of cards to a
+ spreadsheet, database, or word processor so you can print
+ address labels or prepare large postal mailings.
+ </para>
+ </sect2>
+ <sect2 id="usage-contact-automation-extra">
+ <title>Map It! and other extra features</title>
+ <para>
+ Need a map or directions? Click
+ <guibutton>MapIt</guibutton> from within the contact
+ manager, and <application>Evolution</application> will
+ map the address for you online.
+ </para>
+ </sect2>
+ </sect1>
+</chapter>
diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml
index d612b71062..2215689b31 100644
--- a/help/C/usage-mail.sgml
+++ b/help/C/usage-mail.sgml
@@ -1,858 +1,880 @@
- <chapter id="usage-mail">
- <title>Evolution Mail</title>
- <abstract>
- <title> An Overview of the Evolution Mailer</title>
+
+<chapter id="usage-mail">
+ <title>Evolution Mail</title>
+ <abstract>
+ <title> An Overview of the Evolution Mailer</title>
+ <para>
+ Email is an integral part of life these days, and
+ <application>Evolution</application> mail is here to help
+ you keep track of it. <application>Evolution</application>
+ email is like other email programs in all the ways you would
+ hope:
+ <itemizedlist>
+ <listitem>
+ <para>
+ It can sort and organize your mail in a wide variety of ways with
+ folders, searches, and filters.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ It can send and recieve mail in HTML or as plain text, and
+ supports file attachments.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ It lets you use a wide variety of mail sources, including
+ IMAP, POP3, and local files.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ <para>
+ However, <application>Evolution</application> has some
+ important differences. First, it's built to handle very
+ large amounts of mail without slowing down or crashing. We
+ had high mail volumes in mind when we designed our <link
+ linkend="usage-mail-organize-filters">filtering</link> and
+ <link linkend="usage-mail-organize-search">searching</link>
+ functions. There's also the
+ <application>Evolution</application> <link
+ linkend="usage-mail-organize-vFolders">vFolder</link>, an
+ advanced organizational feature not found in other mail
+ clients. If you get a lot of mail, or if you keep every
+ message you get in case you need to refer to it later,
+ you'll find that feature especially useful.
+ </para>
+
+ <para>
+ You can start reading email by clicking
+ <guibutton>Inbox</guibutton> in the shortcut bar. By
+ default, the <interface>Inbox</interface> is open when you
+ start <application>Evolution</application>, and the first
+ time you see your inbox, there's a message in it from Helix
+ Code welcoming you to the application.
+ </para>
+ </abstract>
+
+ <sect1 id="usage-mail-getnsend">
+ <title>Reading, Getting and Sending Mail</title>
+ <sect2 id="usage-mail-getnsend-read">
+ <title>Reading a Message</title>
+ <para>
+ The first time you open your
+ <application>Evolution</application>
+ <guilabel>Inbox</guilabel>, you will see a window like the one
+ in <xref linkend="usage-mail-intro-fig">, with a message from
+ Helix Code in the <interface>message list</interface>. The
+ message is displayed below that, in the <interface>view
+ pane</interface>. If you find the <interface>view
+ pane</interface> too small, you can double-click on the
+ message in the <interface>message list</interface> to have it
+ open in a new window. As is the case with folders, you can
+ right-click on messages in the message list and get a menu of
+ possible actions.
+ </para>
+ <para>
+ Go ahead and click on the message in the <interface>message
+ list</interface>. That selects the message. Then click on
+ the <guibutton>Delete</guibutton> button in the tool bar. The
+ message now has a line through it, because you've marked it
+ for deletion. If you really want to get rid of it, choose
+ <guimenuitem>Expunge</guimenuitem> from the
+ <guimenu>Tools</guimenu> menu. That will delete it
+ permanently. If you want to keep it, click
+ <guibutton>Delete</guibutton> again, and it will no longer be
+ marked as deleted. At some point in the future, this feature
+ will change to something a little less counter-intuitive.
+ </para>
+ <!-- ==============Figure=================================== -->
+ <!-- MAKE SURE THIS SCREENSHOT HAS THE WELCOME MESSAGE! -->
+ <figure id="usage-mail-intro-fig">
+ <title>Evolution Mail</title>
+ <screenshot>
+ <screeninfo>Evolution Mail</screeninfo>
+ <graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber">
+ </graphic>
+ </screenshot>
+ </figure>
+<!-- ==============End of Figure===================================
+-->
+
+ </sect2>
+
+ <sect2 id="usage-mail-getnsend-get">
+ <title>Getting Mail</title>
+ <para>
+ To check your email, just click <guibutton>Get
+ mail</guibutton> in the toolbar. If this is the first time
+ you've done so, the <interface>mail setup
+ assistant</interface> will ask you for the information it
+ needs to check your mail (see <xref
+ linkend="config-setupassist"> for more information). Then,
+ <application>Evolution</application> will download your mail
+ for you and send any mail you've marked ready to send. New
+ mail will appear in your <interface>Inbox</interface> and also
+ in the <interface>Today View</interface>.
+ </para>
+
+ <para>
+ If you get an error message instead of mail, you probably
+ need to change your network settings. To learn how to
+ do that, have a look at <xref
+ linkend="config-prefs-mail-network">, or ask your system
+ administrator.
+ </para>
+
+ <sect3 id="usage-mail-getnsend-get-attach">
+ <title>Attachments, HTML Mail, and Live Documents</title>
<para>
- Email is an integral part of life these days, and
- <application>Evolution</application> mail is here to help
- you keep track of it. <application>Evolution</application>
- email is like other email programs in all the ways you would
- hope:
- <itemizedlist>
- <listitem>
- <para>
- Item: Description
- </para>
- </listitem>
- <listitem>
- <para>
- Item: Description
- </para>
- </listitem>
- <listitem>
- <para>
- Item: Description
- </para>
- </listitem>
- </itemizedlist>.
- </para>
- <para>
- However, <application>Evolution</application> has some
- important differences. First, it's built to handle very
- large amounts of mail without slowing down or crashing. We
- had high mail volumes in mind when we designed our <link
- linkend="usage-mail-organize-filters">filtering</link> and
- <link linkend="usage-mail-organize-search">searching</link>
- functions. There's also the
- <application>Evolution</application> <link
- linkend="usage-mail-organize-vFolders">vFolder</link>, an
- advanced organizational feature not found in other mail
- clients. If you get a lot of mail, or if you keep every
- message you get in case you need to refer to it later,
- you'll find that feature especially useful.
- </para>
-
+ If you receive a file attached to an email,
+ <application>Evolution</application> will display it at the
+ bottom of the message to which it's attached. Click on the
+ attachment icon or text, and
+ <application>Evolution</application> will ask you where you
+ want to put the file. Once you've done that, you can
+ open, move, copy, or execute it just like any other, using
+ <application>Nautilus</application> or your favorite shell
+ or file manager.
+ </para>
+
<para>
- You can start reading email by clicking
- <guibutton>Inbox</guibutton> in the shortcut bar. By
- default, the <interface>Inbox</interface> is open when you
- start <application>Evolution</application>, and the first
- time you see your inbox, there's a message in it from Helix
- Code welcoming you to the application.
- </para>
- </abstract>
-
- <sect1 id="usage-mail-getnsend">
- <title>Reading, Getting and Sending Mail</title>
- <sect2 id="usage-mail-getnsend-read">
- <title>Reading a Message</title>
- <para>
- The first time you open your
- <application>Evolution</application>
- <guilabel>Inbox</guilabel>, you will see a window like the
- one in <xref linkend="usage-mail-intro-fig">, with a
- message from Helix Code in the<interface> message
- list</interface>. The message is displayed
- below that, in the <interface>view pane</interface>. If
- you find the<interface> view pane</interface> too small,
- you can double-click on the message in the
- <interface>message list</interface> to have it open in a
- new window. As is the case with folders, you can
- right-click on messages in the message list and get a
- menu of possible actions.
- </para>
- <para>
- Go ahead and right-click on the message, and select
- <guimenuitem>Delete Message</guimenuitem> from the menu
- that appears. The message will move into the
- <guilabel>Trash</guilabel> folder. If you want to keep
- it, you can open the <guilabel>Trash</guilabel> folder
- and drag the message back to your
- <guilabel>Inbox</guilabel>. The trash will be
- automatically emptied the next time you quit
- <application>Evolution</application>. (FEATURE
- UNIMPLEMENTED! Text may change to fit featureset)
-
- <!-- ==============Figure=================================== -->
- <!-- MAKE SURE THIS SCREENSHOT HAS THE WELCOME MESSAGE! -->
- <figure id="usage-mail-intro-fig">
- <title>Evolution Mail</title>
- <screenshot>
- <screeninfo>Evolution Mail</screeninfo>
- <graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber">
- </graphic>
- </screenshot>
- </figure>
- <!-- ==============End of Figure===================================
- -->
- </para>
- </sect2>
-
-
-
- <sect2 id="usage-mail-getnsend-get">
- <title>Getting Mail</title>
- <para>
- To check your email, just click <guibutton>Send and
- Receive</guibutton> in the toolbar. If this is the first
- time you've done so, the <interface>mail druid</interface>
- will ask you for the information it needs to check your
- mail (see <xref linkend="config-setupassist"> for more
- information). Then, <application>Evolution</application>
- will download your mail for you and send any mail you've
- marked ready to send. New mail will appear in your
- <interface>Inbox</interface> and also in the
- <interface>Today View</interface>.
- </para>
+ <application>Evolution</application> can also display
+ HTML-formatted mail, complete with graphics. HTML
+ formatting will display automatically, although you can
+ turn it off if you prefer.
+ </para>
+ <para>
+ It can also display <glossterm>live
+ documents</glossterm>, which have scripted or
+ executable contents&mdash; for example, a working
+ spreadsheet page or a chess game.
+ </para>
+ <tip id="badidea-attachment">
+ <title>Bad Idea</title>
<para>
- If you get an error message instead of mail, you probably
- need to change your network preferences. To learn how to
- do that, have a look at <xref
- linkend="config-prefs-mail-network">, or ask your system
- administrator.
- </para>
-
- <sect3 id="usage-mail-getnsend-get-attach">
- <title>Attachments, HTML Mail, and Live Documents</title>
- <para>
- If you receive a file attached to an email,
- <application>Evolution</application> will ask where you
- want to put it. Once you've downloaded a file, you can
- open, move, copy, or execute it just like any other,
- using <application>Nautilus</application> or your
- favorite shell or file manager. (This text will change
- to fit app behavior, once features are implemented.)
- </para>
+ Don't worry about security. When someone you don't know
+ sends you a program by email, assume it's a really cool
+ game. Mark it executable and run it, no matter what.
+ </para>
+ </tip>
+ </sect3>
+ </sect2>
+
+ <sect2 id="usage-mail-getnsend-send">
+ <title>Writing and Sending Mail</title>
+ <para>
+ You can start writing a new
+ email message by selecting <guimenuitem>New
+ Mail</guimenuitem> from the <guimenu>File Menu</guimenu>,
+ or by pressing <guibutton>Ctrl-N</guibutton>. When you do so,
+ the <interface>New Message</interface> window will open,
+ as shown in <xref linkend="usage-mail-newmsg-fig">.
- <para>
- <application>Evolution</application> can also display
- HTML-formatted mail, complete with graphics. HTML
- formatting will display automatically, although you can
- turn it off if you prefer.
- </para>
-
- <para>
- It can also display <glossterm>live
- documents</glossterm>, which have scripted or
- executable contents&mdash; for example, a working
- spreadsheet page or a chess game.
- </para>
- <tip id="badidea-attachment">
- <title>Bad Idea</title>
- <para>
- When someone you don't know sends you an attached
- program, go ahead and run it. Set your preferences to
- always run live documents when you recieve them, too.
- Everybody knows all that virus stuff is just a Windows
- problem.
- </para>
- </tip>
- </sect3>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-send">
- <title>Writing and Sending Mail</title>
- <para>
- You can start writing a new
- email message by selecting <guimenuitem>New
- Mail</guimenuitem> from the <guimenu>File Menu</guimenu>,
- or by pressing <keysym>Ctrl-N</keysym>. When you do so,
- the <interface>New Message</interface> window will open,
- as shown in <xref linkend="usage-mail-newmsg-fig">.
- </para>
<!-- ==============Figure=================================== -->
- <figure id="usage-mail-newmsg-fig">
- <title>New Message Window</title>
- <screenshot>
- <screeninfo>Evolution Main Window</screeninfo>
- <graphic fileref="newmsg-pic" format="png" srccredit="Aaron Weber">
- </graphic>
- </screenshot>
- </figure>
+ <figure id="usage-mail-newmsg-fig">
+ <title>New Message Window</title>
+ <screenshot>
+ <screeninfo>Evolution Main Window</screeninfo>
+ <graphic fileref="newmsg-pic" format="png" srccredit="Aaron Weber">
+ </graphic>
+ </screenshot>
+ </figure>
<!-- ==============End of Figure=================================== -->
-
- <para>
- Enter an address in the <guilabel>To:</guilabel> field, a
- message in the <guilabel>Message:</guilabel> field, and
- press <guibutton>Send and Receive</guibutton>. That's
- easy. It may even be too easy, which is why I like to
- queue my messages up to be sent a few minutes later.
-
- <tip id="usage-mail-getnsend-send-attach-tip">
- <title>Send Now, Send Later</title>
- <para>
- Evolution will send mail immediately unless you tell
- it to do otherwise by selecting <guimenuitem>Send
- Later</guimenuitem> from the <guimenu>MENU</guimenu>.
- Then, when you press <guibutton>Send &
- Receive</guibutton>, all your unsent messages will go
- out at once. I like to use "Send Later" because it
- gives me a chance to change my mind about a message
- before it goes out. That way, I don't send anything I'll
- regret the next day.
- </para>
- <para>
- To learn more about how you can specify message queue
- and filter behavior, see <xref linkend="config-prefs-mail">.
- </para>
- </tip>
- </para>
-
+ <!-- Check the alignment of the following paragraph in the PS and HTMl output,
+as putting the fig inside the paragraph may or may not have fixed an error -->
+ </para>
+ <para>
+ Enter an address in the <guilabel>To:</guilabel> field, a
+ message in the <guilabel>Message:</guilabel> field, and
+ press <guibutton>Send</guibutton>. That's
+ easy. It may even be too easy, which is why I like to
+ queue my messages up to be sent a few minutes later.
+
+ <tip id="usage-mail-getnsend-send-attach-tip">
+ <title>Send Now, Send Later</title>
<para>
- There is quite a bit more to sending mail, though. In the
- next few sections, you'll see how
- <application>Evolution</application> handles additional features,
- including mailing lists, attachments, and forwarding.
- </para>
-
-
- <sect3 id="usage-mail-getnsend-send-to">
- <title>Choosing Recipients</title>
- <para>
- If you have created address cards in the contact
- manager, you can also enter nicknames or other portions
- of address data, and
- <application>Evolution</application> will complete the
- address for you. (INSERT description of UI for this
- feature, once it is decided upon). If you enter a name
- or nickname that can go with more than one card,
- Evolution will open a dialog box to ask you which person
- you meant. (QUESTION: will users be able to drag & drop
- address cards to send email?). For more information
- about using email together with the contact manager and
- the calendar, see <xref
- linkend="usage-contact-automate"> and <xref
- linkend="usage-calendar-apts-group">.
- </para>
- <para>
- In addition, you can mark recipients in three different
- ways. The <guilabel>To:</guilabel> field is for the
- primary recipients of the message you are going to send.
- However, it is considered bad form to have more than a
- few email addresses in this section.
- </para>
- <para>
- If you're writing to one person, but want to keep a
- third party up to date, you can use
- <guilabel>Cc:</guilabel>. Hearkening back to the dark
- ages when people used typewriters and there were no copy
- machines, "Cc" stands for "Carbon Copy." Use it
- whenever you want to share a message you've written to
- someone else.
- <example>
- <title>Using the Cc: field</title>
- <para>
- Say, for example, Susan sends an email to a client.
- She puts her co-worker, Tim, in the in the
- <guilabel>Cc:</guilabel> field, so that he know
- what's going on. The client can see that Tim also
- recieved the message, and know that they can talk
- to Tim about the message as well.
- </para>
- </example>
- </para>
- <para>
- If you have a large number of recipients, or if you want
- to send mail to several people without sharing the
- recipient list, you should use
- <guilabel>BCc:</guilabel>. "BCc" stands for "Blind
- Carbon Copy", and means that people listed in the
- <guilabel>BCc:</guilabel> are excluded from the
- recipient list, although they will receive the message
- and the list of addresses from the
- <guilabel>To:</guilabel> and <guilabel>Cc:</guilabel>
- fields.
-
- <example id="ex-mail-bcc">
- <title>Using the BCc: field</title>
- <para>
- Let's say Tim sends an email to a client, and wants
- his supervisor to know what he wrote. He doesn't,
- however, want the client to start writing his
- supervisor about the project&mdash; it's Tim's job
- to deal with the client. So Tim puts his
- supervisor's email address in the
- <guilabel>BCc:</guilabel> field. That way, the
- client has one contact, and the boss stays in the
- loop.
- </para>
- </example>
- </para>
- </sect3>
-
- <sect3 id="usage-mail-getnsend-send-reply">
- <title>Replying to Messages</title>
+ Evolution will send mail immediately unless you tell
+ it to do otherwise by selecting <guimenuitem>Send
+ Later</guimenuitem> from the <guimenu>MENU</guimenu>.
+ Then, when you press <guibutton>Send &
+ Receive</guibutton>, all your unsent messages will go
+ out at once. I like to use "Send Later" because it
+ gives me a chance to change my mind about a message
+ before it goes out. That way, I don't send anything I'll
+ regret the next day.
+ </para>
+ <para>
+ To learn more about how you can specify message queue
+ and filter behavior, see <xref linkend="config-prefs-mail">.
+ </para>
+ </tip>
+ </para>
+
+ <para>
+ There is quite a bit more to sending mail, though. In the
+ next few sections, you'll see how
+ <application>Evolution</application> handles additional features,
+ including mailing lists, attachments, and forwarding.
+ </para>
+
+
+ <sect3 id="usage-mail-getnsend-send-to">
+ <title>Choosing Recipients</title>
+ <para>
+ If you have created address cards in the contact
+ manager, you can also enter nicknames or other portions
+ of address data, and
+ <application>Evolution</application> will complete the
+ address for you. (INSERT description of UI for this
+ feature, once it is decided upon). If you enter a name
+ or nickname that can go with more than one card,
+ Evolution will open a dialog box to ask you which person
+ you meant. (QUESTION: will users be able to drag & drop
+ address cards to send email?). For more information
+ about using email together with the contact manager and
+ the calendar, see <xref
+ linkend="usage-contact-automate"> and <xref
+ linkend="usage-calendar-apts-group">.
+ </para>
+ <para>
+ In addition, you can mark recipients in three different
+ ways. The <guilabel>To:</guilabel> field is for the
+ primary recipients of the message you are going to send.
+ However, it is considered bad form to have more than a
+ few email addresses in this section.
+ </para>
+ <para>
+ If you're writing to one person, but want to keep a
+ third party up to date, you can use
+ <guilabel>Cc:</guilabel>. Hearkening back to the dark
+ ages when people used typewriters and there were no copy
+ machines, "Cc" stands for "Carbon Copy." Use it
+ whenever you want to share a message you've written to
+ someone else.
+ <example>
+ <title>Using the Cc: field</title>
<para>
- In order to reply to a message, click on it once in the
- message list to select it. Then press the
- <guibutton>Reply</guibutton> button, or use the
- <keysym>REPLY COMBO</keysym> hot key. A window like
- the <interface>New Message</interface> window will
- appear, but the subject will already be present&mdash;
- typically, your new message will have the same subject
- as the message to which you are replying, but with Re:
- before it, to mark it as a reply. In addition, the
- full text of the previous message may be inserted into
- the new message, with the &gt; character before each
- line. This indicates quoting. You can intersperse
- your message with the quoted material as shown in <xref
- linkend="usage-mail-getnsend-reply-fig">
-
-<!-- note that this figure should have a reply mail ready to send, with quoted materials and the relevant replies interspersed-->
-<!-- ==============Figure=================================== -->
- <figure id="usage-mail-getnsend-reply-fig">
- <title>Reply Message Window</title>
- <screenshot>
- <screeninfo>Evolution Main Window</screeninfo>
- <graphic fileref="replymsg-pic" format="png" srccredit="Aaron Weber">
- </graphic>
- </screenshot>
- </figure>
+ Say, for example, Susan sends an email to a client.
+ She puts her co-worker, Tim, in the in the
+ <guilabel>Cc:</guilabel> field, so that he know
+ what's going on. The client can see that Tim also
+ recieved the message, and know that they can talk
+ to Tim about the message as well.
+ </para>
+ </example>
+ </para>
+ <para>
+ If you have a large number of recipients, or if you want
+ to send mail to several people without sharing the
+ recipient list, you should use
+ <guilabel>BCc:</guilabel>. "BCc" stands for "Blind
+ Carbon Copy", and means that people listed in the
+ <guilabel>BCc:</guilabel> are excluded from the
+ recipient list, although they will receive the message
+ and the list of addresses from the
+ <guilabel>To:</guilabel> and <guilabel>Cc:</guilabel>
+ fields.
+
+ <example id="ex-mail-bcc">
+ <title>Using the BCc: field</title>
+ <para>
+ Let's say Tim sends an email to a client, and wants
+ his supervisor to know what he wrote. He doesn't,
+ however, want the client to start writing his
+ supervisor about the project&mdash; it's Tim's job
+ to deal with the client. So Tim puts his
+ supervisor's email address in the
+ <guilabel>BCc:</guilabel> field. That way, the
+ client has one contact, and the boss stays in the
+ loop.
+ </para>
+ </example>
+ </para>
+ </sect3>
+
+ <sect3 id="usage-mail-getnsend-send-reply">
+ <title>Replying to Messages</title>
+ <para>
+ In order to reply to a message, click on it once in the
+ message list to select it. Then press the
+ <guibutton>Reply</guibutton> button. A window like the
+ <interface>New Message</interface> window will appear, but
+ the subject will already be present&mdash; the same subject
+ as the message to which you are replying, but with Re:
+ before it, to mark it as a reply. In addition, the full
+ text of the previous message is inserted into the new
+ message, either in italics (for HTML display) or with the
+ &gt; character (in plain text mode) before each line. This
+ indicates quoting. You can intersperse your message with
+ the quoted material as shown in <xref
+ linkend="usage-mail-getnsend-reply-fig">
+
+<!-- note that this figure should have a reply mail ready to send,
+with quoted materials and the relevant replies interspersed-->
+ <!-- ==============Figure=================================== -->
+ <figure id="usage-mail-getnsend-reply-fig">
+ <title>Reply Message Window</title>
+ <screenshot>
+ <screeninfo>Evolution Main Window</screeninfo>
+ <graphic fileref="replymsg-pic" format="png" srccredit="Aaron Weber">
+ </graphic>
+ </screenshot>
+ </figure>
<!-- ==============End of Figure=================================== -->
+ </para>
- </para>
-
- <para>
- If a message has several recipients, as in the case of
- mailing lists or messages that have been carbon copied,
- you may wish to select one of the items under the
- <guimenuitem>Reply-To</guimenuitem> submenu on the
- <guimenu>MENU</guimenu> menu. This will allow you to
- choose one or several of the other message recipients in
- addition to the person who originally sent you the
- message. If there are large numbers of people in the
- <guilabel>Cc:</guilabel> or <guilabel>To:</guilabel>
- fields, this can save substantial amounts of time. In
- addition, Reply-To makes it very easy to keep off-topic
- conversation away from mailing lists and newsgroups.
- <example>
- <title>Using the Reply-To feature</title>
- <para>
- Returning again to the email Susan sent to Tim and
- their client, you'll note that the Reply-To feature
- allows the client to decide whether to reply just to
- Susan, or to both Tim and Susan by selecting
- a menu item, rather than by cutting and pasting the
- email addresses.
- </para>
- </example>
- </para>
- </sect3>
-
- <sect3 id="usage-mail-getnsend-send-fancy">
- <title>Embellishing that email</title>
- <para>
- <application>Evolution</application> allows you to
- make your email more attractive in a number of ways. You
- can send messages formatted with HTML, attach any sort
- of file to them, and even include live documents, like
- spreadhseets or chess games. This section will tell
- you how.
- </para>
-
- <sect4 id="usage-mail-getnsend-send-html">
- <title>Colors, pictures, and fonts with HTML Mail</title>
- <para>
- Most email messages are sent as plain text, but they
- can also be sent as HTML, which means they can include
- color, text style, and other formatting information.
- Evolution will read and display HTML properly without
- trouble, and also allows you to send outgoing
- email messages as HTML. To send an HTML message, just
- use the composition toolbar to add formatting;
- your message text will appear formatted in the composer
- window, and the message will be sent as HTML.
- </para>
- <note>
- <title>A Technical note on HTML Tags</title>
- <para>
- Any text, including HTML tags, entered into the
- message composition window is assumed to be plain
- text. If you enter HTML directly into the
- composer&mdash; say, <markup
- role="html">&lt;BR&gt;Bold Text&lt;/BR&gt</markup>,
- the the composer will assume you meant exactly that,
- and not "make this text bold," as a HTML composition
- tool would. For the very technically inclined, that
- means that when the text <markup
- role="html">&lt;BR&gt</markup> is sent as HTML, it
- will be converted to the string
- <literal>&amp;lt;BR&amp;gt;</literal>.
- </para>
- </note>
- <para>
- Some people do not have HTML-capable mail clients, or
- prefer not to receive HTML-enhanced mail because it is
- slower to download and display.
- <emphasis>Some</emphasis> people refer to HTML mail as
- "the root of all evil" and get very angry if you send
- them HTML mail, which is why the default in
- <application>Evolution</application> is plain text.
- If you choose to send HTML mail, but have an address
- book entry for someone who does not wish to receive
- HTML-enhanced mail, you can note that preference in
- their address card. The mailer will automatically
- strip the HTML tags from any messages you send to that
- address.
- </para>
- </sect4>
-
- <sect4 id="usage-mail-getnsend-send-attach">
- <title>Attachments</title>
- <para>
- If you want to attach a file to your email message,
- you can do so by <!--describe process here-->. If
- your recipients can read HTML mail, you can put an
- image inside the mail by dragging the file into the
- composer window, or by selecting <guimenuitem>Menu
- Item</guimenuitem> from the <guimenu>Menu</guimenu>
- menu. Still, unless you know what email client the
- recipient is using, it's best to send a message or
- attachment in the simplest manner possible.
- </para>
- </sect4>
- <sect4 id="usage-mail-getnsend-send-live">
- <title>Live Documents</title>
- <para>
- Later versions of <application>Evolution</application>
- will allow you to enliven your email with almost any
- sort of document, and even with entire
- applications. At this point, however, I don't know how
- that will work.
- </para>
- </sect4>
- </sect3>
-
- <sect3 id="usage-getnsend-fwd">
- <title>Forwarding Mail</title>
- <para>
- <guilabel>Forward</guilabel> is useful if you have
- received a message and you think someone else would like
- to see it, or if you get a message intended for someone
- else. You can forward a message as an attachment to a
- new message (the default way of forwarding) or you can send it
- <glossterm>inline</glossterm> as a quoted portion of the
- message you are sending. Attachment forwarding is best
- if you want to send the entire message you received,
- unaltered. Inline forwarding is best if you want to
- send portions of a message, or if you have a large
- number of comments on different sections of the message
- you are forwarding. Remember to note from whom the
- message came, and where, if at all, you have removed or
- altered content.
- </para>
- <para>
- To forward a message, first make sure it is selected by
- clicking it once in the message list. Then, press
- <guibutton>Forward</guibutton> on the toolbar, or select
- SOMETHING. To forward a message inline instead of as an
- attachment, DO SOMETHING ELSE. Choose an addressee as
- you would when sending a new message; the subject will
- already be entered, but you can alter it. Enter your
- comments on the message in the <interface>composition
- frame</interface>, and press <guibutton>Send and
- Receive</guibutton>. To forward it
- <glossterm>inline</glossterm> instead of attached,
- select <guimenuitem>Forward Inline</guimenuitem> from
- the <guimenu>Message</guimenu> menu.
- </para>
- </sect3>
- <sect3 id="usage-mail-getnsend-ettiquette">
- <title>Seven Tips for Email Usage</title>
+ <para>
+ If a message has several recipients, as in the case of
+ mailing lists or messages that have been carbon copied,
+ you may wish to select one of the items under the
+ <guimenuitem>Reply-To</guimenuitem> submenu on the
+ <guimenu>MENU</guimenu> menu. This will allow you to
+ choose one or several of the other message recipients in
+ addition to the person who originally sent you the
+ message. If there are large numbers of people in the
+ <guilabel>Cc:</guilabel> or <guilabel>To:</guilabel>
+ fields, this can save substantial amounts of time. In
+ addition, Reply-To makes it very easy to keep off-topic
+ conversation away from mailing lists and newsgroups.
+ <example>
+ <title>Using the Reply-To feature</title>
<para>
- I started with ten, but four were "Don't send
- <glossterm>spam</glossterm>."
- <itemizedlist>
- <listitem>
- <para>
- Always begin and close with a salutation. Say
- "please" and "thank you", just like you do in real
- life. You can keep your pleasantries short, but be pleasant!
- </para>
- </listitem>
-
- <listitem>
- <para>
- ALL CAPS MEANS YOU'RE SHOUTING!
- </para>
- </listitem>
-
- <listitem>
- <para>
- Never write anything in email you wouldn't say in
- public. Old messages have a nasty habit of
- resurfacing when you least expect them to.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Check your spelling and use complete sentences.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Don't send nasty emails (flames). If you get one,
- don't write back.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Don't send spam or forward chain mail. If you
- must, verify any rumors, and make sure the
- message doesn't have multiple layers of email
- quotation symbols (&gt;) indicating multiple
- layers of careless inline forwarding.
- </para>
- </listitem>
-
- <listitem>
- <para>
- When you reply or forward, include just enough of
- the previous message to provide context. Not too
- much, not too little.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- <para> Happy mailing! </para>
- </sect3>
- </sect2>
- </sect1>
-
- <sect1 id="usage-mail-organize">
- <title>Organizing Your Mail</title>
+ Returning again to the email Susan sent to Tim and
+ their client, you'll note that the Reply-To feature
+ allows the client to decide whether to reply just to
+ Susan, or to both Tim and Susan by selecting
+ a menu item, rather than by cutting and pasting the
+ email addresses.
+ </para>
+ </example>
+ </para>
+ </sect3>
+
+ <sect3 id="usage-mail-getnsend-send-fancy">
+ <title>Embellishing that email</title>
<para>
- Even if you only get a few email messages a day, you
- probably want to sort and organize them. When you get a
- hundred a day and you want to refer to a message you
- received six weeks ago, you need to sort and organize them,
- and <application>Evolution</application> has the tools to
- help you do it.
- </para>
-
- <sect2 id="usage-mail-organize-folders">
- <title>Getting Organized with Folders</title>
- <para>
- Mail, as well as address cards and calendars, is kept in
- folders. If you like, you can create new folders by
- selecting <guisubmenu>New</guisubmenu> and then
- <guimenuitem>Folder</guimenuitem> from the
- <guimenu>File</guimenu> menu, or by pressing
- <keysym>COMBO</keysym>. (Will there be a dialog box to
- determine name and location? Must wait for feature to
- describe.) The new folders will appear in the
- <interface>tree view</interface>, and you can drag them
- wherever you want to relocate them. You can move messages
- into the folders by dragging and dropping, or by selecting
- them and choosing <guimenuitem>ITEM</guimenuitem> from the
- <guimenu>MENU</guimenu>. If you create filters with the
- <interface>filter druid</interface>, you can have mail
- moved to a folder automatically. An email message can be in
- only one folder at a time, just like real mail in real
- folders. This is also the case for folders of address
- cards and calendar information.
- </para>
- </sect2>
-
- <sect2 id="usage-mail-organize-search">
- <title>Searching for Messages</title>
+ <application>Evolution</application> allows you to
+ make your email more attractive in a number of ways. You
+ can send messages formatted with HTML, attach any sort
+ of file to them, and even include live documents, like
+ spreadhseets or chess games. This section will tell
+ you how.
+ </para>
+
+ <sect4 id="usage-mail-getnsend-send-html">
+ <title>Colors, pictures, and fonts with HTML Mail</title>
<para>
- Because <application>Evolution</application> automatically
- creates an index of every email you send or receive, it
- can search through your old messages and present you with
- results very quickly. You can search for messages by
- author, subject, keyword, or headers. (INSERT descriptons
- of what those terms mean)
- </para>
- <para>
- To create a search, enter the word or phrase you're
- looking for in the form field below the toolbar, and
- choose a search type:
- <itemizedlist>
- <listitem>
- <para>
- <guilabel>Body or subject contains:</guilabel> This
- will search message subjects and the messages
- themselves for the word or phrase you've entered in
- the search field.
- </para>
- </listitem>
-
- <listitem>
- <para>
- <guilabel>Body contains:</guilabel> This will search
- only in message text, not the subject lines.
- </para>
- </listitem>
-
- <listitem>
- <para>
- <guilabel>Subject contains:</guilabel> This will
- show you messages where the search text is in the
- subject line. It will not search in the message body.
- </para>
- </listitem>
-
- <listitem>
- <para>
- <guilabel>Body does not contain:</guilabel> This
- finds every email message that does not have the
- search text in the message body. It will still show
- messages that have the search text in the subject
- line, if it is not also in the body.
- </para>
- </listitem>
-
- <listitem>
- <para>
- <guilabel>Subject does not contain:</guilabel>This
- finds every mail whose subject does not
- contain the search text.
- </para>
- </listitem>
- </itemizedlist>
-
- </para>
- </sect2>
-
- <sect2 id="usage-mail-organize-vFolders">
- <title>Getting Really Organized with Virtual Folders</title>
- <para>
- If you find yourself performing a search frequently, you
- can save it as a virtual folder. Virtual folders, or
- vFolders, are an advanced way of viewing your email
- messages within <application>Evolution</application>. If
- you get a lot of mail or often forget where you put
- messages, vFolders can help you stay on top of things.
- </para>
- <para>
- A vFolder looks and acts a lot like a folder, but it's
- actually a saved search that you can access in most of the
- same ways you would a regular folder. The one important
- differences between them is that a conventional folder
- actually contains messages, but a vFolder is a view of
- messages that may be in several different folders. This
- means that while a message may fall into several vFolders,
- it can be in only one conventional folder. Also, it means
- that you cannot remove a message from a vFolder unless you
- delete it, and you cannot add a message to a vFolder
- unless you change the vFolder's search criteria.
- </para>
+ Most email messages are sent as plain text, but they
+ can also be sent as HTML, which means they can include
+ color, text style, and other formatting information.
+ Evolution will read and display HTML properly without
+ trouble, and also allows you to send outgoing
+ email messages as HTML. To send an HTML message, just
+ use the composition toolbar to add formatting;
+ your message text will appear formatted in the composer
+ window, and the message will be sent as HTML.
+ </para>
+ <note>
+ <title>A Technical note on HTML Tags</title>
+ <para>
+ You can't use the composer window to create web pages,
+ at least not if you plan to hand-code them with HTML.
+ If you enter HTML directly into the composer&mdash; say,
+ <markup role="html">&lt;B&gt;Bold
+ Text&lt;/B&gt</markup>, the the composer will assume you
+ meant exactly that, and not "make this text bold," as a
+ HTML composition tool would. For the very technically
+ inclined, that means that when the text <markup
+ role="html">&lt;B&gt</markup> is sent as HTML, it will
+ be converted to the string
+ <literal>&amp;lt;B&amp;gt;</literal>. Real gearheads
+ should wonder how I got all that stuff straight, given
+ that I'm writing this in SGML.
+ </para>
+ </note>
<para>
- As messages that meet the vFolder criteria arrive or are
- deleted, <application>Evolution</application> will
- automatically place them in and and remove them from the
- vFolder contents list. When you delete a message, it gets
- erased from the folder it actually exists in as well as
- any vFolders which include it.
- </para>
+ Some people do not have HTML-capable mail clients, or
+ prefer not to receive HTML-enhanced mail because it is
+ slower to download and display.
+ <emphasis>Some</emphasis> people refer to HTML mail as
+ "the root of all evil" and get very angry if you send
+ them HTML mail, which is why the default in
+ <application>Evolution</application> is plain text.
+ If you choose to send HTML mail, but have an address
+ book entry for someone who does not wish to receive
+ HTML-enhanced mail, you can note that preference in
+ their address card. The mailer will automatically
+ strip the HTML tags from any messages you send to that
+ address.
+ </para>
+ </sect4>
+
+ <sect4 id="usage-mail-getnsend-send-attach">
+ <title>Attachments</title>
<para>
- That's pretty complicated. But it can be useful. For
- example, if I have a folder for all the email from one
- person, and another folder for all the email on a given
- topic, I feel organized. But when the person sends me
- mail about the topic, my whole email filing universe
- becomes chaotic. I need vFolders to save the day for me.
- </para>
+ If you want to attach a file to your email message,
+ you can do so by <!--describe process here-->. If
+ your recipients can read HTML mail, you can put an
+ image inside the mail by dragging the file into the
+ composer window, or by selecting <guimenuitem>Menu
+ Item</guimenuitem> from the <guimenu>Menu</guimenu>
+ menu. Still, unless you know what email client the
+ recipient is using, it's best to send a message or
+ attachment in the simplest manner possible.
+ </para>
+ </sect4>
+ <sect4 id="usage-mail-getnsend-send-live">
+ <title>Live Documents</title>
<para>
- That sounds silly, but imagine a business trying to keep
- track of mail from hundreds of vendors and clients, or a
- university with overlapping and changing groups of
- faculty, staff, administrators and students. The larger
- the system, the less you can afford that sort of
- confusion. vFolders make for better organization because
- they can accept overlapping groups in a way that regular
- folders and filing systems can't.
- </para>
-
- <example id="usage-mail-organize-vFolders-ex">
- <title>Using Folders, Searches, and vFolders</title>
- <para>
- To organize my mail box, I can set up a vFolder
- for emails from my friend Vince, by doing (INSERT
- PROCESS HERE). Then, whenever I want to see the
- messages Vince has sent me, I open the vFolder, and
- every message he's sent me shows up, no matter where
- I've actually filed it. If I want, I can also create a
- vFolder containing any message from my list of
- co-workers which also has the name of the project in
- it. That way, when Vince sends me mail about the
- project, I can see that message both in the "Vince"
- vFolder and in the "Project" vFolder. That's because
- when I open up the "Vince" folder, I'm really
- performing a search for all the mail from Vince, and
- when I open the "Project" folder I'm really performing
- a search for all the mail about the project.
-
- (INSERT SCREENSHOT HERE)
+ Later versions of <application>Evolution</application>
+ will allow you to enliven your email with almost any
+ sort of document, and even with entire
+ applications. At this point, however, this feature has not
+ yet been implimented.
+ </para>
+ </sect4>
+ </sect3>
+
+ <sect3 id="usage-getnsend-fwd">
+ <title>Forwarding Mail</title>
+ <para>
+ <guilabel>Forward</guilabel> is useful if you have
+ received a message and you think someone else would like
+ to see it, or if you get a message intended for someone
+ else. You can forward a message as an attachment to a
+ new message (the default way of forwarding) or you can send it
+ <glossterm>inline</glossterm> as a quoted portion of the
+ message you are sending. Attachment forwarding is best
+ if you want to send the entire message you received,
+ unaltered. Inline forwarding is best if you want to
+ send portions of a message, or if you have a large
+ number of comments on different sections of the message
+ you are forwarding. Remember to note from whom the
+ message came, and where, if at all, you have removed or
+ altered content.
+ </para>
+ <para>
+ To forward a message, first make sure it is selected by
+ clicking it once in the message list. Then, press
+ <guibutton>Forward</guibutton> on the toolbar, or select
+ SOMETHING. To forward a message
+ <glossterm>inline</glossterm> instead of attached, select
+ <guimenuitem>Forward Inline </guimenuitem> from the
+ <guimenu>Message</guimenu> menu. Choose an addressee as you
+ would when sending a new message; the subject will already
+ be entered, but you can alter it. Enter your comments on
+ the message in the <interface>composition frame</interface>,
+ and press <guibutton>Send</guibutton>.
+ </para>
+ </sect3>
+ <sect3 id="usage-mail-getnsend-ettiquette">
+ <title>Seven Tips for Email Usage</title>
+ <para>
+ I started with ten, but four were "Don't send
+ <glossterm>spam</glossterm>."
+ <itemizedlist>
+ <listitem>
+ <para>
+ Always begin and close with a salutation. Say
+ "please" and "thank you", just like you do in real
+ life. You can keep your pleasantries short, but be pleasant!
+ </para>
+ </listitem>
- </para>
- </example>
- <para>
- To create a vFolder, select <guimenuitem>VFolder
- Druid</guimenuitem> from the <guimenu>Tools</guimenu>
- menu in the <interface>main window</interface>. This
- will bring up a dialog box that looks suspiciously like
- the Filter Druid (for more information on filters, see
- <xref linkend="usage-mail-organize-filters">), and which
- presents you with a list of vFolders you have previously
- created. If you have already created vFolders, you can
- click on them in the frame labelled <guilabel>Select Rule
- Type</guilabel>, and edit or remove them. If you have
- not created any, there will be only one available option:
- click <guibutton>Add</guibutton> to add a new vFolder.
- </para>
- <para>
- You'll be prompted to create a filtering rule. To do so,
- select one of the base rules, and click
- <guibutton>Next</guibutton> to customize it. Your options are:
- <itemizedlist>
- <listitem>
- <para>
- For matching messages: you may select one or more
- search criteria; the vFolder you create will
- contain messages that match all of
- them.
- </para>
- </listitem>
- <listitem>
- <para>
- Messages from a certain person: you enter an email
- address, and the vFolder will contain any messages
- from that address.
- </para>
- </listitem>
- <listitem>
- <para>
- Messages to a certain address: any messages sent
- directly to this address will be in the vFolder you create.
- </para>
- </listitem>
- <listitem>
- <para>
- Messages with a given subject: enter a subject,
- and the vFolder will contain messages with that
- subject.
- </para>
- </listitem>
- </itemizedlist>
- as is shown in <xref linkend="usage-mail-vfolder-fig-createrule">
-
- <figure id="usage-mail-vfolder-fig-createrule">
- <title>Selecting a vFolder Rule</title>
- <screenshot>
- <screeninfo>Selecting a vFolder Rule</screeninfo>
- <graphic fileref="fig/vfolder-createrule-fig" format="png" srccredit="Aaron Weber">
- </graphic>
- </screenshot>
- </figure>
- </para>
- <para>
-
- Once you click <guibutton>Next</guibutton>, you'll
- customize the vFolder rule. This process is somewhat
- complicated, but promises to get much more simple in
- future versions of <application>Evolution</application>.
- As it stands now, try clicking different things to have
- the sentence in the bottom frame make sense.
-
- </para>
- </sect2>
-
- <sect2 id="usage-mail-organize-filters">
- <title>Staying organized: Mail Filters in Evolution</title>
- <para>
- Filters sort your email for you. People who subscribe to
- multiple mailing lists, or who often need to refer to
- messages they have sent, find filters especially helpful
- to seperate personal from list-related mail, but they're
- good for anybody who gets more than a few messages a day.
- To create a filter, go to your
- <interface>Inbox</interface>. Then select
- <guimenuitem>Filter Druid</guimenuitem> from the
- <guimenu>Tools</guimenu> menu. This will bring up a
- <glossterm>druid</glossterm>, or assistant, which will
- allow you to create filters. The <interface>filter
- druid</interface> is shown in <xref linkend="usage-mail-filters-fig-new">
-
-
- <figure id="usage-mail-filters-fig-new">
- <title>Creating a new Filter</title>
- <screenshot>
- <screeninfo>Creating a new Filter</screeninfo>
- <graphic fileref="fig/filter-new-fig" format="png" srccredit="Aaron Weber">
- </graphic>
- </screenshot>
- </figure>
-
- </para>
-
- <para> The <interface>filter druid</interface> window
- contains a window listing rules, and an option to create a
- new rule. To start filtering your mail, click
- <guibutton>Add</guibutton> to add a filtering rule.
- You'll decide when it should take place:
- <itemizedlist>
- <listitem>
- <para>
- <guilabel>When mail arrives:</guilabel> Select
- this option to have messages filtered as they
- arrive.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>When mail is sent:</guilabel> Select
- this option to filter your outgoing mail. You
- can use this feature to keep your
- <interface>Outbox</interface> as organized as
- your <interface>Inbox</interface>.
- </para>
- </listitem>
- </itemizedlist>
- </para>
+ <listitem>
+ <para>
+ ALL CAPS MEANS YOU'RE SHOUTING!
+ </para>
+ </listitem>
- <para>
- Then, the filter druid will ask you which emails it should
- act upon. You can set criteria to include words or phrases
- in the subject, To:, Cc: or body of the message. Once
- you've decided which messages to filter, the druid will ask
- you the sort of action you wish to take. More details and
- screenshots should follow here.
- </para>
+ <listitem>
+ <para>
+ Never write anything in email you wouldn't say in
+ public. Old messages have a nasty habit of
+ resurfacing when you least expect them to.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Check your spelling and use complete sentences.
+ </para>
+ </listitem>
- <note>
- <title>Two Notable Filter Features</title>
+ <listitem>
+ <para>
+ Don't send nasty emails (flames). If you get one,
+ don't write back.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Don't send spam or forward chain mail. If you
+ must, verify any rumors, and make sure the
+ message doesn't have multiple layers of email
+ quotation symbols (&gt;) indicating multiple
+ layers of careless inline forwarding.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ When you reply or forward, include just enough of
+ the previous message to provide context. Not too
+ much, not too little.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ <para> Happy mailing! </para>
+ </sect3>
+ </sect2>
+ </sect1>
+
+ <sect1 id="usage-mail-organize">
+ <title>Organizing Your Mail</title>
+ <para>
+ Even if you only get a few email messages a day, you
+ probably want to sort and organize them. When you get a
+ hundred a day and you want to refer to a message you
+ received six weeks ago, you need to sort and organize them,
+ and <application>Evolution</application> has the tools to
+ help you do it.
+ </para>
+
+ <sect2 id="usage-mail-organize-folders">
+ <title>Getting Organized with Folders</title>
+ <para>
+ <application>Evolution</application> keeps mail, as well as
+ address cards and calendars, in folders. Some, like
+ <guilabel>Inbox</guilabel>, <guilabel>Outbox</guilabel>, and
+ <guilabel>Drafts</guilabel> have already been created for
+ you. If you like, you can create new folders by selecting
+ <guisubmenu>New</guisubmenu> and then
+ <guimenuitem>Folder</guimenuitem> from the
+ <guimenu>File</guimenu> menu. You must specify both the name
+ and the type of the folder; a folder can hold mail, calendars,
+ or address cards, but you can't mix them up. Some people
+ don't like that. Too bad.
+ </para>
+ <para>
+ The new folders will appear in the <interface>folder
+ view</interface>, and you can drag them wherever you want to
+ relocate them. You can drag messages around too. If you
+ create filters with the <interface>filter
+ assistant</interface>, you can have mail moved to a folder
+ automatically. An email message can be in only one folder at
+ a time, just like real mail in real folders.
+ </para>
+ </sect2>
+
+ <sect2 id="usage-mail-organize-search">
+ <title>Searching for Messages</title>
+ <para>
+ Because <application>Evolution</application> automatically
+ creates an index of every email you send or receive, it can
+ search through your old messages and present you with results
+ very quickly. You can search through just the message
+ subjects, just the message body, or both body and subjet.
+ </para>
+ <para>
+ To create a search, enter the word or phrase you're
+ looking for in the form field below the toolbar, and
+ choose a search type:
+ <itemizedlist>
+ <listitem>
<para>
- <itemizedlist>
- <listitem><para>Any incoming email that does not meet
- filter action criteria remains in the Inbox. </para>
- </listitem>
-
- <listitem><para>If you move a folder, your filters
- will follow it. </para></listitem>
- </itemizedlist>
- </para>
- </note>
- </sect2>
- </sect1>
- </chapter>
-<!-- ================ END OF MAILER CHAPTER ============= -->
+ <guilabel>Body or subject contains:</guilabel> This
+ will search message subjects and the messages
+ themselves for the word or phrase you've entered in
+ the search field.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ <guilabel>Body contains:</guilabel> This will search
+ only in message text, not the subject lines.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>Subject contains:</guilabel> This will
+ show you messages where the search text is in the
+ subject line. It will not search in the message body.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ <guilabel>Body does not contain:</guilabel> This
+ finds every email message that does not have the
+ search text in the message body. It will still show
+ messages that have the search text in the subject
+ line, if it is not also in the body.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ <guilabel>Subject does not contain:</guilabel>This
+ finds every mail whose subject does not
+ contain the search text.
+ </para>
+ </listitem>
+ </itemizedlist>
+
+ Then, press <keycap>Enter</keycap>.
+ <application>Evolution</application> will show your search
+ results in
+
+ </para>
+ </sect2>
+
+ <sect2 id="usage-mail-organize-filters">
+ <title>Staying organized: Mail Filters in Evolution</title>
+ <para>
+ Filters sort your email for you. People who subscribe to
+ multiple mailing lists, or who often need to refer to messages
+ they have sent, find filters especially helpful to seperate
+ personal from list-related mail, but they're good for anybody
+ who gets more than a few messages a day. To create a filter,
+ go to your <interface>Inbox</interface>. Then select
+ <guimenuitem>Filter Assistant</guimenuitem> from the
+ <guimenu>Tools</guimenu> menu. This will bring up a window
+ which will guide you through filter creation. The
+ <interface>filter assistant</interface> is shown in <xref
+ linkend="usage-mail-filters-fig-new">
+
+
+ <figure id="usage-mail-filters-fig-new">
+ <title>Creating a new Filter</title>
+ <screenshot>
+ <screeninfo>Creating a new Filter</screeninfo>
+ <graphic fileref="fig/filter-new-fig" format="png" srccredit="Aaron Weber">
+ </graphic>
+ </screenshot>
+ </figure>
+
+ </para>
+
+ <para> The <interface>filter assistant</interface> window
+ contains a window listing rules, and an option to create a
+ new rule. To start filtering your mail, click
+ <guibutton>Add</guibutton> to add a filtering rule.
+ You'll decide when it should take place:
+ <itemizedlist>
+ <listitem>
+ <para>
+ <guilabel>When mail arrives:</guilabel> Select
+ this option to have messages filtered as they
+ arrive.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>When mail is sent:</guilabel> Select
+ this option to filter your outgoing mail. You
+ can use this feature to keep your
+ <interface>Outbox</interface> as organized as
+ your <interface>Inbox</interface>.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+
+ <para>
+ Then, the filter assistant will ask you which emails it should act
+ upon. You can set criteria to include words or phrases in the
+ subject, To:, Cc: or body of the message. (FIXME: WHAT ELSE?)
+ Once you've decided which messages to filter, the assistant will
+ ask you the sort of action you wish to take. More details and
+ screenshots should follow here.
+ </para>
+
+
+ <note>
+ <title>Two Notable Filter Features</title>
+ <para>
+ <itemizedlist>
+ <listitem><para>Any incoming email that does not meet
+ filter action criteria remains in the Inbox. </para>
+ </listitem>
+
+ <listitem><para>If you move a folder, your filters
+ will follow it. </para></listitem>
+ </itemizedlist>
+ </para>
+ </note>
+ </sect2>
+
+
+
+ <sect2 id="usage-mail-organize-vFolders">
+ <title>Getting Really Organized with Virtual Folders</title>
+ <para>
+ If you find that filters aren't flexible enough for you, or
+ end up performing the same search again and again, you should
+ consider a virtual folder. Virtual folders, or vFolders, are
+ an advanced way of viewing your email messages within
+ <application>Evolution</application>. If you get a lot of
+ mail or often forget where you put messages, vFolders can help
+ you stay on top of things.
+ </para>
+ <para>
+ A vFolder is really a hybrid of all the other organizational
+ tools: it looks like a folder, it acts like a search, and you
+ set it up like a filter. Once you've set it up, you'll be
+ able to open it and read the messages in it as though it were
+ a normal mail folder. It's not a folder, though, because when
+ you open a vFolder, <application>Evolution</application>
+ performs a search for you. It's not a regular search, though,
+ because you can build a vFolder with a very complicated set of
+ criteria with multiple inclusions and exclusions, as though
+ you were setting up a filter.
+ </para>
+
+<!-- potentially useful, but doesn't fit at the moment:
+ <para>
+ An important difference between a folder and a virtual folder
+ is that a conventional folder actually contains messages, but
+ a vFolder is a view of messages that may be in several
+ different folders. This means that while a message may fall
+ into several vFolders, it can be in only one conventional
+ folder. Also, it means that you cannot remove a message from
+ a vFolder unless you delete it, and you cannot add a message
+ to a vFolder unless you change the vFolder's search criteria.
+ </para>
+-->
+
+ <para>
+ As messages that meet the vFolder criteria arrive or are
+ deleted, <application>Evolution</application> will
+ automatically place them in and and remove them from the
+ vFolder contents list. When you delete a message, it gets
+ erased from the folder in which it actually exists, as well as
+ any vFolders which include it.
+ </para>
+ <para>
+ That's pretty complicated, but it can be useful. For example,
+ if I have a folder for all the email from one person, and
+ another folder for all the email on a given topic, I
+ <emphasis>feel</emphasis> organized. But when the person
+ sends me mail about the topic, my whole email filing universe
+ becomes chaotic, and I need vFolders to save the day for me.
+ </para>
+ <para>
+ That sounds silly, but imagine a business trying to keep track
+ of mail from hundreds of vendors and clients, or a university
+ with overlapping and changing groups of faculty, staff,
+ administrators and students. The larger the system, the less
+ you can afford the sort of confusion that stems from an
+ organizational system that's not flexible enough. vFolders
+ make for better organization because they can accept
+ overlapping groups in a way that regular folders and filing
+ systems can't.
+ </para>
+
+ <example id="usage-mail-organize-vFolders-ex">
+ <title>Using Folders, Searches, and vFolders</title>
+ <para>
+ To organize my mail box, I can set up a vFolder
+ for emails from my friend Vince, by doing (INSERT
+ PROCESS HERE). Then, whenever I want to see the
+ messages Vince has sent me, I open the vFolder, and
+ every message he's sent me shows up, no matter where
+ I've actually filed it. If I want, I can also create a
+ vFolder containing any message from my list of
+ co-workers which also has the name of the project in
+ it. That way, when Vince sends me mail about the
+ project, I can see that message both in the "Vince"
+ vFolder and in the "Project" vFolder. That's because
+ when I open up the "Vince" folder, I'm really
+ performing a search for all the mail from Vince, and
+ when I open the "Project" folder I'm really performing
+ a search for all the mail about the project.
+
+ (INSERT SCREENSHOT HERE)
+
+ </para>
+ </example>
+ <para>
+ To create a vFolder, select <guimenuitem>VFolder
+ Assistant</guimenuitem> from the <guimenu>Tools</guimenu>
+ menu in the <interface>main window</interface>. This
+ will bring up a dialog box that looks suspiciously like
+ the Filter Assistant (for more information on filters, see
+ <xref linkend="usage-mail-organize-filters">), and which
+ presents you with a list of vFolders you have previously
+ created. If you have already created vFolders, you can
+ click on them in the frame labelled <guilabel>Select Rule
+ Type</guilabel>, and edit or remove them. If you have
+ not created any, there will be only one available option:
+ click <guibutton>Add</guibutton> to add a new vFolder.
+ </para>
+ <para>
+ You'll be prompted to create a filtering rule. To do so,
+ select one of the base rules, and click
+ <guibutton>Next</guibutton> to customize it. Your options are:
+ <itemizedlist>
+ <listitem>
+ <para>
+ For matching messages: you may select one or more
+ search criteria; the vFolder you create will
+ contain messages that match all of
+ them.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Messages from a certain person: you enter an email
+ address, and the vFolder will contain any messages
+ from that address.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Messages to a certain address: any messages sent
+ directly to this address will be in the vFolder you create.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Messages with a given subject: enter a subject,
+ and the vFolder will contain messages with that
+ subject.
+ </para>
+ </listitem>
+ </itemizedlist>
+ as is shown in <xref linkend="usage-mail-vfolder-fig-createrule">
+
+ <figure id="usage-mail-vfolder-fig-createrule">
+ <title>Selecting a vFolder Rule</title>
+ <screenshot>
+ <screeninfo>Selecting a vFolder Rule</screeninfo>
+ <graphic fileref="fig/vfolder-createrule-fig" format="png" srccredit="Aaron Weber">
+ </graphic>
+ </screenshot>
+ </figure>
+ </para>
+ <para>
+
+ Once you click <guibutton>Next</guibutton>, you'll
+ customize the vFolder rule. This process is somewhat
+ complicated, but promises to get much more simple in
+ future versions of <application>Evolution</application>.
+ As it stands now, try clicking different things to have
+ the sentence in the bottom frame make sense.
+
+ </para>
+ </sect2>
+
+ </sect1>
+</chapter>
diff --git a/help/C/usage-mainwindow.sgml b/help/C/usage-mainwindow.sgml
index 0863c2b72e..fc2b894a04 100644
--- a/help/C/usage-mainwindow.sgml
+++ b/help/C/usage-mainwindow.sgml
@@ -1,261 +1,310 @@
- <chapter id="usage-mainwindow">
+<chapter id="usage-mainwindow">
+
+ <title>The Main Window: Evolution Basics</title>
+ <para>
+ Start <application>Evolution</application> by selecting
+ <guimenuitem>Evolution</guimenuitem> from the
+ <guisubmenu>Applications</guisubmenu> of the <guimenu>Main Panel
+ Menu</guimenu>, or by typing <command>evolution</command> at the
+ command-line. After <application>Evolution</application> starts
+ up, you will see the <interface>main window</interface>, with the
+ <interface>Inbox</interface> open. It should look a lot like the
+ picture in <xref linkend="usage-mainwindow-fig">. On the left of
+ the <interface>main window</interface> is the <interface>shortcut
+ bar</interface>, with several buttons in it. Just underneath the
+ title bar is a series of menus in the <interface>menu
+ bar</interface>, and below that, the <interface>tool
+ bar</interface> with buttons for different functions. The largest
+ part of the <interface>main window</interface> is taken up by the
+ actual <interface>Inbox</interface>, with a listing of messages
+ you have recieved. If you're running the program for the first
+ time, you'll just have one: a welcome message from Helix Code.
- <title>The Main Window: Evolution Basics</title>
- <para>
-
- Start <application>Evolution</application> by selecting
- <guimenuitem>Evolution</guimenuitem> from the
- <guisubmenu>Applications</guisubmenu> of the <guimenu>Main
- Panel Menu</guimenu>, or by typing
- <command>evolution</command> at the command-line.After
- <application>Evolution</application> starts up, you will see
- the <interface>main window</interface>, which looks a lot like
- in <xref linkend="usage-mainwindow-fig">. On the left of the
- <interface>main window</interface> are the <interface>shortcut
- bar</interface> and the <interface>tree-view</interface>.
- Just underneath the title bar is a series of menus in the
- <interface>menu bar</interface>, and below that, the
- <interface>tool bar</interface> with buttons for different
- functions. The largest part of the <interface>main
- window</interface> is taken up by a welcome message. <!--
- para does not end here but after fig! -->
<!-- ==============Figure=================================== -->
<!--
-Make sure that this figure meets its descriptions below: it should
-show the shortcut bar, the tree view with some trees expanded, and so
-forth. Can these things be labelled with little arrows & stuff?
- -->
-
- <figure id="usage-mainwindow-fig">
- <title>Evolution Main Window and Inbox</title>
- <screenshot>
- <screeninfo>Evolution Main Window</screeninfo>
- <graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber">
- </graphic>
- </screenshot>
- </figure>
+Make sure that this figure meets its descriptions.
+Can these things be labelled with little arrows & stuff?
+-->
+
+ <figure id="usage-mainwindow-fig">
+ <title>Evolution Main Window and Inbox</title>
+ <screenshot>
+ <screeninfo>Evolution Main Window</screeninfo>
+ <graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber">
+ </graphic>
+ </screenshot>
+ </figure>
<!-- ==============End of Figure=================================== -->
+</para>
-
- <note>
- <title>The Way Evolution Looks</title>
- <para>
- The appearance of both
- <application>Evolution</application> and
- <application>GNOME</application> is very easy to
- customize, so your screen might not look like this
- picture. You might configure
- <application>Evolution</application> to start with a
- different view, or without the <interface>shortcut
- bar</interface> or <interface>tree view</interface>.
- </para>
- </note>
+ <para>
+ <note>
+ <title>The Way Evolution Looks</title>
+ <para>
+ The appearance of both
+ <application>Evolution</application> and
+ <application>GNOME</application> is very easy to
+ customize, so your screen might not look like this
+ picture. You might configure
+ <application>Evolution</application> to start with a
+ different view, or without the <interface>shortcut
+ bar</interface> or <interface>folder view</interface>.
</para>
+ </note>
+ </para>
+
+ <sect1 id="usage-mainwindow-shortcutbar">
+ <title>The Shortcut Bar</title>
+ <para>
+ One of <application>Evolution</application>'s most important
+ job is to give you access to your information, and help you
+ use it quickly. One way it does that is through the
+ <interface>shortcut bar</interface>, that column of buttons on
+ the left hand side of the main window. There are actually two
+ kinds of buttons in the shortcut bar: familiar looking icons,
+ and the thin rectangles at the top and bottom of the column
+ which separate your shortcuts by category.
+ </para>
+ <para>
+ The category buttons, labelled <guilabel>Evolution
+ Shortcuts</guilabel> and <guilabel>Internet
+ Directories</guilabel>, slide up and down when you click on
+ them. When you first start
+ <application>Evolution</application>, you are lookig at the
+ <guilabel>Evolution Shortcuts</guilabel>. If you click
+ <guilabel>Internet Directories</guilabel>, it will slide up and
+ you'll see buttons for the <guilabel>Bigfoot</guilabel> and
+ <guilabel>Netcenter</guilabel> directories, as well as any
+ others you or your system administrator might have added.
+ Click on <guibutton>Evolution Shortcuts</guibutton> to look at
+ the shortcuts again. Those buttons give you fast access to the
+ major fucntions that <application>Evolution</application>
+ provides for you.
+ </para>
+ <para>
+ They are:
+ <itemizedlist>
+
+<!-- NOT IMPLEMENTED!
+ <listitem>
+ <para>
+ <guibutton>Today</guibutton>, which will bring up a summary
+ of any new messages you've recieved, along with the tasks and
+ appointments you have lined up for today.
+ </para>
+ </listitem>
+-->
+ <listitem>
+ <para>
+ <guibutton>Inbox</guibutton>, which will show you all
+ of your email. Your Inbox is also where you can
+ access Evolution's tools to filter, sort, organize,
+ and search your mail.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ The <guibutton>Calendar</guibutton>, which can store
+ appointments for you. Connected to a network, you
+ can use it to keep a group of people on schedule and
+ up to date.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ The <guibutton>Contacts</guibutton> tool holds your
+ addresses, phone numbers, and contact information.
+ Like calendar information, contact data can be
+ synchronized with hand-held devices and shared over a
+ network.
+ </para>
+ </listitem>
+
+<!-- NOT IMPLEMENTED YET
- <sect1 id="usage-mainwindow-shortcutbar">
- <title>The Shortcut Bar</title>
- <para>
- The buttons in the <interface>shortcut bar</interface> give
- you quick access to the different functions that
- <application>Evolution</application> provides.
- </para>
- <para>
- The buttons in the <interface>shortcut bar</interface> are:
- <itemizedlist>
- <listitem>
- <para>
- <guibutton>Today</guibutton>, which will bring up a summary
- of any new messages you've recieved, along with the tasks and
- appointments you have lined up for today.
- </para>
- </listitem>
-
- <listitem>
- <para>
- <guibutton>Inbox</guibutton>, which will show you all
- of your email. Your Inbox is also where you can
- access Evolution's tools to filter, sort, organize,
- and search your mail.
- </para>
- </listitem>
-
- <listitem>
- <para>
- The <guibutton>Calendar</guibutton>, which can store
- appointments for you. Connected to a network, you
- can use it to keep a group of people on schedule and
- up to date.
- </para>
- </listitem>
-
- <listitem>
- <para>
- The <guibutton>Contacts</guibutton> tool holds your
- addresses, phone numbers, and contact information.
- Like calendar information, contact data can be
- synchronized with hand-held devices and shared over a
- network.
- </para>
- </listitem>
-
- <listitem>
- <para>
- The <guibutton>Tasks</guibutton> tool combines a "to
- do" list with reminders to help you keep track of
- daily events.
- </para>
- </listitem>
-
- <listitem>
- <para> <guibutton>Notes</guibutton> is your catch-all
- notepad: write <glossterm>haiku</glossterm>, take down
- messages from phone conversations, or keep small
- things organized.
- </para>
- </listitem>
- </itemizedlist>
-
-
- </para>
- <para>
- If you prefer to use a keyboard shortcut, or <glossterm>hot
- key</glossterm>, you can use those instead. They're
- shown... (INSERT DESCRIPTION) You can also set your own hot
- keys for functions that don't have any; this is covered in
- <xref linkend="config">. If you're using the keyboard
- shortcuts you may also want to hide the <interface>shortcut
- bar</interface> by selecting <guimenuitem>Hide/Show Shortcut
- Bar</guimenuitem> from the <guimenu>MENU</guimenu> menu.
- </para>
- </sect1>
-
- <sect1 id="usage-mainwindow-treeview">
- <title>The Tree View</title>
- <para>
- The <interface>tree view</interface> is the most comprehensive way to
- get to your information: it can show you everything you've
- stored with <application>Evolution</application>
- appointments, address cards, emails, and so forth.
-
- The <interface>tree view</interface> display presents your
- data like a <glossterm>file tree</glossterm>&mdash; it
- starts small at the top, and branches downwards. There are a
- few folders you will always see, because they're at the top.
- On my computer, I have only one: <guilabel>Local</guilabel>.
- When I click on the plus sign next to the label, I see the
- contents:
- <itemizedlist>
- <listitem>
- <para>
- <guilabel>Calendar</guilabel>, where you'll find your
- appointments and event listings.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Contacts</guilabel>, where your address
- cards are stored.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Directories</guilabel>, for search directories, which
- have not been implemented yet.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Inbox</guilabel>, for your incoming mail.
- This is where you will make the most subfolders.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Outbox</guilabel>, where you can store
- copies of mail you have sent, or unsent drafts.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Trash</guilabel>, where you can throw things away.
- </para>
- </listitem>
- </itemizedlist>
-
- </para>
-
- <para>
- Right-clicking will bring up a menu for just about anything
- in GNOME, and <application>Evolution</application> is no
- exception. If you right-click on a folder, you'll have a
- menu with the following options:
- <itemizedlist>
- <listitem><para>Something</para></listitem>
- <listitem><para>Something</para></listitem>
- <listitem><para>Something</para></listitem>
- </itemizedlist>.
- </para>
-
- <tip>
- <title>Context-Sensitive Help</title>
+ <listitem>
<para>
- You can almost always get help on an item by
- right-clicking it. If you're not sure what something is,
- or don't know what you can do with it, right-clicking and
- choosing <guimenuitem>Help</guimenuitem> is a good way to
- find out.
- </para>
- </tip>
-
- <para>
- If a folder has other folders in it, there will be a plus
- sign next to it. Click on the plus sign, and the folder will
- open to let you see the other folders inside. This may
- change in the future to something more attractive, like
- triangles that drop down as you click on them to display the
- rest of the tree.
- </para>
-
- <para>
- Any time new information arrives in a folder, that folder
- will be highlighted, or its label displayed as bold
- text. You can learn more about customizing
- <application>Evolution</application> alerts and appearance
- in <xref linkend="config">.
- </para>
-
- <para>
- Moving and deleting folders and other items works in one of
- two ways: using <glossterm>drag-and-drop</glossterm> or by
- right-clicking and selecting an item from the
- <interface>right-click menu</interface>. You can drag the
- folders inside the tree view to change their order or put
- one folder inside another. To delete a folder, drag it into
- the trash folder or right-click it and select
- <guimenuitem>Delete</guimenuitem> from the menu that pops
- up. The same goes for individual messages, appointments,
- and address cards, whether they're in the <interface>tree
- view</interface> or not: drag them where you want them, and
- they will go there. <!-- ****This paragraph could use some
- work**** -->
- </para>
- <para>
- You can also use the <guimenu>right-click menu</guimenu> to
- move, rename, and delete folders.
- <guimenuitem>Delete</guimenuitem> function from the
- <guimenu>right-click menu</guimenu>.
- </para>
- <para>
- Once you've familiarized yourself with the <interface>main
- window</interface> you can start doing things with it.
- We'll start with your email inbox: you've got a letter
- waiting for you already.
- </para>
- </sect1>
- </chapter>
+ The <guibutton>Tasks</guibutton> tool combines a "to
+ do" list with reminders to help you keep track of
+ daily events.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para> <guibutton>Notes</guibutton> is your catch-all
+ notepad: write <glossterm>haiku</glossterm>, take down
+ messages from phone conversations, or keep small
+ things organized.
+ </para>
+ </listitem>
+-->
+
+ </itemizedlist>
+
+
+ </para>
+ <para>
+ If you prefer to use a keyboard shortcut, or <glossterm>hot
+ key</glossterm>, you can use those instead. They're shown next
+ to their equivalent menu items in the menu bar. You can also set
+ your own hot keys for functions that don't have any; this is
+ covered in <xref linkend="config">. If you're using the
+ keyboard shortcuts you may also want to hide the
+ <interface>shortcut bar</interface> by selecting
+ <guimenuitem>Hide/Show Shortcut Bar</guimenuitem> from the
+ <guimenu>MENU</guimenu> menu.
+ </para>
+ </sect1>
+
+ <sect1 id="usage-mainwindow-folderview">
+ <title>The Folder View</title>
+ <para>
+ The <interface>folder view</interface> is the most comprehensive way to
+ get to your information. It can show you everything you've
+ stored with <application>Evolution</application>&mdash;
+ appointments, address cards, emails, and so forth.
+
+ The <interface>folder view</interface> display presents your
+ data like a <glossterm>file tree</glossterm>&mdash; it
+ starts small at the top, and branches downwards. There are a
+ few folders you will always see, because they're at the top.
+ On my computer, I have only one: <guilabel>Local</guilabel>.
+ When I click on the plus sign next to the label, I see the
+ contents:
+ <itemizedlist>
+ <listitem>
+ <para>
+ <guilabel>Calendar</guilabel>, where you'll find your
+ appointments and event listings.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>Contacts</guilabel>, where your address
+ cards are stored.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>Directories</guilabel>, for search directories, which
+ have not been implemented yet.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>Inbox</guilabel>, for your incoming mail.
+ This is where you will make the most subfolders.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>Outbox</guilabel>, where you can store
+ copies of mail you have sent, or unsent drafts.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>Trash</guilabel>, where you can throw things away.
+ </para>
+ </listitem>
+ </itemizedlist>
+
+ </para>
+
+ <para>
+ Right-clicking will bring up a menu for just about anything
+ in GNOME, and <application>Evolution</application> is no
+ exception. If you right-click on a folder, you'll have a
+ menu with the following options:
+ <itemizedlist>
+ <listitem><para>Something</para></listitem>
+ <listitem><para>Something</para></listitem>
+ <listitem><para>Something</para></listitem>
+ </itemizedlist>.
+ </para>
+
+ <tip>
+ <title>Context-Sensitive Help</title>
+ <para>
+ You can almost always get help on an item by
+ right-clicking it. If you're not sure what something is,
+ or don't know what you can do with it, right-clicking and
+ choosing <guimenuitem>Help</guimenuitem> is a good way to
+ find out.
+ </para>
+ </tip>
+
+ <para>
+ If a folder has other folders in it, there will be a plus
+ sign next to it. Click on the plus sign, and the folder will
+ open to let you see the other folders inside. This may
+ change in the future to something more attractive, like
+ triangles that drop down as you click on them to display the
+ rest of the tree.
+ </para>
+
+ <para>
+ Any time new information arrives in a folder, that folder
+ will be highlighted, or its label displayed as bold
+ text. You can learn more about customizing
+ <application>Evolution</application> alerts and appearance
+ in <xref linkend="config">.
+ </para>
+
+ <para>
+ Moving and deleting folders and other items works in one of
+ two ways: using <glossterm>drag-and-drop</glossterm> or by
+ right-clicking and selecting an item from the
+ <interface>right-click menu</interface>. You can drag the
+ folders inside the folder view to change their order or put
+ one folder inside another. To delete a folder, drag it into
+ the trash folder or right-click it and select
+ <guimenuitem>Delete</guimenuitem> from the menu that pops
+ up. The same goes for individual messages, appointments,
+ and address cards, whether they're in the <interface>folder
+ view</interface> or not: drag them where you want them, and
+ they will go there. <!-- ****This paragraph could use some
+ work**** -->
+ </para>
+ <para>
+ You can also use the <guimenu>right-click menu</guimenu> to
+ move, rename, and delete folders.
+ <guimenuitem>Delete</guimenuitem> function from the
+ <guimenu>right-click menu</guimenu>.
+ </para>
+ </sect1>
+ <sect1 id="usage-mainwindow-menubar">
+ <title>The Menu Bar</title>
+ <para>
+ The <interface>menu bar</interface>'s contents will always
+ provide all the possible actions for any view of your data.
+ That means that, depending on the context, menu bar items will
+ change. If you're looking at your Inbox, most of the menu items
+ will relate to mail; some will relate to other components of
+ <application>Evolution</application> and some, especially those
+ in the <guimenu>File Menu</guimenu> will relate to the
+ application as a whole. You can probably guess that the
+ <guimenu>Help Menu</guimenu> is where to go for help, and that
+ the <guimenu>View</guimenu> menu controls the way that
+ <application>Evolution</application> looks. Other menu items
+ are a little less obvious, and change a little more, so we'll
+ cover them later on as we discuss the things you can do with
+ <application>Evolution</application>.
+ </para>
+ </sect1>
+ <para>
+ Once you've familiarized yourself with the <interface>main
+ window</interface> you can start doing things with it.
+ We'll start with your email inbox: you've got a letter
+ waiting for you already.
+ </para>
+
+</chapter>