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-rw-r--r--help/C/config-prefs.sgml526
-rw-r--r--help/C/usage-mail.sgml54
2 files changed, 319 insertions, 261 deletions
diff --git a/help/C/config-prefs.sgml b/help/C/config-prefs.sgml
index 3e51c921ed..48da53b775 100644
--- a/help/C/config-prefs.sgml
+++ b/help/C/config-prefs.sgml
@@ -35,7 +35,7 @@
<term><guilabel>Display</guilabel></term>
<listitem>
<para>
- Allows you to edit how email is handled and displayed.
+ Allows you to edit how email appears.
</para>
</listitem>
</varlistentry>
@@ -43,7 +43,7 @@
<term><guilabel>Composer</guilabel></term>
<listitem>
<para>
- Customizes the composer's behavior.
+ Customizes the behavior of the email message composer.
</para>
</listitem>
</varlistentry>
@@ -51,8 +51,9 @@
<term><guilabel>Other</guilabel></term>
<listitem>
<para>
- Configures miscellanious aspects of <application>Evolution</application>
- such as character sets.
+ Configures miscellanious aspects of
+ <application>Evolution</application> such as character
+ set and encryption tools.
</para>
</listitem>
</varlistentry>
@@ -72,319 +73,332 @@
<!-- ==============End of Figure================-->
- <sect2 id="config-prefs-mail-identity">
- <title>Identity Settings</title>
+ <sect2 id="config-prefs-mail-identity">
+ <title>Working with the Accounts Tab</title>
<para>
- If you have only one email account, or send email from only
- one address, you will only need to configure one identity. If
- you want, however, you can have multiple identities. This
- can be useful if you want to keep personal and professional
- email separate, or if you wear several hats at work.
-
+ <application>Ximian Evolution</application> allows you to
+ maintain multiple accounts, or identities. This is useful
+ want to keep personal and professional email separate, or if
+ you wear several hats at work. When you are writing an email
+ message, you can which account to use by selecting from the
+ drop-down list next to the <guilabel>From</guilabel> entry in
+ the message composer.
</para>
+
<para>
- To add a new identity, simply click
- <guibutton>Add</guibutton>. To alter an existing identity,
- click on it in the <guilabel>Identity</guilabel> tab of the
+ Clicking <guibutton>Get Mail</guibutton> will refresh any
+ IMAP, <systemitem><filename>mh</filename></systemitem>, or
+ <systemitem><filename>mbox</filename></systemitem> listings
+ and check and download mail from all POP servers. In other
+ words, <guibutton>Get Mail</guibutton> gets your mail, no
+ matter how many sources you have, or what types they are. If
+ you don't want to check mail for a given account, select it
+ in the <guilabel>Accounts</guilabel> tab and click the
+ <guibutton>Disable</guibutton> button.
+ </para>
+
+ <para>
+ To add a new account, simply click <guibutton>Add</guibutton>
+ to open the mail configuration assistant. To alter an
+ existing identity, select it in the
<interface>Preferences</interface> window, and then click
- <guibutton>Edit</guibutton>.
+ <guibutton>Edit</guibutton> to open the account editor
+ dialog.
</para>
+ <para>
+ The account editor dialog has six sections:
+ <variablelist>
- <para>
- <application>Evolution</application> will then present you
- with a dialog box containing four fields:
- <itemizedlist>
+ <varlistentry>
+ <term>Identity:</term>
<listitem>
<para>
- <guilabel>Full Name:</guilabel> by default, this is the
- same name as the full name described in your user
- account on your computer. You can select another if you
- wish.
+ Here, enter the name,
+ email address, and other identifying information for the
+ account.
</para>
</listitem>
+ </varlistentry>
+ <varlistentry>
+ <term>Receiving Mail</term>
+ <listitem>
+ <para>
+ Here, select the way you will be getting mail: you may
+ download mail from a server (<glossterm
+ linkend="pop">POP</glossterm> or <glossterm
+ linkend="imap">IMAP</glossterm>) or access it from files
+ on your local system. If you use a server, it may permit
+ or require you to use a Secure Socket Layer (SSL)
+ connection. To turn SSL connections on, just click the
+ <guibutton>Use Secure Connection (SSL)</guibutton>
+ button.
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term>Receiving Options</term>
<listitem>
<para>
- <guilabel>Email address:</guilabel> Enter your email
- address in this space.
+ Here, decide whether you'd like to check for mail
+ automatically, and set other options related to the
+ behavior of your server. If you use POP mail, you can
+ decide whether to leave mail on the server, and if you
+ use IMAP, you can set folder subscription options here.
</para>
</listitem>
+ </varlistentry>
+ <varlistentry>
+ <term>Sending Mail</term>
<listitem>
<para>
- <guilabel>Organization:</guilabel> If you send email as
- a representative of a company or other organization,
- enter its name here.
+ In this section, you will choose and configure a method
+ for sending mail. You may choose <glossterm
+ linkend="smtp">SMTP</glossterm> or <glossterm
+ linkend="sendmail">sendmail</glossterm>.
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term>Special Folders</term>
+ <listitem>
+ <para>
+ Here, you can decide where this account will store the
+ messages that it has sent, and the messages that you
+ save as drafts.
</para>
</listitem>
+ </varlistentry>
+ <varlistentry>
+ <term>Security</term>
<listitem>
<para>
- <guilabel>Signature file:</guilabel> You may choose a
- small text file to be appended to every message that you
- send. Typically, signature files include address or
- other contact information, or a favorite quotation.
- It's good form to keep it to four lines at the maximum.
+ In this section, you will set the security options for
+ this account. Enter your PGP Key ID and decide how
+ frequently to encrypt and sign your messages.
</para>
</listitem>
- </itemizedlist>
+ </varlistentry>
+ </variablelist>
</para>
</sect2>
- <sect2 id="config-prefs-mail-network">
- <title>Network Settings</title>
+ <sect2 id="config-prefs-mail-display">
+ <title>Mail Display Options</title>
<para>
- In order to send mail with
- <application>Evolution</application>, you need to connect to
- your network. To do that, you'll need to know your user name
- and password, what sort of mail sending and receiving
- protocols your network uses, and the names of the servers
- you'll be using. If you're switching from another groupware
- or email program, you can almost certainly use the same
- settings as you did with that program. Network-related
- settings are in the <guilabel>Mail Sources</guilabel> and
- <guilabel>Mail Transport</guilabel> tabs.
+ In this tab you can decide how you would like
+ <application>Ximian Evolution</application> to display your
+ mail: how to display citations, how long to wait before
+ marking a message as read, and so forth.
</para>
-
- <sect3 id="config-prefs-network-sources">
- <title>Mail Sources</title>
- <para>
- The <interface>Mail Sources</interface> tab allows you to
- add, edit, or delete methods of retrieving mail from
- servers. Clicking on <guibutton>Add</guibutton> or
- <guibutton>Edit</guibutton> will bring up a dialog box to
- offer you the following options:
- <variablelist>
- <varlistentry>
- <term><guilabel>Mail source type:</guilabel></term>
- <listitem>
- <para>
- Select from <glossterm
- linkend="imap">IMAP</glossterm> or <glossterm
- linkend="pop">POP</glossterm> servers, or Unix-style
- <systemitem><filename>mbox</filename></systemitem>
- or <systemitem><filename>mh</filename></systemitem>
- files.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term> <guilabel>Server:</guilabel></term>
- <listitem>
- <para>
- Enter the name of the mail source server in this
- field. Your POP server may or may not be the same as your
- <glossterm linkend="smtp">SMTP</glossterm> server.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Username:</guilabel></term>
- <listitem>
- <para>
- Enter the user name for the account you have on the
- server - this should the part of your email address
- before the @. If you use
- <systemitem><filename>mbox</filename></systemitem>
- or <systemitem><filename>mh</filename></systemitem>
- files as your mail source, you do not need to enter
- a username.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Authentication:</guilabel></term>
- <listitem>
- <para>
- Tell <application>Evolution</application> how to
- verify your identity with the server. Your options
- vary depending upon the type of server you are
- using, and the ways it is configured. Given the
- name of a server,
- <application>Evolution</application> can detect what
- sorts of authentication it offers.
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guilabel>Test Settings</guilabel></term>
- <listitem>
- <para>
- Click this button to have
- <application>Evolution</application> check to see if
- mail sources are configured correctly.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </para>
- <note>
- <title>Encrypting Your Transmission</title>
- <para>
- Some servers require that the connection used to download email is encrypted. <application>Evolution</application> supports encrypting the connection to servers. To enable this, just click <guibutton>Use Secure Connection(SSL)</guibutton> in the Recieving Mail tab of the Account Editor.
- </para>
- </note>
- <para>
- If you have several mail sources, clicking <guibutton>Get
- Mail</guibutton> will refresh any IMAP,
- <systemitem><filename>mh</filename></systemitem>, or
- <systemitem><filename>mbox</filename></systemitem>
- listings and check and download mail from all POP servers.
- In other words, <guibutton>Get Mail</guibutton> gets your
- mail, no matter how many sources you have, or what types
- they are. You can disable checking mail on accounts in their
- properties.
- </para>
- <tip>
- <title>Sharing Mailboxes with Other Mail Programs</title>
+ <para>
+ This is also where you can decide how you would like
+ <application>Ximian Evolution</application> to handle inline
+ images in HTML mail that you get. There is a detailed
+ discussion of the issues surrounding these options in <xref
+ linkend="usage-mail-getnsend-get-attach-html">.
+ </para>
+ <para>
+ To hange the font which <application>Ximian
+ Evolution</application> uses to display mail, do the
+ following:
+ <orderedlist numeration="arabic">
+ <listitem>
<para>
- If you want to use <application>Evolution</application>
- and another email client, such as
- <application>Mutt</application>, at the same time,
- here's how:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Download your mail in the other application as
- you would normally.
- </para>
- </listitem>
- <listitem>
- <para>
- In <application>Evolution</application>
- <menuchoice><guimenu>Tools</guimenu><guimenuitem>Mail
- Settings</guimenuitem></menuchoice>, and pick the account
- you'd like to use to share mail. You may want to
- create a new account just for this source of
- mail.
- </para>
- </listitem>
- <listitem>
- <para>
- Under the <guilabel>Receiving Mail</guilabel>
- tab, select the type of mail file that your
- other mail application uses, and then enter the
- full path to that file.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the <guibutton>OK</guibutton> button.
- </para>
- </listitem>
- </orderedlist>
+ Open the Control Center by selecting <menuchoice>
+ <guimenu>System</guimenu>
+ <guimenuitem>Settings</guimenuitem> </menuchoice> from
+ the menu panel.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select the HTML Viewer settings tool.
+ </para>
+ </listitem>
+ <listitem>
+ <para>Choose the font and font size you would like to use.
+ </para>
+ </listitem>
+ </orderedlist>
+
+ Alternately, open a terminal and run the
+ <command>gtkhtml-properties-capplet</command> command. This
+ will open the GNOME HTML Display Properties tool, and you can
+ select a font and other attributes of your HTML display,
+ including that in <application>Ximian Evolution</application>.
+ </para>
+ </sect2>
+
+ <sect2 id="config-prefs-mail-composer">
+ <title>Message Composer Preferences</title>
+
+ <para>
+ Mercifully, there are only four preferences you can prefer in
+ the message composer preferences dialog:
+ <variablelist>
+ <varlistentry>
+ <term>Send mail in HTML format by default </term>
+ <listitem>
+ <para>
+ If you would like all email messages that you compose
+ to begin in HTML format, leave this box checked. You
+ can convert messages between HTML and plain text by
+ selecting the <menuchoice> <guimenu>Format</guimenu>
+ <guimenuitem>HTML</guimenuitem> </menuchoice> toggle
+ in the message composer.
</para>
- </tip>
- </sect3>
+ </listitem>
+ </varlistentry>
- <sect3 id="config-prefs-mail-network-transports">
- <title>Mail Transports</title>
- <para>
- The <interface>Mail Transports</interface> tab lets you choose
- how you will send mail. <application>Evolution</application> currently supports two
- mail transport options: <glossterm linkend="smtp">SMTP</glossterm>, which
- uses a remote mail server, and
- <glossterm linkend="sendmail">sendmail</glossterm>, which uses the
- <application>sendmail</application> program on your local
- system. <application>Sendmail</application> is more
- difficult to configure, but offers more flexibility than
- <glossterm>SMTP</glossterm>.
- </para>
- <para>
- To use <guilabel>SMTP</guilabel>, you'll need to enter the
- name of your SMTP server. It may have the same name as
- your mail source server.
- </para>
- <para>
- <application>Evolution</application> can attempt to
- determine if you have entered a valid server name. To
- have it do so, click the <guilabel>Test
- Settings</guilabel> button.
- </para>
- </sect3>
- </sect2>
+ <varlistentry>
+ <term>Default Forward style</term>
+ <listitem>
+ <para>
+ Select from:
+ <simplelist>
+ <member><guilabel>Attachment:</guilabel> the
+ message you forward appended to the message you send
+ as a seperate file.</member>
+
+ <member> <guilabel>Inline:</guilabel> The message
+ you forward is included at the end of the message
+ you send.</member>
+
+ <member>
+ <guilabel>Quoted:</guilabel> The message
+ you forward is included at the end of the message
+ you send, and a greater-than symbol (&gt;) is
+ inserted at the beginning of each line to
+ indicate that it is quoted.
+ </member>
+ </simplelist>
+ </para>
+ </listitem>
+ </varlistentry>
-<!-- NOT FOR 1.0, see usage-mail.sgml
- <sect2 id="config-prefs-network-news">
- <title>News Servers</title>
- <para>
- Newsgroups are so much like mailing lists that there's no
- reason not to keep them right next to your mail. When you
- first select the <guilabel>News Servers</guilabel> tab,
- you will see a blank box with the three familiar buttons
- on the right: <guibutton>Add</guibutton>,
- <guibutton>Edit</guibutton>, and
- <guibutton>Delete</guibutton>.
- </para>
- <para>
- Click <guibutton>Add</guibutton> to add a news server; you
- will be prompted for its name. Enter the name, click
- <guibutton>OK</guibutton>, and you're done. You can have
- as many news servers as you like, of course. News servers
- will appear next to your IMAP servers in the
- <interface>folder bar</interface>.
- </para>
- </sect2>
--->
+ <varlistentry>
+ <term>Prompt when sending messages with an empty subject</term>
+ <listitem>
+ <para>
+ The composer will warn you if you try to send a
+ message without a subject.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term>Prompt when sending messages with only Bcc recipients defined</term>
+ <listitem>
+ <para>
+ The composer will warn you if you try to send a
+ message that has only <guilabel>Bcc</guilabel>
+ recipients. This is important because some mail
+ servers will fail to honor blind carbon copy if you
+ do not have at least one recipient that is visible to
+ all readers.
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+ </para>
+ </sect2>
<sect2 id="config-prefs-mail-other">
<title>Other Mail Preferences</title>
<para>
Not everything fits neatly into categories. This tab
- contains some miscellaneous configurations that don't have
- too much to do with each other.
+ contains some miscellaneous configuration options that
+ didn't fit anywhere else.
<variablelist>
<varlistentry>
<term>
- <guilabel>Send messages in HTML format</guilabel>
+ <guilabel>PGP binary path</guilabel>
</term>
<listitem>
<para>
- If you check this box, you will send
- messages as HTML by default. If you leave it unchecked, your
- messages will be sent without HTML formatting unless you select
- <menuchoice> <guimenu>Format</guimenu> <guimenuitem>HTML</guimenuitem>
- </menuchoice> in the message composer.
- See <xref linkend="usage-mail-getnsend-send-html">
- for more information about HTML mail.
+ The complete path to your external encryption tool On
+ most Linux systems, this will be
+ <systemitem><filename>/usr/bin/gpg</filename></systemitem>.
</para>
</listitem>
</varlistentry>
+
<varlistentry>
<term>
- <guilabel>Mark Messages as Read After</guilabel>
+ <guilabel>Remember PGP Passphrase until Exit</guilabel>
</term>
<listitem>
- <para>
- When you click on a message,
- <application>Evolution</application> will wait a
- moment before marking it as read. You can set the
- delay, in milliseconds, here.
+ <para> Check this box if you want <application>Ximian
+ Evolution</application> to remember your PGP
+ passphrase for as long as it is running. You will
+ still have to enter your passphrase again each time
+ you start <application>Ximian Evolution</application>.
</para>
</listitem>
</varlistentry>
+
+ <varlistentry>
+ <term>
+ <guilabel>Default Character Encoding</guilabel>
+ </term>
+ <listitem> <para> Choose a default character encoding for
+ your messages.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term>
+ <guilabel>Empty Trash Folders on Exit</guilabel>
+ </term>
+ <listitem> <para> If you would like to expunge all deleted
+ mail when you quit <application>Ximian
+ Evolution</application>, check this box.
+ </para>
+ </listitem>
+ </varlistentry>
+
<varlistentry>
<term>
- <guilabel>Folder Format</guilabel>
+ <guilabel>Log filter actions to:</guilabel>
</term>
- <listitem>
- <para>
- By default,
- <application>Evolution</application> saves its mail
- in the
- <systemitem><filename>mbox</filename></systemitem>
- format. You can switch to the
- <systemitem><filename>mh</filename></systemitem>
- format if you like. Note that this is an advanced
- feature and may cause you to lose some messages, so
- you should probably make a backup of your
- <systemitem><filename>evolution</filename></systemitem>
- directory first. In addition, it will take quite
- some time if you have a large mailbox.
- </para></listitem>
+ <listitem> <para> If you like, you can have
+ <application>Ximian Evolution</application> write all
+ its message filter actions to a log file. Select a log
+ file here.
+ </para>
+ </listitem>
</varlistentry>
</variablelist>
</para>
</sect2>
</sect1>
+
+<!-- NOT FOR 1.0, see usage-mail.sgml
+ <sect1 id="config-prefs-news">
+ <title>News Servers</title>
+ <para>
+ Newsgroups are so much like mailing lists that there's no
+ reason not to keep them right next to your mail. When you
+ first select the <guilabel>News Servers</guilabel> tab,
+ you will see a blank box with the three familiar buttons
+ on the right: <guibutton>Add</guibutton>,
+ <guibutton>Edit</guibutton>, and
+ <guibutton>Delete</guibutton>.
+ </para>
+ <para>
+ Click <guibutton>Add</guibutton> to add a news server; you
+ will be prompted for its name. Enter the name, click
+ <guibutton>OK</guibutton>, and you're done. You can have
+ as many news servers as you like, of course. News servers
+ will appear next to your IMAP servers in the
+ <interface>folder bar</interface>.
+ </para>
+ </sect2>
+-->
+
+
<sect1 id="config-prefs-cal">
<title>Configuring the Calendar</title>
<para>
diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml
index 36fe9b39ad..6c2fe30cfd 100644
--- a/help/C/usage-mail.sgml
+++ b/help/C/usage-mail.sgml
@@ -233,13 +233,57 @@
<note id="badmailsettings">
<title>Can't Check Mail?</title>
<para>
- If you get an error message instead of mail, you probably need to check
- your network settings. To learn how to do that,
- have a look at <xref linkend="config-prefs-mail-network">, or
- ask your system administrator.
+ If you get an error message instead of mail, you probably need
+ to check your network settings. To learn how to do that, have
+ a look at <xref linkend="config-prefs-mail">, or ask your
+ system administrator.
</para>
</note>
+
+
+ <tip>
+ <title>Sharing Mailboxes with Other Mail Programs</title>
+ <para>
+ If you want to use <application>Evolution</application>
+ and another email client, such as
+ <application>Mutt</application>, at the same time,
+ here's how:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Download your mail in the other application as
+ you would normally.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ In <application>Evolution</application>
+ <menuchoice><guimenu>Tools</guimenu><guimenuitem>Mail
+ Settings</guimenuitem></menuchoice>, and pick the account
+ you'd like to use to share mail. You may want to
+ create a new account just for this source of
+ mail.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Under the <guilabel>Receiving Mail</guilabel>
+ tab, select the type of mail file that your
+ other mail application uses, and then enter the
+ full path to that file.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the <guibutton>OK</guibutton> button.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </tip>
+
+
<!-- NOT FOR 1.0
<sect2 id="usage-mail-getnsend-get-news">
<title>Using Evolution for News</title>
@@ -323,7 +367,7 @@
</sect3>
<sect3 id="usage-mail-getnsend-get-attach-html">
- <title>Images in HTML Mail</title>
+ <title>Inline Images in HTML Mail</title>
<para>
When someone sends you HTML mail that includes an image in
the body of the message&mdash; like the welcome message in