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+<chapter id="usage-mainwindow">
+
+ <title>Getting Started with Ximian Evolution</title>
+
+ <sect1 id="what">
+ <title>What is Ximian Evolution, and What Can It Do for Me?</title>
+ <para>
+ Information is useless unless it's organized and accessible;
+ it's hardly even worth the name if you can't look at it and be
+ <emphasis>informed</emphasis>. The goal of
+ <application>Ximian Evolution</application> is to make the
+ tasks of storing, organizing, and retrieving your personal
+ information easier, so you can work and communicate with
+ others. That is, it's a highly evolved <glossterm
+ linkend="groupware">groupware</glossterm> program, an integral
+ part of the Internet-connected desktop.
+ </para>
+ <para>
+ In other words, <application>Ximian Evolution</application> is
+ a tool to help you get your work done.
+ </para>
+ <para>
+ <application>Ximian Evolution</application> is Free Software. The
+ program and its source code are released under the terms of
+ the GNU <ulink type="help"
+ url="gnome-help:gpl"><citetitle>General Public License
+ (GPL)</citetitle></ulink>, and the documentation falls under
+ the <ulink type="help" url="gnome-help:fdl"><citetitle>Free
+ Documentation License</citetitle></ulink> (FDL). For more
+ information about the GPL and the FDL, visit the Free Software
+ Foundation's website at <ulink
+ url="http://www.fsf.org">http://www.fsf.org</ulink>.
+ </para>
+
+ <para>
+ <application>Ximian Evolution</application> can help you work in a
+ group by handling email, address and other contact
+ information, and one or more calendars. It can do that on one
+ or several computers, connected directly or over a network,
+ for one person or for large groups.
+ </para>
+
+ <para>
+ With <application>Ximian Evolution</application>, you can
+ accomplish your most common daily tasks faster. For example, it
+ takes only one or two clicks to enter an appointment or an
+ address card sent to you by email, or to send email to a contact
+ or appointment. <application>Ximian Evolution</application>
+ makes displays faster and more efficient, so searches are faster
+ and memory usage is lower. People who get lots of mail will
+ appreciate advanced features like <link
+ linkend="usage-mail-organize-vfolders"><trademark>VFolders</trademark></link>,
+ which let you save searches as though they were ordinary mail
+ folders.
+ </para>
+ </sect1>
+
+ <sect1 id="usage-mainwindow-starting">
+ <title>The First Time you Start Ximian Evolution</title>
+ <para>
+ To start <application>Ximian Evolution</application>, do either
+ of the following:
+ <itemizedlist>
+ <listitem>
+ <para>
+ Select <menuchoice><guimenu>Programs</guimenu>
+ <guimenuitem>Evolution</guimenuitem> </menuchoice> from your
+ menu panel.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Type <command>evolution</command> at the command line.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+
+ <para>
+ <note>
+ <title>Command Line Options</title>
+ <para>
+ Evolution has a number of command-line options that you may
+ wish to make use of. You can find the full list by running
+ the commands <userinput>man evolution</userinput> or
+ <userinput>evolution --help</userinput>. The most
+ important ones are:
+ <itemizedlist>
+ <listitem>
+ <para>
+ To start Evolution in offline mode: <userinput>evolution --offline</userinput>
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ To start Evolution and begin composing a message to the email address you name: <userinput>evolution mailto:joe@somewhere.net</userinput>
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ To make your web browser use Evolution as the default email client, enter <userinput>evolution "%s"</userinput> as the email handler in your web browser or in the GNOME Control Center.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ </note>
+ </para>
+ <para>
+ The first time you run the program, it will create a directory
+ called <filename>evolution</filename> in your home directory,
+ where it will store all of its local data. Then, it will open a
+ first-run assistant to help you set up mail accounts and import
+ data from other applications.
+ </para>
+ <para>
+ Using the first-run assistant will take approximately two to
+ five minutes.
+ </para>
+
+ <sect2 id="first-step">
+ <title>Defining Your Identity</title>
+ <para>
+ The Identity window is the first step in the assistant. Here,
+ you will enter some basic personal information. You can
+ define multiple identities later on with the
+ <menuchoice><guimenu>Tools</guimenu>
+ <guimenuitem>Configure</guimenuitem></menuchoice> tool and
+ clicking the <guibutton>Mail Accounts</guibutton> button.
+ <itemizedlist>
+ <listitem>
+ <para>
+ Full Name: Your full name (Example: John Doe).
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Email Address: Your email address (Example: john@doe.com)
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Organization: The company where you work, or the
+ organization you represent when you send email
+ (optional).
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ </sect2>
+
+ <sect2 id="second-step">
+ <title>Receiving Email</title>
+ <para>
+ The <guilabel>Receiving Email</guilabel> lets you determine
+ which you will get your email.
+ <itemizedlist>
+ <listitem>
+ <para>
+ Server Type: There are numerous types of servers
+ from which <application>Ximian Evolution</application>
+ can fetch your mail. Ask your system administrator if
+ you're not sure which of the following are available to
+ you:
+ <itemizedlist>
+
+ <listitem>
+ <para>
+ POP: Downloads your email to your hard disk for
+ permanent storage.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Microsoft Exchange: Available only if you have
+ purchased the Ximian Connector for Microsoft
+ Exchange, this will allow you to connect to a
+ Microsoft Exchange 2000 server, which stores
+ email, calendar, and contact information on the
+ server.
+ </para>
+ </listitem>
+
+
+ <listitem>
+ <para>
+ IMAP: Keeps the email on your server so you can
+ access your email from multiple systems.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Standard Unix mbox spools: If you want
+ to read and store mail in the mail spool on your
+ local system, choose this option. You'll need to
+ provide the path to the mail spool
+ you want to use.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Maildir format mail directories: If you download
+ your mail using qmail or another maildir-style
+ program, you'll want to use this option. You'll need
+ to provide the path to the mail directory you want to
+ use.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ MH format mail directories: If you download your
+ mail using mh or another MH-style program, you'll
+ want to use this option. You'll need to provide
+ the path to the mail directory you want to use.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Local Delivery: Choose this option if you want to
+ move mail from the spool and store it in your home
+ directory. If you would rather leave mail in your
+ system's spool files, choose the
+ <guimenuitem>Standard Unix mbox
+ spools</guimenuitem> option instead. You'll need
+ to provide the path to the mail spool you want to
+ use.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Directory Tree of mbox files: If you wish to use a
+ directory tree full of mbox files, select this
+ option and enter the directory you wish to
+ use. This option is useful if you wish to use pine
+ or other email clients at the same time as
+ Evolution, while storing mail on your local system
+ in mbox format.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ None: Select this if you do not plan to
+ check mail with this account.
+ </para>
+ </listitem>
+ </itemizedlist>
+
+ </para>
+ </listitem>
+ </itemizedlist>
+</para>
+ <para>
+ If you selected POP, Microsoft Exchange, or IMAP as your mail
+ server, you'll need to enter some more information:
+
+ <itemizedlist>
+ <listitem>
+ <para>The host name of your mail server. Ask
+ your system administrator if you're not
+ sure.</para>
+ </listitem>
+
+ <listitem>
+ <para>The username for the account on that
+ system. </para>
+ </listitem>
+
+ <listitem>
+ <para>Whether you want to use a secure (SSL)
+ connection. If your server supports it, it's
+ best to enable this security option.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>The authentication options supported by
+ your server. If you're not sure, click the
+ <guilabel>Check for supported types</guilabel>
+ button or ask your system administrator.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>Whether you'd like Evolution to remember
+ your password.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ <para>
+ <tip id="exchange-info">
+ <title>Ximian Evolution Talk to Microsoft Exchange?</title>
+ <para>
+ If you have purchased Ximian Connector for Microsoft
+ Exchange, you can access Microsoft Exchange 2000 servers
+ natively. If you do not have the Connector, or if you use
+ an older version of Microsoft Exchange, talk to your system
+ administrator about access to standard protocol services
+ like POP and IMAP.
+ </para>
+ </tip>
+</para>
+ </sect2>
+ <sect2 id="more-mail-options">
+ <title>More Mail Configuration Options</title>
+ <para>
+ There are more extensive options for mail preferences,
+ especially if you've chosen POP, Microsoft Exchange, or IMAP
+ as incoming mail server type. If you want to set these
+ options after you've created the account, you can select
+ <menuchoice><guimenu>Tools</guimenu> <guimenuitem>Configure
+ </guimenuitem></menuchoice>, click the <guibutton>Mail
+ Accounts</guibutton> button. Then, select the account you want
+ to change and click <guibutton>Edit</guibutton>. See <xref
+ linkend="config-prefs-mail"/> for details.
+ </para>
+ <variablelist>
+ <varlistentry>
+ <term>If you chose POP mail:</term>
+ <listitem><para>
+ <itemizedlist>
+ <listitem>
+ <para>Checking for new mail: If you would like
+ <application>Evolution</application> to check for new mail
+ automatically, check the box and select a frequency in
+ minutes.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Message Storage: If you'd like to store copies of your
+ mail on the server, check this option.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term>If you chose Microsoft Exchange:</term>
+ <listitem><para>
+ <itemizedlist> <listitem>
+ <para>Checking for new mail: If you would like
+ <application>Evolution</application> to check for new mail
+ automatically, check the box and select a frequency in
+ minutes.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>Mailbox Name is Different from Login Name: If your active directory user name
+ is different from your Exchange mailbox name, check this
+ box and enter your mailbox name here.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Override Outlook Web Access Path: In most cases,
+ the URL for web access is
+ "http://server.company.com/exchange." If your
+ system has a path that is not "exchange," check
+ the box and enter the custom path here.
+ </para>
+ </listitem>
+ <listitem>
+ <para>Create a Global Address List folder: If you want to
+ use your organization's Active Directory or Global Address
+ List, leave this box checked. </para>
+ </listitem>
+ <listitem>
+ <para>
+ Active Directory Server Name: Enter the Active Directory
+ server name here.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>Limit number of Responses: Select a maximum number
+ of results for an address search. A maximum number of
+ results limits the load on your system and on your network.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term>If you chose IMAP:</term>
+ <listitem>
+ <para>
+ <itemizedlist>
+ <listitem>
+ <para>Checking for new mail: If you would like
+ <application>Evolution</application> to check for new mail
+ automatically, check the box and select a frequency in
+ minutes.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>If you want <application>Evolution</application>
+ to check for new messages in <emphasis>all</emphasis> your
+ IMAP folders, make sure the <guilabel>Check for new
+ messages in all folders</guilabel> box is selected.</para>
+ </listitem>
+
+ <listitem>
+ <para>Show only subscribed folders: Check this box if you
+ have more folders in your IMAP view than you want to
+ read.</para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Override server-supplied namespace: If you like, enter a
+ specific directory where your server stores mail for
+ you. Typical values are "mail" and "Mail." For more
+ information about how to use IMAP mail, see <xref
+ linkend="usage-mail-subscriptions"/>.</para>
+ </listitem>
+
+ <listitem>
+ <para>Apply filters to new messages in INBOX on this
+ server: If you'd like your filters to work on this account
+ as well as on locally downloaded mail, check this box.</para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+
+ <note id="imap-namespace">
+ <title>What's an IMAP Namespace?</title>
+ <para>
+ For IMAP mail servers, your sysadmin may provide
+ you with a specific namespace, the directory on
+ where your server stores mail for you. If you
+ check your IMAP mail and your folder list includes
+ files that don't look like mail folders, you
+ probably need to change your mail
+ namespace. Typical values are "mail" and "Mail."
+ If you prefer, you can choose to subscribe to
+ individual mail folders one at a time. For more
+ information about how to use IMAP mail, see <xref
+ linkend="usage-mail-subscriptions"/>.
+ </para>
+ </note>
+
+ </sect2>
+
+ <sect2 id="third-step">
+ <title>Sending Email</title>
+ <para>
+ The <guilabel>Sending Email</guilabel> step lets you configure sending
+ email.
+ <itemizedlist>
+ <listitem>
+ <para>
+ Server Type: There are numerous server types that
+ <application>Ximian Evolution</application> supports for sending your
+ mail.
+ <itemizedlist>
+ <listitem>
+ <para>
+ SMTP: Sends mail directly from your system.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Microsoft Exchange: Sends mail through a Microsoft
+ Exchange server using the Microsoft Exchange 2000
+ protocol. Available only if you have are using the
+ Ximian Connector for Microsoft Exchange. You must
+ have a valid license key purchased from <ulink
+ url="http://store.ximian.com">store.ximian.com</ulink>.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Sendmail: Uses the Sendmail program to send mail
+ from your system. Sendmail is more flexible, but
+ is not as easy to configure, so you should only
+ select this option if you know how to set up a
+ Sendmail service.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Host: If you chose <guilabel>SMTP</guilabel> or
+ <guilabel>Microsoft Exchange</guilabel>, enter the
+ server's name or IP address here.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Server requires authentication: If your server
+ requires you to enter a password to send mail, check
+ this box.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Authentication Type: Unless you've been told otherwise,
+ your best bet is to leave this set at
+ <guilabel>Password</guilabel>. If you're not sure, ask
+ your system administrator or ISP, or have
+ <application>Ximian Evolution</application> check for
+ you by clicking <guibutton>Check for supported
+ types</guibutton>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Username: The account name you use when you login to
+ check your email. Normally, this is the part of your
+ email address before the '@' character. For Exchange
+ servers, it is the username you would use to log in to a
+ Windows workstation at your company.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Remember Password: If you prefer to not enter
+ your password every time you check email, press this
+ button.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ </sect2>
+
+ <sect2 id="fourth-step">
+ <title>Importing Mail (Optional)</title>
+ <para>
+ If <application>Ximian Evolution</application> finds mail or
+ address files from another application, it will offer to
+ import them. If you're not sure which file format your mail
+ program uses, ask your system administrator. If you want, you
+ can skip this step and return to it at a later time by
+ selecting
+ <menuchoice><guimenu>File</guimenu><guimenuitem>Import</guimenuitem></menuchoice>.
+ </para>
+ <para>
+ <application>Ximian Evolution</application> can import the following types of
+ files:
+ <variablelist>
+ <varlistentry>
+ <term>VCard (.vcf, gcrd):</term>
+ <listitem>
+ <para>
+ The addressbook format used by the GNOME, KDE, and
+ many other contact management applications. You
+ should be able to export to VCard format from any
+ address book application.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term>Microsoft Outlook Express 4 (.mbx):</term>
+ <listitem>
+ <para>
+ Email file format used by Microsoft Outlook Express
+4. For other versions of Microsoft Outlook and Outlook Express, see
+the workaround described in the note below.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term>MBox (mbox):</term>
+ <listitem>
+ <para>
+ The email box format used by Mozilla, Netscape,
+ Ximian Evolution, Eudora, and many other email clients.
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+</para>
+<para>
+ <note>
+ <title>Microsoft Outlook and Outlook Express Users</title>
+ <para>
+ Microsoft Outlook, and versions of Outlook Express after
+ version 4, use proprietary formats that <application>Ximian
+ Evolution</application> cannot read or import. For contacts,
+ you may have to email them to yourself and import them that
+ way. For email, there is a simpler workaround:
+ <orderedlist numeration="arabic">
+
+ <listitem>
+ <para>
+ While using Windows, import the files into Mozilla Mail (or
+ another mailer, such as Netscape or Eudora, that uses the
+ standard mbox format).
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Copy the files to the system or partition you use for
+ <application>Ximian Evolution</application>.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Use the <application>Ximian Evolution</application> import
+ tool to import the files. There's more information about
+ why this works, and how, at the Ximian <ulink
+ url="http://support.ximian.com">support website.</ulink>
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </note>
+
+ <note>
+ <title>Netscape Users</title>
+ <para>
+ Before importing mail from Netscape, make sure you select
+ <menuchoice><guimenu>File</guimenu><guimenuitem>Compact All
+ Folders</guimenuitem></menuchoice>. If you don't,
+ <application>Ximian Evolution</application> will import and undelete
+ the messages in your Trash folders.
+ </para>
+ </note>
+
+ </para>
+
+ <tip>
+ <title>Exporting Files From Ximian Evolution</title>
+ <para>
+ Ximian Evolution uses standard file types for all its information,
+ so you should have no trouble taking your information
+ elsewhere if you want.
+ </para>
+ <para>
+ For mail, that's <filename>mbox</filename>, for calendar,
+ <filename>iCal</filename>, and for the address book, vCards
+ in a <filename>.db3</filename> database.
+ </para>
+ </tip>
+ </sect2>
+ </sect1>
+
+ <sect1 id="importing-mail-from-clients">
+ <title>Importing Mail from Other Mail Clients</title>
+ <para>
+ Chances are, you already have your email in another mail program
+ and don't want to lose the information. The following section
+ describes how to import mail from specific mail clients.
+ </para>
+ <sect2 id="mutt">
+ <title>Importing Mail from mutt</title>
+ <para>
+ <application>mutt</application> is a text-based mail client
+ which is shipped with many Linux and Unix distributions.
+ <application>mutt</application> uses the standard mbox,
+ maildir, and MH file formats, which makes importing your mail
+ into <application>Evolution</application> easy. By default,
+ <application>mutt</application> uses the mbox file format.
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open <application>Ximian Evolution</application>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click
+ <menuchoice>
+ <guimenu>File</guimenu>
+ <guimenuitem>Import</guimenuitem>
+ </menuchoice>
+ or press
+ <keycombo action="simul">
+ <keycap>Ctrl</keycap>
+ <keycap>I</keycap>
+ </keycombo>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click <guibutton>Next</guibutton>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select <guibutton>Import a Single File</guibutton>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click <guibutton>Browse</guibutton> and select the file
+ you would like to import from. By default, your email
+ is stored in <filename>~/mbox</filename> for the mbox
+ format and <filename
+ class="directory">~/Maildir</filename> for the Maildir format.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ When prompted for what folder in
+ <application>Evolution</application> to import to,
+ select a folder. You can also create a new folder and
+ drop it in there.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </sect2>
+ <sect2 id="kmail">
+ <title>Importing Mail from KMail</title>
+ <para>
+ KMail is the mail client which is shipped with the KDE desktop
+ environment. KMail uses the standard mbox file format, which
+ means that importing your mail into
+ <application>Evolution</application> is easy.
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open <application>Ximian Evolution</application>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click
+ <menuchoice>
+ <guimenu>File</guimenu>
+ <guimenuitem>Import</guimenuitem>
+ </menuchoice>
+ or press
+ <keycombo action="simul">
+ <keycap>Ctrl</keycap>
+ <keycap>I</keycap>
+ </keycombo>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click <guibutton>Next</guibutton>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select <guibutton>Import a Single File</guibutton>
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click <guibutton>Browse</guibutton> and select the file
+ you would like to import from. By default, KMail stores
+ its information in the Mail directory of your home
+ directory.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ When prompted for what folder in
+ <application>Evolution</application> to import to,
+ select a folder. You can also create a new folder and
+ drop it in there.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+ </sect2>
+ </sect1>
+
+ <sect1 id="ui-intro">
+ <title>What's What in Ximian Evolution</title>
+ <para>
+ Now that you've gotten the first-run configuration out of the
+ way, you're ready to get down to work. Here's a quick
+ explanation of what's going on in your main
+ <application>Ximian Evolution</application> window.
+ </para>
+
+ <figure id="preface-basic-interface">
+ <title>The Ximian Evolution Main Window</title>
+ <screenshot>
+ <screeninfo>Inbox</screeninfo>
+ <mediaobject>
+ <imageobject>
+ <imagedata fileref="figures/mainwindow-pic" format="PNG" srccredit="Kevin Breit"/>
+ </imageobject>
+ </mediaobject>
+ </screenshot>
+ </figure>
+
+ <para>
+ <inlinemediaobject>
+ <imageobject>
+ <imagedata fileref="figures/full-1" format="PNG"/></imageobject></inlinemediaobject>
+ <guilabel>Menubar</guilabel>
+ </para>
+
+ <para>
+ The <guilabel>Menubar</guilabel> gives you access to nearly all the
+ features that can be found in <application>Ximian Evolution</application>.
+ </para>
+
+ <para>
+ <inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
+ <guilabel>Toolbar</guilabel>
+ </para>
+
+ <para>
+ The <guilabel>Toolbar</guilabel> gives you fast and easy access to the
+ most used features in each component.
+ </para>
+
+ <para>
+ <inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject>
+ <guilabel>Shortcut Bar</guilabel>
+ </para>
+
+ <para>
+ The <guilabel>Shortcut Bar</guilabel> lets you go to your favorite
+ components with the click of a click of a button.
+ </para>
+
+ <para>
+ <inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="PNG"/></imageobject></inlinemediaobject>
+ <guilabel>Status Bar</guilabel>
+ </para>
+
+ <para>
+ Periodically, <application>Ximian Evolution</application> will need to quietly
+ display a message, or tell you the progress of a task. This most
+ often happens when you're checking or sending email. These progress
+ queues are shown here, in the <guilabel>Status Bar</guilabel>.
+ </para>
+
+ <para>
+ <inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="PNG"/></imageobject></inlinemediaobject>
+ <guilabel>Search Tool</guilabel>
+ </para>
+
+ <para>
+ The <guilabel>Search Tool</guilabel> lets you search through your email
+ with precision so you can easily find what you're looking for.
+ </para>
+
+
+ <sect2 id="usage-mainwindow-shortcutbar">
+ <title>The Shortcut Bar</title>
+ <para>
+ <application>Ximian Evolution</application>'s most important job is
+ to give you access to your information and help you use it
+ quickly. One way it does that is through the
+ <interface>shortcut bar</interface>, the column on the left
+ hand side of the main window. The large buttons with names
+ like <guilabel>Inbox</guilabel> and
+ <guilabel>Contacts</guilabel> are the shortcuts, and you can
+ select different groups of shortcuts by clicking the
+ rectangular group buttons.
+ </para>
+ <para>
+ Take a look at the <guilabel>Shortcut Bar</guilabel>
+ The shortcut buttons in that category are:
+
+ <variablelist>
+ <varlistentry>
+ <term> <guibutton>Summary</guibutton>:</term>
+ <listitem>
+ <para>
+ Start your day here. The Ximian Evolution
+ <guilabel>Summary</guilabel> gives you a quick
+ summary of new or important messages, daily
+ appointments and urgent tasks. You can customize
+ its appearance and content, and use it to access
+ Ximian Evolution services.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term> <guibutton>Inbox</guibutton>:</term>
+ <listitem>
+ <para>
+ Click the <guibutton>Inbox</guibutton> button to start
+ reading your mail. Your Inbox is also where you can
+ access Ximian Evolution's tools to filter, sort, organize, and
+ search your mail.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guibutton>Calendar</guibutton>:</term>
+ <listitem>
+ <para>
+ The Calendar can store your appointments and task lists
+ for you. Connected to a network, you can use it to keep
+ a group of people on schedule and up to date.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guibutton>Tasks</guibutton>:</term>
+ <listitem>
+ <para>
+ A full-size view of your calendar's task pad.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guibutton>Contacts</guibutton>:</term>
+ <listitem>
+ <para>
+ The Addressbook holds contacts, with address, phone, and
+ other personal information. Like calendar information,
+ contact data can be synchronized with hand-held devices
+ and shared over a network.
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+ </para>
+ </sect2>
+ <sect2 id="usage-mainwindow-folderbar">
+ <title>Folders and The Folder Bar</title>
+ <para>
+ The <interface>folder bar</interface> is a more comprehensive
+ way to view the information you've stored with
+ <application>Ximian Evolution</application>. It displays all your
+ appointments, address cards, and email in a tree that's a lot
+ like a <glossterm linkend="filetree">file
+ tree</glossterm>-- it starts small at the top, and branches
+ downwards. On most computers, there will be three or four
+ folders at the base. First, of course, is the
+ <guilabel>Summary</guilabel>, a customizable summary of your
+ information. Below that are your <guilabel>Local
+ Folders</guilabel>, which hold all the
+ <application>Ximian Evolution</application> data that's stored on your
+ computer. After that are your network servers: <glossterm
+ linkend="ldap">LDAP</glossterm> servers that host shared contact
+ directories, and <glossterm linkend="imap">IMAP</glossterm> mail
+ folders to which you subscribe. Lastly, there are
+ <guilabel>vFolders</guilabel>, or virtual folders, discussed in
+ <xref linkend="usage-mail-organize-vfolders"/>,
+ </para>
+ <para>
+
+ A typical <guilabel>Local</guilabel> folder contains the following folders:
+ <itemizedlist>
+ <listitem>
+ <para>
+ <guilabel>Calendar</guilabel>, for appointments and
+ event listings.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>Contacts</guilabel>, for address cards.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>Drafts</guilabel>, for messages you started and didn't finish.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>Inbox</guilabel>, for incoming mail.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ <guilabel>Outbox</guilabel>, for messages you have written
+ but not yet sent. This will be empty unless you use
+ <application>Ximian Evolution</application> while offline.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ <guilabel>Sent</guilabel>, for sent mail.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ <guilabel>Trash</guilabel>, a vFolder view of all the
+ messages you have marked for deletion but not yet
+ <glossterm linkend="expunge">expunged</glossterm>.
+ </para>
+ </listitem>
+ </itemizedlist>
+
+ </para>
+ <tip id="foldertips">
+ <title>Navigating without the Folder Bar or the Shortcut Bar</title>
+ <para>
+ You don't need the folder bar or the shortcut bar to move
+ around the main window. You can use the <keycap>Tab</keycap>
+ key to switch from one part of the window to another. When
+ you hide the folder bar, there is a menu on the left side of
+ the window just below the toolbar to move about the folder
+ tree, even with the folder and shortcut bars hidden.
+ </para>
+ </tip>
+
+ <para>
+ If you get large volumes of mail, you'll want more folders than
+ just your Inbox. To create a new folder:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Select
+ <menuchoice> <guimenu>File</guimenu>
+ <guisubmenu>New</guisubmenu>
+ <guimenuitem>Folder</guimenuitem></menuchoice>
+ <keycombo action="simul">
+ <keycap>Shift</keycap>
+ <keycap>Ctrl</keycap>
+ <keycap>E</keycap>
+ </keycombo>.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select the name of the folder in the <guilabel>Folder
+ Name</guilabel> field.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select the folder type. The available options are.
+ <itemizedlist>
+ <listitem>
+ <para>
+ Calendar
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Contacts
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Mail
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Tasks
+ </para>
+ </listitem>
+ </itemizedlist>
+
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Choose the location of the new folder.
+ </para>
+ </listitem>
+ </orderedlist>
+ </para>
+
+ <sect3 id="subfolders">
+ <title>Subfolders</title>
+ <para>
+ <application>Ximian Evolution</application> lets you nest folders
+ inside of each other, so that you can have a detailed
+ organizational system.
+ </para>
+
+ <note>
+ <title>Folders Have Limits</title>
+ <para>
+ Calendars must go in calendar folders, mail in mail
+ folders, and contacts in contact folders.
+ </para>
+ </note>
+
+ <para>
+ Right-clicking will bring up a menu for just about anything in
+ <application>Ximian Evolution</application>. If you right-click on a
+ folder, you'll have a menu with the following options:
+ <itemizedlist>
+ <listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem>
+ <listitem><para><guimenuitem>Open in New Window</guimenuitem> to view the folder in another window. </para></listitem>
+ <listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
+ <listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem>
+ <listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
+ <listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem>
+ <listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
+ <listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem>
+ <listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem>
+ </itemizedlist>
+ </para>
+ <para>
+ You can also rearrange folders and messages by dragging and
+ dropping them.
+ </para>
+
+ <para>
+ Any time new mail arrives in a mail folder, that folder
+ label is displayed in bold text, along with the number of
+ new messages in that folder.
+ </para>
+ </sect3>
+ </sect2>
+
+ <sect2 id="usage-mainwindow-menubar">
+ <title>The Menu Bar</title>
+ <para>
+ The <interface>menu bar</interface>'s contents will always
+ provide all the possible actions for any given view of your
+ data. If you're looking at your Inbox, most of the menu items
+ will relate to mail; some will relate to other components of
+ <application>Ximian Evolution</application> and some, especially those
+ in the <guimenu>File Menu</guimenu> will relate to the
+ application as a whole.
+ </para>
+ <para>
+ <variablelist>
+ <varlistentry>
+ <term> <guimenu>File</guimenu>:</term>
+
+ <listitem><para> Anything related to a file or to the
+ operations of the application generally falls under this
+ menu: creating things, saving them to disk, printing them,
+ and quitting the program itself. </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term> <guimenu>Edit</guimenu>:</term>
+ <listitem><para>
+ The <guimenu>Edit</guimenu> menu holds
+ useful tools that help you edit text and move it around.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term> <guimenu>View</guimenu>:</term>
+ <listitem><para>
+ This menu lets you decide how <application>Ximian Evolution</application>
+ should look. Some of the features control the appearance of
+ <application>Ximian Evolution</application> as a whole, and others
+ the way a particular kind of information appears.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term> <guimenu>Actions</guimenu>:</term>
+ <listitem><para>
+ Holds actions which maybe applied to a message. Normally,
+ if there is only one target for the action -- for
+ example, replying to a message -- you can find it in
+ the <guimenu>Actions</guimenu> menu.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term> <guimenu>Tools</guimenu>:</term>
+ <listitem><para>
+ Tools for configuring, changing, and
+ setting up go here. For mail, that means things like
+ and the
+ <guimenuitem>Virtual Folder Editor</guimenuitem>. For the
+ <interface>Calendar</interface> and the <interface>Contact
+ Manager</interface>, it's color, network, and layout
+ configuration.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term> <guimenu>Help</guimenu>:</term>
+ <listitem><para>
+ Select among these items to open the
+ <application>Help Browser</application>
+ and read the <application>Ximian Evolution</application> manual.
+ </para></listitem>
+ </varlistentry>
+ </variablelist>
+ </para>
+
+ <para>
+ Once you've familiarized yourself with the <interface>main
+ window</interface> you can start doing things with it. We'll
+ start with the <guilabel>Summary</guilabel>, which provides a
+ quick overview of your <application>Ximian
+ Evolution</application> information.
+ </para>
+ </sect2>
+ <sect2 id="basics-summary">
+ <title>Introducing the Summary</title>
+ <para>
+ The Ximian Evolution Summary provides you with a quick
+ run-down of important information: your appointments for a
+ given day, how much new mail you have, headlines from
+ selected news services, and so forth. To see the Summary,
+ click on the <guibutton>Summary</guibutton> button in the
+ shortcut bar, or select the <guilabel>Summary</guilabel>
+ folder in the folder bar.
+ </para>
+
+ <para>
+<figure>
+ <title>The Evolution Summary</title>
+
+<screenshot>
+<graphic format="PNG" fileref="figures/summary" srccredit="Kevin Breit"/>
+</screenshot>
+</figure>
+ </para>
+
+<para>
+<inlinemediaobject><imageobject><imagedata fileref="figures/full-1" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Weather Summary</guilabel>
+</para>
+<para>
+Shows you the latest weather updates from hundreds of cities around the world.
+</para>
+<para>
+<inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject> <guilabel>News Feeds</guilabel>
+</para>
+<para>
+Displays up to the minute news from your favorite websites.
+</para>
+<para>
+<inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Mail Summary</guilabel>
+</para>
+<para>
+Shows you how many email messages you have in your selected folders, waiting to be read.
+</para>
+<para>
+<inlinemediaobject><imageobject><imagedata fileref="figures/full-4" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Calendar Summary</guilabel>
+</para>
+<para>
+Shows you your calendar.
+</para>
+<para>
+<inlinemediaobject><imageobject><imagedata fileref="figures/full-5" format="PNG"/></imageobject></inlinemediaobject> <guilabel>Tasks</guilabel>
+</para>
+<para>
+Shows your pending tasks
+</para>
+
+
+ <para>
+ To add additional services to your Summary, or to edit the
+ existing services, select
+ <menuchoice>
+ <guimenu>Tools</guimenu>
+ <guimenuitem>Configure</guimenuitem> </menuchoice> and click
+ the <guibutton>Summary Settings</guibutton> button.
+ </para>
+
+ </sect2>
+
+ <sect2 id="basics-mail">
+ <title>Introducing Email</title>
+ <para>
+ <application>Ximian Evolution</application> email is like other
+ email programs in several ways:
+ <itemizedlist>
+ <listitem>
+ <para>
+ It can sort and organize your mail in a wide variety of
+ ways with folders, searches, and filters.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ It can send and receive mail in HTML or as plain text,
+ and makes it easy to send and receive multiple file
+ attachments.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ It supports multiple mail sources, including <glossterm
+ linkend="imap">IMAP</glossterm>, <glossterm
+ linkend="pop">POP3</glossterm>, and local
+ <filename>mbox</filename> or <filename>mh</filename>
+ spools and files created by other mail programs.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ It lets you guard your privacy with encryption.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ <para>
+ However, <application>Ximian Evolution</application> has some
+ important differences. First, it's built to handle very large
+ amounts of mail. Both the <link
+ linkend="usage-mail-organize-filters">filtering</link> and
+ <link linkend="usage-mail-organize-search">searching</link>
+ functions were built for speed and efficiency on large volumes
+ of mail. There's also the <application>Ximian Evolution</application>
+ <link linkend="usage-mail-organize-vfolders">vFolder</link>,
+ an advanced organizational feature not found in mainstream
+ mail clients. If you get a lot of mail, or if you keep every
+ message you get in case you need to refer to it later, you'll
+ find this feature especially useful.
+ </para>
+ <para>
+ Here's what the mailer looks like:
+
+ <!-- ==============Figure=================================== -->
+
+ <figure id="usage-mail-intro-fig">
+ <title>Ximian Evolution Mail</title>
+ <screenshot>
+ <screeninfo>Inbox</screeninfo>
+ <mediaobject><imageobject><imagedata fileref="figures/mail-inbox" format="PNG" srccredit="Kevin Breit"/>
+ </imageobject></mediaobject>
+ </screenshot>
+ </figure>
+<!-- ==============End of Figure============================== -->
+</para>
+ <para>
+ <inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
+ format="PNG"/></imageobject></inlinemediaobject> <guilabel>Email
+ Viewer</guilabel>
+ </para>
+
+ <para>
+ This is where your email is displayed.
+ </para>
+
+ <para>
+ <inlinemediaobject><imageobject><imagedata fileref="figures/full-2"
+ format="PNG"/></imageobject></inlinemediaobject> <guilabel>Message List</guilabel>
+ </para>
+
+ <para>
+ The <guilabel>Message List</guilabel> displays all the emails
+ that you have. This includes all your read, unread, and email
+ that is flagged to be deleted.
+ </para>
+
+ <para>
+ If you find the <interface>view pane</interface> too small, you can resize
+ the pane, enlarge the whole window, or double-click on the
+ message in the <interface>message list</interface> to have it
+ open in a new window. To change the sizes of a pane, just click
+ and hold on the divider between the two panes. Then you can drag
+ up and down to select the size of the panes.
+
+</para>
+<para> Just like with folders, you can right-click on messages in the
+ message list and get a menu of possible actions: you can move,
+ delete, or undelete them, and create filters or vFolders based
+ on them.
+ </para>
+ <para>
+ Most of the mail-related actions you'll want to perform are
+ listed in the <guimenu>Message</guimenu> menu in the menu bar.
+ The most frequently used ones, like
+ <guimenuitem>Reply</guimenuitem> and
+ <guimenuitem>Forward</guimenuitem>, also appear as buttons in
+ the toolbar. Almost all of them are also located in the
+ right-click menu and as keyboard shortcuts, which tend to be
+ faster once you get the hang of them. You can choose
+ whichever way you like best; the idea is that the software
+ should work the way you want, rather than making you work the
+ way the it does.
+ </para>
+
+ <para>
+ For an in-depth guide to the email capabilities of Ximian
+ Evolution, read <xref linkend="usage-mail"/>.
+ </para>
+ </sect2>
+ <sect2 id="basics-calendar">
+ <title>Introducing the Calendar</title>
+ <para>
+ To begin using the calendar, select
+ <guibutton>Calendar</guibutton> from the <interface>shortcut
+ bar</interface>. By default, the calendar starts showing
+ today's schedule on a ruled background. At the upper right,
+ there's a monthly calendar you can use to switch days. Below
+ that, there's a <guilabel>Task</guilabel> pad, where you can
+ keep a list of tasks separate from your calendar appointments.
+ The day view in the calendar looks like this:
+
+ <!-- ============== Figure ============================= -->
+ <figure id="usage-calendar-fig">
+ <title>Ximian Evolution Calendar View</title>
+ <screenshot>
+ <screeninfo>Ximian Evolution Contact Manager Window</screeninfo>
+ <mediaobject><imageobject><imagedata fileref="figures/calendar" format="PNG" srccredit="Aaron Weber"/>
+ </imageobject></mediaobject>
+ </screenshot>
+ </figure>
+ <!-- ============== End of Figure ============================= -->
+
+ </para>
+
+ <para>
+ <inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
+ format="PNG"/></imageobject></inlinemediaobject> <guilabel>Appointment
+ List</guilabel>
+ </para>
+
+ <para>
+ The <guilabel>Appointment List</guilabel> is responsible for showing you all of
+ your scheduled appointments, whether they are all day appointments or simply one time
+ appointments that last a half an hour.
+ </para>
+
+ <para>
+ <inlinemediaobject><imageobject><imagedata fileref="figures/full-2" format="PNG"/></imageobject></inlinemediaobject>
+ <guilabel>Task List</guilabel>
+ </para>
+
+ <para>
+ The <guilabel>Task List</guilabel> compliments the
+ <guilabel>Appointment List </guilabel> as it keeps track of
+ tasks which don't have a time associated with them. Tasks can
+ have complex notes associated with them, and you can also note
+ their completeness on a percentage scale.
+ </para>
+
+ <para>
+ <inlinemediaobject><imageobject><imagedata fileref="figures/full-3" format="PNG"/></imageobject></inlinemediaobject>
+ <guilabel>Calendar Window</guilabel>
+ </para>
+
+ <para>
+ The <guilabel>Calendar Window</guilabel> has a graphical representation of
+ the calendar, so you can select what days to view in the <guilabel>Appointment
+ List</guilabel>.
+ </para>
+
+ <para>
+ For more information about the calendar
+ read <xref linkend="usage-calendar"/>.
+ </para>
+
+ </sect2>
+ <sect2 id="basics-contacts">
+ <title>Introducing the Address Book</title>
+ <para>
+ The <application>Ximian Evolution</application> address book
+ can handle all of the functions of an address book, phone
+ book, or Rolodex. Of course, it's a lot easier to update
+ <application>Ximian Evolution</application> than it is to
+ change an actual paper book. <application>Ximian
+ Evolution</application> also allows easy synchronization with
+ hand-held devices and functions with <glossterm
+ linkend="ldap">LDAP</glossterm> directories on a network.
+ </para>
+ <para>
+ Another advantage of the <application>Ximian Evolution</application>
+ address book is its integration with the rest of the
+ application. For example, you can create an address card from
+ an email just by right-clicking on the sender's email address.
+ </para>
+ <para>
+ To open your address book, click on
+ <guibutton>Contacts</guibutton> in the shortcut bar, or select
+ one of your contacts folders from the folder bar. <xref
+ linkend="usage-contact-fig"/> shows the address book in all its
+ organizational glory. By default, the address book shows all
+ your cards in alphabetical order, in a <glossterm
+ linkend="minicard">minicard</glossterm> view. You can select
+ other views from the <guimenu>View</guimenu> menu, and adjust
+ the width of the columns by clicking and dragging the gray
+ column dividers.
+ </para>
+ <para>
+ The address book looks like this:
+
+ <figure id="usage-contact-fig">
+ <title>Ximian Evolution Contact Interface</title>
+ <screenshot>
+ <screeninfo>Ximian Evolution Contact List Window</screeninfo>
+ <mediaobject><imageobject><imagedata fileref="figures/contact" format="PNG" srccredit="Kevin Breit"/>
+ </imageobject></mediaobject>
+ </screenshot>
+ </figure>
+ </para>
+ <para>
+ <inlinemediaobject><imageobject><imagedata fileref="figures/full-1"
+ format="PNG"/></imageobject></inlinemediaobject> <guilabel>Contact
+ List</guilabel>
+ </para>
+ <para>
+ The <guilabel>Contact List</guilabel> lists your contacts.
+ </para>
+ <para>
+ For detailed instructions on how to use the address book,
+ read <xref linkend="usage-contact"/>.
+ </para>
+ </sect2>
+ </sect1>
+</chapter> \ No newline at end of file