diff options
Diffstat (limited to 'help/C/usage-mail.xml')
| -rw-r--r-- | help/C/usage-mail.xml | 534 |
1 files changed, 93 insertions, 441 deletions
diff --git a/help/C/usage-mail.xml b/help/C/usage-mail.xml index 59f0ad34ce..aa55b1b5d2 100644 --- a/help/C/usage-mail.xml +++ b/help/C/usage-mail.xml @@ -212,7 +212,7 @@ <para> Now that you've had a look around the <interface>Inbox</interface>, it's time to check for new mail. - Click <guibutton>Get Mail</guibutton> in the toolbar to check + Click <guibutton>Send/Receive</guibutton> in the toolbar to check your mail. If you haven't entered any mail settings yet, the <interface>setup assistant</interface> will ask you for the information it needs to check your email. @@ -272,9 +272,10 @@ </listitem> <listitem> <para> - In <application>Evolution</application> - <menuchoice><guimenu>Tools</guimenu><guimenuitem>Mail - Settings</guimenuitem></menuchoice>, and pick the account + In <application>Evolution</application>, select + <menuchoice><guimenu>Tools</guimenu><guimenuitem> + Settings</guimenuitem></menuchoice>, go to the + Mail Accounts configuration tool, and pick the account you'd like to use to share mail. You may want to create a new account just for this source of mail. @@ -285,8 +286,9 @@ Under the <guilabel>Receiving Mail</guilabel> tab, select the type of mail file that your other mail application uses, and then enter the - full path to that file. - </para> + full path to that location. A typical choice + would be mbox files, with the path /home/username/Mail/. + </para> </listitem> <listitem> <para> @@ -307,7 +309,7 @@ news source to your configuration (see <xref linkend="config-prefs-network-news"/>). The news server will appear as a remote server, and will look quite similar to an - IMAP folder. When you click <guibutton>Get Mail</guibutton>, + IMAP folder. When you click <guibutton>Send/Receive</guibutton>, <application>Evolution</application> will also check for news messages. </para> @@ -412,102 +414,36 @@ </menuchoice>. If you want <application>Ximian Evolution</application> to - load remotely hosted images more often, go to the - <guilabel>Display</guilabel> tab of the + load remotely hosted images more often, select <menuchoice> <guimenu>Tools</guimenu> - <guimenuitem>Mail Settings</guimenuitem> - </menuchoice> dialog. + <guimenuitem>Settings</guimenuitem> </menuchoice> and go to + the mail settings tool. There, click the <guilabel>HTML + Mail</guilabel> tab and select one of the items there: <guilabel>Never load images off the net</guilabel>, <guilabel>Load images if sender is in addressbook</guilabel>, or <guilabel>Always load images off the net.</guilabel> </para> <note id="http-proxy"> <title>Loading Images from the Net through an HTTP Proxy</title> <para> - If you use an HTTP proxy, - <application>Evolution</application> must be able to find + If you use an HTTP proxy (as in many large organizations), + <application>Evolution</application> must be able to find it through the <systemitem>gnome-vfs</systemitem> subsystem before it can load images from the Internet. This is also the case if you wish to access weather and news information - through the Summary tool. You can tell the GNOME Virtual - File System about your HTTP proxy in one of two ways: - <variablelist> - <varlistentry> - <term>Configure it with Nautilus</term> - <listitem> - <para> - <orderedlist numeration="arabic"> - <listitem> - <para> - Open a Nautilus window - </para> - </listitem> - <listitem> - <para> - Select <menuchoice> - <guimenu>Preferences</guimenu> - <guimenuitem>Edit Preferences</guimenuitem> - </menuchoice>. - </para> - </listitem> - <listitem> - <para> - Go to the <guilabel>Navigation</guilabel> tab. - </para> - </listitem> - <listitem> - <para> - Click the <guilabel>Use HTTP Proxy</guilabel> - checkbox and enter the location of your HTTP - proxy in the <guilabel>Location</guilabel> field. - </para> - </listitem> - </orderedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>Configure it with the gconftool command</term> - <listitem> - <para> - <orderedlist numeration="arabic"> - <listitem> - <para> - Open a terminal. - </para> - </listitem> - <listitem> - <para> - Enter the command - <command> - gconftool --type=bool --set /system/gnome-vfs/use-http-proxy "TRUE" - </command> - </para> - </listitem> - <listitem> - <para> - Enter the command - <command> - gconftool --type=string --set /system/gnome-vfs/http-proxy-host "your-proxy-url" - </command> - </para> - </listitem> - <listitem> - <para> - Enter the command - <command> - gconftool --type=int --set /system/gnome-vfs/http-proxy-port "8080" - </command> - </para> - </listitem> - </orderedlist> - </para> - <para> - For more information about the gconftool command, - read the gconftool man page. - </para> - </listitem> - </varlistentry> - </variablelist> + through the Summary tool. </para> + <para> + If you are using GNOME 1.4, you will need to configure this + in the Nautilus <guilabel>Preferences</guilabel> + dialog. However, in GNOME 2.0 and later, you can use the + GNOME Control Center. Select + <menuchoice><guimenu>System</guimenu><guimenuitem>Settings</guimenuitem></menuchoice> + from your menu panel or from the GNOME menu, and then click + the <guibutton>Network Proxies</guibutton> button in the + <guilabel>System Settings</guilabel> category. Select the + <guilabel>Use an HTTP network proxy</guilabel> check box and + then enter information about your proxy. If you are not sure, + check with your ISP or system administrator. + </para> </note> </sect3> </sect2> @@ -520,7 +456,7 @@ <menuchoice> <guimenu>File</guimenu> <guisubmenu>New</guisubmenu> <guimenuitem> Mail Message</guimenuitem></menuchoice>, or by pressing the - <guibutton>Compose</guibutton> button in the Inbox toolbar. + <guibutton>New</guibutton> button in the Inbox toolbar. When you do so, the <interface>New Message</interface> window will open, as shown in <xref linkend="usage-mail-newmsg-fig"/>. @@ -753,7 +689,7 @@ </tip> </sect3> - <sect3 id="usage-mail-getnsend-send-to"> + <sect3 id="usage-mail-getnsend-send-to"> <title>Choosing Recipients Quickly</title> <para> If you have created address cards in the contact manager, @@ -764,13 +700,12 @@ with more than one card, Evolution will open a dialog box to ask you which person you meant. -<!-- Also, <application>Evolution</application> will add a +<!-- + Also, <application>Evolution</application> will add a domain to any unqualified addresses. By default, this is your domain, but you can choose which one mail preferences - dialog. NOTE: Bug filed on this: it's not available now, - but may be in the future. + dialog. NOTE: ex-feature, may be reinstated, but probably not. --> - </para> <para> @@ -795,8 +730,8 @@ <title>Replying to Email Messages</title> <para> To reply to a message, press the - <guibutton>Reply:</guibutton> button while it is selected, - or choose <guimenuitem>Reply to Sender:</guimenuitem> from + <guibutton>Reply</guibutton> button while it is selected, + or choose <guimenuitem>Reply to Sender</guimenuitem> from the message's right-click menu. That will open the <interface>message composer</interface>. The <guilabel>To:</guilabel> and <guilabel>Subject:</guilabel> @@ -891,7 +826,7 @@ <para> <variablelist> <varlistentry> - <term><guimenuitem>Find:</guimenuitem></term> + <term><guimenuitem>Find</guimenuitem></term> <listitem><para> Enter a word or phrase, and <application>Evolution</application> will find it in your message. @@ -899,7 +834,7 @@ </varlistentry> <varlistentry> - <term><guimenuitem>Find Regex:</guimenuitem></term> + <term><guimenuitem>Find Regex</guimenuitem></term> <listitem> <para> Find a regex, also called a @@ -910,14 +845,14 @@ </varlistentry> <varlistentry> - <term><guimenuitem>Find Again:</guimenuitem></term> + <term><guimenuitem>Find Again</guimenuitem></term> <listitem><para> Select this item to repeat the last search you performed. </para></listitem> </varlistentry> <varlistentry> - <term><guimenuitem>Replace:</guimenuitem></term> + <term><guimenuitem>Replace</guimenuitem></term> <listitem><para> Find a word or phrase, and replace it with something else. @@ -986,7 +921,7 @@ into four categories: <variablelist> <varlistentry> - <term>Headers and lists:</term> + <term>Headers and lists</term> <listitem> <para> At the left edge of the toolbar, you can choose @@ -1013,7 +948,7 @@ </listitem> </varlistentry> <varlistentry> - <term>Text style:</term> + <term>Text style</term> <listitem> <para> Use these buttons to determine the way your letters @@ -1031,7 +966,7 @@ </listitem> </varlistentry> <varlistentry> - <term>Alignment:</term> + <term>Alignment</term> <listitem> <para> Located next to the text style buttons, these three @@ -1045,7 +980,7 @@ </varlistentry> <varlistentry> - <term>Indentation rules:</term> + <term>Indentation rules</term> <listitem> <para> The button with the arrow pointing left will reduce @@ -1056,7 +991,7 @@ </varlistentry> <varlistentry> - <term>Color Selection:</term> + <term>Color Selection</term> <listitem> <para> At the far right is the color section tool. The @@ -1078,7 +1013,7 @@ spruce up your email to make it more interesting: <variablelist> <varlistentry> - <term><guimenuitem>Link:</guimenuitem></term> + <term><guimenuitem>Insert Link</guimenuitem></term> <listitem> <para> Lets you link some text to a website. Use this tool to put hyperlinks in your HTML @@ -1116,7 +1051,7 @@ </listitem> </varlistentry> <varlistentry> - <term><guimenuitem>Image:</guimenuitem></term> + <term><guimenuitem>Insert Image</guimenuitem></term> <listitem> <para> Lets you put an image alongside text. @@ -1126,11 +1061,6 @@ <orderedlist numeration="arabic"> <listitem> <para> - Open a new email by clicking <guibutton>New Message</guibutton> - </para> - </listitem> - <listitem> - <para> Make sure that you have the <menuchoice> <guimenu>Format</guimenu> @@ -1163,7 +1093,7 @@ </listitem> </varlistentry> <varlistentry> - <term><guimenuitem>Rule:</guimenuitem></term> + <term><guimenuitem>Insert Rule</guimenuitem></term> <listitem> <para> Inserts a horizontal line into the text to help divide two @@ -1172,12 +1102,7 @@ <para> To insert a rule: <orderedlist numeration="arabic"> - <listitem> - <para> - Open a new email by clicking <guibutton>New Message</guibutton> - </para> - </listitem> - <listitem> + <listitem> <para> Make sure that you have the <menuchoice> @@ -1223,22 +1148,17 @@ </listitem> </varlistentry> <varlistentry> - <term>Table:</term> + <term>Insert Table</term> <listitem> <para> Inserts a table into the text to help divide two sections. </para> <para> - To insert a rule: + To insert a table: <orderedlist numeration="arabic"> <listitem> <para> - Open a new email by clicking <guibutton>New Message</guibutton> - </para> - </listitem> - <listitem> - <para> Make sure that you have the <menuchoice> <guimenu>Format</guimenu> @@ -1254,12 +1174,15 @@ </listitem> <listitem> <para> - Select the <guibutton>Template</guibutton> you wish to use. Each template has a slightly different feel and layout. + Select the table <guibutton>Template</guibutton> + you wish to use. Each has a slightly different feel and + layout. </para> </listitem> <listitem> <para> - If you so desire, you may change the other options such as: number of rows, columns, spacing of each cell, and more. + If you so desire, you may change the number of + rows, columns, spacing of each cell, and so forth. </para> </listitem> <listitem> @@ -1269,91 +1192,19 @@ </listitem> </orderedlist> </para> + + <para> + Once the table is in place, you can right-click on + it and get a list of ways to alter it, such as + changing its background color, expanding it, or + deleting a row or cell. + </para> </listitem> </varlistentry> - </variablelist> - To add a hyperlink to your HTML message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select the text you want to display as a link. - </para> - </listitem> - <listitem> - <para> - Right click on text and select - <guimenuitem>Link</guimenuitem> - </para> - </listitem> - <listitem> - <para> - Enter the address you wish to link to in the - <guilabel>URL</guilabel> field. - </para> - </listitem> - <listitem> - <para> - Press <guibutton>OK</guibutton>. - </para> - </listitem> - </orderedlist> - </para> - - <para> - To add an image to your HTML message: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select - <menuchoice> - <guimenu>Insert</guimenu> - <guimenuitem>Image</guimenuitem> - </menuchoice>. - </para> - </listitem> - <listitem> - <para> - Click <guibutton>Browse</guibutton> to select the image - you want to include in your email. - </para> - </listitem> - - <listitem> - <para> - Along the right side of the window, choose the alignment, - border, and other attributes of the image. If you change - the size attributes, the image will be shrunk or stretched - to fit the size you have chosen. - </para> - </listitem> - - <listitem> - <para> - If you would like to make the image a clickable link, - enter a URL in the <guilabel>Link</guilabel> tab of the - window. - </para> - </listitem> - - <listitem> - <para> - When you are finished, press - <guibutton>Insert</guibutton> to include the image in - your message. - </para> - </listitem> - </orderedlist> - </para> - <para> - You can insert an image into the background of your message by - right-clicking on the message background and selecting - <guimenuitem>Page</guimenuitem>. From that dialog, you may - also select background color and set other general options - about the HTML message you are composing. - </para> - <sect3 id="html-templates"> - <title>HTML Templates</title> - <para> + <varlistentry> + <term>Templates</term> + <listitem> + <para> <application>Evolution</application> not only allows you to decorate your email with HTML text and graphics, but provides you with prebuilt templates for you to use when @@ -1365,11 +1216,6 @@ <orderedlist numeration="arabic"> <listitem> <para> - Create a new email by clicking <guibutton>New Message</guibutton>. - </para> - </listitem> - <listitem> - <para> Make sure that the <menuchoice> <guimenu> @@ -1429,105 +1275,12 @@ </para> </listitem> </orderedlist> - </para> - </sect3> - <sect3 id="composer-tables"> - <title>Tables in Email</title> - <para> - <application>Evolution</application> allows you to put - tables in your HTML email to help organize your thoughts. - These tables are a simplified version of what you might find - in a spreadsheet program like - <application>Gnumeric</application>. - </para> - <para> - To include a table in your email: - <orderedlist numeration="arabic"> - <listitem> - <para> - Create a new email by clicking <guibutton>New Message</guibutton>. - </para> - </listitem> - <listitem> - <para> - Make sure you have the - <menuchoice> - <guimenu> - Format - </guimenu> - <guimenuitem> - HTML - </guimenuitem> - </menuchoice> - selector checked. - </para> - </listitem> - - <listitem> - <para> - Select - <menuchoice> - <guimenu> - Insert - </guimenu> - <guimenuitem> - Table - </guimenuitem> - </menuchoice> - or click the <guiicon>Table</guiicon> button in the - toolbar. - </para> - </listitem> - - <listitem> - <para> - Select the template, or style, you want to use for the - table. - </para> - </listitem> - <listitem> - <para> - Set the number of rows and columns you want. - </para> - </listitem> - <listitem> - <para> - Click the <guibutton>Insert</guibutton> button. - </para> - </listitem> - <listitem> - <para> - Click in a cell and type to insert text into the table. - </para> - </listitem> - </orderedlist> - </para> - <para> - You can also edit a table after creation. Just right-click - on it and select <guimenuitem>Table</guimenuitem> to open - the table editing window again. Or, you can select items - from the <guimenu>Table Delete</guimenu> and <guimenu>Table - Insert</guimenu> menus. - </para> - - <para> - <tip id="table-tip"> - <title>Deleting an Entire Table</title> - <para> - You can delete an entire table by right-clicking on - a table or other HTML object in a message, and selecting - <menuchoice> - <guimenu>Table Delete</guimenu> - <guimenuitem>Table</guimenuitem> </menuchoice>. In an - HMTL message, your signature, templates, and image - inclusions all have tables around them, and you can remove - them completely and quickly with this shortcut. - </para> - </tip> </para> - - </sect3> - </sect2> + </listitem> + </varlistentry> + </variablelist> +</para> +</sect2> <sect2 id="usage-mail-getnsend-fwd"> <title>Forwarding Mail</title> @@ -1551,16 +1304,19 @@ </para> <para> To forward a message you are reading, press - <guibutton>Forward</guibutton> on the toolbar, or select - <menuchoice> <guimenu>Message</guimenu> - <guimenuitem>Forward</guimenuitem> </menuchoice>. If you - prefer to forward the message <glossterm linkend="inline">inline</glossterm> + <guibutton>Forward</guibutton> on the toolbar, select + <menuchoice> <guimenu>Actions</guimenu> + <guimenuitem>Forward</guimenuitem> </menuchoice>, or press + <keycombo +action="simul"><keycap>Ctrl</keycap><keycap>J</keycap></keycombo>. If + you prefer to forward the message <glossterm + linkend="inline">inline</glossterm> instead of attached, select <menuchoice> - <guimenu>Message</guimenu> <guimenuitem>Forward + <guimenu>Actions</guimenu> <guimenuitem>Forward Inline</guimenuitem> </menuchoice> from the menu. Choose an addressee as you would when sending a new message; the - subject will already be entered, but you can alter it. - Enter your comments on the message in the + subject will already be entered, although you can alter it + if you wish. Enter your comments on the message in the <interface>composition frame</interface>, and press <guibutton>Send</guibutton>. </para> @@ -1630,115 +1386,6 @@ </itemizedlist> </para> </sect2> - <sect2 id="fancy-mail"> - <title>Making Your Email More Fancy</title> - <para> - <application>Evolution</application> can do a lot with email - by utilizing the HTML features. Making an email functional - and visually attractive can be challenging. The following - section provides tips to make your mail functional, while - being more visually attractive than ever. - </para> - <sect3 id="sections-bolded-title"> - <title>Sections Outlined in Bold</title> - <para> - Indented sections are a great way to categorize and group - your thoughts together. Below is an example of indented - text with headings to help separate your thoughts into the - proper sections: - <figure> - <title>Indented Text with Headlines</title> - <screenshot> - <screeninfo></screeninfo> - <graphic format="PNG" fileref="figures/outline" srccredit="Kevin Breit"/> - </screenshot> - </figure> - </para> - <para> - This message is not only more attractive, but more - informative. Each section is broken down into subsections. - The title for each section is in bold text, with the - following content indented. - </para> - <para> - You may want to increase the size of your section headlines - instead of merely putting them in bold. Header size 4 is - often the best choice, since it is not too large. You can - change your text to size 4 by selecting it and pressing - Ctrl+4. You can set your text to the normal text size by - hitting Ctrl+0. - </para> - </sect3> - <sect3 id="bulleted-lists"> - <title>Bulleted Lists</title> - <para> - Select the <guimenuitem>Bulleted List</guimenuitem> option - from the text style drop-down box to begin making a bulleted - list. <application>Evolution</application> will handle the - word wrap and indentation for you. If you prefer to send - the message in plain text, you can still write it up in - HTML, and <application>Evolution</application> will convert - to a well-formed plain-text bulleted list, using asterisks - instead of HTML bullets. - </para> - </sect3> - <sect3 id="inline-images"> - <title>Images In Your Email</title> - <para> - Images can help people to understand your point. You can - even use a HTML Picture Frame Template in - <application>Evolution</application>, which looks very - attractive and sets your image off from the rest of your - message with a border and caption. - </para> - <para> - If you do choose to use images, try to keep them narrow. If - your images are wider than 400 pixels, the image may not fit - in the whole email window, making it hard for your reader to - read the email and view the image. Consider using a smaller - version ("thumbnail") of your image, and offering a link to - the larger version your readers can view in a web browser if - they want. - <figure> - <title>Images in an email</title> - <screenshot> - <screeninfo></screeninfo> - <graphic format="PNG" fileref="figures/small_desktop" srccredit="Kevin Breit"/> - </screenshot> - </figure> - </para> - </sect3> - <sect3 id="color-suggestions"> - <title>Coloring Your Text</title> - <para> - Colors can help bring words or sentences out for emphasis. You - should choose your colors carefully though, as the wrong color - can be distracting. Some good colors to use would be: - <itemizedlist> - <listitem> - <para> - Light brown - </para> - </listitem> - <listitem> - <para> - Dull purple - </para> - </listitem> - <listitem> - <para> - Dark red - </para> - </listitem> - </itemizedlist> - <!-- Include a screenshot --> - Notice how these colors are similar saturation <!-- Confirm I am using the right word --> - </para> - <para> - Happy mailing! - </para> - </sect3> - </sect2> </sect1> <sect1 id="rsvp-stuff"> <title>RSVPs in Mail</title> @@ -1760,7 +1407,7 @@ Your options are: <variablelist> <varlistentry> - <term>Accept:</term> + <term>Accept</term> <listitem> <para> Select this entry if you will attend the meeting. When you @@ -1771,7 +1418,7 @@ </varlistentry> <varlistentry> - <term>Tentatively Accept:</term> + <term>Tentatively Accept</term> <listitem> <para> Select this entry if you will probably attend the meeting. @@ -1783,7 +1430,7 @@ </varlistentry> <varlistentry> - <term>Decline:</term> + <term>Decline</term> <listitem> <para> Select this item if you will be unable to attend the @@ -1796,7 +1443,7 @@ </varlistentry> <varlistentry> - <term>RSVP:</term> + <term>RSVP</term> <listitem> <para> Check this box if you would like your response sent to @@ -1940,7 +1587,12 @@ <orderedlist numeration="arabic"> <listitem> <para> - Open your account preferences. + Select + <menuchoice> + <guimenu>Tools</guimenu> + <guimenuitem>Settings</guimenuitem> + </menuchoice>, go to the Mail Account settings, and + select the account with which you want to use encryption. </para> </listitem> <listitem> @@ -1971,7 +1623,7 @@ <para> This manual covers version 1.0.6 of GPG. If your version is different, this may not be entirely accurate. You may find - out your version number by typing in: <command>gpg + out your version number by typing in the command: <command>gpg --version</command>. </para> </tip> |