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diff --git a/help/C/usage-mail.xml b/help/C/usage-mail.xml deleted file mode 100644 index d5674afcc6..0000000000 --- a/help/C/usage-mail.xml +++ /dev/null @@ -1,1908 +0,0 @@ -<chapter id="usage-mail"> - <title>Getting and Sending Email</title> - <para> - This chapter, and <xref linkend="usage-mail-organize"/>, will - provide you with an in-depth guide to the capabilities of - Evolution as a mail client. For information about how to set up - your mail account, see <xref linkend="config-prefs-mail"/>. - </para> - - <note> - <title>If you use IMAP Mail</title> - <para> - If you chose IMAP mail during the setup process, you must - subscribe to your mail folders before you can read mail in - them. Read <xref linkend="usage-mail-subscriptions"/> to find out - how. - </para> - </note> - - - <sect1 id="usage-mail-getnsend-read"> - <title>Reading Mail</title> - <para> - If you are not already viewing mail, switch to the mail tool by clicking the - <guilabel>Mail</guilabel> button in the shortcut bar. To read a message, - select it in the message list; if you'd like to see it in its - own window, double-click on it, or press <keycap>Return</keycap> or - <keycombo action="simul"> - <keycap>Ctrl</keycap> - <keycap>O</keycap> - </keycombo>. - </para> - - - <tip id="spaceandbs"> - <title>Reading Mail with the Keyboard</title> - <para> - You can click the space bar to page down while you're reading - an email, and press <keycap>Backspace</keycap> to page up in an email. - </para> - - <para> - Navigate the message list by pressing the arrow keys up - and down. To go to the next and previous - <emphasis>unread</emphasis> messages, press the - <keycap>.</keycap> (period) or <keycap>,</keycap> (comma) - keys. On most keyboards, these keys are also marked - with the > and < symbols, which makes a convenient way - to remember that they move you forward and backward in your - message list. You can also use <keycap>]</keycap> (close - bracket) for the next unread message, and <keycap>[</keycap> - (open bracket) for the previous unread message. - </para> - </tip> - - <sect2 id="usage-mail-listorder"> - <title>Sorting the message list</title> - <para> - Evolution helps you work by letting you sort - your email. To sort by sender, subject, or date, click - on the bars with those labels at the top of the message - list. The direction of the arrow next to the label indicates - the direction of the sort, and if you click again, you'll - sort them in reverse order. For example, click once on - <guilabel>Date</guilabel> to sort messages by date from - oldest to newest. Click again, and - Evolution sorts the list from - newest to oldest. You can also right-click on the message - header bars to get a set of sorting options, and add or - remove columns from the message list. You can find detailed - instructions on how to customize your message display - columns in <xref linkend="usage-mail-organize-columns"/>. - </para> - - <tip id="view-headers"> - <title>Email Headers</title> - <para> - To look at the complete headers for a message, select - <menuchoice><guimenu>View</guimenu><guisubmenu>Message - Display</guisubmenu><guimenuitem>Show Full - Headers</guimenuitem></menuchoice>. To see absolutely every - bit of the message data, choose - <menuchoice><guimenu>View</guimenu><guisubmenu>Message - Display</guisubmenu><guimenuitem>Show Email Source - </guimenuitem></menuchoice>. - </para> - </tip> - - <para> - You can also choose a threaded message view. Select - <menuchoice> - <guimenu>View</guimenu> - <guimenuitem>Threaded</guimenuitem> - </menuchoice> - to turn the threaded view on or off. When you select this option, - Evolution groups the replies to a - message with the original, so you can follow the thread of a - conversation from one message to the next. - </para> - <figure> - <title>Message Threading In Action</title> - <screenshot> - <screeninfo>Message Threading In Action</screeninfo> - <mediaobject><imageobject> - <imagedata format="PNG" fileref="figures/mail-threaded" srccredit="Aaron Weber"/> - </imageobject></mediaobject> - </screenshot> - </figure> - - </sect2> - - <sect2 id="usage-mail-getnsend-delete"> - <title>Deleting Mail</title> - <para> - Once you've read your mail, you may want to get rid of - it. To delete a message, select it and press the - <keycap>Delete</keycap> key, click the trash button, - or right click on the message and choose - <guilabel>Delete</guilabel>. - </para> - <note> - <title>Hide and Show Deleted Messages</title> - <para> - When you press <guilabel>Delete</guilabel> or click - the trash button, your mail isn't actually deleted, - but is marked for deletion. Your email is not gone - until you have expunged it. When you "Expunge" a - folder, you remove all the mail that you have marked - for deletion. - </para> - <para> - To show deleted messages, select the - <menuchoice><guimenu>View</guimenu><guimenuitem>Hide - Deleted Messages</guimenuitem></menuchoice> toggle. You can also find - deleted messages in the your - <guilabel>Trash</guilabel> folder. - </para> - </note> - <para> - To permanently erase all the deleted messages in a - folder, select - <menuchoice> - <guimenu>Actions</guimenu> - <guimenuitem>Expunge</guimenuitem> - </menuchoice> - or press - <keycombo action="simul"> - <keycap>Ctrl</keycap> - <keycap>E</keycap> - </keycombo>. To expunge all folders at once, select <menuchoice> - <guimenu>Actions</guimenu> - <guimenuitem>Empty Trash</guimenuitem> - </menuchoice> - </para> - <note> - <title>Trash is Actually a vFolder?</title> - <para> - Both local and IMAP Trash folders are actually vFolders that - display all messages you have marked for later deletion. - For more information about vFolders, see <xref - linkend="usage-mail-organize-vfolders"/>. Since emptying - your trash expunges the messages in your Trash folder, - choosing <menuchoice> <guimenu>Actions</guimenu> - <guimenuitem>Empty Trash</guimenuitem> </menuchoice> is the - same as expunging deleted mail from <emphasis>all</emphasis> - your folders. - </para> - <para> - This is not, however, true for the Trash folder on Exchange - servers, which behaves just the same as it would in - Outlook. That is to say, the Trash folder on an Exchange - server is a normal folder with actual messages in it. - </para> - </note> - </sect2> - <sect2 id="usage-mail-getnsend-undelete"> - <title>Undeleting Messages</title> - <para> - You can undelete a message that has been deleted but not expunged. To undelete a message, select it and - press <keycombo action="simul"><keycap>Ctrl</keycap><keycap>U</keycap></keycombo> - or choose <menuchoice> - <guimenu>Edit</guimenu> - <guimenuitem>Undelete</guimenuitem> - </menuchoice> - </para> - <note> - <title>What does Undelete actually do?</title> - <para> - If you have marked a message for deletion, undeleting - it will unmark it, and the message will be removed - from the Trash folder. However, you cannot undelete - messages that have been expunged. - </para> - </note> - </sect2> - </sect1> - - <sect1 id="usage-mail-getnsend-get"> - <title>Checking for New Mail</title> - <para> - Now that you've had a look around the - <interface>Inbox</interface>, it's time to check for new mail. - Click <guilabel>Send/Receive</guilabel> in the toolbar to check - your mail. If you haven't entered any mail settings yet, the - <interface>setup assistant</interface> will ask you for the - information it needs to check your email. - </para> - - - <para> - If this is your first time checking mail, or you - haven't asked Evolution to store your - password, you'll be prompted for the password. Enter your - password and your email will be downloaded. - </para> - <note id="badmailsettings"> - <title>Can't Check Mail?</title> - <para> - If you get an error message instead of mail, you probably need - to check your network settings. To learn how to do that, have - a look at <xref linkend="config-prefs-mail"/>, or ask your - system administrator. - </para> - </note> - - - - <tip> - <title>Sharing Mailboxes with Other Mail Programs</title> - <para> - If you want to use Evolution - and another email client, such as - Mutt, at the same time, - here's how: - <orderedlist numeration="arabic"> - <listitem> - <para> - Download your mail in the other application as - you would normally. - </para> - </listitem> - <listitem> - <para> - In Evolution, select - <menuchoice><guimenu>Tools</guimenu><guimenuitem> - Settings</guimenuitem></menuchoice>. Go to the - Mail Accounts configuration tool, and pick the account - you'd like to use to share mail. You may want to - create a new account just for this source of - mail. - </para> - </listitem> - <listitem> - <para> - Under the <guilabel>Receiving Mail</guilabel> - tab, select the type of mail file that your - other mail application uses, and then enter the - full path to that location. A typical choice - would be mbox files, with the path /home/username/Mail/. - </para> - </listitem> - <listitem> - <para> - Click the <guilabel>OK</guilabel> button. - </para> - </listitem> - </orderedlist> - </para> - </tip> - - - <sect2 id="usage-mail-getnsend-get-news"> - <title>Using Evolution for News</title> - <para> - USENET newsgroups are so similar to mail that it's often convenient to read - news and mail side by side. You can add a news source, called an - NNTP server, the same way you would a new email account, selecting - <guilabel>USENET News</guilabel> as the source type. - The news server will appear as a remote mail server, and each news - group works like an IMAP folder. When you click - <guilabel>Send/Receive</guilabel>, Evolution will - also check for news messages. - </para> - - <para> - To subscribe to a news group, select <menuchoice> - <guimenu>Tools</guimenu> <guimenuitem>Subscribe To - Folders</guimenuitem></menuchoice> and select your NNTP account. Then, select - the groups you want to subscribe to. - </para> - - - - </sect2> - - <sect2 id="usage-mail-getnsend-get-attach"> - <title>Working with Attachments and HTML Mail</title> - <para> - If someone sends you an <link linkend="attachment">attachment</link>, - a file attached to an email, - Evolution will display the file - at the bottom of the message to which it's attached. Text, - including HTML formatting and embedded images, will appear - as part of the message, rather than at the end of the - message as an attachment. - </para> - - <sect3 id="usage-mail-getnsend-get-attach-actions"> - <title>Saving or Opening Attachments</title> - <para> - If you get an attachment with an email message, - Evolution can help you save - it or open it with the appropriate applications. - </para> - <para> - To save an attachment to disk: - <orderedlist numeration="arabic"> - <listitem> - <para> - Click the downward pointing arrow on the attachment icon - and select <guimenuitem>Save As...</guimenuitem>. - </para> - </listitem> - <listitem> - <para> - Choose a location and name for the file. - </para> - </listitem> - <listitem> - <para> - Click <guilabel>OK</guilabel>. - </para> - </listitem> - </orderedlist> - </para> - - <para> - To open an attachment using another application: - <orderedlist numeration="arabic"> - <listitem> - <para> - Click the arrow next the attachment icon. - </para> - </listitem> - <listitem> - <para> - Select the program you'd like to use. It will start up - and open the document. - </para> - </listitem> - </orderedlist> - </para> - <para> - The options available for an attachment will vary depending - on the type of attachment and the applications your system has - installed. For example, attached word processor files can be - opened in OpenOffice.org or another word processor, while - compressed archive files can be opened in the File Roller - application. - </para> - </sect3> - - <sect3 id="usage-mail-getnsend-get-attach-html"> - <title>Inline Images in HTML Mail</title> - <para> - When someone sends you HTML mail that includes an image in - the body of the message (for example, the welcome message in your - Inbox) Evolution - will display the image inside the message. You can create - messages like this by using the - <menuchoice><guimenu>Insert</guimenu><guimenuitem>Image</guimenuitem></menuchoice> - tool in the message composer. Alternately, just drag - an image into the message composition area. - </para> - - <para> - Some images are linked in to messages, rather than being part - of them. Evolution can download those images from the - Internet, but will not do so unless you request it - specifically. This is because remotely hosted - images can be slow to load and display, and can even be used - by spammers to track who reads their email. Having images - not load automatically helps protect your privacy. - </para> - <para> - If you want the images to load for one message, select - <menuchoice> - <guimenu>View</guimenu> - <guisubmenu>Message Display</guisubmenu> - <guimenuitem>Load Images</guimenuitem> - </menuchoice>. - - If you want Evolution to - load remotely hosted images more often, select - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Settings</guimenuitem> </menuchoice> and click the <guilabel>Mail Preferences</guilabel> - button. There, click the <guilabel>HTML - Mail</guilabel> tab and select one of the items there: - <guilabel>Never load images off the net</guilabel>, - <guilabel>Load images in mail from contacts</guilabel>, or <guilabel>Always load images off the - net.</guilabel> - </para> - <note id="http-proxy"> - <title>Loading Images from the Net through an HTTP Proxy</title> - <para> - If you use an HTTP proxy (as in many large organizations), - Evolution must be able to find - it through the <systemitem>gnome-vfs</systemitem> subsystem - before it can load images from the Internet. - </para> - <para> - - To set up your proxy, go to the GNOME Control Center by selecting - <menuchoice><guimenu>System</guimenu><guimenuitem>Settings</guimenuitem></menuchoice> - from your menu panel or from the GNOME menu, and then click - the <guilabel>Network Proxies</guilabel> button. Select the - <guilabel>Use an HTTP network proxy</guilabel> check box and - then enter information about your proxy. If you are not sure, - check with your ISP or system administrator. If you are not - using GNOME, or are not sure how to access the control - center, you can run the command - <command>gnome-network-preferences</command> to start the - proxy settings tool. - </para> - - </note> - </sect3> - </sect2> - </sect1> - - <sect1 id="usage-mail-getnsend-send"> - <title>Composing New Email Messages</title> - <para> - You can start writing a new email message by selecting - <menuchoice> <guimenu>File</guimenu> - <guisubmenu>New</guisubmenu> <guimenuitem> - Mail Message</guimenuitem></menuchoice>, or, while you are in - the Mail tool, - pressing<keycombo><keycap>Ctrl</keycap><keycap>N</keycap></keycombo> - or clicking the <guilabel>New</guilabel> button in the - toolbar. - </para> - -<!-- ==============Figure=================================== --> - <figure id="usage-mail-newmsg-fig"> - <title>New Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <mediaobject><imageobject><imagedata fileref="figures/newmsg" format="PNG" srccredit="Aaron Weber"/> - </imageobject></mediaobject> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - - <para> - Enter an address in the <guilabel>To:</guilabel> field. If you - wish, enter a subject in the <guilabel>Subject:</guilabel>, and - a message in the box at the bottom of the window. - Once you have written your message, press - <guilabel>Send</guilabel>. - </para> - - - <sect2 id="usage-mail-getnsend-send-charsets"> - <title>Unicode, ASCII, and Non-Latin Alphabets</title> - - <para> - If you want to write in a non-Latin alphabet while using a - Latin keyboard, try selecting a different input method in - the message composer. Right-click on the message composition - area and select from the <guimenu>Input Methods</guimenu> - menu, then begin typing. The actual keys vary by language and - input style. For example, the Cyrillic input method uses - transliterated Latin keyboard combinations to get the Cyrillic - alphabet, combining letters where necessary. "Zh" and "ya" - produce the appropriate single Cyrillic letters, and the - single-quote ' produces a soft-sign character. - </para> - - <para> - For greater language display capabilities, select - <menuchoice><guimenu>Tools</guimenu><guimenuitem>Settings</guimenuitem></menuchoice> and check - the character set choices in the <guilabel>Mail - Preferences</guilabel> and <guilabel>Composer - Preferences</guilabel> sections. If you aren't sure which one - to choose, go ahead and choose UTF-8, which offers the - greatest range of character displays for the greatest range of - languages. - </para> - - <note><title>What is a character set?</title> - - <para> - A character set is a computer's version of an alphabet. In the - past, the ASCII character set was used almost - universally. However, it contained only 128 characters, - meaning it was unable to display characters in Cyrillic, - Kanjii, or other non-Latin alphabets. To get around language - display problems, programmers developed a variety of mostly - incompatible ways to work around their language display - problems, and today, many human languages have their own - specific character sets, and items written in other character - sets will display incorrectly. Eventually, standards - organizations developed the Unicode character set UTF-8 to - provide a single compatible set of codes for everyone. - </para> - - <para> - Most email messages state in advance which character set they - use, so Evolution usually knows what to display for a given - binary number. However, if you find that messages are - displayed as rows of incomprehensible characters, try - selecting a different character set in the mail settings - screen. If your recipients can't read your messages, try - selecting a different character set in the composer options - dialog. For some languages, such as Turkish or Korean, it may - work best for you to select the language-specific character - set. However, the best choice for most users is UTF-8, which - offers the widest range of characters for the widest range of - languages. - </para> - </note> - - - </sect2> - - - <sect2 id="usage-mail-getnsend-send-delay"> - <title>Sending Composed Messages Later</title> - <para> - Evolution will normally send - mail as soon as you click the <guilabel>Send</guilabel> - button. However, there are a few ways you can save a - message to be sent later: - - <itemizedlist> - <listitem> - <para> - If you are offline when you click <guilabel>Send</guilabel>, - Evolution will add your - message to the <guilabel>Outbox</guilabel> queue. The - next time you connect to the Internet and send or - receive mail, that message will be sent. - </para> - </listitem> - - <listitem><para> - Choose - <menuchoice> - <guimenu>File</guimenu> - <guimenuitem>Save Draft</guimenuitem> - </menuchoice> - to store your messages in the drafts folder for later - revision. - </para></listitem> - - <listitem><para> - If you prefer to save your message as a text file, - choose - <menuchoice> - <guimenu>File</guimenu> - <guimenuitem>Save As...</guimenuitem> - </menuchoice> and then choose a - file name. - </para> - </listitem> - </itemizedlist> - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-offline"> - <title>Working Offline</title> - - <para> - Offline mode is a tool designed for use with remote mail - storage systems like GroupWise, IMAP or Exchange, - in situations where you will not be connected to - the network at all times. It will keep a local copy of one or - more folders and allow you to compose messages, storing them - in your Outbox to be sent the next time you connect. - </para> - - <para> - While POP mail downloads all messages to your local system, - other connections usually download just the headers, and fetch - the rest only when you want to read the message. Before you - go offline, Evolution will download the unread messages from - the folders you have chosen to store. - </para> - - <para> - To mark a folder for offline use, right click on the folder and - select <guilabel>Properties</guilabel>, then check the box - marked <guilabel>Copy folder content locally for offline - operation.</guilabel> - </para> - - <para> - Your connection status is shown by the small icon in the lower - left border of the Evolution main window. When you are online, - it will display two connected cables. When you go offline, the - cables will separate. - </para> - - <para> - To cache your selected folders and disconnect from the - network, select <menuchoice><guimenu>File</guimenu><guimenuitem>Work - Offline</guimenuitem></menuchoice> or click the - connection status icon in the lower left of the screen. When you - want to reconnect, choose - <menuchoice><guimenu>File</guimenu><guimenuitem>Work - Online</guimenuitem></menuchoice> or click the connection - status icon again. - </para> - - </sect2> - <sect2 id="usage-mail-getnsend-send-compose"> - <title>Attachments</title> - <para> - To attach a file to your email: - <orderedlist numeration="arabic"> - <listitem> - <para> - Push the attach button in the composer toolbar. - </para> - </listitem> - <listitem> - <para> - Select the file you want to attach. - </para> - </listitem> - <listitem> - <para> - Press <guilabel>OK</guilabel>. - </para> - </listitem> - </orderedlist> - </para> - <para> - You can drag a file into the address area or to the - attachment portion of the composer - window. If you are attaching an image and wish to send it - inline rather than attached, drag the image into the text - composition area of the composer window. Non-image files - cannot be dragged into the text composition area. - </para> - <para> - The attachment display area is at the bottom of the - composer window; you can expand or shrink it by clicking the - small triangle in its upper right corner. - </para> - <para> - When you send the message, a copy of the attached file - will go with it. Be aware that big attachments may take a - long time to send and receive. - </para> - </sect2> - <sect2 id="usage-mail-getnsend-send-to-types"> - <title>Specifying Extra Recipients for Email</title> - <para> - Evolution, like most email - programs, recognizes three types of addressee: primary - recipients, secondary recipients, and hidden ("blind") - recipients. The simplest way to direct a message is to put - the email address or addresses in the - <guilabel>To:</guilabel> field, which denotes primary - recipients. To send mail to more than one or two people, - you can use the <guilabel>Cc:</guilabel> field. - </para> - <para> - Hearkening back to the dark ages when people used - typewriters and there were no copy machines, "Cc" stands - for "Carbon Copy." Use it whenever you want to share a - message you've written to someone else. - </para> - <para> - <guilabel>Bcc:</guilabel> is a little more complex. You - use it like <guilabel>Cc:</guilabel>, but people on the - <guilabel>Bcc:</guilabel> list are hidden from the other - recipients of the message. Use it to send mail to large - groups of people, especially if they don't know each other - or if privacy is a concern. If your <guilabel>Bcc:</guilabel> field is absent, click - <menuchoice> - <guimenu>View</guimenu> - <guimenuitem>Bcc Field</guimenuitem> - </menuchoice>. - - </para> - - <para> - If you frequently write email to the same groups of people, - you can create address lists in the contacts tool, and - then send them mail as though they had a single address. - To learn how to do that, read <xref - linkend="usage-contact-organize-group-list"/>. - </para> - - <tip id="reply-to-per-mail"> - <title>Setting Reply-to On a Per-Mail Basis</title> - <para> - Evolution has the ability to - let you specify the Reply-To in an email. Using this, you - can setup a special Reply-To for an email. To do this: - <orderedlist numeration="arabic"> - <listitem> - <para> - Open a composer window. - </para> - </listitem> - <listitem> - <para> - Open the Reply-To field by selecting - <menuchoice> - <guimenu>View</guimenu> - <guimenuitem>Reply To</guimenuitem> - </menuchoice>. - </para> - </listitem> - <listitem> - <para> - Enter the address you wish to have be the - Reply-To address in the new Reply-To field. - </para> - </listitem> - </orderedlist> - </para> - </tip> - </sect2> - - <sect2 id="usage-mail-getnsend-send-to"> - <title>Choosing Recipients Quickly</title> - <para> - If you have created address cards in the contacts tool, - you can also enter nicknames or other portions of address - data, and Evolution will offer a - drop down list of possible address completions from your - contacts. If you enter a name or nickname that can go - with more than one card, Evolution will open a dialog box to - ask you which person you meant. - - </para> - - <para> - If Evolution does not complete addresses automatically, select - <menuchoice><guimenu>Tools</guimenu><guimenuitem>Settings</guimenuitem></menuchoice> - and click the <guilabel>Autocompletion</guilabel> - button. There, select the groups of contacts you want to use - for address autocompletion in the mailer. - </para> - - <para> - Alternately, you can click on the - <guilabel>To:</guilabel>, <guilabel>Cc:</guilabel>, or - <guilabel>Bcc:</guilabel> buttons to get a list - of the email addresses - in your contacts. Select addresses and click on - the arrows to move them into the appropriate address - columns. - </para> - <para> - For more information about using email together with the - contact manager and the calendar, see <xref - linkend="contact-automation-basic"/> and <xref - linkend="usage-calendar-apts"/>. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-reply"> - <title>Replying to Email Messages</title> - <para> - To reply to a message, press the - <guilabel>Reply</guilabel> button while it is selected, - or choose <guimenuitem>Reply to Sender</guimenuitem> from - the message's right-click menu. That will open the - <interface>message composer</interface>. The - <guilabel>To:</guilabel> and <guilabel>Subject:</guilabel> - fields will already be filled, although you can alter them - if you wish. In addition, the full text of the old message - is inserted into the new message, either in grey with a - blue line to one side (for HTML display) or with the > - character before each line (in plain text mode), to - indicate that it's part of the previous message. People - often intersperse their message with the quoted material as - shown in <xref linkend="usage-mail-getnsend-reply-fig"/>. - - <!-- ==============Figure=================================== --> - <figure id="usage-mail-getnsend-reply-fig"> - <title>Reply Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <mediaobject><imageobject><imagedata fileref="figures/replymsg" format="PNG" srccredit="Aaron Weber"/> - </imageobject></mediaobject> - </screenshot> - </figure> -<!-- ==============End of Figure=================================== --> - </para> - <para> - If you're reading a message with several recipients, you may - wish to use <guilabel>Reply to All</guilabel> instead of - <guilabel>Reply</guilabel>. If there are large numbers - of people in the <guilabel>Cc:</guilabel> or - <guilabel>To:</guilabel> fields, this can save substantial - amounts of time. - <example> - <title>Using the Reply to All feature</title> - <para> - Susan sends an email to a client and sends copies to Tim - and to an internal company mailing list of co-workers. - If Tim wants to make a comment for all of them to read, - he uses <guilabel>Reply to All</guilabel>, but if he - just wants to tell Susan that he agrees with her, he - uses <guilabel>Reply</guilabel>. Note that his reply - will not reach anyone that Susan put on her - <guilabel>Bcc</guilabel> list, since that list is not - shared with anyone. - </para> - </example> - </para> - <para> - If you're subscribed to a mailing list, and want your reply - to go just to the list, rather than to the sender, choose - <guilabel>Reply to List</guilabel> instead of - <guilabel>Reply</guilabel> or <guilabel>Reply to - All</guilabel>. - <note> - <title>What is a Mailing List?</title> - <para> - Mailing Lists are one of the most popular tools for - group collaboration on the Internet. Here's how they work: - <simplelist> - <member> - Someone sends a message to a single address, like - <email>evolution@ximian.com</email>. - </member> - <member> - That address belongs to a program that distributes - the message to a list of recipients. - </member> - </simplelist> - The mail management program lets individuals subscribe - to or unsubscribe from the list at will, without - requiring the message writers to remember the addresses - of every recipient. - </para> - <para> - Mailing list servers can also let network administrators - control mail flow, list membership, and even moderate - the content of mailing lists. - </para> - </note> - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-find"> - <title>Searching and Replacing with the Composer</title> - <para> - You are probably familiar with search and replace features - in any sort of text-editing software, and if you're familiar with - regular expressions, you may already know what - <guimenuitem>Find Regex</guimenuitem> does. If you aren't - among the lucky who already know, here's a quick rundown of - the automated text searching features that the message - composer makes available to you. - </para> - <para> - <variablelist> - <varlistentry> - <term><guimenuitem>Find</guimenuitem></term> - <listitem><para> Enter a word or phrase, and - Evolution will find it - in your message. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Find Regex</guimenuitem></term> - <listitem> - <para> - Find a complex pattern of characters, called a - <link linkend="regular-expression">regular - expression</link> or "regex" in your composer - window. If you're not sure what a regular expression - is, you're probably better off ignoring this feature. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Find Again</guimenuitem></term> - <listitem><para> - Select this item to repeat the last search you - performed. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Replace</guimenuitem></term> - <listitem><para> - Find a word or phrase, and replace it with - something else. - </para></listitem> - </varlistentry> - - </variablelist> - </para> - - <para> - For all of these menu items, you can choose whether - to <guilabel>Search Backwards</guilabel> in the document - from the point where your cursor is. For all but the - regular expression search (which doesn't need it), you are - offered a check box to determine whether the search is to - be <guilabel>Case Sensitive</guilabel> when it determines - a match. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-send-html"> - <title>Enhance your email with HTML</title> - <para> - Normally, you can't set text styles or insert pictures in - emails, which is why email is often regarded as - uncommunicative and cold, and why people often resort to - using far too many exclamation points to convey their - feelings. However, most newer email programs can display - images and text styles as well as basic alignment and - paragraph formatting. They do this with <link - linkend="html">HTML</link>, just like web pages do. - </para> - <note> - <title>HTML Mail is not a Default Setting</title> - <para> - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. Because some people may - prefer not to get HTML mail, - Evolution sends plain text - unless you explicitly ask for HTML. - </para> - </note> - - <para> You can change the format of an email message between - plain text and HTML by choosing <menuchoice> - <guimenu>Format</guimenu> <guimenuitem> - HTML</guimenuitem></menuchoice>. - </para> - <para> - To send all your mail as HTML by default, set your mail - format preferences in the mail configuration dialog. See - <xref linkend="config-prefs-mail-composer"/> for more - information. - </para> - <para> - HTML formatting tools are located in the toolbar just above - the space where you'll actually compose the message. They also - appear in the <guimenu>Insert</guimenu> and - <guimenu>Format</guimenu> menus. - </para> - <para> - The icons in the toolbar are explained in <link - linkend="tooltip">tool-tips</link>, which appear when - you hold your mouse over the buttons. The buttons fall - into four categories: - <variablelist> - <varlistentry> - <term>Headers and lists</term> - <listitem> - <para> - At the left edge of the toolbar, you can choose - <guilabel>Normal</guilabel> for a default text style - or <guilabel>Header 1</guilabel> through - <guilabel>Header 6</guilabel> for varying sizes of - header from large (1) to tiny (6). Other styles - include <guilabel>preformat</guilabel>, to use the HTML - tag for preformatted blocks of text, and three types - of bullet points for the highly - organized. - </para> - <tip> - <title>Using Bullets to Make Your Email More - Attractive</title> - <para> - Instead of using asterisks to mark a bulleted list, - try the Bulleted List style from the style dropdown - list. Evolution uses - more attractive bullets and handles word wrap and - multiple levels of indentation. - </para> - </tip> - </listitem> - </varlistentry> - <varlistentry> - <term>Text style</term> - <listitem> - <para> - Use these buttons to determine the way your letters - look. If you have text selected, the style will - apply to the selected text. If you do not have text - selected, the style will apply to whatever you type - next. The buttons are: - <itemizedlist mark="none"> -<listitem><para>Push <guiicon>TT</guiicon> for "typewriter text," which is approximately the same as the Courier monospaced serif font.</para></listitem> - <listitem><para>Push <guiicon>bold A</guiicon> for bold text</para></listitem> - <listitem><para>Push <guiicon>italic A</guiicon> for italics</para></listitem> - <listitem><para>Push <guiicon>underlined A</guiicon> to underline</para></listitem> - <listitem><para>Push <guiicon>strikethrough A</guiicon> for a strikethrough.</para></listitem> - </itemizedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>Alignment</term> - <listitem> - <para> - Located next to the text style buttons, these three - paragraph icons should be familiar to users of most - word processing software. The leftmost button will - make your text aligned to the left, the center - button will center, and the right button will - align the text on the right side. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Indentation rules</term> - <listitem> - <para> - The button with the arrow pointing left will decrease - a paragraph's indentation, and the right arrow will - increase its indentation. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Color Selection</term> - <listitem> - <para> - At the far right is the color section tool, where a - colored box displays the current text color. To - choose a new one, click the arrow button just to the - right. If you have text selected, the color will - apply to the selected text. If you do not have text - selected, the color will apply to whatever you type - next. You can select a background color or image by - right-clicking on the message background and - selecting <menuchoice> <guimenu>Style</guimenu> - <guimenuitem>Page Style</guimenuitem> - </menuchoice>. - </para> - </listitem> - </varlistentry> - </variablelist> - </para> - <para> - Under the <guilabel>Insert</guilabel> menu, there are - several more items you can use to style your email. To use - these and other HTML formatting tools, first make sure you have - enabled HTML mode with <menuchoice> - <guimenu>Format</guimenu> <guimenuitem> - HTML</guimenuitem></menuchoice>. - <variablelist> - <varlistentry> - <term><guimenuitem>Insert Link</guimenuitem></term> - <listitem> - <para> - Lets you link some text to a website. Use this tool to put hyperlinks in your HTML - messages. If you don't want special link text, you can just enter the address - directly, and Evolution - will recognize it as a link. - <orderedlist numeration="arabic"> - <listitem> - <para> - Select the text you wish to link from. - </para> - </listitem> - <listitem> - <para> - Right click on the text and click on <guilabel>Link</guilabel>. - </para> - </listitem> - <listitem> - <para> - Put the URL you want to use in the <guilabel>URL</guilabel> field. - </para> - </listitem> - <listitem> - <para> - Click <guilabel>OK</guilabel>. - </para> - </listitem> - </orderedlist> - </para> - <note> - <para> - If you're typing a web page address to be automatically formatted, keep in mind that a space terminates the link. - </para> - </note> - </listitem> - </varlistentry> - <varlistentry> - <term><guimenuitem>Insert Image</guimenuitem></term> - <listitem> - <para> - Lets you put an image alongside text. - </para> - <para> - To insert an image into your email: - <orderedlist numeration="arabic"> - - <listitem> - <para> - Click the <guilabel>Insert Image</guilabel> button in the toolbar, or select - <menuchoice> - <guimenu>Insert</guimenu> - <guimenuitem>Image</guimenuitem> - </menuchoice>. - </para> - </listitem> - <listitem> - <para> - Choose your image by clicking the <guilabel>Browse</guilabel> button. - </para> - </listitem> - <listitem> - <para> - Press <guilabel>Insert</guilabel> to insert the image. - </para> - </listitem> - </orderedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guimenuitem>Insert Rule</guimenuitem></term> - <listitem> - <para> - Inserts a horizontal line into the text to help divide two - sections. - </para> - <para> - To insert a rule: - <orderedlist numeration="arabic"> - - <listitem> - <para> - Click the <guilabel>Rule</guilabel> button in the <guilabel>Toolbar</guilabel>. - </para> - </listitem> - <listitem> - <para> - Select the type of rule. You can use a plain - line, a 3D line, or a yellow line with flowers. - </para> - </listitem> - <listitem> - <para> - Choose the size of the line, as a percentage of the width of the email window. - </para> - </listitem> - - <listitem> - <para> - Choose the alignment and style. For the plain - line, you can choose the thickness of the line, - and whether it will be shaded, or solid. For the - other types, you can only choose alignment. - </para> - </listitem> - - <listitem> - <para> - Click <guilabel>Insert</guilabel> to insert the rule. - </para> - </listitem> - </orderedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guimenuitem>Insert Table</guimenuitem></term> - <listitem> - <para> - Inserts a table into the text to help divide two - sections. - </para> - <para> - To insert a table: - <orderedlist numeration="arabic"> - - <listitem> - <para> - Click the <guilabel>Table</guilabel> button in the <guilabel>Toolbar</guilabel>. - </para> - </listitem> - <listitem> - <para> - Select the number of rows and columns for the - table, and the width and height of the - table. You may also choose padding and spacing - for table cells, as with a standard HTML - table. If you are not familiar with HTML - table options, the default values are probably fine. - </para> - </listitem> - - <listitem> - <para> - Choose a background image or color, if you like. - </para> - </listitem> - <listitem> - <para> - Click the <guilabel>Insert</guilabel> button. - </para> - </listitem> - </orderedlist> - </para> - <para> - Once the table is in place, you can right-click on - it and get a list of ways to alter it. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guimenuitem>Templates</guimenuitem></term> - <listitem> - <para> - Evolution not only allows you to - decorate your email with HTML text and graphics, but - provides you with prebuilt templates for you to use when - making these improvements. You can use these to emphasize a - point or frame an image in an attractive manner. - </para> - <para> - To include a template into your HTML based email: - <orderedlist numeration="arabic"> - - <listitem> - <para> - Click the <guilabel>Template</guilabel> button in the - toolbar or select - <menuchoice> - <guimenu> - Insert - </guimenu> - <guimenuitem> - Template - </guimenuitem> - </menuchoice> - </para> - </listitem> - <listitem> - <para> - Select the template type in the - <guilabel>Template</guilabel> selection box. Your - options are <guilabel>Note</guilabel> and - <guilabel>Image Frame</guilabel>. - </para> - </listitem> - <listitem> - <para> - Set the size and alignment of the HTML template. - </para> - </listitem> - - <listitem> - <para> - Click <guilabel>Insert</guilabel> to insert it where the - cursor is. - </para> - </listitem> - <listitem> - <para> - Click on the text in the template, and enter the text - you want to use. - </para> - <para> - If you have selected an image frame template, - right-click on the image and select - <guimenuitem>Image</guimenuitem> to select the image - you want to place in the frame. - </para> - </listitem> - </orderedlist> - </para> - </listitem> - </varlistentry> - </variablelist> -</para> -</sect2> - - <sect2 id="usage-mail-getnsend-fwd"> - <title>Forwarding Mail</title> - <para> - The post office forwards your mail for you when you change - addresses, and you can forward a letter if it comes to you by mistake. - The email <guilabel>Forward</guilabel> button - works in much the same way. It's particularly useful if you - have received a message and you think someone else would - like to see it. You can forward a message as an attachment - to a new message (this is the default) or - you can send it <link linkend="inline">inline</link> as a quoted - portion of the message you are sending. Attachment - forwarding is best if you want to send the full, unaltered - message on to someone else. Inline forwarding is best if - you want to send portions of a message, or if you have a - large number of comments on different sections of the - message you are forwarding. Remember to note from whom the - message came, and where, if at all, you have removed or - altered content. - </para> - <para> - To forward a message you are reading, press - <guilabel>Forward</guilabel> on the toolbar, select - <menuchoice> <guimenu>Actions</guimenu> - <guimenuitem>Forward</guimenuitem> </menuchoice>, or press - <keycombo -action="simul"><keycap>Ctrl</keycap><keycap>F</keycap></keycombo>. If - you prefer to forward the message <link - linkend="inline">inline</link> - instead of attached, select <menuchoice> - <guimenu>Actions</guimenu><guisubmenu>Forward</guisubmenu><guimenuitem> - Inline</guimenuitem> </menuchoice> from the menu. Choose an - addressee as you would when sending a new message; the - subject will already be entered, although you can alter it - if you wish. Enter your comments on the message in the - <interface>composition frame</interface>, and press - <guilabel>Send</guilabel>. - </para> - </sect2> - - <sect2 id="usage-mail-getnsend-ettiquette"> - <title>Seven Tips for Email Courtesy</title> - <para> - - <itemizedlist> - <listitem> - <para> - Don't forward chain letters. If you must, watch out for - hoaxes and urban legends, and make sure the message - doesn't have multiple layers of greater-than signs, - (>) indicating multiple layers of careless in-line - forwarding. - </para> - </listitem> - - <listitem> - <para> - Always begin and close with a salutation. Say "please" - and "thank you," just like you do in real life. You - can keep your pleasantries short, but be pleasant! - </para> - </listitem> - - <listitem> - <para> - WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING! - Don't write a whole message in capital letters. It - hurts people's ears. - </para> - </listitem> - - <listitem> - <para> - Check your spelling and use complete sentences. By - default, Evolution will put - a red line beneath words it doesn't recognize, as you - type them. - </para> - </listitem> - - <listitem> - <para> - Don't send nasty emails (flames). If you get one, - don't write back. - </para> - </listitem> - - <listitem> - <para> - When you reply or forward, include just enough of - the previous message to provide context: not too - much, not too little. - </para> - </listitem> - - <listitem> - <para> - Don't send spam. - </para> - </listitem> - </itemizedlist> - </para> - </sect2> - </sect1> - <sect1 id="rsvp-stuff"> - <title>Meetings Invitations by Mail</title> - <para> - If you create an event in the calendar component, you can then - send invitations to the attendee list through the - Evolution email tool. The - invitation card is sent as an attachment in iCal format. - </para> - - <para> - Your options are: - <variablelist> - <varlistentry> - <term>Accept</term> - <listitem> - <para> - Select this entry if you will attend the meeting. When you - click the <guilabel>OK</guilabel> button, the meeting will - be entered into your calendar. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Tentatively Accept</term> - <listitem> - <para> - Select this entry if you will probably attend the meeting. - When you click the <guilabel>OK</guilabel> button, the - meeting will be entered into your calendar, but marked as - tentative. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Decline</term> - <listitem> - <para> - Select this item if you will be unable to attend the - meeting. The meeting will not be entered into your calendar - when you click the <guilabel>OK</guilabel>, although your - response will be sent to the meeting host if you have - checked the <guilabel>RSVP</guilabel> box. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>RSVP</term> - <listitem> - <para> - Check this box if you would like your response sent to - the meeting organizers. - </para> - </listitem> - </varlistentry> - </variablelist> - </para> - </sect1> - - <sect1 id="usage-mail-subscriptions"> - <title>IMAP Subscriptions Manager</title> - <para> - Since IMAP folders exist on the server, and opening them or - checking them takes time, you need fine-grained control over the - way that you use IMAP folders. That's why - Evolution has an IMAP subscriptions - manager. If you prefer to have every mail folder displayed, you - can select that option as well. However, if you'd like to choose - specific items in your mailbox, and exclude others, you can use - the subscription management tool to do that. - </para> - <para> - Here's how: - <orderedlist numeration="arabic"> - - <listitem> - <para> - Select - <menuchoice><guimenu>Tools</guimenu><guimenuitem>Subscribe - to Folders</guimenuitem></menuchoice>. - </para> - </listitem> - - <listitem> - <para> - If you have accounts on multiple IMAP servers, select the - server where you'd like to manage your - subscriptions. Evolution will - display a list of available files and folders. - </para> - </listitem> - - <listitem> - <para> - Select a file or folder by clicking on it. You will want - to select at least the <guilabel>INBOX</guilabel> - folder. Depending upon the way your IMAP server is - configured, the list of available files may include - non-mail folders. If it does, you can ignore them. - </para> - </listitem> - - <listitem> - <para> - Click the <guilabel>Subscribe</guilabel> to add it to - the subscribed list. - </para> - </listitem> - <listitem> - <para> - When you have subscribed to the folders you want, close - the window. - </para> - </listitem> - </orderedlist> - </para> - </sect1> - - <sect1 id="encryption"> - <title>Encryption</title> - - <para> - Encryption is an ancient method of keeping information safe - from prying eyes. Evolution helps - you protect your privacy by using - gpg, an implementation of strong - <link linkend="public-key-encryption">Public Key - Encryption.</link> - </para> - - <note id="pub-priv"> - <title>Public Key? Private Key? What is the difference?</title> - <para> - GPG uses two keys: public and private. You can give your - public key to anyone you want to receive - encrypted messages, or put it on a public key server so - that people can look it up before contacting you. - <emphasis>Never give your private key to anyone, - ever</emphasis>. Your private key lets you decrypt any - message encrypted with your public key. - </para> - </note> - - <para> - Using encryption takes a bit of forethought. When you send a - message that is encrypted, you must encrypt it using your - intended recipient's public key. To <emphasis>get</emphasis> - an encrypted message, you must make sure that the sender has - your public key in advance. For signing messages, it's - reversed: you encrypt the signature with your private key, so - only your public key can unlock it. When you send it, the - recipient gets your public key and unlocks the signature, - verifying your identity. - </para> - - <para> - You can use encryption in two different ways: - <itemizedlist> - <listitem> - <para> - - Encrypt the entire message, so that nobody but the recipient can read it. - </para> - </listitem> - <listitem> - <para> - Attach an encrypted signature to a plain text message, so - that the recipient can read the message without decrypting - it, and only needs decryption to verify the sender's - identity. - </para> - </listitem> - </itemizedlist> - </para> - - <example> - <title>Sending an Encrypted Message</title> - <para> - Kevin wants to send an encrypted message to his friend - Rachel. He looks up her public key on a general key - server, and then tells - Evolution to encrypt the - message. The message now reads "@#$23ui7yr87#@!48970fsd." - When the information gets to Rachel, she decrypts it using - her private key, and it appears as plain text for her to - read. - </para> - </example> - <tip id="always-sign"> - <title>Always Sign</title> - <para> - You can set Evolution to always sign your email messages: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Settings</guimenuitem> - </menuchoice>, go to the Mail Account settings, and - select the account with which you want to use encryption. - </para> - </listitem> - <listitem> - <para> - Open the <guilabel>Security</guilabel> tab. - </para> - </listitem> - <listitem> - <para> - Click the <guilabel>Always sign outgoing messages when using this account</guilabel> button. - </para> - </listitem> - </orderedlist> - </para> - </tip> - - <sect2 id="encryption-smime"> - <title>S/MIME Encryption</title> - <para> - S/MIME encrpytion uses a key-based approach as well, but it - has some significant advantages in convenience and - security. S/MIME uses "certificates," which are basically - the same as keys. The public portion of each certificate is - held by the sender of a message and by one of several - certificate authorities, who are paid to guarantee the - identity of the sender and the security of the - message. Evolution already knows a large number of - certificate authorities, so when you get a message with an - S/MIME certificate, your system will automatically get the - public portion of the certificate and decrypt or verify the - message. - </para> - <para> - S/MIME is used most often in corporate settings. In these - cases, administrators supply certificates which they have - purchased from a certificate authority. In some cases, an - organization can act as its own certificate authority, with - or without a guarantee from a dedicated authority such as - Verisign or Thawte. In either case, the system administrator - will provide you with a certificate file. - </para> - <para> - If you wish to use S/MIME independently, you can extract an - identification certificate from your Mozilla or Netscape web - browser. See the Mozilla help for more information on - security certificates. - </para> - - <para> - The certificate file is a password-protected file on your - computer. To use it in Evolution, select <menuchoice><guimenu>Tools</guimenu> - <guimenuitem>Settings</guimenuitem></menuchoice> and select - the <guilabel>Certificates</guilabel> tool in the settings - window. Click the <guilabel>Import</guilabel> button and - select the file when prompted. - </para> - <para> - Similarly, you can add certificates which are sent to you - independently of any authority by clicking the - <guilabel>Contact Certificates</guilabel> tab and using the - same <guilabel>Import</guilabel> tool. You can also add new - certificate authorities, which have their own certificate - files, in the same way. - </para> - <para> - Once you have added your certificate, you can sign or encrypt a message by selecting <menuchoice> - <guimenu>Security</guimenu> <guimenuitem>S/MIME - Sign</guimenuitem></menuchoice> or <guimenuitem>S/MIME - Encrypt</guimenuitem> in the message composer. To have every - message signed or encrypted, select an email account in the Settings dialog (<menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Settings</guimenuitem></menuchoice> and, under the - <guilabel>Security</guilabel> tab, check the appropriate - box. You can also import certificates in the per-account - security settings dialog. - </para> - - </sect2> - - <sect2 id="encryption-keygen"> - <title>Making Encryption Keys</title> - <para> - Before you can get or send encrypted mail, you need to - generate your public and private keys with GPG. Here's how: - </para> - <tip> - <title>GPG Versions</title> - <para> - This manual covers version 1.0.6 of GPG. If your version is - different, this may not be entirely accurate. You may find - out your version number by typing in the command: <command>gpg - --version</command>. - </para> - </tip> - <para> - <orderedlist numeration="arabic"> - <listitem> - <para> - Open a terminal and type <command>gpg --gen-key</command>. - </para> - </listitem> - - <listitem> - <para> - Choose the default algorithm, "DSA and ElGamal." - </para> - </listitem> - - <listitem> - <para> - Choose a key length. The default, 1024 bits, should be - long enough. - </para> - </listitem> - - <listitem> - <para> - Decide if you want your key to expire automatically, and - if so, when. - </para> - </listitem> - - <listitem> - <para> - Enter your name, email address, and any additional - personal information you think is appropriate. Do not - falsify this information, because it will be needed to - verify your identity later on. - </para> - </listitem> - - <listitem> - <para> - Next, enter your passphrase. It does not have to be the - same as your email password or your login password. In - fact, it probably shouldn't. Don't forget it. If you lose - it, your keys will be useless and you will be unable to - decrypt messages sent to you with those keys. - </para> - </listitem> - - <listitem> - <para> - Now, GPG will generate your keys. This may take awhile, - so feel free to do something else while it's - happening. In fact, using your computer for something - else actually helps to generate better keys, because it - increases the randomness in the key generation seeds. - </para> - </listitem> - </orderedlist> - </para> - <para> - Once the keys are generated, you can view your key information - by typing <command>gpg --list-keys</command>. You should see - something similar to this: - <programlisting> - /home/you/.gnupg/pubring.gpg - ---------------------------- - pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com> - sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14] - </programlisting> - </para> - <para> - GPG will create one list, or keyring, for your public keys - and one for your private keys. All the public keys you know - are stored in the file - <filename>~/.gnupg/pubring.gpg</filename>. If you want to - give other people your key, send them that file. - </para> - <para> - If you wish, you can upload your keys to a key server. Here's - how: - <orderedlist> - <listitem> - <para> - Check your public key ID with <command>gpg ---list-keys</command>. It will be the string after 1024D on the line -beginning with "pub." In this example, it's 32j38dk2. - </para> - </listitem> - <listitem> - <para> - Enter the command <command>gpg --send-keys --keyserver -wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for -32j38dk2. You will need your password to do this. - </para> - </listitem> - </orderedlist> - - <note id="why-keyserver"> - <title>Why Use a Key Server?</title> - <para> - Key servers store your public keys for you so that your - friends can decrypt your messages. If you choose not to - use a key server, you can manually send your people public - key, include it in your signature file, or put it on your - own web page. However, it's easier to publish them once, - and then let people download them from a central place when - they want. - </para> - <para> - If you don't have a key you need to unlock or encrypt a - message, you can have your encryption tool set to look it - up automatically. If it can't find the key, then you'll - get an error message. - </para> - </note> - - </para> - </sect2> - - <sect2 id="encrypt-getting-key"> - <title>Getting and Using Public Keys</title> - <para> - To send an encrypted message, you'll need to use - the recipient's public key in combination with your private key. - Evolution handles the encryption, but you need to get their public - key and add it to your keyring. - </para> - <para> - To get public keys from a public key server, enter the - command: - <command> - gpg --recv-keys --keyserver wwwkeys.pgp.net keyid - </command>, substituting "keyid" for your recipient's ID. You - will need to type in your password, and then their ID will - automatically be added to your keyring. When you send mail to - them, Evolution will allow you to - encrypt your messages. - </para> - <para> - If someone sends you their public key directly, save it as a - plain text file and enter the command <command>gpg - filename</command>. This will add it to your keyring. - </para> - </sect2> - - <sect2 id="encrypt-evo-integ"> - <title>Setting up Evolution's Encryption</title> - <para> - You'll need to open - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Settings</guimenuitem> - </menuchoice> - and select the <guilabel>Mail Accounts</guilabel> button, then - select the account you want to use securely, and click the - <guilabel>Edit</guilabel> button. In the - <guilabel>Security</guilabel> tab is a section labeled - <guilabel>Pretty Good Privacy</guilabel>. Enter your key ID - and click <guilabel>OK</guilabel>. Your key is now - integrated into your identity in - Evolution. - </para> - <note> - <title>What is my Key ID again?</title> - <para> - Evolution requires that you know your key ID. If you don't - remember it, you can find it by typing <command>gpg - --list-keys</command> in a console window. Your key ID will be an - eight character string with random numbers and letters. - </para> - </note> - </sect2> - - <sect2 id="sign-msg"> - <title>Signing a Message</title> - <para> - To sign a message, choose: - <menuchoice> - <guimenu>Security</guimenu> - <guimenuitem>PGP Sign</guimenuitem> - </menuchoice>. - You will be prompted for your encryption password. Once - you enter it, click <guilabel>OK</guilabel> and your message - will be signed. - </para> - </sect2> - - <sect2 id="encrypt-msg"> - <title>Encrypting a Message</title> - <para> - Encrypting a message is very similar to signing a message. - Just choose the menu item - <menuchoice> - <guimenu>Security</guimenu> - <guimenuitem>PGP Encrypt</guimenuitem> - </menuchoice>. - </para> - </sect2> - <sect2 id="unencrypting"> - <title>Unencrypting a Received Message</title> - <para> - If you get an encrypted message, you will need to decrypt it - before you read it. Remember, the sender has to have your - public key before they can send you an encrypted message. - </para> - <para> - When you view the message, - Evolution will ask you for your - PGP password. Enter it, and the message will be displayed - properly. - </para> - </sect2> - </sect1> -</chapter> |