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Diffstat (limited to 'help/C/usage-mail.sgml')
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1 files changed, 186 insertions, 67 deletions
diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml index c81c384cfb..88e92756fe 100644 --- a/help/C/usage-mail.sgml +++ b/help/C/usage-mail.sgml @@ -1,6 +1,6 @@ <chapter id="usage-mail"> - <title>Evolution Mail: Witty Phrase to Come Later</title> + <title>Evolution Mail</title> <abstract> <title> An Overview of the Evolution Mailer</title> <para> @@ -8,7 +8,24 @@ <application>Evolution</application> mail is here to help you keep track of it. <application>Evolution</application> email is like other email programs in all the ways you would - hope: (INSERT GOOD SIMILARITIES). + hope: + <itemizedlist> + <listitem> + <para> + Item: Description + </para> + </listitem> + <listitem> + <para> + Item: Description + </para> + </listitem> + <listitem> + <para> + Item: Description + </para> + </listitem> + </itemizedlist>. </para> <para> However, <application>Evolution</application> has some @@ -28,7 +45,9 @@ <para> You can start reading email by clicking - <guibutton>Inbox</guibutton> in the shortcut bar. + <guibutton>Inbox</guibutton> in the shortcut bar. By + default, the <interface>Inbox</interface> is open when you + start <application>Evolution</application>. </para> </abstract> @@ -42,7 +61,7 @@ <guilabel>Inbox</guilabel>, you will see a window like the one in <xref linkend="usage-mail-intro-fig">, with a message from Helix Code in the<interface> message - list</interface>. A preview of the message is displayed + list</interface>. The message is displayed below that, in the <interface>view pane</interface>. If you find the<interface> view pane</interface> too small, you can double-click on the message in the @@ -69,14 +88,16 @@ <title>Evolution Mail</title> <screenshot> <screeninfo>Evolution Mail</screeninfo> - <graphic fileref="mail-intro-pic" format="png" srccredit="Aaron Weber"> + <graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber"> </graphic> </screenshot> </figure> <!-- ==============End of Figure=================================== --> </para> </sect2> - + + &USAGE-SETUP; + <sect2 id="usage-mail-getnsend-get"> <title>Getting Mail</title> <para> @@ -88,12 +109,12 @@ <interface>Inbox</interface> and also in the <interface>Today View</interface>. </para> + <para> - If you get an error message, you probably need to - change your network preferences. To do that, you can run - the setup assistant again, have a look at <xref - linkend="config-prefs-network">, or ask your system - administrator. + If you get an error message, you probably need to change + your network preferences. To learn how to do that, have a + look at <xref linkend="config-prefs-network">, or ask your + system administrator. </para> <sect3 id="usage-mail-getnsend-get-attach"> @@ -101,22 +122,24 @@ <para> If you receive a file attached to an email, <application>Evolution</application> will ask where you - want to put it. Once you've downloaded it, you can - open, move, copy, or execute those files just like any - others, using <application>Nautilus</application> or - your favorite shell or file manager. + want to put it. Once you've downloaded a file, you can + open, move, copy, or execute it just like any other, + using <application>Nautilus</application> or your + favorite shell or file manager. </para> + <para> <application>Evolution</application> can also display HTML-formatted mail, complete with graphics. HTML formatting will display automatically, although you can turn it off if you prefer. </para> + <para> It can also display <glossterm>live documents</glossterm>, which have scripted or executable contents— for example, a working - spreadsheet page or a chess game. + spreadsheet page or a chess game. </para> <tip id="badidea-attachment"> <title>Bad Idea</title> @@ -181,8 +204,9 @@ </para> <para> - There is more to sending mail, though. In the - next few sections, we'll go over additional features, + There is quite a bit more to sending mail, though. In the + next few sections, you'll see how + <application>Evolution</application> handles additional features, including mailing lists, attachments, and forwarding. </para> @@ -237,15 +261,27 @@ to send mail to several people without sharing the recipient list, you should use <guilabel>BCc:</guilabel>. "BCc" stands for "Blind - Carbon Copy", and means that addresses in the - <guilabel>BCc:</guilabel> field will receive copies of - the message, but they will not receive the list of the - other recipients' addresses, nor will other recipients - know that they have recieved the message. When I send a - generic message to all my friends and I want them to - think I've written a personalized email to every one of - them, I put them all in the <guilabel>BCc:</guilabel> - list. + Carbon Copy", and means that people listed in the + <guilabel>BCc:</guilabel> are excluded from the + recipient list, although they will receive the message + and the list of addresses from the + <guilabel>To:</guilabel> and <guilabel>Cc:</guilabel> + fields. + + <example id="ex-mail-bcc"> + <title>Using the BCc: field</title> + <para> + Let's say Tim sends an email to a client, and wants + his supervisor to know what he wrote. He doesn't, + however, want the client to start writing his + supervisor about the project— it's Tim's job + to deal with the client. So Tim puts his + supervisor's email address in the + <guilabel>BCc:</guilabel> field. That way, the + client has one contact, and the boss stays in the + loop. + </para> + </example> </para> </sect3> @@ -289,21 +325,24 @@ <guimenu>MENU</guimenu> menu. This will allow you to choose one or several of the other message recipients in addition to the person who originally sent you the - message. + message. If there are large numbers of people in the + <guilabel>Cc:</guilabel> or <guilabel>To:</guilabel> + fields, this can save substantial amounts of time. In + addition, Reply-To makes it very easy to keep off-topic + conversation away from mailing lists and newsgroups. <example> <title>Using the Reply-To feature</title> <para> - Returning to the previous example, the client can - decide whether to reply just to Susan, just to Tim, - or to both of them by selecting a menu item, rather - than by cutting and pasting the email addresses. If - there are large numbers of people in the Cc: fields, - this can save substantial amounts of time. + Returning again to the email Susan sent to Tim and + their client, you'll note that the Reply-To feature + allows the client to decide whether to reply just to + Susan, or to both Tim and Susan by selecting + a menu item, rather than by cutting and pasting the + email addresses. </para> </example> </para> </sect3> - <sect3 id="usage-mail-getnsend-send-fancy"> <title>Embellishing that email</title> @@ -315,7 +354,6 @@ spreadhseets or chess games. This section will tell you how. </para> - <sect4 id="usage-mail-getnsend-send-html"> <title>Colors, pictures, and fonts with HTML Mail</title> @@ -340,7 +378,7 @@ role="html"><BR>Bold Text</BR></markup>, the the composer will assume you meant exactly that, and not "make this text bold," as a HTML composition - tool would. For the technically inclined, that + tool would. For the very technically inclined, that means that when the text <markup role="html"><BR></markup> is sent as HTML, it will be converted to the string @@ -349,16 +387,18 @@ </note> <para> Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it - is slower to download and display. Some people refer - to HTML mail as "the root of all evil" and get very - angry if you send them HTML mail, which is why the - default in <application>Evolution</application> is - plain text. If you have an address book entry for - someone who does not wish to receive HTML-enhanced - mail, you can note that preference in their address - card. The mailer will automatically strip the HTML - tags from any messages you send to that address. + prefer not to receive HTML-enhanced mail because it is + slower to download and display. + <emphasis>Some</emphasis> people refer to HTML mail as + "the root of all evil" and get very angry if you send + them HTML mail, which is why the default in + <application>Evolution</application> is plain text. + If you choose to send HTML mail, but have an address + book entry for someone who does not wish to receive + HTML-enhanced mail, you can note that preference in + their address card. The mailer will automatically + strip the HTML tags from any messages you send to that + address. </para> </sect4> @@ -369,15 +409,15 @@ you can do so by <!--describe process here-->. If your recipients can read HTML mail, you can put an image inside the mail by dragging the file into the - composer window, or by selecting (INSERT DESCRIPTION - HERE) (IS THIS CORRECT?). Still, unless you know what - email client the recipient is using, it's best to send - a message or attachment in the simplest manner - possible. + composer window, or by selecting <guimenuitem>Menu + Item</guimenuitem> from the <guimenu>Menu</guimenu> + menu. Still, unless you know what email client the + recipient is using, it's best to send a message or + attachment in the simplest manner possible. </para> </sect4> <sect4 id="usage-mail-getnsend-send-live"> - <title></title> + <title>Live Documents</title> <para> Later versions of <application>Evolution</application> will allow you to enliven your email with almost any @@ -529,7 +569,53 @@ of what those terms mean) </para> <para> - (INSERT the way one creates a search and so forth) + To create a search, enter the word or phrase you're + looking for in the form field below the toolbar, and + choose a search type: + <itemizedlist> + <listitem> + <para> + <guilabel>Body or subject contains:</guilabel> This + will search message subjects and the messages + themselves for the word or phrase you've entered in + the search field. + </para> + </listitem> + + <listitem> + <para> + <guilabel>Body contains:</guilabel> This will search + only in message text, not the subject lines. + </para> + </listitem> + + <listitem> + <para> + <guilabel>Subject contains:</guilabel> This will + show you messages where the search text is in the + subject line. It will not search in the message body. + </para> + </listitem> + + <listitem> + <para> + <guilabel>Body does not contain:</guilabel> This + finds every email message that does not have the + search text in the message body. It will still show + messages that have the search text in the subject + line, if it is not also in the body. + </para> + </listitem> + + <listitem> + <para> + <guilabel>Subject does not contain:</guilabel>This + finds every mail whose subject does not + contain the search text. + </para> + </listitem> + </itemizedlist> + </para> </sect2> @@ -611,26 +697,59 @@ <sect2 id="usage-mail-organize-filters"> <title>Staying organized: Mail Filters in Evolution</title> <para> - Filters sort your email for you as it arrives in your - Inbox, so you don't have to sort them all yourself. - People who subscribe to multiple mailing lists find - filters especially helpful to sort personal from - list-related mail. To create a filter, go to your - <interface>Inbox</interface>. Then select BLAH BLAH BLAH. - This will open the <interface>filters</interface> window. + Filters sort your email for you. People who subscribe to + multiple mailing lists, or who often need to refer to + messages they have sent, find filters especially helpful + to seperate personal from list-related mail, but they're + good for anybody who gets more than a few messages a day. + To create a filter, go to your + <interface>Inbox</interface>. Then select + <guimenuitem>Filter Druid</guimenuitem> from the + <guimenu>Tools</guimenu> menu. This will start the a + <glossterm> druid</glossterm>, which will allow you to + create filters. </para> - <para> - The <interface>filters</interface> window contains the - following items: <!--DESCRIBE INTERFACE--> + <para> The <interface>filter druid</interface> window + contains a window listing rules, and an option to create a + new rule. To start filtering your mail, click + <guibutton>Add</guibutton> to add a filtering rule. + You'll decide when it should take place: + <itemizedlist> + <listitem> + <para> + <guilabel>When mail arrives:</guilabel> new mail + arrives in the Inbox, and you can filter it from + here. + </para> + </listitem> + <listitem> + <para> + <guilabel> When mail is sent:</guilabel> When you + send mail, you can perform additional actions on + it— perhaps you keep your Outbox sorted into + subfolders. + </para> + </listitem> + </itemizedlist> </para> - + + <para> + Then, the filter druid will ask you which emails it should + act upon. You can set criteria to include words or phrases + in the subject, To:, Cc: or body of the message. Once + you've decided which messages to filter, the druid will ask + you the sort of action you wish to take. More details and + screenshots should follow here. + </para> + + <note> <title>Two Notable Filter Features</title> <para> <itemizedlist> - <listitem><para>Any email that does not meet filter - action criteria remains in the Inbox. </para> + <listitem><para>Any incoming email that does not meet + filter action criteria remains in the Inbox. </para> </listitem> <listitem><para>If you move a folder, your filters |