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diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml index 2215689b31..a0d64b6d74 100644 --- a/help/C/usage-mail.sgml +++ b/help/C/usage-mail.sgml @@ -1,15 +1,14 @@ - +<!-- uncomment the declaration during validation and debugging +<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN"> +--> <chapter id="usage-mail"> <title>Evolution Mail</title> <abstract> <title> An Overview of the Evolution Mailer</title> <para> - Email is an integral part of life these days, and - <application>Evolution</application> mail is here to help - you keep track of it. <application>Evolution</application> - email is like other email programs in all the ways you would - hope: + <application>Evolution</application> email is like other email + programs in all the ways you would hope: <itemizedlist> <listitem> <para> @@ -25,26 +24,25 @@ </listitem> <listitem> <para> - It lets you use a wide variety of mail sources, including - IMAP, POP3, and local files. + It supports multiple mail sources, including IMAP, POP3, + and local mbox files. </para> </listitem> </itemizedlist> </para> <para> - However, <application>Evolution</application> has some - important differences. First, it's built to handle very - large amounts of mail without slowing down or crashing. We - had high mail volumes in mind when we designed our <link - linkend="usage-mail-organize-filters">filtering</link> and - <link linkend="usage-mail-organize-search">searching</link> - functions. There's also the - <application>Evolution</application> <link - linkend="usage-mail-organize-vFolders">vFolder</link>, an - advanced organizational feature not found in other mail - clients. If you get a lot of mail, or if you keep every - message you get in case you need to refer to it later, - you'll find that feature especially useful. + However, <application>Evolution</application> has some important + differences. First, it's built to handle very large amounts of + mail without slowing down or crashing. Both the <link + linkend="usage-mail-organize-filters">filtering</link> and <link + linkend="usage-mail-organize-search">searching</link> functions + were built for speed and efficiency on gargantuan mail + volumes. There's also the <application>Evolution</application> + <link linkend="usage-mail-organize-vFolders">vFolder</link>, an + advanced organizational feature not found in other mail clients. + If you get a lot of mail, or if you keep every message you get + in case you need to refer to it later, you'll find that feature + especially useful. </para> <para> @@ -89,17 +87,16 @@ will change to something a little less counter-intuitive. </para> <!-- ==============Figure=================================== --> - <!-- MAKE SURE THIS SCREENSHOT HAS THE WELCOME MESSAGE! --> + <figure id="usage-mail-intro-fig"> <title>Evolution Mail</title> <screenshot> - <screeninfo>Evolution Mail</screeninfo> - <graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber"> + <screeninfo>Inbox</screeninfo> + <graphic fileref="fig/mail-pic" format="png" srccredit="Aaron Weber"> </graphic> </screenshot> </figure> -<!-- ==============End of Figure=================================== ---> +<!-- ==============End of Figure============================== --> </sect2> @@ -112,10 +109,9 @@ assistant</interface> will ask you for the information it needs to check your mail (see <xref linkend="config-setupassist"> for more information). Then, - <application>Evolution</application> will download your mail - for you and send any mail you've marked ready to send. New - mail will appear in your <interface>Inbox</interface> and also - in the <interface>Today View</interface>. + <application>Evolution</application> will download your mail. + New mail will appear in your <interface>Inbox</interface>. + <!-- FIXME: add mention of Today if Today feature appears --> </para> <para> @@ -131,13 +127,15 @@ <para> If you receive a file attached to an email, <application>Evolution</application> will display it at the - bottom of the message to which it's attached. Click on the - attachment icon or text, and - <application>Evolution</application> will ask you where you - want to put the file. Once you've done that, you can - open, move, copy, or execute it just like any other, using - <application>Nautilus</application> or your favorite shell - or file manager. + bottom of the message to which it's attached. Text, HTML, + and most images will be displayed in the message itself. + For other files, <application>Evolution</application> will + provide a link and icon at the end of the message. Click on + that, and <application>Evolution</application> will ask you + where you want to put the file. Once you've chosen one and + saved the file, you can open, move, copy, or execute it just + like any other, using <application>Nautilus</application> or + your favorite shell or file manager. </para> <para> @@ -147,66 +145,66 @@ turn it off if you prefer. </para> +<!-- ######## Feature will probably not be implemented ****** <para> It can also display <glossterm>live documents</glossterm>, which have scripted or executable contents— for example, a working spreadsheet page or a chess game. - </para> - <tip id="badidea-attachment"> - <title>Bad Idea</title> - <para> - Don't worry about security. When someone you don't know - sends you a program by email, assume it's a really cool - game. Mark it executable and run it, no matter what. - </para> - </tip> + </para> + +--> + </sect3> </sect2> <sect2 id="usage-mail-getnsend-send"> <title>Writing and Sending Mail</title> <para> - You can start writing a new - email message by selecting <guimenuitem>New - Mail</guimenuitem> from the <guimenu>File Menu</guimenu>, - or by pressing <guibutton>Ctrl-N</guibutton>. When you do so, - the <interface>New Message</interface> window will open, - as shown in <xref linkend="usage-mail-newmsg-fig">. + You can start writing a new email message by selecting + <guimenuitem>New Mail</guimenuitem> from the <guimenu>File + Menu</guimenu>, or by pressing the + <guibutton>Send</guibutton> in the Inbox toolbar. <!-- THIS + IS A BAD BUTTON NAME AND MUST BE FIXED --> When you do so, + the <interface>New Message</interface> window will open, as + shown in <xref linkend="usage-mail-newmsg-fig">. + </para> + <!-- ==============Figure=================================== --> - <figure id="usage-mail-newmsg-fig"> - <title>New Message Window</title> - <screenshot> + <figure id="usage-mail-newmsg-fig"> + <title>New Message Window</title> + <screenshot> <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="newmsg-pic" format="png" srccredit="Aaron Weber"> + <graphic fileref="fig/newmsg-pic" format="png" srccredit="Aaron Weber"> </graphic> </screenshot> </figure> <!-- ==============End of Figure=================================== --> - <!-- Check the alignment of the following paragraph in the PS and HTMl output, -as putting the fig inside the paragraph may or may not have fixed an error --> - </para> - <para> + + <!-- Check the alignment of the following paragraph in the PS and + HTML output: it's indented for no good reason --> + <para> Enter an address in the <guilabel>To:</guilabel> field, a - message in the <guilabel>Message:</guilabel> field, and - press <guibutton>Send</guibutton>. That's - easy. It may even be too easy, which is why I like to - queue my messages up to be sent a few minutes later. + subject in the <guilabel>Subject:</guilabel> and a message in + the big empty box at the bottom of the window, and press + <guibutton>Send</guibutton>. That's easy. It may even be + too easy, which is why I like to queue my messages up to be + sent a few minutes later. <tip id="usage-mail-getnsend-send-attach-tip"> <title>Send Now, Send Later</title> <para> - Evolution will send mail immediately unless you tell - it to do otherwise by selecting <guimenuitem>Send - Later</guimenuitem> from the <guimenu>MENU</guimenu>. - Then, when you press <guibutton>Send & - Receive</guibutton>, all your unsent messages will go - out at once. I like to use "Send Later" because it - gives me a chance to change my mind about a message - before it goes out. That way, I don't send anything I'll - regret the next day. + Evolution will send mail immediately unless you tell it to + do otherwise by selecting <guimenuitem>Send + Later</guimenuitem> from the <guimenu>MENU</guimenu> in + the message composition window. Then, when you press + <guibutton>Send</guibutton>, all your unsent messages will + go out at once. I like to use "Send Later" because it + gives me a chance to change my mind about a message before + it goes out. That way, I don't send anything I'll regret + the next day. </para> <para> To learn more about how you can specify message queue @@ -216,85 +214,89 @@ as putting the fig inside the paragraph may or may not have fixed an error --> </para> <para> - There is quite a bit more to sending mail, though. In the - next few sections, you'll see how - <application>Evolution</application> handles additional features, - including mailing lists, attachments, and forwarding. + You can probably guess the purpose of the buttons labelled + <guilabel>Cut</guilabel>, <guilabel>Copy</guilabel>, + <guilabel>Paste</guilabel> and <guilabel>Undo</guilabel>, but + there's a bit more to sending mail that's less obvious. In + the next few sections, you'll see how + <application>Evolution</application> handles additional + features, including mailing lists, attachments, and + forwarding. </para> <sect3 id="usage-mail-getnsend-send-to"> <title>Choosing Recipients</title> <para> - If you have created address cards in the contact - manager, you can also enter nicknames or other portions - of address data, and - <application>Evolution</application> will complete the - address for you. (INSERT description of UI for this - feature, once it is decided upon). If you enter a name - or nickname that can go with more than one card, - Evolution will open a dialog box to ask you which person - you meant. (QUESTION: will users be able to drag & drop - address cards to send email?). For more information - about using email together with the contact manager and - the calendar, see <xref - linkend="usage-contact-automate"> and <xref + If you have created address cards in the contact manager, + you can also enter nicknames or other portions of address + data, and <application>Evolution</application> will complete + the address for you. <!-- (INSERT description of UI for this + feature, once it is decided upon). --> If you enter a name or + nickname that can go with more than one card, Evolution will + open a dialog box to ask you which person you meant. + <!-- (QUESTION: will users be able to drag & drop address cards + to send email?). --> For more information about using email + together with the contact manager and the calendar, see + <xref linkend="usage-contact-automate"> and <xref linkend="usage-calendar-apts-group">. </para> - <para> - In addition, you can mark recipients in three different - ways. The <guilabel>To:</guilabel> field is for the - primary recipients of the message you are going to send. - However, it is considered bad form to have more than a - few email addresses in this section. - </para> - <para> - If you're writing to one person, but want to keep a - third party up to date, you can use - <guilabel>Cc:</guilabel>. Hearkening back to the dark - ages when people used typewriters and there were no copy - machines, "Cc" stands for "Carbon Copy." Use it - whenever you want to share a message you've written to - someone else. - <example> - <title>Using the Cc: field</title> - <para> - Say, for example, Susan sends an email to a client. - She puts her co-worker, Tim, in the in the - <guilabel>Cc:</guilabel> field, so that he know - what's going on. The client can see that Tim also - recieved the message, and know that they can talk - to Tim about the message as well. - </para> - </example> - </para> - <para> - If you have a large number of recipients, or if you want - to send mail to several people without sharing the - recipient list, you should use - <guilabel>BCc:</guilabel>. "BCc" stands for "Blind - Carbon Copy", and means that people listed in the - <guilabel>BCc:</guilabel> are excluded from the - recipient list, although they will receive the message - and the list of addresses from the - <guilabel>To:</guilabel> and <guilabel>Cc:</guilabel> - fields. - - <example id="ex-mail-bcc"> - <title>Using the BCc: field</title> - <para> - Let's say Tim sends an email to a client, and wants - his supervisor to know what he wrote. He doesn't, - however, want the client to start writing his - supervisor about the project— it's Tim's job - to deal with the client. So Tim puts his - supervisor's email address in the - <guilabel>BCc:</guilabel> field. That way, the - client has one contact, and the boss stays in the - loop. - </para> - </example> - </para> + + <sect4 id="usage-mail-getnsend-send-to-mult"> + <title>Multiple Recipients</title> + <para> + In addition, you can mark recipients in three different + ways. The <guilabel>To:</guilabel> field is for the + primary recipients of the message you are going to send. + However, it is considered bad form to have more than a few + email addresses in this section. + </para> + <para> + If you're writing to one person, but want to keep a third + party up to date, you can use <guilabel>Cc:</guilabel>. + Hearkening back to the dark ages when people used + typewriters and there were no copy machines, "Cc" stands + for "Carbon Copy." Use it whenever you want to share a + message you've written to someone else. + <example> + <title>Using the Cc: field</title> + <para> + Say, for example, Susan sends an email to a client. + She puts her co-worker, Tim, in the in the + <guilabel>Cc:</guilabel> field, so that he know + what's going on. The client can see that Tim also + recieved the message, and know that they can talk to + Tim about the message as well. + </para> + </example> + </para> + <para> + If you have a large number of recipients, or if you want + to send mail to several people without sharing the + recipient list, you should use + <guilabel>Bcc:</guilabel>. "Bcc" stands for "Blind Carbon + Copy", and means that people you put in the + <guilabel>Bcc:</guilabel> field get the message, but + nobody else sees their email address. They will still see + the list of addresses from the <guilabel>To:</guilabel> + and <guilabel>Cc:</guilabel> fields. + + <example id="ex-mail-bcc"> + <title>Using the Bcc: field</title> + <para> + Tim is sending out a message to all of his company's + clients, some of whom are in competition with each + other, and all of whom value their privacy. If he + puts every address from his address book's "Clients" + category into the <guilabel>To:</guilabel> or + <guilabel>Cc:</guilabel> fields, he'll have made the + <emphasis>entire</emphasis> client list public. + Don't assume it won't happen to you; I got careless + one day and did it myself. + </para> + </example> + </para> + </sect4> </sect3> <sect3 id="usage-mail-getnsend-send-reply"> @@ -321,7 +323,7 @@ with quoted materials and the relevant replies interspersed--> <title>Reply Message Window</title> <screenshot> <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="replymsg-pic" format="png" srccredit="Aaron Weber"> + <graphic fileref="fig/replymsg" format="png" srccredit="Aaron Weber"> </graphic> </screenshot> </figure> @@ -330,131 +332,198 @@ with quoted materials and the relevant replies interspersed--> <para> If a message has several recipients, as in the case of - mailing lists or messages that have been carbon copied, - you may wish to select one of the items under the - <guimenuitem>Reply-To</guimenuitem> submenu on the - <guimenu>MENU</guimenu> menu. This will allow you to - choose one or several of the other message recipients in - addition to the person who originally sent you the - message. If there are large numbers of people in the - <guilabel>Cc:</guilabel> or <guilabel>To:</guilabel> - fields, this can save substantial amounts of time. In - addition, Reply-To makes it very easy to keep off-topic - conversation away from mailing lists and newsgroups. + mailing lists or messages that have been carbon copied, you + may wish to click <guibutton>Reply to All</guibutton> + instead of <guibutton>Reply</guibutton>. If there are large + numbers of people in the <guilabel>Cc:</guilabel> or + <guilabel>To:</guilabel> fields, this can save substantial + amounts of time. But be careful, and always make sure you + know who is getting a message: it could be a mailing list + with thousands of subscribers. <example> <title>Using the Reply-To feature</title> <para> - Returning again to the email Susan sent to Tim and - their client, you'll note that the Reply-To feature - allows the client to decide whether to reply just to - Susan, or to both Tim and Susan by selecting - a menu item, rather than by cutting and pasting the - email addresses. + Susan sends an email to a client, and sends copies to + Tim and to an internal company mailing list of + co-workers. If Tim wants to make a comment to all of + them, he uses <guibutton>Reply to All</guibutton>, but + if he just wants to tell Susan that he agrees with her, + he uses <guibutton>Reply</guibutton>. </para> </example> </para> </sect3> - <sect3 id="usage-mail-getnsend-send-fancy"> - <title>Embellishing that email</title> + <sect3 id="usage-mail-getnsend-send-html"> + <title>Embellish your email with HTML</title> <para> - <application>Evolution</application> allows you to - make your email more attractive in a number of ways. You - can send messages formatted with HTML, attach any sort - of file to them, and even include live documents, like - spreadhseets or chess games. This section will tell - you how. - </para> - - <sect4 id="usage-mail-getnsend-send-html"> - <title>Colors, pictures, and fonts with HTML Mail</title> + You can't normally use text treatments or pictures in + emails, which is why you've probably seen people use + asterisks for emphasis or use + <glossterm>emoticons</glossterm> to convey their + feelings. However, most of the newer email programs can + include and display images and text treatments as well as + basic alignment and paragraph formatting. + </para> + <note> + <title>HTML Mail is not a Default Setting</title> <para> - Most email messages are sent as plain text, but they - can also be sent as HTML, which means they can include - color, text style, and other formatting information. - Evolution will read and display HTML properly without - trouble, and also allows you to send outgoing - email messages as HTML. To send an HTML message, just - use the composition toolbar to add formatting; - your message text will appear formatted in the composer - window, and the message will be sent as HTML. + Some people do not have HTML-capable mail clients, or + prefer not to receive HTML-enhanced mail because it is + slower to download and display. <emphasis>Some</emphasis> + people refer to HTML mail as "the root of all evil" and + get very angry if you send them HTML mail, which is why + <application>Evolution</application> sends plain text + unless you explicitly ask for HTML. To send HTML mail, + you will need to select <guilabel>Send Messages as + HTML</guilabel> in the mail settings dialog box. See + <xref linkend="config-mail"> for more information. + </para> + <para> + If you format a message with HTML, but do not have + <guilabel>Send Messages as HTML</guilabel> enabled in your + mail settings, the composer will remove your text styles. + It will, however, preserve indentation and lists. It will + do the same thing for any individuals in your address book + whom you have marked as preferring not to receive HTML. + </para> + </note> + <para> + HTML formatting tools are located just above the + composition frame, and in the <guimenu>Insert</guimenu> and + <guimenu>Format</guimenu> menus. Your message text will + appear formatted in the composer window, and the message + will be sent as HTML. </para> + <para> + The icons in the toolbar are explained in tool-tips, which + appear when you hold your mouse over the buttons. The + buttons fall into four categories: + <itemizedlist> + <listitem> + <para> + Headers and lists: Choose + <guilabel>Normal</guilabel> for your default text + style, or <guilabel>Header 1</guilabel> through + <guilabel>Header 6</guilabel> for varying sizes of + header. You can also select + <guilabel>pre</guilabel> for preformatted text + blocks, and three types of <guilabel>List + Item</guilabel>. + </para> + </listitem> + + <listitem> + <para> + Text style: <guilabel>B</guilabel> is for bold text, + <guilabel>I</guilabel> for italics, + <guilabel>U</guilabel> for an underline, and + <guilabel>S</guilabel> for a strikethrough. + </para> + </listitem> + + <listitem> + <para> + Alignment: Located next to the text style buttons, + these three paragraph icons should be familiar to + users of most word processing software. The + leftmost button will make your text left-justified, + the center button, centered, and the right hand + button, right-justified. + </para> + </listitem> + + <listitem> + <para> + Indentation rules: The button with the arrow + pointing left will reduce a paragraph's indentation, + and the right arrow will increase its indentation. + </para> + </listitem> + </itemizedlist> + </para> + <para> + There are two tools that you can find only in the + <guimenu>Insert</guimenu> menu. + <itemizedlist> + <listitem> + <para> + <guilabel>Insert Link</guilabel>: Use this tool to + put hyperlinks in your HTML messages. When you + select it, <application>Evolution</application> will + prompt you for the <guilabel>Text</guilabel> that + will appear, and the <guilabel>Link</guilabel>, where + you should enter the actual web address (URL). + </para> + </listitem> + <listitem> + <para> + <guilabel>Insert Image</guilabel>: Select this item to + embed image into your email, as was done in the welcome + message. Images will appear at the location of the + cursor. + </para> + </listitem> + </itemizedlist> + </para> <note> <title>A Technical note on HTML Tags</title> <para> - You can't use the composer window to create web pages, - at least not if you plan to hand-code them with HTML. - If you enter HTML directly into the composer— say, - <markup role="html"><B>Bold - Text</B></markup>, the the composer will assume you - meant exactly that, and not "make this text bold," as a - HTML composition tool would. For the very technically - inclined, that means that when the text <markup - role="html"><B></markup> is sent as HTML, it will - be converted to the string - <literal>&lt;B&gt;</literal>. Real gearheads - should wonder how I got all that stuff straight, given - that I'm writing this in SGML. + The composer is a WYSIWYG (What You See Is What You Get) + editor for HTML. That means that if you enter HTML + directly into the composer— say, <markup + role="html"><B>Bold Text</B></markup>, the + the composer will assume you meant exactly that string + of characters, and not "make this text bold," as an HTML + composition tool or text editor would. </para> </note> - <para> - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. - <emphasis>Some</emphasis> people refer to HTML mail as - "the root of all evil" and get very angry if you send - them HTML mail, which is why the default in - <application>Evolution</application> is plain text. - If you choose to send HTML mail, but have an address - book entry for someone who does not wish to receive - HTML-enhanced mail, you can note that preference in - their address card. The mailer will automatically - strip the HTML tags from any messages you send to that - address. - </para> - </sect4> - - <sect4 id="usage-mail-getnsend-send-attach"> + </sect3> + <sect3 id="usage-mail-getnsend-send-attach"> <title>Attachments</title> <para> - If you want to attach a file to your email message, - you can do so by <!--describe process here-->. If - your recipients can read HTML mail, you can put an - image inside the mail by dragging the file into the - composer window, or by selecting <guimenuitem>Menu - Item</guimenuitem> from the <guimenu>Menu</guimenu> - menu. Still, unless you know what email client the - recipient is using, it's best to send a message or - attachment in the simplest manner possible. - </para> - </sect4> - <sect4 id="usage-mail-getnsend-send-live"> + If you want to attach a file to your email message, just + click the button with a paper clip on it, labelled + <guibutton>Attach</guibutton>. + <application>Evolution</application> will then ask you to + select the file. Do so, and then send the message. Be + aware that big attachments can take a long time to + download. + </para> + </sect3> + +<!-- Function not implemented, +possibly never will be due to security evil. --> +<!-- + <sect3 id="usage-mail-getnsend-send-live"> <title>Live Documents</title> <para> Later versions of <application>Evolution</application> will allow you to enliven your email with almost any sort of document, and even with entire applications. At this point, however, this feature has not - yet been implimented. + yet been implemented. </para> - </sect4> - </sect3> + </sect3> +--> <sect3 id="usage-getnsend-fwd"> <title>Forwarding Mail</title> <para> - <guilabel>Forward</guilabel> is useful if you have - received a message and you think someone else would like - to see it, or if you get a message intended for someone - else. You can forward a message as an attachment to a - new message (the default way of forwarding) or you can send it - <glossterm>inline</glossterm> as a quoted portion of the - message you are sending. Attachment forwarding is best - if you want to send the entire message you received, - unaltered. Inline forwarding is best if you want to - send portions of a message, or if you have a large - number of comments on different sections of the message - you are forwarding. Remember to note from whom the + The post office forwards your mail for you when you change + addresses, and you can forward mail when you get a letter by + mistake. The email <guilabel>Forward</guilabel> command + works in much the same way. It's particularly useful if you + have received a message and you think someone else would + like to see it. You can forward a message as an attachment + to a new message (this is the default way of forwarding) or + you can send it <glossterm>inline</glossterm> as a quoted + portion of the message you are sending. Attachment + forwarding is best if you want to send the full, unaltered + message on to someone else. Inline forwarding is best if + you want to send portions of a message, or if you have a + large number of comments on different sections of the + message you are forwarding. Remember to note from whom the message came, and where, if at all, you have removed or altered content. </para> @@ -478,6 +547,17 @@ with quoted materials and the relevant replies interspersed--> I started with ten, but four were "Don't send <glossterm>spam</glossterm>." <itemizedlist> + + <listitem> + <para> + Don't send spam or forward chain mail. If you must, + watch out for hoaxes and urban legends, and make sure + the message doesn't have multiple layers of email + quotation symbols (>) indicating multiple layers + of careless inline forwarding. + </para> + </listitem> + <listitem> <para> Always begin and close with a salutation. Say @@ -515,16 +595,6 @@ with quoted materials and the relevant replies interspersed--> <listitem> <para> - Don't send spam or forward chain mail. If you - must, verify any rumors, and make sure the - message doesn't have multiple layers of email - quotation symbols (>) indicating multiple - layers of careless inline forwarding. - </para> - </listitem> - - <listitem> - <para> When you reply or forward, include just enough of the previous message to provide context. Not too much, not too little. @@ -540,53 +610,59 @@ with quoted materials and the relevant replies interspersed--> <sect1 id="usage-mail-organize"> <title>Organizing Your Mail</title> <para> - Even if you only get a few email messages a day, you - probably want to sort and organize them. When you get a - hundred a day and you want to refer to a message you - received six weeks ago, you need to sort and organize them, - and <application>Evolution</application> has the tools to - help you do it. + Even if you only get a few email messages a day, you probably + want to sort and organize them. When you get a hundred a day + and you want to refer to a message you received six weeks ago, + you <emphasis>need</emphasis> to sort and organize them. + Fortunately, <application>Evolution</application> has the tools + to help you do it. </para> <sect2 id="usage-mail-organize-folders"> <title>Getting Organized with Folders</title> <para> <application>Evolution</application> keeps mail, as well as - address cards and calendars, in folders. Some, like - <guilabel>Inbox</guilabel>, <guilabel>Outbox</guilabel>, and - <guilabel>Drafts</guilabel> have already been created for - you. If you like, you can create new folders by selecting - <guisubmenu>New</guisubmenu> and then + address cards and calendars, in folders. You start out with a + few, like <guilabel>Inbox</guilabel>, + <guilabel>Outbox</guilabel>, and <guilabel>Drafts</guilabel>, + but you can create as many as you like. Create new folders by + selecting <guisubmenu>New</guisubmenu> and then <guimenuitem>Folder</guimenuitem> from the - <guimenu>File</guimenu> menu. You must specify both the name - and the type of the folder; a folder can hold mail, calendars, - or address cards, but you can't mix them up. Some people - don't like that. Too bad. + <guimenu>File</guimenu> menu. + <application>Evolution</application> will as you for the name + and the type of the folder, and will provide you with a folder + tree so you can pick where it goes. + <note> + <title>Folders have Limits</title> + <para> + A folder can hold mail, calendars, or address cards, but + you can't mix them up. Also, an email message can be in + only one folder at a time, just like real mail in real + folders. If you need more flexibility, try vFolders. + </para> + </note> </para> <para> - The new folders will appear in the <interface>folder - view</interface>, and you can drag them wherever you want to - relocate them. You can drag messages around too. If you - create filters with the <interface>filter - assistant</interface>, you can have mail moved to a folder - automatically. An email message can be in only one folder at - a time, just like real mail in real folders. + When you click <guibutton>OK</guibutton>, your new folder will + appear in the <interface>folder view</interface>. You can + then put messages in it by dragging and dropping them. If you + create a filter with the <interface>filter + assistant</interface>, you can have mail moved to your folder + automatically. </para> </sect2> <sect2 id="usage-mail-organize-search"> <title>Searching for Messages</title> <para> - Because <application>Evolution</application> automatically - creates an index of every email you send or receive, it can - search through your old messages and present you with results - very quickly. You can search through just the message - subjects, just the message body, or both body and subjet. + Most mail clients can search through your messages for you, + but <application>Evolution</application> does it faster. You + can search through just the message subjects, just the message + body, or both body and subject. </para> <para> - To create a search, enter the word or phrase you're - looking for in the form field below the toolbar, and - choose a search type: + To start searching, enter a word or phrase in the text area + right below the toolbar, and choose a search type: <itemizedlist> <listitem> <para> @@ -633,7 +709,7 @@ with quoted materials and the relevant replies interspersed--> Then, press <keycap>Enter</keycap>. <application>Evolution</application> will show your search - results in + results in the message list. </para> </sect2> @@ -689,14 +765,16 @@ with quoted materials and the relevant replies interspersed--> </listitem> </itemizedlist> </para> - + <para> - Then, the filter assistant will ask you which emails it should act - upon. You can set criteria to include words or phrases in the - subject, To:, Cc: or body of the message. (FIXME: WHAT ELSE?) - Once you've decided which messages to filter, the assistant will - ask you the sort of action you wish to take. More details and - screenshots should follow here. + Then, the filter assistant will ask you which emails it should + act upon. You can set criteria based on message size, the + sender, primary addressee or cc: list, or words in the subject + or body of the message. Once you've decided which messages to + filter, the assistant will ask you the sort of action you wish + to take. You can file, delete, or forward the message, and you + can also have it be exempted from other filters which would + otherwise have acted upon it. </para> @@ -721,9 +799,9 @@ with quoted materials and the relevant replies interspersed--> <title>Getting Really Organized with Virtual Folders</title> <para> If you find that filters aren't flexible enough for you, or - end up performing the same search again and again, you should - consider a virtual folder. Virtual folders, or vFolders, are - an advanced way of viewing your email messages within + end up performing the same search again and again, consider a + virtual folder. Virtual folders, or vFolders, are an advanced + way of viewing your email messages within <application>Evolution</application>. If you get a lot of mail or often forget where you put messages, vFolders can help you stay on top of things. |