aboutsummaryrefslogtreecommitdiffstats
path: root/help/C/usage-mail.sgml
diff options
context:
space:
mode:
Diffstat (limited to 'help/C/usage-mail.sgml')
-rw-r--r--help/C/usage-mail.sgml381
1 files changed, 219 insertions, 162 deletions
diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml
index 6bcad754ed..04215bcaba 100644
--- a/help/C/usage-mail.sgml
+++ b/help/C/usage-mail.sgml
@@ -108,13 +108,22 @@
choose <guilabel>Delete</guilabel>.
</para>
<note>
- <title>Deleted but still here?</title>
+ <title>Why do I still see deleted mail?</title>
<para>
- When you do this, your message is marked to be
- deleted. Your email is not gone until you have
- expunged it. When you "Expunge" a folder, you remove
- all the mail that you have marked for deletion.
+ When you press <guibutton>Delete</guibutton> or click
+ the trash button, your mail isn't actually deleted,
+ but is marked for deletion. Your email is not gone
+ until you have expunged it. When you "Expunge" a
+ folder, you remove all the mail that you have marked
+ for deletion.
</para>
+ <para>
+ If you don't like this behavior, select
+ <menuchoice><guimenu>View</guimenu><guimenuitem>Hide
+ Deleted Messages</guimenuitem></menuchoice>. Then,
+ you will only see deleted messages when you look in
+ your <guilabel>Trash</guilabel> folder.
+ </para>
</note>
</listitem>
<listitem>
@@ -184,7 +193,7 @@
</sect1>
<sect1 id="usage-mail-getnsend-get">
- <title>Checking Mail</title>
+ <title>Checking for New Mail</title>
<para>
Now that you've had a look around the
<interface>Inbox</interface>, it's time to check for new mail.
@@ -232,7 +241,7 @@
<!-- NOT FOR 1.0
<sect2 id="usage-mail-getnsend-get-news">
- <title>Using Evolution for News </title>
+ <title>Using Evolution for News</title>
<para>
Newsgroups are so similar to email that there's no reason not
to read them side by side. If you want to do that, add a
@@ -245,7 +254,8 @@
</para>
</sect2>
-->
- <sect2 id="usage-mail-getnsend-get-attach">
+
+ <sect2 id="usage-mail-getnsend-get-attach">
<title>Working with Attachments and HTML Mail</title>
<para>
If someone sends you an <glossterm>attachment</glossterm>,
@@ -256,63 +266,96 @@
as part of the message, rather than at the end of the
message as an attachment.
</para>
+
+ <sect3 id="usage-mail-getnsend-get-attach-actions">
+ <title>Saving or Opening Attachments</title>
+ <para>
+ If you get an attachment with an email message,
+ <application>Ximian Evolution</application> can help you save
+ it or open it with the appropriate applications.
+ </para>
<para>
- To Save an Attachment to Disk:
+ To save an attachment to disk:
<orderedlist numeration="arabic">
<listitem>
<para>
- Open up the desired email
+ Click the downward pointing arrow on the attachment icon
+ and select <guimenuitem>Save to Disk</guimenuitem>.
</para>
</listitem>
<listitem>
<para>
- Click on the down arrow at the bottom of the email for the desired
- attachment.
+ Choose a location and name for the file.
</para>
</listitem>
<listitem>
<para>
- Select <guibutton>Save to Disk</guibutton>.
- </para>
- </listitem>
- <listitem>
- <para>
- Choose the directory and filename you wish.
- </para>
- </listitem>
- <listitem>
- <para>
- Click <guibutton>OK</guibutton>
+ Click <guibutton>OK</guibutton>.
</para>
</listitem>
</orderedlist>
</para>
+
<para>
- When someone sends you HTML mail, and includes an image in
- the actual mail (that is, they use the <menuchoice>
- <guimenu>Insert</guimenu> <guimenuitem>Image</guimenuitem>
- </menuchoice> tool, not the <guibutton>Attach</guibutton>
- tool), <application>Evolution</application> will display the
- image inside the message.
+ To Open an Attachment in a Program:
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open the mail message with the attachment you want to read.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Click the arrow next the attachment icon.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select the program you'd like to use. It will start up
+ and open the document.
+ </para>
+ </listitem>
+ </orderedlist>
</para>
<para>
- If an HTML mail uses a link to an image, and asks
- <application>Evolution</application> to download the image
- from the Internet, <application>Evolution</application> will
- not display the image unless you ask it to. This is because
- remotely hosted images can slow down your system, and can be
- used by spammers to track who reads their email. Having
- images not load automatically helps protect your privacy.
</para>
+ </sect3>
+
+ <sect3 id="usage-mail-getnsend-get-attach-html">
+ <title>Images in HTML Mail</title>
<para>
- If you want the images to load, select
+ When someone sends you HTML mail that includes an image in
+ the body of the message&mdash; like the welcome message in
+ your Inbox when you first started <application>Ximian
+ Evolution</application>&mdash;
+ <application>Evolution</application> will display the image
+ inside the message. You can create messages like this by
+ using the
+ <menuchoice><guimenu>Insert</guimenu><guimenuitem>Image</guimenuitem></menuchoice>
+ tool in the message composer.
+ </para>
+
+ <para>
+ If the image isn't included in the message, but is, instead,
+ a link to an image, <application>Evolution</application> can
+ download the image from the Internet for you. However,
+ <application>Evolution</application> will not display the
+ image unless you ask it to. This is because remotely hosted
+ images can be slow to load and display, and can even be used
+ by spammers to track who reads their email. Having images
+ not load automatically helps protect your privacy.
+ </para>
+ <para>
+ If you want the images to load for one message, select
<menuchoice>
<guimenu>View</guimenu>
<guisubmenu>Message Display</guisubmenu>
<guimenuitem>Load Images</guimenuitem>
</menuchoice>.
- You can also set image loading behavior in the
- <guilabel>Display</guilabel> tab of the
+
+ If you want <application>Ximian Evolution</application> to
+ load remotely hosted images more often, go to the
+ <guilabel>Display</guilabel> tab of the
<menuchoice>
<guimenu>Tools</guimenu>
<guimenuitem>Mail Settings</guimenuitem>
@@ -324,7 +367,8 @@
If you use an HTTP proxy,
<application>Evolution</application> must be able to find
it through the <systemitem>gnome-vfs</systemitem> subsystem
- before it can load iamges from the net.
+ before it can load iamges from the Internet. You can set
+ this in one of two ways:
<variablelist>
<varlistentry>
<term>Configure it with Nautilus</term>
@@ -405,33 +449,12 @@
</variablelist>
</para>
</note>
-
- <para>
- To Open an Attachment in a Program:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open the mail message with the attachment you want to read.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the arrow next the attachment icon.
- </para>
- </listitem>
- <listitem>
- <para>
- Select the program you'd like to use. It will start up
- and open the document.
- </para>
- </listitem>
- </orderedlist>
- </para>
+ </sect3>
</sect2>
</sect1>
<sect1 id="usage-mail-getnsend-send">
- <title>Writing and Sending Mail</title>
+ <title>Composing New Email Messages</title>
<para>
You can start writing a new email message by selecting
<menuchoice> <guimenu>File</guimenu>
@@ -455,30 +478,42 @@
<!-- ==============End of Figure=================================== -->
<para>
- Enter an address in the <guilabel>To:</guilabel> field. If you wish
- enter a subject in the <guilabel>Subject:</guilabel> and a message in
- the big empty box at the bottom of the window. Once you have revised
- your message, press <guibutton>Send</guibutton>.
+ Enter an address in the <guilabel>To:</guilabel> field. If you
+ wish, enter a subject in the <guilabel>Subject:</guilabel>, and
+ a message in the big empty box at the bottom of the window.
+ Once you have written your message, press
+ <guibutton>Send</guibutton>.
</para>
<sect2 id="usage-mail-getnsend-send-delay">
- <title>Saving Messages for Later</title>
+ <title>Sending Composed Messages Later</title>
<para>
- <application>Evolution</application> will send mail immediately unless you tell it to
- do otherwise by selecting <menuchoice>
- <guimenu>File</guimenu> <guimenuitem>Send
+ <application>Evolution</application> will send mail
+ immediately unless you tell it to do otherwise by selecting
+ <menuchoice> <guimenu>File</guimenu> <guimenuitem>Send
Later</guimenuitem></menuchoice>. This will add your
- messages to the <guilabel>Outbox</guilabel> queue. Then,
- when you press <guibutton>Send</guibutton> in another
- message, or <guibutton>Get Mail</guibutton> in the main
- mail window, all your unsent messages will go out at once.
- You might want to use "Send Later" becuase it gives
- you a chance to change your mind about a message before you send it.
+ messages to the <guilabel>Outbox</guilabel> queue. The
+ "Send Later" feature is particularly useful if you use a
+ modem to connect to the Internet and pay per-minute
+ charges: you can remain offline until you need to send
+ mail, then connect and send all your mail at once.
</para>
<para>
To learn more about how you can specify message queue and
filter behavior, see <xref linkend="config-prefs-mail">.
</para>
+ <note>
+ <title>Working Offline</title>
+ <para>
+ Select
+ <menuchoice><guimenu>File</guimenu><guimenuitem>Work
+ Offline</guimenuitem></menuchoice> to have
+ <application>Ximian Evolution</application> disconnect
+ from the Internet while you work. When you want to
+ reconnect, choose
+ <menuchoice><guimenu>File</guimenu><guimenuitem>Work
+ Online</guimenuitem></menuchoice>
+ </note>
<para>
You can also choose to save messages as drafts or as text
@@ -512,7 +547,7 @@
</sect2>
<sect2 id="usage-mail-getnsend-send-compose">
- <title>Advanced Mail Composition</title>
+ <title>More About Mail Composition</title>
<para>
In the next few sections, you'll see how
<application>Evolution</application> handles advanced email
@@ -560,7 +595,7 @@
</sect3>
<sect3 id="usage-mail-getnsend-send-to-types">
- <title>Types of Recipients</title>
+ <title>Specifying Recipients for Email</title>
<para>
<application>Evolution</application>, like most email
programs, recognizes three types of addressee: primary
@@ -588,40 +623,6 @@
groups of people, especially if they don't know each other
or if privacy is a concern.
</para>
-
- <example id="ex-mail-cc">
- <title>Using the Cc: field</title>
- <para>
- When Susan sends an email to a client, she puts her
- co-worker, Tim, in the in the
- <guilabel>Cc:</guilabel> field, so that he know
- what's going on. The client can see that Tim also
- received the message, and knows that he can talk to
- Tim about the message as well.
- </para>
- </example>
-
- <para>
-
- <example id="ex-mail-bcc">
- <title>Using the Bcc: field</title>
- <para>
- Tim is sending an email announcement to all of his
- company's clients, some of whom are in competition
- with each other, and all of whom value their
- privacy. He needs to use the
- <guilabel>Bcc:</guilabel> field here. If he puts
- every address from his address book's "Clients"
- category into the <guilabel>To:</guilabel> or
- <guilabel>Cc:</guilabel> fields, he'll make the
- company's <emphasis>entire</emphasis> client list
- public. But putting his "Clients" addressbook
- into the Bcc: section, that will cause them to be hidden
- from the competition. It seems insignificant, but it can
- make a huge difference in some situations.
- </para>
- </example>
- </para>
</sect3>
<sect3 id="usage-mail-getnsend-send-to">
@@ -633,11 +634,16 @@
drop down list of possible address completions from your
address book. If you enter a name or nickname that can go
with more than one card, Evolution will open a dialog box to
- ask you which person you meant. Also,
- <application>Evolution</application> will add a domain to
- any unqualified addresses. By default, this is your domain,
- but you can choose which one mail preferences dialog.
+ ask you which person you meant.
+
+ <!-- Also, <application>Evolution</application> will add a
+ domain to any unqualified addresses. By default, this is
+ your domain, but you can choose which one mail preferences
+ dialog. NOTE: Bug filed on this-- it's not available now,
+ but may be in the future.-->
+
</para>
+
<para>
Alternately, you can click on the
<guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
@@ -657,7 +663,7 @@
</sect2>
<sect2 id="usage-mail-getnsend-send-reply">
- <title>Replying to Messages</title>
+ <title>Replying to Email Messages</title>
<para>
To reply to a message, press the
<guibutton>Reply:</guibutton> button while it is selected,
@@ -810,14 +816,13 @@ with quoted materials and the relevant replies interspersed-->
<title>Enhance your email with HTML</title>
<para>
Normally, you can't set text styles or insert pictures in
- emails, which is why you've probably seen people use far
- too many exclamation points for emphasis, or use
- text drawn facial expressions to
- convey their feelings. However, most newer email programs
- can display images and text styles as well as basic
- alignment and paragraph formatting. They do this with
- <glossterm linkend="html">HTML</glossterm>, just like web
- pages do.
+ emails, which is why email is often regarded as
+ uncommunicative and cold, and why people often resort to
+ using far too many exclamation points to convey their
+ feelings. However, most newer email programs can display
+ images and text styles as well as basic alignment and
+ paragraph formatting. They do this with <glossterm
+ linkend="html">HTML</glossterm>, just like web pages do.
</para>
<note>
<title>HTML Mail is not a Default Setting</title>
@@ -827,13 +832,20 @@ with quoted materials and the relevant replies interspersed-->
slower to download and display. Because some people may
prefer not to get HTML mail,
<application>Evolution</application> sends plain text
- unless you explicitly ask for HTML. To send HTML mail,
- you will need to select <menuchoice>
+ unless you explicitly ask for HTML.
+ </para>
+ </note>
+
+ <para> You can change the format of an email message between
+ plain text and HTML by choosing <menuchoice>
<guimenu>Format</guimenu> <guimenuitem>
- HTML</guimenuitem></menuchoice>. To send all your mail as
- HTML, you can set your default mail format preferences in
- the mail configuration dialog. See <xref
- linkend="config-prefs-mail-other"> for more information.
+ HTML</guimenuitem></menuchoice>.
+ </para>
+ <para>
+ To send all your mail as HTML by default, set your mail
+ format preferences in the mail configuration dialog. See
+ <xref linkend="config-prefs-mail-other"> for more
+ information.
</para>
</note>
<para>
@@ -956,16 +968,21 @@ with quoted materials and the relevant replies interspersed-->
</listitem>
<listitem>
<para>
- Make the email HTML mail by clicking
+ Make sure that you have the
<menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>HTML</guimenuitem>
</menuchoice>
+ selector checked.
</para>
</listitem>
<listitem>
<para>
- Click the <guibutton>Image</guibutton> button in the <guilabel>Toolbar</guilabel>.
+ Click the <guibutton>Insert Image</guibutton> button in the toolbar, or select
+ <menuchoice>
+ <guimenu>Insert</guimenu>
+ <guimenuitem>Image</guimenuitem>
+ </menuchoice>.
</para>
</listitem>
<listitem>
@@ -999,11 +1016,12 @@ with quoted materials and the relevant replies interspersed-->
</listitem>
<listitem>
<para>
- Make the email HTML mail by clicking
+ Make sure that you have the
<menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>HTML</guimenuitem>
</menuchoice>
+ selector checked.
</para>
</listitem>
<listitem>
@@ -1013,9 +1031,25 @@ with quoted materials and the relevant replies interspersed-->
</listitem>
<listitem>
<para>
- Select the template to use for the rule.
+ Select the type of rule. You can use a plain
+ line, a 3D line, or a yellow line with flowers.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Choose the size of the line, as a percentage of the width of the email window.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Choose the alignment and style. For the plain
+ line, you can choose the thickness of the line,
+ and whether it will be shaded, or solid. For the
+ other types, you can only choose alignment.
</para>
</listitem>
+
<listitem>
<para>
Click <guibutton>Insert</guibutton> to insert the rule.
@@ -1030,7 +1064,7 @@ with quoted materials and the relevant replies interspersed-->
<orderedlist numeration="arabic">
<listitem>
<para>
- Select the text you want to link from
+ Select the text you want to display as a link.
</para>
</listitem>
<listitem>
@@ -1051,55 +1085,55 @@ with quoted materials and the relevant replies interspersed-->
</para>
</listitem>
</orderedlist>
- </para>
- <para>
+</para>
+
+<para>
To add an image to your HTML message:
<orderedlist numeration="arabic">
<listitem>
<para>
- Click
+ Select
<menuchoice>
<guimenu>Insert</guimenu>
<guimenuitem>Image</guimenuitem>
- </menuchoice>
+ </menuchoice>.
</para>
</listitem>
<listitem>
<para>
- Click <guibutton>Browse</guibutton>
+ Click <guibutton>Browse</guibutton> to select the image
+ you want to include in your email.
</para>
</listitem>
+
<listitem>
<para>
- Select the image you want to include in your email.
+ Along the right side of the window, choose the alignment,
+ border, and other attributes of the image. If you change
+ the size attributes, the image will be shrunk or stretched
+ to fit the size you have chosen.
</para>
</listitem>
+
<listitem>
<para>
- Press <guibutton>OK</guibutton>
+ If you would like to make the image a clickable link,
+ enter a URL in the <guilabel>Link</guilabel> tab of the
+ window.
</para>
</listitem>
+
<listitem>
<para>
- Press <guibutton>Insert</guibutton>
+ When you are finished, press
+ <guibutton>Insert</guibutton> to include the image in
+ your message.
</para>
</listitem>
</orderedlist>
</para>
- <note>
- <title>A Technical note on HTML Tags</title>
- <para>
- The composer is a <acronym>WYSIWYG</acronym>
- (What You See Is What You Get)
- editor for HTML. That means that if you enter HTML
- directly into the composer&mdash; say,
- <markup role="html">&lt;B&gt;Bold Text&lt;/B&gt</markup>, the
- the composer will assume you meant exactly that string
- of characters, and not "make this text bold," as an HTML
- composition tool or text editor would.
- </para>
- </note>
+
<sect3 id="html-templates">
<title>HTML Templates</title>
<para>
@@ -1159,7 +1193,11 @@ with quoted materials and the relevant replies interspersed-->
<sect3 id="composer-tables">
<title>Tables in Email</title>
<para>
- <application>Evolution</application> allows you to put tables in your HTML email to help organize your thoughts. These tables are a simplified version of what you might find in a spreadsheet program such as <application>Gnumeric</application>.
+ <application>Evolution</application> allows you to put
+ tables in your HTML email to help organize your thoughts.
+ These tables are a simplified version of what you might find
+ in a spreadsheet program like
+ <application>Gnumeric</application>.
</para>
<para>
To include a table in your email:
@@ -1171,7 +1209,7 @@ with quoted materials and the relevant replies interspersed-->
</listitem>
<listitem>
<para>
- Enable HTML in your email by clicking
+ Make sure you have the
<menuchoice>
<guimenu>
Format
@@ -1180,16 +1218,35 @@ with quoted materials and the relevant replies interspersed-->
HTML
</guimenuitem>
</menuchoice>
+ selector checked.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Select
+ <menuchoice>
+ <guimenu>
+ Insert
+ </guimenu>
+ <guimenuitem>
+ Table
+ </guimenuitem>
+ </menuchoice>
+ or click the <guiicon>Table</guiicon> button in the
+ toolbar.
</para>
</listitem>
+
<listitem>
<para>
- Select the template to use for the table.
+ Select the template, or style, you want to use for the
+ table.
</para>
</listitem>
<listitem>
<para>
- Set up how many rows and columns you want.
+ Set the number of rows and columns you want.
</para>
</listitem>
<listitem>