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Diffstat (limited to 'help/C/usage-mail.sgml')
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1 files changed, 154 insertions, 172 deletions
diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml index 864a46ff38..6aafdaa492 100644 --- a/help/C/usage-mail.sgml +++ b/help/C/usage-mail.sgml @@ -96,33 +96,32 @@ bar. The most frequently used ones, like <guimenuitem>Reply</guimenuitem> and <guimenuitem>Forward</guimenuitem>, also appear as buttons in - the toolbar. + the toolbar, and almost all of them are duplicated in the + right-click menu and as keyboard shortcuts, which tend to be + faster once you get the hang of them. You can choose + whichever way you like best; the idea is that the software + should work the way you want, rather than making you work the + way the it does. </para> - <para> - While you're there, have a look at the items items the bottom - of the list, which are shortcuts for simple filter and - vFolder creation. You can learn more about filters and - vFolders in <xref linkend="usage-mail-organize">; a - comprehensive description of this menu (and all the others) - is in <xref linkend="menuref">. - </para> <sect3 id="usage-mail-listorder"> <title>Sorting the message list</title> <para> - You can also select the order in which messages appear in - that list. To sort by sender, subject, or date, click on the - bars with those labels at the top of the message list. If - you click twice, you'll sort them in reverse order. + One of the ways <application>Evolution</application> lets + you choose the way you work is the way it lets you sort your + message lists. To sort by sender, subject, or date, click + on the bars with those labels at the top of the message + list. If you click twice, you'll sort them in reverse + order. </para> <para> - Aside from sorting the messages, you can opt to have the - messages threaded. Select <menuchoice> - <guimenu>View</guimenu> <guimenuitem>Threaded</guimenuitem> - </menuchoice> to turn the threaded view on or off. If the - option selected, <application>Evolution</application> will - attempt to associate related messages by using the - <systemitem>References</systemitem>, + You can also choose a threaded message view. Select + <menuchoice> <guimenu>View</guimenu> + <guimenuitem>Threaded</guimenuitem> </menuchoice> to turn + the threaded view on or off. If the option selected, + <application>Evolution</application> will attempt to + associate related messages by using message ID numbers and + the <systemitem>References</systemitem>, <systemitem>In-Reply-To</systemitem>, and <systemitem>Subject</systemitem> message headers. Messages which are related are then placed next to each other, so @@ -133,11 +132,12 @@ <sect3 id="usage-mail-getnsend-delete"> <title>Deleting Mail</title> <para> - To delete a message, select it in the the <interface>message - list</interface> by clicking on it once. Then click on the - <guibutton>Delete</guibutton> button in the tool bar. The - message now has a line through it, because you've marked it - for deletion. + Once you've read your mail, you may want to get rid of + it. To mark a message for deletion, select it in the the + <interface>message list</interface> by clicking on it once. + Then click on the <guibutton>Delete</guibutton> button in + the tool bar. The message now has a line through it, + because you've marked it for deletion. </para> <para> If you really want to get rid of it, choose @@ -157,65 +157,37 @@ <para> Now that you've had a look around the <interface>Inbox</interface>, it's time to check for new mail. - Before you get it, though, you should decide where you want to - keep it. Your options will vary a little depending on your - network setup, but they come down to storing the mail on your - hard disk (using <glossterm linkend="pop">POP</glossterm>), or - storing it on the network (using <glossterm - linkend="imap">IMAP</glossterm>). If you store your mail on - your local hard disk, you can read it whether you're online or - not, but you can only read it from one computer. If you store - it on the network, you can only read it when you're online, - but you can access it from almost any computer with a network - connection, even if it doesn't have - <application>Evolution</application>. - </para> - <para> - If you choose POP, you'll be putting mail in the - <guilabel>Inbox</guilabel> in the <guilabel>Local</guilabel> - folder. If you choose IMAP, it's the - <guilabel>Inbox</guilabel> of a folder with the same name as - your mail server. That's so you can maintain several distinct - IMAP servers if you want. See <xref - linkend="config-prefs-mail"> for more information about mail - servers. - </para> - <para> - Regardless of where you keep your mail, you can click - <guibutton>Get mail</guibutton> in the toolbar to check your - mail. The first time you do that, the <interface>mail setup - assistant</interface> will ask you for the information it - needs to check your mail (see <xref - linkend="config-setupassist"> for more information). If - you're checking mail over a network (instead of from local - <systemitem><filename>mbox</filename></systemitem> files), - you'll need to enter your email password. Type it in, click - <guibutton>OK</guibutton> and - <application>Evolution</application> will download your mail. - New mail will appear in your <interface>Inbox</interface>. + Click <guibutton>Get mail</guibutton> in the toolbar to check + your mail. If it's the first time you've done so, the + <interface>mail setup assistant</interface> will ask you for + the information it needs to check your mail (see <xref + linkend="config-setupassist"> for more information). + </para> + <para> + Then, you need to enter your email + password. <application>Evolution</application> will remember + the password until you quit the application or until you + select <menuchoice> <guimenu>Settings</guimenu> + <guimenuitem>Forget Passwords</guimenuitem> </menuchoice>. </para> <para> - Once you've entered your password, - <application>Evolution</application> will hold it in memory so - that you don't have to retype it every time you want to check - mail. It will only remember the password until you quit the - application; each time you run - <application>Evolution</application>, you need to re-enter - your password. If you'd like - <application>Evolution</application> to forget your password - sooner, select - <menuchoice><guimenu>Settings</guimenu><guimenuitem>Forget - Passwords</guimenuitem></menuchoice>, and it will do so - immediately. + Once it's validated the password, + <application>Evolution</application> will check your mail. + New mail will appear in the local <interface>Inbox</interface> + if you're using a <glossterm>POP</glossterm> account, and in + your <glossterm>IMAP</glossterm> folders if you use IMAP. </para> - <para> - If you get an error message instead of mail, you probably - need to change your network settings. To learn how to - do that, have a look at <xref - linkend="config-prefs-mail-network">, or ask your system - administrator. + + <note id="badmailsettings"> + <title>Can't Check Mail?</title> + <para> + If you get an error message instead of mail, you probably need + to change your network settings. To learn how to do that, + have a look at <xref linkend="config-prefs-mail-network">, or + ask your system administrator. </para> - + </note> + <sect3 id="usage-mail-getnsend-get-news"> <title>Using Evolution for News </title> <para> @@ -223,23 +195,22 @@ read them side by side. If you want to do that, add a news source to your configuration (see <xref linkend="config-prefs-network-news">). The news server will - appear as a remote server, and will look exactly like an IMAP - folder, except that you can't delete messages from it. When - you click <guibutton>Get Mail</guibutton>, + appear as a remote server, and will look quite similar to an + IMAP folder. When you click <guibutton>Get Mail</guibutton>, <application>Evolution</application> will also check for news - messages. If you prefer to use a different program, there's - always <application>Pan</application>. + messages. </para> </sect3> <sect3 id="usage-mail-getnsend-get-attach"> - <title>Attachments, HTML Mail, and Live Documents</title> + <title>Attachments and HTML Mail</title> <para> - If someone sends you a file attached to an email (an - "attachment"), <application>Evolution</application> will - display the file at the bottom of the message to which it's - attached. Text, HTML, and most images will be displayed in - the message itself. For other files, + If someone sends you an <glossterm>attachment</glossterm>, a + file attached to an email, + <application>Evolution</application> will display the file + at the bottom of the message to which it's attached. Text, + HTML, and most images will be displayed within the message + itself. For other files, <application>Evolution</application> will provide a link and icon at the end of the message. Click on that, and <application>Evolution</application> will ask you where you @@ -247,6 +218,12 @@ saved the file, you can open, move, copy, or execute it just like any other, using <application>Nautilus</application> or your favorite shell or file manager. + </para> + <para> + As usual, there's a shortcut here: right-click on the link, + and choose an application for the file: you can send an + image straight to the <application>GIMP</application>, or a + spredsheet straight to <application>Gnumeric</application>. </para> <para> @@ -255,7 +232,6 @@ formatting will display automatically, although you can turn it off if you prefer. </para> - </sect3> </sect2> @@ -289,10 +265,10 @@ Enter an address in the <guilabel>To:</guilabel> field, a subject in the <guilabel>Subject:</guilabel> and a message in the big empty box at the bottom of the window, and press - <guibutton>Send</guibutton>. That's easy. It may even be - too easy, which is why I like to queue my messages up to be - sent a few minutes later. + <guibutton>Send</guibutton>. That's easy, although it can + get a little more complicated if you want. </para> + <sect3 id="usage-mail-getnsend-send-delay"> <title>Saving Messages for Later</title> <para> @@ -309,6 +285,11 @@ send anything I'll regret the next day. </para> <para> + To learn more about how you can specify message queue and + filter behavior, see <xref linkend="config-prefs-mail">. + </para> + + <para> You can also choose to save messages as drafts or as text files. Choose <menuchoice> @@ -322,23 +303,20 @@ <guimenu>File</guimenu> <guimenuitem>Save In Folder</guimenuitem> </menuchoice>. </para> - <para> - To learn more about how you can specify message queue and - filter behavior, see <xref linkend="config-prefs-mail">. - </para> - - <para> + </sect3> + <sect3 id="usage-mail-getnsend-send-compose"> + <title>Advanced Mail Composition</title> + <para> You can probably guess the purpose of the buttons labelled <guibutton>Cut</guibutton>, <guibutton>Copy</guibutton>, <guibutton>Paste</guibutton>, <guibutton>Undo</guibutton> - and <guibutton>Redo</guibutton> , but there's a bit more to + and <guibutton>Redo</guibutton>, but there's a bit more to sending mail that's less obvious. In the next few sections, you'll see how <application>Evolution</application> handles additional features, including large recipient lists, attachments, and forwarding. </para> - </sect3> - <sect3 id="usage-mail-getnsend-send-attach"> + <sect4 id="usage-mail-getnsend-send-attach"> <title>Attachments</title> <para> If you want to attach a file to your email message, you @@ -353,58 +331,28 @@ <para> To see what files you've attached to the message you're composing, select <menuchoice> <guimenu>View</guimenu> - <guimenuitem>Show Attachments</guimenuitem> </menuchoice>. + <guimenuitem>Show Attachments</guimenuitem> </menuchoice>; + to hide them again, choose <guimenuitem>Hide + Attachments</guimenuitem>. </para> <para> When you send the message, a copy of the attached file will go with it. Be aware that big attachments can take a long time to download. </para> - </sect3> - <sect3 id="usage-mail-getnsend-send-to"> - <title>Choosing Recipients</title> - <para> - If you have created address cards in the contact manager, - you can also enter nicknames or other portions of address - data, and <application>Evolution</application> will complete - the address for you. <!-- (INSERT description of UI for this - feature, once it is decided upon). --> If you enter a name - or nickname that can go with more than one card, Evolution - will open a dialog box to ask you which person you meant. - <!-- (NOT YET) Also, <application>Evolution</application> - will add a domain to any unqualified addresses. By default, - this is your domain, but you can choose which one mail - preferences dialog. --> - </para> + </sect4> + <sect4 id="usage-mail-getnsend-send-to-types"> + <title>Types of Recipients</title> <para> - Alternately, you can click on the - <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or - <guibutton>Bcc:</guibutton> buttons to get a list of email - addresses. Click the check-boxes next to the addresses, then - click <guibutton>OK</guibutton>, and the address will be - added to the appropriate form field. - </para> - <para> - For more information about using email together with the - contact manager and the calendar, see <xref - linkend="usage-contact-automate"> and <xref - linkend="usage-calendar-apts">. - </para> - - <sect4 id="usage-mail-getnsend-send-to-mult"> - <title>Multiple Recipients</title> - <para> <application>Evolution</application>, like all email programs (at least, all the ones in current use) recognizes three types of addressee: primary recipients, - secondary recipients, and hidden ("blind") recipients. The - <guilabel>To:</guilabel> field is for the primary - recipients of the message you are going to send. + secondary recipients, and hidden ("blind") recipients. </para> <para> The simplest way to direct a message is to put the email address or addresses in the <guilabel>To:</guilabel> - field, to denote primary recipients. However, it is + field, which denotes primary recipients. However, it's considered bad form to have more than a few email addresses in this section. If you are sending mail to more than one or two people, consider the @@ -455,24 +403,57 @@ </example> </para> </sect4> - </sect3> - <sect3 id="usage-mail-getnsend-send-reply"> + <sect4 id="usage-mail-getnsend-send-to"> + <title>Choosing Recipients Quickly</title> + <para> + If you have created address cards in the contact manager, + you can also enter nicknames or other portions of address + data, and <application>Evolution</application> will complete + the address for you. <!-- (INSERT description of UI for this + feature, once it is decided upon). --> If you enter a name + or nickname that can go with more than one card, Evolution + will open a dialog box to ask you which person you meant. + <!-- (NOT YET) Also, <application>Evolution</application> + will add a domain to any unqualified addresses. By default, + this is your domain, but you can choose which one mail + preferences dialog. --> + </para> + <para> + Alternately, you can click on the + <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or + <guibutton>Bcc:</guibutton> buttons to get a list — + potentially a very long one — of the email addresses + in your contact manager. Select addresses and click on + the arrows to move them into the appropriate address + columns. + </para> + <para> + For more information about using email together with the + contact manager and the calendar, see <xref + linkend="usage-contact-automate"> and <xref + linkend="usage-calendar-apts">. + </para> + </sect4> + </sect3> + + <sect3 id="usage-mail-getnsend-send-reply"> <title>Replying to Messages</title> <para> - In order to reply to a message, click on it once in the - message list to select it. Then press the - <guibutton>Reply</guibutton> button. A window like the - <interface>New Message</interface> window will appear, but - the subject will already be present— the same subject - as the message to which you are replying, but with Re: - before it, to mark it as a reply. In addition, the full - text of the previous message is inserted into the new - message, either in italics (for HTML display) or with the - > character (in plain text mode) before each line. This - indicates quoting. You can intersperse your message with - the quoted material as shown in <xref - linkend="usage-mail-getnsend-reply-fig"> + To reply to a message, press the + <guibutton>Reply</guibutton> button while it is selected, + or choose <guimenuitem>Reply to Sender</guimenuitem> from + the message's right-click menu. That will open + <interface>message composer</interface>. The + <guilabel>To:</guilabel> and <guilabel>Subject</guilabel> + fields will already be filled, although you can alter them + if you wish. In addition, the full text of the old message + is inserted into the new message, either in italics (for + HTML display) or with the > character (in plain text + mode) before each line, to indicate that it's part of the + previous message. People often intersperse their message + with the quoted material as shown in <xref + linkend="usage-mail-getnsend-reply-fig">. <!-- note that this figure should have a reply mail ready to send, with quoted materials and the relevant replies interspersed--> @@ -489,15 +470,14 @@ with quoted materials and the relevant replies interspersed--> </para> <para> - If a message has several recipients, as in the case of - mailing lists or messages that have been carbon copied, you - may wish to click <guibutton>Reply to All</guibutton> - instead of <guibutton>Reply</guibutton>. If there are large - numbers of people in the <guilabel>Cc:</guilabel> or - <guilabel>To:</guilabel> fields, this can save substantial - amounts of time. But be careful, and always make sure you - know who is getting a message: it could be a mailing list - with thousands of subscribers. + If you're reading a message with several recipients, you may + wish to use <guibutton>Reply to All</guibutton> instead of + <guibutton>Reply</guibutton>. If there are large numbers + of people in the <guilabel>Cc:</guilabel> or + <guilabel>To:</guilabel> fields, this can save substantial + amounts of time. But be careful, and always make sure you + know who is getting a message: one address could be a + mailing list with thousands of subscribers. <example> <title>Using the Reply to All feature</title> <para> @@ -552,7 +532,7 @@ with quoted materials and the relevant replies interspersed--> <varlistentry> <term><guimenuitem>Replace</guimenuitem></term> <listitem><para> - Find a word or phrase, replace it with + Find a word or phrase, and replace it with something else. </para></listitem> </varlistentry> @@ -575,11 +555,13 @@ with quoted materials and the relevant replies interspersed--> <para> You can't normally use text treatments or pictures in emails, which is why you've probably seen people use far - too many exclamation points for emphasis or use - <glossterm linkend="emoticon">emoticons</glossterm> to convey their feelings. - However, most of the newer email programs can include and - display images and text treatments as well as basic - alignment and paragraph formatting. + too many exclamation points for emphasis or use <glossterm + linkend="emoticon">emoticons</glossterm> to convey their + feelings. However, most of the newer email programs can + include and display images and text treatments as well as + basic alignment and paragraph formatting. They do this + with <glossterm linkend="html">HTML</glossterm>, just like + web sites do. </para> <note> <title>HTML Mail is not a Default Setting</title> |