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Diffstat (limited to 'help/C/usage-mail-org.xml')
| -rw-r--r-- | help/C/usage-mail-org.xml | 545 |
1 files changed, 316 insertions, 229 deletions
diff --git a/help/C/usage-mail-org.xml b/help/C/usage-mail-org.xml index f700e69103..7573d3cbaa 100644 --- a/help/C/usage-mail-org.xml +++ b/help/C/usage-mail-org.xml @@ -10,14 +10,14 @@ </para> <sect1 id="importing-mail-and-settings"> - <title>Importing Your Old Email and Settings</title> + <title>Importing Your Old Email</title> <para> Evolution allows you to import old - email and data so that you don't need to worry about losing your - old information. + email and contacts so that you don't need to worry about losing + your old information. </para> <sect2 id="importing-mail"> - <title>Importing Email and Other Data</title> + <title>Importing Single Files</title> <para> Ximian Evolution can import the following types of files: @@ -87,17 +87,18 @@ </listitem> <listitem> <para> - Click <guilabel>Next</guilabel> after reading the Welcome screen. + Click <guilabel>Forward</guilabel> after reading the welcome screen. </para> </listitem> <listitem> <para> - Select <guilabel>Import a single file</guilabel>. + Select <guilabel>Import a single file</guilabel> and click <guilabel>Forward</guilabel>. </para> </listitem> <listitem> <para> - Find the file that you wish to import into Evolution. + Indicate the file that you wish to import into Evolution + and click <guilabel>Forward.</guilabel> </para> </listitem> <listitem> @@ -109,12 +110,10 @@ </para> </sect2> <sect2 id="importing-preferences"> - <title>Importing Preferences</title> + <title>Importing Multiple Files</title> <para> - Evolution can import all your old - mail, contacts, and other information from other applications, - making your transition to Evolution - easy. + Evolution automates the import process for several + applications it can recognize. </para> <para> To import your old information: @@ -126,30 +125,20 @@ </listitem> <listitem> <para> - Click <guilabel>Next</guilabel> after reading the Welcome screen. + Click <guilabel>Forward</guilabel> after reading the welcome screen. </para> </listitem> <listitem> <para> - Select <guilabel>Import data and settings from older programs</guilabel>. + Select <guilabel>Import data and settings from older + programs</guilabel> and click <guilabel>Forward</guilabel>. </para> </listitem> + <listitem> <para> - The left-most column shows the application which your - information will be imported from. You then select - checkboxes on each component to import different - properties of each application. - </para> - </listitem> - <listitem> - <para> - Click <guilabel>Next</guilabel> - </para> - </listitem> - <listitem> - <para> - Click <guilabel>Import</guilabel> + Evolution will search for old mail programs it + recognizes and, if possible, import data from them. </para> </listitem> </orderedlist> @@ -195,11 +184,12 @@ <note> <title>Netscape Users</title> <para> - Before importing mail from Netscape, make sure you select + Mozilla and Netscape users will need to choose <menuchoice><guimenu>File</guimenu><guimenuitem>Compact All - Folders</guimenuitem></menuchoice>. If you don't, + Folders</guimenuitem></menuchoice> from within + Netscape or Mozilla. Otherwise, Ximian Evolution will import and undelete - the messages in your Trash folders. + the messages in Trash folders. </para> </note> @@ -210,34 +200,11 @@ <sect1 id="usage-mail-organize-columns"> <title>Sorting Mail with Column Headers</title> <para> - By default, the message list has columns with the following - headings: an envelope icon indicating whether you have read - or replied to a message, an exclamation point indicating priority, and the - <guilabel>From</guilabel>, <guilabel>Subject</guilabel>, and - <guilabel>Date</guilabel> fields. You can change their order - and remove them by dragging and dropping them. - - To add columns: - <orderedlist numeration="arabic"> - <listitem> - <para> - Right click on the column header - </para> - </listitem> - <listitem> - <para> - Click <guimenuitem>Add a Column</guimenuitem> - </para> - </listitem> - <listitem> - <para> - Click and drag a column you want into a space between - existing column headers. A red arrow will show you where - the column will be placed. - </para> - </listitem> - </orderedlist> - </para> + The message list normally has columns to indicate whether a + message has been read, whether it has attachments, how important + it is, and the sender, date, and subject. You can change their + order and remove them by dragging and dropping them. + </para> <para> Right-click on one of the column headers to get a list of options: @@ -256,6 +223,16 @@ </para></listitem> </varlistentry> + <varlistentry> + <term><guimenuitem>Unsort</guimenuitem>:</term> + <listitem><para> + Removes sorting from the message list. <!-- displaying + messages in the order they exist on disk. This is + typically the order in which the messages + were added to the mailbox file, and is therefore similar + to, but not exactly the same as, sorting by date. --> + </para></listitem> + </varlistentry> <varlistentry> <term><guimenuitem>Remove this Column</guimenuitem>:</term> @@ -268,16 +245,39 @@ </listitem> </varlistentry> - <varlistentry> - <term><guimenuitem>Customize Current - View</guimenuitem>:</term> <listitem><para> Choose this - item to pick a more complex sort order for messages, or - to choose which columns of information about your - messages you wish to display - </para></listitem> - </varlistentry> - </variablelist> - </para> + <varlistentry> + <term><guimenuitem>Add a Column</guimenuitem>:</term> + <listitem> + <para> + When you select this item, a dialog box appears, listing + the possible columns. Drag the column you want into a + space between existing column headers. A red arrow will + show you where the column will be placed. + </para> + </listitem> + </varlistentry> + + <varlistentry> + <term><guimenuitem>Best Fit</guimenuitem>:</term> + <listitem> + <para> + Automatically adjusts the widths of the columns for the + most efficient use of space. + </para> + </listitem> + </varlistentry> + + <varlistentry> + <term><guimenuitem>Customize Current + View</guimenuitem>:</term> <listitem><para> Choose this + item to pick a more complex sort order for messages, or + to choose which columns of information about your + messages you wish to display + </para></listitem> + </varlistentry> + + </variablelist> + </para> <sect2 id="usage-mail-organize-columns-followup"> <title>Column Sorting with the Follow Up Feature</title> @@ -336,12 +336,10 @@ few mail folders, such as <guilabel>Inbox</guilabel>, <guilabel>Outbox</guilabel>, and <guilabel>Drafts</guilabel>, but you can create as many as you like. Create new folders by - selecting <guisubmenu>New</guisubmenu> and then - <guimenuitem>Folder</guimenuitem> from the - <guimenu>File</guimenu> menu. - Ximian Evolution will ask you for the name - and the type of the folder, and will provide you with a folder - tree so you can pick where it goes. + right clicking on the folder list and selecting + <guimenuitem>New Folder</guimenuitem>. Evolution will + ask you for the name and the type of the folder, and will + provide you with a folder tree so you can pick where it goes. </para> <para> When you click <guilabel>OK</guilabel>, your new folder will @@ -375,43 +373,61 @@ <title>Searching for Messages</title> <para> Most mail clients can search through your messages for you, - but Ximian Evolution does it faster. You - can search through just the message subjects, just the message - body, or both body and subject. + but Ximian Evolution does it faster than most, thanks to its + automatic search index. </para> <para> To start searching, enter a word or phrase in the text area right below the toolbar, and choose a search type: <variablelist> <varlistentry> - <term><guilabel>Body or subject contains</guilabel>:</term> + <term><guilabel>Subject contains:</guilabel></term> <listitem> <para> - This will search message subjects and the messages - themselves for the word or phrase you've entered in - the search field. + This will show you messages where the search text is + in the subject line. It will not search in the + message body. </para> </listitem> </varlistentry> <varlistentry> - <term> <guilabel>Body contains</guilabel>:</term> + <term><guilabel>Subject does not contain:</guilabel></term> <listitem> <para> - This will search only in message text, not the subject - lines. + Finds messages that do not contain the search text in + the subject. </para> </listitem> </varlistentry> <varlistentry> - <term><guilabel>Subject contains:</guilabel></term> + <term><guilabel>Sender contains:</guilabel></term> <listitem> <para> - This will show you messages where the search text is - in the subject line. It will not search in the - message body. + Finds messages that do not contain the search text in + the subject. + </para> + </listitem> + </varlistentry> + <varlistentry> + <term><guilabel>Recipients contain:</guilabel></term> + <listitem> + <para> + Finds messages with the search text in the To: and Cc: + headers. </para> </listitem> </varlistentry> + + <varlistentry> + <term> <guilabel>Body contains</guilabel>:</term> + <listitem> + <para> + This will search only in message text, not the subject + lines. + </para> + </listitem> + </varlistentry> + <varlistentry> <term><guilabel>Body does not contain:</guilabel></term> <listitem> @@ -424,50 +440,46 @@ </listitem> </varlistentry> <varlistentry> - <term><guilabel>Subject does not contain:</guilabel></term> + <term><guilabel>Body or subject contains</guilabel>:</term> + <listitem> + <para> + This will search message subjects and the messages + themselves for the word or phrase you've entered in + the search field. + </para> + </listitem> + </varlistentry> + <varlistentry> + <term><guilabel>Message contains:</guilabel></term> <listitem> <para> - This finds every mail whose subject does not contain - the search text. + Searches the message body and all headers for the + entered text. </para> </listitem> </varlistentry> </variablelist> When you've entered your search phrase, press - <keycap>Enter</keycap>. Ximian Evolution - will show your search results in the message list. + <keycap>Enter</keycap> or click the <guilabel>Find + Now</guilabel> button. Evolution will show your search results + in the message list. </para> <para> - If you think you'll want to return to a search again, you can - save it and execute it later. Just click <guilabel> Save - Search</guilabel> from the <guimenu>Search</guimenu> menu. Then, - you can run that search on any folder by selecting it from the - <guimenu>Search</guimenu> menu. You may also want to create a + For more complex search rules, select + <guilabel>Advanced</guilabel> from the + <guilabel>Search</guilabel> menu. You may want to create a vFolder instead; see <xref linkend="usage-mail-organize-vfolders" /> for more detail. </para> <para> - When you're done with the search, go back to seeing all your - messages by choosing <guimenuitem>Show All</guimenuitem> from - the <guilabel>Search</guilabel> drop-down box, or enter a - blank search. + When you're done with the search, go back to seeing all your + messages by clicking the <guimenuitem>Clear</guimenuitem> button, + or by entering a blank search. </para> - <para> - If you'd like to perform a more complex search, open the - advanced search dialog by selecting - <guilabel>Advanced...</guilabel> from the - <guilabel>Search</guilabel> drop-down menu. Then, create your - search criteria (each with the same options you saw in the - regular search bar), and decide whether you want to find - messages that match all of them, or messages that match even - one. Then, click <guilabel>Search</guilabel> to go and find - those messages. - </para> - <para> You'll see a similar approach to sorting messages when you create filters and vFolders in the next few sections. @@ -602,7 +614,7 @@ <orderedlist numeration="arabic"> <listitem> <para> - Click + Select <menuchoice> <guimenu>Tools</guimenu> <guimenuitem>Filters</guimenuitem> @@ -617,9 +629,14 @@ <listitem> <para> Name your filter in the <guilabel>Rule name</guilabel> field. - For each filter criterion, you must first select - which of the following parts of the message you want the filter to - examine: + </para> + </listitem> + <listitem> + <para> + Define the criteria for the filter in the + <guilabel>If</guilabel> section. For each filter + criterion, you must first select which of the following + parts of the message you want the filter to examine: <itemizedlist> <listitem><para> @@ -671,38 +688,6 @@ </para> <para> - - <figure id="usage-mail-filter-fig-createrule"> - <title>Creating a Mail Filter</title> - <screenshot> - <screeninfo>Creating a Mail Filter</screeninfo> - <mediaobject> - <imageobject> - <imagedata fileref="figures/filter-new-fig" format="PNG" - srccredit="Aaron Weber"/> - </imageobject> - </mediaobject> - </screenshot> - </figure> - - <note id="lots-of-filters"> - <title>What if Multiple Filters Match One Message?</title> - <para> - If you have several filters that match a single message, - they will all be applied to the message, in order, unless - one of the filters has the action <guilabel>Stop - Processing</guilabel>. If you use that action in a - filter, the messages that it affects will not be touched - by other filters. - </para> - <para> - When you first open the filters dialog, you are shown the - list of filters sorted in the order in which they will be - applied. You can move them up and down in the priority list - by clicking the <guilabel>Up</guilabel> and - <guilabel>Down</guilabel> buttons. - </para> - </note> </para> </listitem> @@ -733,16 +718,38 @@ the scores you seek. </para></listitem> + + <listitem> + <para> + Label - Messages may have labels of + <guilabel>Important</guilabel>, + <guilabel>Work</guilabel>, + <guilabel>Personal</guilabel>, <guilabel>To + Do</guilabel>, or <guilabel>Later</guilabel>. You + can set these labels with other filters or by hand. + </para> + </listitem> + <listitem> <para> - Size (kb) - Sorts based on the size of the message in kilobytes. + Size (kB) - Sorts based on the size of the message in kilobytes. </para> </listitem> <listitem> <para> - Status - Filters according to the status of a message, such as - 'New'. + Status - Filters according to the status of a + message. Status may be <guilabel>Replied + To</guilabel>, <guilabel>Draft</guilabel>, + <guilabel>Important</guilabel>, + <guilabel>Read</guilabel>, or + <guilabel>Junk</guilabel>. + </para> + </listitem> + + <listitem> + <para> + Flagged - Check whether the message is flagged for follow-up or not. </para> </listitem> @@ -788,11 +795,29 @@ <listitem> <para> - Source Account - Filter messages according the server you got them from. - You can enter a URL or choose one from the drop-down - list. This ability is only relevant if you use more - than one mail source. - </para> + Source Account - Filter messages according the + server you got them from. This is most useful if + you use multiple POP mail accounts. + </para> + </listitem> + + + <listitem> + <para> + Pipe Message to Shell Command - Evolution can use + an external command to process a message, then + process it based on the return value. Commands + used in this way must return an integer. This is + most commonly used to add an external junk mail + filter. + </para> + </listitem> + + <listitem> + <para> + Junk Test - Filter based on the results of the + junk mail test. + </para> </listitem> </itemizedlist> </para> @@ -806,7 +831,8 @@ </listitem> <listitem> <para> - Select the actions for the filter in the <guilabel>Then</guilabel> + Select the actions for the filter in the + <guilabel>Then</guilabel> section. You can select any of the following options. <itemizedlist> <listitem><para> @@ -824,11 +850,6 @@ </para></listitem> <listitem><para> - Forward to Address - Select this, enter an address, and the addressee will - get a copy of the message. - </para></listitem> - - <listitem><para> Delete - Marks the message for deletion. You can still get the message back, at least until you <guimenuitem>Expunge</guimenuitem> your mail yourself. @@ -846,11 +867,49 @@ </para></listitem> <listitem><para> - Assign Score - If you know that all mail with - "important" somewhere in the message body line is - important, you can give it a high priority score. In a subsequent filter you can - then arrange your messages by their priority score. + Assign Score - Assign the message a numeric score. + </para></listitem> + + <listitem><para> + Adjust Score - Change the numeric score by the amount you set here. </para></listitem> + + + <listitem><para> + Set Status - Set the status of the message. Status may be <guilabel>Replied + To</guilabel>, <guilabel>Draft</guilabel>, + <guilabel>Important</guilabel>, + <guilabel>Read</guilabel>, or + <guilabel>Junk</guilabel>. + </para></listitem> + + <listitem><para> + Unset Status - If the message has a status value, + set it to the opposite. If that status value is not + set, do nothing. + </para></listitem> + + <listitem><para> + Beep - Make the system beep. + </para></listitem> + + <listitem><para> + Play Sound - Select a sound file, and Evolution will play it. + </para></listitem> + + <listitem><para> + Shell Command - Run a shell command. No return value + is expected. + </para></listitem> + + <listitem><para> + Pipe Message to Shell Command - Send the message to a + shell command. No return value is expected. This + feature can be used to create automatic web postings + from email messages or to perform additional message + post-processing not supported by Evolution. + </para></listitem> + </itemizedlist> </para> </listitem> @@ -862,24 +921,68 @@ </listitem> <listitem> <para> - Press <guilabel>OK</guilabel>. + Click <guilabel>OK</guilabel> in the filter editor dialog. + </para> + </listitem> + + <listitem> + <para> + Click <guilabel>OK</guilabel> in the filter manager + window. </para> </listitem> + </orderedlist> </para> <note id="when-filters-go-wrong"> <title>When Are Filters Applied?</title> <para> - If you use Ximian Connector to store your mail on an - Exchange server, filters are not applied until you open + For POP mail, filters are applied as messages are + downloaded. For IMAP mail, filters are applied to new + messages when you enter the INBOX folder. On Exchange + servers, filters are not applied until you enter your INBOX folder and select <menuchoice><guimenu>Actions</guimenu><guimenuitem>Apply Filters</guimenuitem></menuchoice> or press - <keycombo><keycap>Ctrl</keycap><keycap>Y</keycap></keycombo> + <keycombo><keycap>Ctrl</keycap><keycap>Y</keycap></keycombo>. + To force your filters to act on all messages in the folder, + select the entire folder + (<keycombo><keycap>Ctrl</keycap><keycap>A</keycap></keycombo>) + and then apply the filters + (<keycombo><keycap>Ctrl</keycap><keycap>Y</keycap></keycombo>.) </para> </note> + + <figure id="usage-mail-filter-fig-createrule"> + <title>Creating a Mail Filter</title> + <screenshot> + <screeninfo>Creating a Mail Filter</screeninfo> + <mediaobject> + <imageobject> + <imagedata fileref="figures/filter-new-fig" format="PNG" + srccredit="Aaron Weber"/> + </imageobject> + </mediaobject> + </screenshot> + </figure> + + <para> + If you have several filters that match a single message, + they will all be applied to the message, in order, unless + one of the filters has the action <guilabel>Stop + Processing</guilabel>. If you use that action in a + filter, the messages that it affects will not be touched + by other filters. + </para> + <para> + When you first open the filters dialog, you are shown the + list of filters sorted in the order in which they will be + applied. You can move them up and down in the priority list + by clicking the <guilabel>Up</guilabel> and + <guilabel>Down</guilabel> buttons. + </para> </sect2> <sect2 id="filters-edit"> @@ -931,15 +1034,23 @@ Select <menuchoice> <guimenu>Tools</guimenu> - <guimenu>Filters</guimenu> + <guimenuitem>Filters</guimenuitem> </menuchoice> </para> </listitem> <listitem> <para> - Select the filter and press <guilabel>Delete</guilabel>. + Select the filter and press <guilabel>Remove</guilabel>. </para> </listitem> + + <listitem> + <para> + Click <guilabel>OK</guilabel> in the filter manager + window. + </para> + </listitem> + </orderedlist> </para> <para> @@ -985,11 +1096,10 @@ <para> As messages that meet the vFolder criteria arrive or are - deleted, Ximian Evolution will - automatically place them in and remove them from the - vFolder contents list. When you delete a message, it gets - erased from the folder in which it actually exists, as well as - any vFolders which display it. + deleted, Evolution will automatically adjust the vFolder + contents. When you delete a message, it gets erased from the + folder in which it actually exists, as well as any vFolders + that display it. </para> <para> @@ -1008,9 +1118,8 @@ <note id="unmatched-vfolder"> <title>The "Unmatched" vFolder</title> <para> - The Unmatched vFolder is the mirror of all your other - vFolders: it displays whatever messages are not matched by - other vFolders. + The Unmatched vFolder is the opposite of the others: it + displays whatever messages are not matched by other vFolders. </para> <para> If you use remote email storage like IMAP or Microsoft @@ -1056,7 +1165,7 @@ </listitem> <listitem> <para> - Click <guilabel>Add</guilabel> + Click <guilabel>Add</guilabel>. </para> </listitem> <listitem> @@ -1099,14 +1208,6 @@ Subject - The subject line of the message. </para></listitem> -<!-- No, can't vfolder on arbitrary headers - <listitem><para> - Specific Header - The vFolder can look at any header you - want, even obscure or custom ones. Enter the header name - in the first text box, and put your search text in the - second one. - </para></listitem> ---> <listitem><para> Message Body - Search in the actual text of the message. @@ -1146,63 +1247,52 @@ </para></listitem> <listitem><para> - Score - Emails have a standard priority range from -3 (least - important) to 3 (most important). You can have vFolders set the - priority of messages you receive, and then have other - vFolders - applied only to those messages which have a certain priority. + Score - a numeric score that you can assign to + messages using filters </para></listitem> <listitem> <para> - Size (kb) - Sorts based on the size of the message in kilobytes. + Size (kB) - Sorts based on the size of the message in kilobytes. </para> </listitem> <listitem> <para> Status - Searches according to the status of a message, such as - 'New'. + 'Draft'. </para> </listitem> <listitem> <para> - Attachments - Create a vFolder based on whether or not you have an - attachment in the email. + Follow Up - Checks whether you have flagged the message for follow up. </para> </listitem> - + <listitem> <para> - Mailing List - Search based on the mailing list it came from. + Attachments - Create a vFolder based on whether or not you have an + attachment in the email. </para> </listitem> <listitem> <para> - Source Account - Search messages according the server you got them from. - You can enter a URL or choose one from the drop-down - list. This ability is only relevant if you use more - than one mail source. + Mailing List - Search based on the mailing list it came from. </para> </listitem> - </itemizedlist> - </para> - </listitem> - <listitem> + </itemizedlist> + </para> + </listitem> + <listitem> <para> - Select the folder sources. You can select: + Select the folders in which this vFolder will search. Your options are: <itemizedlist> <listitem> <para> - Specific folders only - <note> - <para> - If you select specific folders only, you need to specify the - source folders in the box below. - </para> - </note> + Specific folders only - Use individual folders for the vFolder to + use as its sources. </para> </listitem> <listitem> @@ -1212,26 +1302,23 @@ </listitem> <listitem> <para> - With all active remote folders - </para> + With all active remote folders - Remote folders + are considered active if you are connected to the + server; you must be connected to your mail server + for the vFolder to include any messages from that + source. + </para> </listitem> <listitem> <para> - With all local and active folders + With all local and active remote folders </para> </listitem> </itemizedlist> - </para> </listitem> </orderedlist> </para> - <para> - Remote folders are considered active if you are connected to the - server; you must be connected to your mail server for the vFolder to - include any messages from that source. - </para> - </sect2> </sect1> </chapter> |