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Diffstat (limited to 'help/C/usage-mail-org.xml')
| -rw-r--r-- | help/C/usage-mail-org.xml | 311 |
1 files changed, 91 insertions, 220 deletions
diff --git a/help/C/usage-mail-org.xml b/help/C/usage-mail-org.xml index cf4860e649..0667ad08c3 100644 --- a/help/C/usage-mail-org.xml +++ b/help/C/usage-mail-org.xml @@ -5,28 +5,28 @@ want to sort and organize them. When you get a hundred a day and you want to refer to a message you received six weeks ago, you <emphasis>need</emphasis> to sort and organize them. - Fortunately, <application>Ximian Evolution</application> has the tools + Fortunately, Ximian Evolution has the tools to help you do it. </para> <sect1 id="importing-mail-and-settings"> <title>Importing Your Old Email and Settings</title> <para> - <application>Evolution</application> allows you to import old + Evolution allows you to import old email and data so that you don't need to worry about losing your old information. </para> <sect2 id="importing-mail"> <title>Importing Email and Other Data</title> <para> - <application>Ximian Evolution</application> can import the + Ximian Evolution can import the following types of files: <variablelist> <varlistentry> <term>VCard (.vcf, gcrd):</term> <listitem> <para> - The addressbook format used by the GNOME, KDE, and + The address book format used by the GNOME, KDE, and many other contact management applications. You should be able to export to VCard format from any address book application. @@ -40,8 +40,8 @@ <para> A format for storing calendar files. iCalendar is used by PalmOS based handhelds, Ximian - <application>Evolution</application>, and Microsoft - <application>Outlook</application>. + Evolution, and + <application>Microsoft Outlook</application>. </para> </listitem> </varlistentry> @@ -87,22 +87,22 @@ </listitem> <listitem> <para> - Click <guibutton>Next</guibutton> after reading the Welcome screen. + Click <guilabel>Next</guilabel> after reading the Welcome screen. </para> </listitem> <listitem> <para> - Select <guibutton>Import a single file</guibutton>. + Select <guilabel>Import a single file</guilabel>. </para> </listitem> <listitem> <para> - Find the file that you wish to import into <application>Evolution</application>. + Find the file that you wish to import into Evolution. </para> </listitem> <listitem> <para> - Click <guibutton>Import</guibutton> + Click <guilabel>Import</guilabel> </para> </listitem> </orderedlist> @@ -111,9 +111,9 @@ <sect2 id="importing-preferences"> <title>Importing Preferences</title> <para> - <application>Evolution</application> can import all your old + Evolution can import all your old mail, contacts, and other information from other applications, - making your transition to <application>Evolution</application> + making your transition to Evolution easy. </para> <para> @@ -126,12 +126,12 @@ </listitem> <listitem> <para> - Click <guibutton>Next</guibutton> after reading the Welcome screen. + Click <guilabel>Next</guilabel> after reading the Welcome screen. </para> </listitem> <listitem> <para> - Select <guibutton>Import data and settings from older programs</guibutton>. + Select <guilabel>Import data and settings from older programs</guilabel>. </para> </listitem> <listitem> @@ -144,12 +144,12 @@ </listitem> <listitem> <para> - Click <guibutton>Next</guibutton> + Click <guilabel>Next</guilabel> </para> </listitem> <listitem> <para> - Click <guibutton>Import</guibutton> + Click <guilabel>Import</guilabel> </para> </listitem> </orderedlist> @@ -160,8 +160,8 @@ <title>Microsoft Outlook and Outlook Express Users</title> <para> Microsoft Outlook, and versions of Outlook Express after - version 4, use proprietary formats that <application>Ximian - Evolution</application> cannot read or import. For contacts, + version 4, use proprietary formats that Ximian + Evolution cannot read or import. For contacts, you may have to email them to yourself and import them that way. For email, there is a simpler workaround: <orderedlist numeration="arabic"> @@ -177,13 +177,13 @@ <listitem> <para> Copy the files to the system or partition you use for - <application>Ximian Evolution</application>. + Ximian Evolution. </para> </listitem> <listitem> <para> - Use the <application>Ximian Evolution</application> import + Use the Ximian Evolution import tool to import the files. There's more information about why this works, and how, at the Ximian support website. </para> @@ -198,7 +198,7 @@ Before importing mail from Netscape, make sure you select <menuchoice><guimenu>File</guimenu><guimenuitem>Compact All Folders</guimenuitem></menuchoice>. If you don't, - <application>Ximian Evolution</application> will import and undelete + Ximian Evolution will import and undelete the messages in your Trash folders. </para> </note> @@ -318,6 +318,12 @@ upcoming deadlines. </para> + <para> + If you prefer a simpler way to remind yourself about messages, you can + mark them as "Important" by right-clicking on them and selecting + <guilabel>Mark Important</guilabel> + </para> + </sect2> </sect1> @@ -325,7 +331,7 @@ <sect1 id="usage-mail-organize-folders"> <title>Getting Organized with Folders</title> <para> - <application>Ximian Evolution</application> keeps mail, as well as + Ximian Evolution keeps mail, as well as address cards and calendars, in folders. You start out with a few mail folders, such as <guilabel>Inbox</guilabel>, <guilabel>Outbox</guilabel>, and <guilabel>Drafts</guilabel>, @@ -333,15 +339,15 @@ selecting <guisubmenu>New</guisubmenu> and then <guimenuitem>Folder</guimenuitem> from the <guimenu>File</guimenu> menu. - <application>Ximian Evolution</application> will ask you for the name + Ximian Evolution will ask you for the name and the type of the folder, and will provide you with a folder tree so you can pick where it goes. </para> <para> - When you click <guibutton>OK</guibutton>, your new folder will + When you click <guilabel>OK</guilabel>, your new folder will appear in the <interface>folder view</interface>. You can then put messages in it by dragging and dropping them, or by - using the <guibutton>Move</guibutton> button in the + using the <guilabel>Move</guilabel> button in the toolbar. If you want to move several messages at once, click on the ones you want to move while holding down the <keycap>Ctrl</keycap> key, or use <keycap>Shift</keycap> to @@ -369,7 +375,7 @@ <title>Searching for Messages</title> <para> Most mail clients can search through your messages for you, - but <application>Ximian Evolution</application> does it faster. You + but Ximian Evolution does it faster. You can search through just the message subjects, just the message body, or both body and subject. </para> @@ -429,7 +435,7 @@ </variablelist> When you've entered your search phrase, press - <keycap>Enter</keycap>. <application>Ximian Evolution</application> + <keycap>Enter</keycap>. Ximian Evolution will show your search results in the message list. </para> @@ -458,7 +464,7 @@ search criteria (each with the same options you saw in the regular search bar), and decide whether you want to find messages that match all of them, or messages that match even - one. Then, click <guibutton>Search</guibutton> to go and find + one. Then, click <guilabel>Search</guilabel> to go and find those messages. </para> @@ -469,6 +475,36 @@ </sect1> + <sect1 id="usage-mail-organize-spam"> + <title>Stopping Junk Mail (Spam)</title> + <para> + Evolution can check for junk mail for you. When the software + detects mail that appears to be junk mail, it will flag it and + hide it from your view. Messages that are flagged as junk mail + are displayed only in the <guilabel>Junk</guilabel> folder. + </para> + <para> + The junk mail filter can "learn" which kinds of mail are + legitimate and which are not if you train it. When you first start using + junk mail blocking, check the <guilabel>Junk</guilabel> folder + to be sure that legitimate mail doesn't get flagged as junk + mail. If good mail, also known as "ham," is mis-flagged, remove + it from the <guilabel>Junk</guilabel> folder by right-clicking + on it and selecting <guilabel>Mark as Not Junk</guilabel>. If + Evolution misses junk mail, right-click it and select + <guilabel>Mark as Junk</guilabel>. When you correct it, the + filter will be able to recognize similar messages in the future, + and will become more accurate as time goes on. + </para> + <para> + To change your junk mail filtering preferences, select <menuchoice><guimenu>Tools</guimenu> <guimenuitem>Settings</guimenuitem> + </menuchoice> and click the <guilabel>Mail Preferences</guilabel> + button. In the mail preferences tool, select the + <guilabel>Junk</guilabel> tab. <!-- FIXME: expand when available --> + </para> + </sect1> + + <sect1 id="usage-mail-organize-filters"> <title>Create Rules to Automatically Organize Mail</title> <para> @@ -511,7 +547,7 @@ </listitem> <listitem> <para> - Press the <guibutton>Add</guibutton> button. + Press the <guilabel>Add</guilabel> button. </para> </listitem> <listitem> @@ -567,7 +603,7 @@ <para> Expression - For programmers only: match a message according to an expression you write in the Scheme language, used to - define filters in <application>Ximian Evolution</application>. + define filters in Ximian Evolution. </para> <para> @@ -590,8 +626,8 @@ <para> If you have several filters that match a single message, they will all be applied to the message, in order, unless - one of the filters has the action <guibutton>Stop - Processing</guibutton>. If you use that action in a + one of the filters has the action <guilabel>Stop + Processing</guilabel>. If you use that action in a filter, the messages that it affects will not be touched by other filters. </para> @@ -599,8 +635,8 @@ When you first open the filters dialog, you are shown the list of filters sorted in the order in which they will be applied. You can move them up and down in the priority list - by clicking the <guibutton>Up</guibutton> and - <guibutton>Down</guibutton> buttons. + by clicking the <guilabel>Up</guilabel> and + <guilabel>Down</guilabel> buttons. </para> </note> </para> @@ -700,8 +736,8 @@ <listitem> <para> Select the criterion for the condition. If you want multiple - criteria for this filter, press <guibutton>Add - criterion</guibutton> and repeat the previous step. + criteria for this filter, press <guilabel>Add + criterion</guilabel> and repeat the previous step. </para> </listitem> <listitem> @@ -710,16 +746,16 @@ section. You can select any of the following options. <itemizedlist> <listitem><para> - Move to Folder - If you select this item, <application>Ximian Evolution</application> + Move to Folder - If you select this item, Ximian Evolution will put the messages into a folder you specify. Click the - <guibutton><click here to select a folder></guibutton> button + <guilabel><click here to select a folder></guilabel> button to select a folder. </para></listitem> <listitem><para> - Copy to Folder - If you select this item, <application>Ximian Evolution</application> + Copy to Folder - If you select this item, Ximian Evolution will put the messages into a folder you specify. Click the - <guibutton><click here to select a folder></guibutton> button + <guilabel><click here to select a folder></guilabel> button to select a folder. </para></listitem> @@ -741,7 +777,7 @@ </para></listitem> <listitem><para> - Assign Color - Select this item, and <application>Ximian Evolution</application> + Assign Color - Select this item, and Ximian Evolution will mark the message with whatever color you please. </para></listitem> @@ -757,12 +793,12 @@ <listitem> <para> Set Status - If you want to add multiple actions for this filter, press - <guibutton>Add action</guibutton> and repeat the previous step. + <guilabel>Add action</guilabel> and repeat the previous step. </para> </listitem> <listitem> <para> - Press <guibutton>OK</guibutton>. + Press <guilabel>OK</guilabel>. </para> </listitem> </orderedlist> @@ -780,171 +816,6 @@ </para> </note> - <example id="filter-example"> - <title>Using a Filter to Avoid Spam</title> - <para> - Spam, also known as unsolicited commercial email (UCE), is - the bane of many people's Inboxes, but it doesn't have to - be. Using Ximian Evolution filters and an external Spam - detection tool like <application>SpamAssassin</application> (<ulink - url="http://spamassassin.org/">http://spamassassin.org/</ulink>), - you can catch the vast majority of junk mail and drop it - directly into the trash. - </para> - <para> - The easiest way to do this is to get your system - administrator to install SpamAssassin (or its equivalent) - on your mail server. There, it will flag messages it - suspects of being Spam with the "X-Spam-Status" header to - your mail, which you can then search for in a - filter. Because SpamAssassin scores mails based on the - likelihood that messages are junk, you can even choose how - strict you want it to be. If you don't have a friendly - network administrator, never fear: you can install - SpamAssassin on your own system, then pipe messages through - it before reading them. - </para> - - <para> - If your system administrator or ISP has SpamAssassin, here's how to siphon off the junk mail: - <orderedlist> - - <listitem><para> - Select <menuchoice><guimenu>Tools</guimenu><guimenuitem>Filters</guimenuitem></menuchoice>. - </para></listitem> - - <listitem><para> - Click <guibutton>Add</guibutton>. - </para></listitem> - - <listitem><para> - Set the first part of your search criterion to look in a <guilabel>Specific header</guilabel>. - </para></listitem> - - <listitem><para> - Enter <userinput>X-Spam-Flag</userinput> as the name of the header. - </para></listitem> - - <listitem><para> - Choose <guilabel>contains</guilabel> at the second drop-down box. - </para></listitem> - - <listitem><para> - Enter <userinput>YES</userinput> as the content to search for. - You're now working with all email that has the word "YES" in the - "X-Spam-Status" header. - </para></listitem> - - <listitem><para> - For actions, choose what you'd like to do with the - messages. You can delete the messages automatically, but - it's more prudent to place them in a "Possible Junk Mail" - folder, and check them over just to make sure a genuine - message didn't get flagged by accident. - </para></listitem> - - <listitem><para> - Click <guibutton>OK</guibutton>. You're done. - </para></listitem> - </orderedlist> - </para> - <para> - If you don't have SpamAssassin or other junk mail filtering - on your mail server, there's still hope, although it's not - quite as simple. First, download - and install SpamAssassin from <ulink - url="http://spamassassin.org">http://spamassassin.org</ulink> - You'll need to download the "spamassassin" - and "perl-Mail-SpamAssassin" - packages, and you can install them with Red Carpet by - selecting <guimenuitem>Install Local Packages</guimenuitem> - from the - <guimenu>File</guimenu> menu. Further instructions are at the - SpamAssassin web site. Once you have the software - installed, do the following: - - <orderedlist> - <listitem> - <para> - Create a text file with any text editor ( - <menuchoice> - <guimenu> - Programs - </guimenu> - <guisubmenu> - Accessories - </guisubmenu> - <guimenuitem> - Text Editor - </guimenuitem> - </menuchoice> is the most convenient) and write the next command: - <command>spamassassin -e</command>. - This will run the SpamAssassin command and report back 0 - if the message is not junk. - </para> - </listitem> - <listitem> - <para> - Save the file as <filename>spam-filter.sh</filename> - </para> - </listitem> - <listitem> - <para> - Mark the file as an executable program: - Open your home directory in <application>Nautilus</application>, right-click on - spam-filter.sh there, and select - <guimenuitem>Properties</guimenuitem>. Then, click the - <guilabel>Permissions</guilabel> tab and check the box in the - <guilabel>Execute</guilabel> column and the - <guilabel>Owner</guilabel> row. Alternately, open a terminal - (<menuchoice> - <guimenu> - Programs - </guimenu> - <guisubmenu> - Accessories - </guisubmenu> - <guimenuitem> - Terminal - </guimenuitem> - </menuchoice>) and enter the command: <command>chmod +x spam-filter.sh</command>. - </para> - </listitem> - <listitem> - <para> - Back in Evolution, create a new filter: Select - <menuchoice><guimenu>Tools</guimenu><guimenuitem>Filters</guimenuitem></menuchoice>, - then click <guibutton>Add</guibutton>. - </para> - </listitem> - - <listitem><para> - Select <guilabel>Pipe Message to Shell Command</guilabel> as the first portion of the criterion. - </para></listitem> - - <listitem><para> - Enter <userinput>/home/username/spam-filter.sh</userinput> as the shell command, then select - <guilabel>Does Not Return</guilabel> and <guilabel>0</guilabel> as the remaining two - items. Substitute your username for "username" so that - Evolution can find the script. - </para></listitem> - - <listitem><para> - For actions, choose what you'd like to do with the - messages. You can delete the messages automatically, but - it's more prudent to place them in a "Possible Junk Mail" - folder, and check them over just to make sure a genuine - message didn't get flagged by accident. - </para></listitem> - <listitem> - <para> - You're done. Click <guibutton>OK</guibutton> to close the filter and <guibutton>OK</guibutton> to - close the filter editor. - </para> - </listitem> - </orderedlist> - </para> - </example> </sect2> <sect2 id="filters-edit"> @@ -964,7 +835,7 @@ <listitem> <para> Select the filter in the <guilabel>Filter Rules</guilabel> section - and press <guibutton>Edit</guibutton>. + and press <guilabel>Edit</guilabel>. </para> </listitem> <listitem> @@ -974,12 +845,12 @@ </listitem> <listitem> <para> - Press <guibutton>OK</guibutton> in the filter editor window. + Press <guilabel>OK</guilabel> in the filter editor window. </para> </listitem> <listitem> <para> - Press <guibutton>OK</guibutton> in the filter manager window. + Press <guilabel>OK</guilabel> in the filter manager window. </para> </listitem> </orderedlist> @@ -1002,7 +873,7 @@ </listitem> <listitem> <para> - Select the filter and press <guibutton>Delete</guibutton>. + Select the filter and press <guilabel>Delete</guilabel>. </para> </listitem> </orderedlist> @@ -1034,7 +905,7 @@ yourself performing the same search again and again, consider a vFolder. vFolders, or virtual folders, are an advanced way of viewing your email messages within - <application>Ximian Evolution</application>. If you get a lot of + Ximian Evolution. If you get a lot of mail or often forget where you put messages, vFolders can help you stay on top of things. </para> @@ -1050,7 +921,7 @@ <para> As messages that meet the vFolder criteria arrive or are - deleted, <application>Ximian Evolution</application> will + deleted, Ximian Evolution will automatically place them in and remove them from the vFolder contents list. When you delete a message, it gets erased from the folder in which it actually exists, as well as @@ -1093,12 +964,12 @@ <para> To organize his mailbox, Jim sets up a virtual folder for emails from his friend and co-worker Anna. He has another one for messages that - have ximian.com in the address and <application>Ximian Evolution</application> in the subject line, so he + have ximian.com in the address and Ximian Evolution in the subject line, so he can keep a record of what people from work send him about - <application>evolution</application>. If Anna sends him a message about - anything other than <application>Ximian Evolution</application>, it only shows up in the "Anna" folder. + Evolution. If Anna sends him a message about + anything other than Ximian Evolution, it only shows up in the "Anna" folder. When Anna sends him mail about the user interface for - <application>evolution</application>, he can see that message both in + Evolution, he can see that message both in the "Anna" vFolder and in the "Internal Evolution Discussion" vFolder. </para> @@ -1121,7 +992,7 @@ </listitem> <listitem> <para> - Click <guibutton>Add</guibutton> + Click <guilabel>Add</guilabel> </para> </listitem> <listitem> @@ -1181,7 +1052,7 @@ <para> Expression - For programmers only: match a message according to an expression you write in the Scheme language, used to - define vFolders in <application>Ximian Evolution</application>. + define vFolders in Ximian Evolution. </para> </listitem> |