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diff --git a/help/C/usage-mail-org.xml b/help/C/usage-mail-org.xml deleted file mode 100644 index 822d564e81..0000000000 --- a/help/C/usage-mail-org.xml +++ /dev/null @@ -1,1305 +0,0 @@ -<chapter id="usage-mail-organize"> - <title>Organizing your Email</title> - <para> - Even if you only get a few email messages a day, you probably - want to sort and organize them. When you get a hundred a day - and you want to refer to a message you received six weeks ago, - you <emphasis>need</emphasis> to sort and organize them. - Fortunately, Novell Evolution has the tools - to help you do it. - </para> - - <sect1 id="importing-mail-and-settings"> - <title>Importing Your Old Email</title> - <para> - Evolution allows you to import old - email and contacts so that you don't need to worry about losing - your old information. - </para> - <sect2 id="importing-mail"> - <title>Importing Single Files</title> - <para> - Novell Evolution can import the - following types of files: - <variablelist> - <varlistentry> - <term>VCard (.vcf, .gcrd):</term> - <listitem> - <para> - The address book format used by the GNOME, KDE, and - many other contact management applications. You - should be able to export to VCard format from any - address book application. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>iCalendar (.ics):</term> - <listitem> - <para> - A format for storing calendar files. iCalendar is used by - PalmOS based handhelds, Evolution, and - <application>Microsoft Outlook</application>. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Microsoft Outlook Express 4 (.mbx):</term> - <listitem> - <para> - Email file format used by Microsoft Outlook Express - 4. For other versions of Microsoft Outlook and Outlook Express, see - the workaround described in the note below. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>LDAP Data Interchange Format (.LDIF):</term> - <listitem> - <para> - A standard data format for contact cards. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>MBox (.mbox or null extension):</term> - <listitem> - <para> - The email box format used by Mozilla, Netscape, - Novell Evolution, Eudora, and many other email clients. - </para> - </listitem> - </varlistentry> - </variablelist> - </para> - <para> - To import your old email: - <orderedlist numeration="arabic"> - <listitem> - <para> - Click <menuchoice><guimenu>File</guimenu><guimenuitem>Import</guimenuitem></menuchoice>. - </para> - </listitem> - <listitem> - <para> - Click <guilabel>Forward</guilabel> after reading the welcome screen. - </para> - </listitem> - <listitem> - <para> - Select <guilabel>Import a single file</guilabel> and click <guilabel>Forward</guilabel>. - </para> - </listitem> - <listitem> - <para> - Indicate the file that you wish to import into Evolution - and click <guilabel>Forward.</guilabel> - </para> - </listitem> - <listitem> - <para> - Click <guilabel>Import</guilabel>. - </para> - </listitem> - </orderedlist> - </para> - </sect2> - <sect2 id="importing-preferences"> - <title>Importing Multiple Files</title> - <para> - Evolution automates the import process for several - applications it can recognize. - </para> - <para> - To import your old information: - <orderedlist numeration="arabic"> - <listitem> - <para> - Click <menuchoice><guimenu>File</guimenu><guimenuitem>Import</guimenuitem></menuchoice>. - </para> - </listitem> - <listitem> - <para> - Click <guilabel>Forward</guilabel> after reading the welcome screen. - </para> - </listitem> - <listitem> - <para> - Select <guilabel>Import data and settings from older - programs</guilabel> and click <guilabel>Forward</guilabel>. - </para> - </listitem> - - <listitem> - <para> - Evolution will search for old mail programs it - recognizes and, if possible, import data from them. - </para> - </listitem> - </orderedlist> - </para> - - <para> - <note> - <title>Microsoft Outlook and Outlook Express Users</title> - <para> - Microsoft Outlook, and versions of Outlook Express after - version 4, use proprietary formats that Novell - Evolution cannot read or import. One migration method that - works well is to use the - <application>Outport</application> application (see <ulink - url="http://outport.sourceforge.net">outport.sourceforge.net</ulink> - for information) under Winodws. YOu can also import data - into another Windows mail client such as Mozilla: - <orderedlist numeration="arabic"> - - <listitem> - <para> - While using Windows, import the files into Mozilla Mail (or - another mailer, such as Netscape or Eudora, that uses the - standard mbox format). - </para> - </listitem> - - <listitem> - <para> - Copy the files to the system or partition you use for - Novell Evolution. - </para> - </listitem> - - <listitem> - <para> - Use the Evolution import tool to import the files. - </para> - </listitem> - </orderedlist> - </para> - </note> - - <note> - <title>Netscape Users</title> - <para> - Mozilla and Netscape users will need to choose - <menuchoice><guimenu>File</guimenu><guimenuitem>Compact All - Folders</guimenuitem></menuchoice> from within the - Netscape or Mozilla mail tool. Otherwise, - Novell Evolution will import and undelete - the messages in your Trash folders. - </para> - </note> - - </para> - - </sect2> - </sect1> - <sect1 id="usage-mail-organize-columns"> - <title>Sorting Mail with Column Headers</title> - <para> - The message list normally has columns to indicate whether a - message has been read, whether it has attachments, how important - it is, and the sender, date, and subject. You can change their - order and remove them by dragging and dropping them. - </para> - <para> - Right-click on one of the column headers to get a list of - options: - <variablelist> - <varlistentry> - <term><guimenuitem>Sort Ascending</guimenuitem>:</term> - <listitem><para> - Sorts the messages top to bottom. Similarly, - <guimenuitem>Sort Descending</guimenuitem> reverses the - order, and <guilabel>Unsort</guilabel> removes sorting from - this column, reverting to the order of messages as they were - added to the folder. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Remove this - Column</guimenuitem>:</term> - <listitem> - <para> - Remove this column from the display. You can also remove - columns by dragging the header off the list and - letting it drop. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Add a Column</guimenuitem>:</term> - <listitem> - <para> - When you select this item, a dialog box appears, listing - the possible columns. Drag the column you want into a - space between existing column headers. A red arrow will - show you where the column will be placed. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Best Fit</guimenuitem>:</term> - <listitem> - <para> - Automatically adjusts the widths of the columns for the - most efficient use of space. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Customize Current - View</guimenuitem>:</term> <listitem><para> Choose this - item to pick a more complex sort order for messages, or - to choose which columns of information about your - messages you wish to display. - </para></listitem> - </varlistentry> - - </variablelist> - </para> - - <sect2 id="usage-mail-organize-columns-followup"> - <title>Column Sorting with the Follow Up Feature</title> - <para> - One way to make sure you don't forget about a message is - with the <guilabel>Follow Up</guilabel> feature. To use it, - select one or more messages, and then right-click on one and select - <guimenuitem>Follow Up</guimenuitem>. A dialog box will open - and allow you to set the type of flag and the due date. - </para> - <para> - The <guilabel>Flag</guilabel> itself is the action you - want to remind yourself about. Several are provided for you, such as - <guilabel>Call</guilabel>, <guilabel>Forward</guilabel>, and - <guilabel>Reply</guilabel>, but you can enter your own note or - action if you wish. You may set a deadline for the flag - as well. - </para> - <para> - Once you have added a flag, you can mark it as complete or - remove it entirely by right-clicking on the message and - selecting <guilabel>Flag Completed</guilabel> or <guilabel>Clear - Flag</guilabel>. - </para> - - <para> - When you read a flagged message, its flag status will be - displayed at the top, before the message headers. An - overdue message might tell you <guilabel>Overdue: Call by - April 07, 2003, 5:00 PM</guilabel> - </para> - - <para> - Flags can help you organize your work in a number of ways. For - example, you might add a <interface>Flag Status</interface> column to your message - list and sort that way. Alternately, you could create a vFolder - that displays all your flagged messages, and clear the flags - when you're done, so the vFolder contains only messages with - upcoming deadlines. - </para> - - <para> - If you prefer a simpler way to remind yourself about messages, you can - mark them as "Important" by right-clicking on them and selecting - <guilabel>Mark Important</guilabel>. - </para> - - </sect2> - - </sect1> - - <sect1 id="usage-mail-organize-folders"> - <title>Getting Organized with Folders</title> - <para> - Novell Evolution, like most other mail systems, stores mail in - folders. You start out with a - few mail folders, such as <guilabel>Inbox</guilabel>, - <guilabel>Outbox</guilabel>, and <guilabel>Drafts</guilabel>, - but you can create as many as you like. Create new folders by - right clicking on the folder list and selecting - <guimenuitem>New Folder</guimenuitem>. - </para> - <para> - When you click <guilabel>OK</guilabel>, your new folder will - appear in the <interface>folder view</interface>. You can - then put messages in it by dragging and dropping them, or by - using the <guilabel>Move</guilabel> button in the - toolbar. If you want to move several messages at once, click - on the ones you want to move while holding down the - <keycap>Ctrl</keycap> key, or use <keycap>Shift</keycap> to - select a range of messages. If you create a filter with the - <interface>filter assistant</interface>, you can have mail - filed automatically. - </para> - - <warning id="imap-subfolders"> - <title>Subfolders in IMAP</title> - <para> - The INBOX folder on most IMAP servers cannot contain both - subfolders and messages. When you create additional folders - on your IMAP mail server, branch them from the root of the - IMAP account's folder, tree, not from INBOX. If you create - subfolders in your INBOX folder, you will lose the ability - to read messages that exist in your INBOX until you move the - folders out of the way. - </para> - </warning> - - </sect1> - - <sect1 id="usage-mail-organize-search"> - <title>Searching for Messages</title> - <para> - Most mail clients can search through your messages for you, - but Novell Evolution does it faster than most, thanks to its - automatic search index. - </para> - <para> - To start searching, enter a word or phrase in the text area - right below the toolbar, and choose a search type: - <variablelist> - <varlistentry> - <term><guilabel>Subject contains:</guilabel></term> - <listitem> - <para> - This will show you messages where the search text is - in the subject line. It will not search in the - message body. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Subject does not contain:</guilabel></term> - <listitem> - <para> - Finds messages that do not contain the search text in - the subject. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Sender contains:</guilabel></term> - <listitem> - <para> - Finds messages whose From: header contains a match for your search text. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Recipients contain:</guilabel></term> - <listitem> - <para> - Finds messages with the search text in the To: and Cc: - headers. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term> <guilabel>Body contains</guilabel>:</term> - <listitem> - <para> - This will search only in message text, not the subject - lines. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Body does not contain:</guilabel></term> - <listitem> - <para> - This finds every email message that does not have the - search text in the message body. It will still show - messages that have the search text in the subject - line, if it is not also in the body. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Body or subject contains</guilabel>:</term> - <listitem> - <para> - This will search message subjects and the messages - themselves for the word or phrase you've entered in - the search field. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Message contains:</guilabel></term> - <listitem> - <para> - Searches the message body and all headers for the - entered text. - </para> - </listitem> - </varlistentry> - </variablelist> - - When you've entered your search phrase, press - <keycap>Enter</keycap> or click the <guilabel>Find - Now</guilabel> button. Evolution will show your search results - in the message list. - </para> - - <para> - For more complex search rules, select - <guilabel>Advanced</guilabel> from the - <guilabel>Search</guilabel> menu. You may want to create a - vFolder instead; see <xref - linkend="usage-mail-organize-vfolders" /> for more detail. - </para> - - <para> - When you're done with the search, go back to seeing all your - messages by clicking the <guimenuitem>Clear</guimenuitem> button, - or by entering a blank search. - </para> - - <para> - You'll see a similar approach to sorting messages when you - create filters and vFolders in the next few sections. - </para> - - </sect1> - - <sect1 id="usage-mail-organize-spam"> - <title>Stopping Junk Mail (Spam)</title> - <para> - Evolution can check for junk mail for you. When the software - detects mail that appears to be junk mail, it will flag it and - hide it from your view. Messages that are flagged as junk mail - are displayed only in the <guilabel>Junk</guilabel> folder. - </para> - <para> - The junk mail filter can "learn" which kinds of mail are - legitimate and which are not if you train it. When you first - start using junk mail blocking, check the - <guilabel>Junk</guilabel> folder - to be sure that legitimate mail doesn't get flagged as junk - mail. If good mail, also known as "ham," is mis-flagged, remove - it from the <guilabel>Junk</guilabel> folder by right-clicking - on it and selecting <guilabel>Mark as Not Junk</guilabel>. If - Evolution misses junk mail, right-click it and select - <guilabel>Mark as Junk</guilabel>. When you correct it, the - filter will be able to recognize similar messages in the future, - and will become more accurate as time goes on. - </para> - <para> - To change your junk mail filtering preferences, select <menuchoice><guimenu>Tools</guimenu> <guimenuitem>Settings</guimenuitem> - </menuchoice> and click the <guilabel>Mail Preferences</guilabel> - button. In the mail preferences tool, select the - <guilabel>Junk</guilabel> tab. Here, you have several options: - </para> - - <variablelist> - <varlistentry> - <term>Check incoming mail for junk</term> - <listitem> - <para> - This option turns automatic junk mail filtering on or off. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Include remote tests</term> - <listitem> - <para> - This option uses tests that require a network connection, - such as checking to see if a message is in a list of known - junk messages, or if the sender or gateway are blacklisted by - anti-spam organizations. Remote tests add to the amount of - time it takes to check for junk mail, but increase accuracy. - </para> - </listitem> - </varlistentry> - -<!-- This is apparently gone _____________________________ - <varlistentry> - <term>Use Daemon</term> - <listitem> - <para> - If you select this option, Evolution will try to use the mail - filtering daemon <command>spamd</command> if it is available. - Using the daemon can improve filtering speed, but the daemon - must already be running. Starting a daemon normally requires - root privileges, but you may be able to use it as non-root, - depending on your OS and configuration. - </para> - <para> - You can can start spamd with the command - <command>/etc/init.d/spamd start</command>, or if you prefer, - have it started automatically by editing your system services - (for SUSE systems, this is the "Runlevel Editor" in - YAST). More traditional UNIX users, of course, know how - to put links to the initialization script in the - <command>/etc/rc5.d/</command> or <command>/etc/rc3.d</command> - directory. - </para> - </listitem> - </varlistentry> -__________________________ --> - - -</variablelist> -</sect1> - - - - <sect1 id="usage-mail-organize-filters"> - <title>Create Rules to Automatically Organize Mail</title> - <para> - Filters work very much like the mail room in a large company. - Their purpose is to bundle, sort, and distribute mail to the - various folders. In addition, you can have multiple filters - performing multiple actions that may effect the same message - in several ways. For example, your filters could put copies - of one message into multiple folders, or keep a copy and send - one to another person as well, and it can do that quickly. Of - course, it's also faster and more flexible than an actual - person with a pile of envelopes. - </para> - - - <tip id="easy-filter"> - <title>Quick Filter Creation</title> - <para> - There is an easy shortcut for fast filter or vFolder - creation. Right-click on the message in the message - list, and select one of the items under the - <guimenuitem>Create Rule from Message</guimenuitem> - submenu. Creating a rule based on a message opens the filter - creation tool with some of the information about the - message already filled in for your convenience. - </para> - </tip> - - <sect2 id="usage-mail-org-filters-new"> - <title>Creating New Filter Rules</title> - <para> - To create a new filter rule: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Filters...</guimenuitem> - </menuchoice>. - </para> - </listitem> - <listitem> - <para> - Press the <guilabel>Add</guilabel> button. - </para> - </listitem> - <listitem> - <para> - Name your filter in the <guilabel>Rule name</guilabel> field. - </para> - </listitem> - <listitem> - <para> - Define the criteria for the filter in the - <guilabel>If</guilabel> section. For each filter - criterion, you must first select which of the following - parts of the message you want the filter to examine: - - <itemizedlist> - <listitem><para> - Sender - The sender's address. - </para></listitem> - - - <listitem><para> - Recipients - The recipients of the message. - </para></listitem> - - <listitem><para> - Subject - The subject line of the message. - </para></listitem> - - <listitem><para> - Specific Header - The filter can look at any header you - want, even obscure or custom ones. Enter the header name - in the first text box, and put your search text in the - second one. - - - <note id="multiple-repeated-headers"> - <title>Repeated Headers</title> - <para> - If a message uses a header more than once, Evolution will - pay attention only to the first instance, even if the - message defines the header differently the second - time. For example, if a message declares the Resent-From: - header as "engineering@rupertcorp.com" and then restates - it as "marketing@rupertcorp.com," Evolution will filter as - though the second declaration had not occurred. To filter - on messages that use headers multiple times, use a regular - expression. - </para> - </note> - - </para></listitem> - - <listitem><para> - Message Body - Search in the actual text of the message. - </para></listitem> - - <listitem> - <para> - Expression - For programmers only: match a message according to an - expression you write in the Scheme language, used to - define filters in Novell Evolution. - </para> - -<para> -</para> - </listitem> - - - - <listitem><para> Date sent - Filter messages according to the date on - which they were sent: First, choose the conditions you - want a message to meet:<guilabel>before</guilabel> - a given time, <guilabel>after</guilabel> it, and so forth. - Then, choose the time. The filter will compare the - message's time-stamp to the system clock when the filter - is run, or to a specific time and date you choose from a - calendar. You can even have it look for messages within a - range of time relative to the filter, such as two to four - days ago. - </para></listitem> - - <listitem><para> - Date Received - This works the same way as the <guilabel>Date Sent</guilabel> - option, except that it compares the time you got the message - with the dates you specify. - </para></listitem> - - <listitem> - <para> - Label - Messages may have labels of - <guilabel>Important</guilabel>, - <guilabel>Work</guilabel>, - <guilabel>Personal</guilabel>, <guilabel>To - Do</guilabel>, or <guilabel>Later</guilabel>. You - can set these labels with other filters or by hand. - </para> - </listitem> - - <listitem><para> - Score - Set the message score to any whole number greater than - 0. You can have one filter set or change a message - score, and then set up another filter to move the - messages you have scored. A message score is not based - on anything in particular: it is simply a number you - can assign to messages so other filters can process them. - </para></listitem> - - - - <listitem> - <para> - Size (kB) - Sorts based on the size of the message in kilobytes. - </para> - </listitem> - - <listitem> - <para> - Status - Filters according to the status of a - message. Status may be <guilabel>Replied - To</guilabel>, <guilabel>Draft</guilabel>, - <guilabel>Important</guilabel>, - <guilabel>Read</guilabel>, or - <guilabel>Junk</guilabel>. - </para> - </listitem> - - <listitem> - <para> - Flagged - Check whether the message is flagged for follow-up. - </para> - </listitem> - - <listitem> - <para> - Attachments - Create a filter based on whether you - have an attachment in the email. - </para> - </listitem> - - <listitem> - <para> - Mailing List - Filter based on the mailing list - the message came from. This filter may miss - messages from some list servers, because Filtering - it checks for the - <computeroutput>X-BeenThere</computeroutput> - header, used to identify mailing lists or other - redistributors of mail. Mail from list servers - which do not set - <computeroutput>X-BeenThere</computeroutput> - properly will not be caught by these filters. - </para> - </listitem> - - <listitem> - <para> - Regex Match: If you know your way around a - <link - linkend="regular-expression">regex</link>, or - regular expression, put your knowledge to use - here. This allows you to search for complex - patterns of letters, so that you can find, for - example, all words that start with a and ends with - m, and are between six and fifteen letters long, - or all messages that declare a particular header - twice. For information about how to use regular - expressions, check the manual page for the - <command>grep</command> command. - </para> - </listitem> - - <listitem> - <para> - Source Account - Filter messages according the - server you got them from. This is most useful if - you use multiple POP mail accounts. - </para> - </listitem> - - - <listitem> - <para> - Pipe to Program - Evolution can use - an external command to process a message, then - process it based on the return value. Commands - used in this way must return an integer. This is - most commonly used to add an external junk mail - filter. - </para> - </listitem> - - <listitem> - <para> - Junk Test - Filter based on the results of the - junk mail test. - </para> - </listitem> - </itemizedlist> - </para> - </listitem> - <listitem> - <para> - Select the criterion for the condition. If you want multiple - criteria for this filter, press <guilabel>Add - criterion</guilabel> and repeat the previous step. - </para> - </listitem> - <listitem> - <para> - Select the actions for the filter in the - <guilabel>Then</guilabel> - section. You can select any of the following options. - <itemizedlist> - <listitem><para> - Move to Folder - Move the message into a folder you specify. Click the - <guilabel><click here to select a folder></guilabel> button - to select the destination folder. - </para></listitem> - - <listitem><para> - Copy to Folder - Put a copy of the message into a folder you specify. Click the - <guilabel><click here to select a folder></guilabel> button - to select the destination folder. - </para></listitem> - - <listitem><para> - Delete - Marks the message for deletion. The - message can be undeleted until you manually - <guimenuitem>Expunge</guimenuitem> or <guimenuitem>Empty Trash</guimenuitem>. - </para></listitem> - - <listitem><para> - Stop Processing - Select this if you want to tell all other filters to ignore - this message, because whatever you've done with it so far - is plenty. - </para></listitem> - - <listitem><para> - Assign Color - Mark the message with a color of your choice. - </para></listitem> - - <listitem><para> - Assign Score - Assign the message a numeric score. - </para></listitem> - - <listitem><para> - Adjust Score - Change the numeric score by the amount you set here. - </para></listitem> - - <listitem><para> - Set Status - Set the status of the message. Status may be <guilabel>Replied - To</guilabel>, <guilabel>Draft</guilabel>, - <guilabel>Important</guilabel>, - <guilabel>Read</guilabel>, or - <guilabel>Junk</guilabel>. - </para></listitem> - - <listitem><para> - Unset Status - If the message has a status value, - unset it. If a status value is not set, do - nothing. - </para></listitem> - - <listitem><para> - Beep - Make the system beep. - </para></listitem> - - <listitem><para> - Play Sound - Select a sound file, and Evolution will play it. - </para></listitem> - - <listitem><para> - Run Program - Evolution will run an application. - </para></listitem> - - <listitem><para> - Pipe to Program - Send the message to a program of your choice. No return value - is expected. This feature can be used to create automatic web postings - from email messages or to perform additional message - post-processing not supported by Evolution. - </para></listitem> - - </itemizedlist> - </para> - </listitem> - <listitem> - <para> - Add Action - If you want to add multiple actions for this filter, press - <guilabel>Add action</guilabel> and repeat the previous step. - </para> - </listitem> - <listitem> - <para> - Click <guilabel>OK</guilabel> in the <guilabel>Add a Rule</guilabel> dialog. - </para> - </listitem> - - <listitem> - <para> - Click <guilabel>OK</guilabel> in the <guilabel>Filters</guilabel> - window. - </para> - </listitem> - - </orderedlist> - </para> - - <note id="when-filters-go-wrong"> - <title>When Are Filters Applied?</title> - <para> - For POP mail, filters are applied as messages are - downloaded. For IMAP mail, filters are applied to new - messages when you enter the INBOX folder. On Exchange - servers, filters are not applied until you enter - your INBOX folder and select - <menuchoice><guimenu>Actions</guimenu><guimenuitem>Apply - Filters</guimenuitem></menuchoice> or press - <keycombo><keycap>Ctrl</keycap><keycap>Y</keycap></keycombo>. - To force your filters to act on all messages in the folder, - select the entire folder - (<keycombo><keycap>Ctrl</keycap><keycap>A</keycap></keycombo>) - and then apply the filters - (<keycombo><keycap>Ctrl</keycap><keycap>Y</keycap></keycombo>.) - </para> - </note> - - - <figure id="usage-mail-filter-fig-createrule"> - <title>Creating a Mail Filter</title> - <screenshot> - <screeninfo>Creating a Mail Filter</screeninfo> - <mediaobject> - <imageobject> - <imagedata fileref="figures/filter-new-fig" format="PNG" - srccredit="Aaron Weber"/> - </imageobject> - </mediaobject> - </screenshot> - </figure> - - <para> - If you have several filters that match a single message, - they will all be applied to the message in order, unless - one of the filters has the action <guilabel>Stop - Processing</guilabel>. If you use that action in a - filter, the messages that it affects will not be touched - by other filters. - </para> - <para> - When you first open the filters dialog, you are shown the - list of filters sorted in the order in which they will be - applied. You can move them up and down in the priority list - by clicking the <guilabel>Up</guilabel> and - <guilabel>Down</guilabel> buttons. - </para> - </sect2> - - <sect2 id="filters-edit"> - <title>Editing Filters</title> - <para> - To edit a filter: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Filters</guimenuitem> - </menuchoice> - </para> - </listitem> - <listitem> - <para> - Select the filter in the <guilabel>Filter Rules</guilabel> section - and press <guilabel>Edit</guilabel>. - </para> - </listitem> - <listitem> - <para> - Change the desired settings. - </para> - </listitem> - - <listitem> - <para> - Click <guilabel>OK</guilabel> in the <guilabel>Add a Rule</guilabel> dialog. - </para> - </listitem> - - <listitem> - <para> - Click <guilabel>OK</guilabel> in the <guilabel>Filters</guilabel> - window. - </para> - </listitem> - </orderedlist> - </para> - </sect2> - - <sect2 id="filters-deleting"> - <title>Deleting Filters</title> - <para> - To delete a filter: - <orderedlist numeration="arabic"> - <listitem> - <para> - Select - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Filters</guimenuitem> - </menuchoice> - </para> - </listitem> - <listitem> - <para> - Select the filter and press <guilabel>Remove</guilabel>. - </para> - </listitem> - - <listitem> - <para> - Click <guilabel>OK</guilabel> in the filter manager - window. - </para> - </listitem> - - </orderedlist> - </para> - <para> - <note> - <title>Changing Folder Names and Filters</title> - <para> - <itemizedlist> - <listitem> - <para> - Incoming email that your filters don't move goes - into the Inbox; outgoing mail that they don't move - ends up in the Sent folder. So be sure to change - the filters that go with it. - </para> - </listitem> - </itemizedlist> - </para> - </note> - </para> - </sect2> - </sect1> - - <sect1 id="usage-mail-organize-vfolders"> - <title>Getting Really Organized with vFolders</title> - <para> - If filters aren't flexible enough for you, or you find - yourself performing the same search again and again, consider - a vFolder. vFolders, or virtual folders, are an advanced way - of viewing your email messages within - Novell Evolution. If you get a lot of - mail or often forget where you put messages, vFolders - can help you stay on top of things. - </para> - <para> - A vFolder is really a hybrid of all the other organizational - tools: it looks like a folder, it acts like a search, and you - set it up like a filter. In other words, while a conventional - folder actually contains messages, a vFolder is a view of - messages that may be in several different folders. The - messages it contains are determined on the fly using a set of - criteria you choose in advance. - </para> - - <para> - As messages that meet the vFolder criteria arrive or are - deleted, Evolution will automatically adjust the vFolder - contents. When you delete a message, it gets erased from the - folder in which it actually exists, as well as any vFolders - that display it. - </para> - - <para> - Imagine a business trying to keep track of mail from hundreds - of vendors and clients, or a university with overlapping and - changing groups of faculty, staff, administrators and - students. The more mail you need to organize, the less you - can afford the sort of confusion that stems from an - organizational system that's not flexible enough. vFolders - make for better organization because they can accept - overlapping groups in a way that regular folders and filing - systems can't. - </para> - - - <note id="unmatched-vfolder"> - <title>The "Unmatched" vFolder</title> - <para> - The Unmatched vFolder is the opposite of the others: it - displays whatever messages do not appear in other vFolders. - </para> - <para> - If you use remote email storage like IMAP or Microsoft - Exchange, and have created vFolders to search through them, - the Unmatched vFolder will follow your lead, and search the - remote folders as well. If you do not create any vFolders that - search in remote mail stores, the Unmatched vFolder will not - search in them either. - </para> - </note> - - - <example id="usage-mail-organize-vfolders-ex"> - <title>Using Folders, Searches, and vFolders</title> - <para> - To organize his mailbox, Jim sets up a virtual folder for emails from - his friend and co-worker Anna. He has another one for messages that - have novell.com in the address and Novell Evolution in the subject line, so he - can keep a record of what people from work send him about - Evolution. If Anna sends him a message about - anything other than Novell Evolution, it only shows up in the "Anna" folder. - When Anna sends him mail about the user interface for - Evolution, he can see that message both in - the "Anna" vFolder and in the "Internal Evolution Discussion" - vFolder. - </para> - </example> - - <!-- (INSERT SCREENSHOT HERE: vFolders in action) --> - - <sect2 id="vfolder-create"> - <title>Creating vFolders</title> - <para> - To create a vFolder: - <orderedlist numeration="arabic"> - <listitem> - <para> - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Virtual Folder Editor</guimenuitem> - </menuchoice> - </para> - </listitem> - <listitem> - <para> - Click <guilabel>Add</guilabel>. - </para> - </listitem> - <listitem> - <para> - Name your vFolder in the <guilabel>Rule name</guilabel> field. - - </para> - </listitem> - <listitem> - <para> - Select your search criteria. For each criterion, you - must first select which of the following parts of the - message you want the search to examine. The criteria are - similar to those for filters: - - <figure id="usage-mail-vfolder-fig-createrule"> - <title>Selecting a vFolder Rule</title> - <screenshot> - <screeninfo>Creating a vFolder Rule</screeninfo> - <mediaobject> - <imageobject> - <imagedata fileref="figures/vfolder-createrule-fig" format="PNG" - srccredit="Aaron Weber"/> - </imageobject> - </mediaobject> - </screenshot> - </figure> - </para> - <para> - <itemizedlist> - <listitem><para> - Sender - The sender's address. - </para></listitem> - - - <listitem><para> - Recipients - The recipients of the message. - </para></listitem> - - <listitem><para> - Subject - The subject line of the message. - </para></listitem> - - - <listitem><para> - Message Body - Search in the actual text of the message. - </para></listitem> - - <listitem> - <para> - Expression - For programmers only: match a message according to an - expression you write in Scheme. - </para> - </listitem> - - <listitem><para> Date sent - Search messages according to the date on - which they were sent: First, choose the conditions you - want a message to meet: <guilabel>before</guilabel> - a given time, <guilabel>after</guilabel> it, and so forth. - Then, choose the time. The vFolder will compare the - message's time-stamp to the system clock when the filter - is run, or to a specific time and date you choose from a - calendar. You can also have it look for messages within a - range of time relative to the filter. - </para></listitem> - - <listitem><para> - Date Received - This works the same way as the <guilabel>Date Sent</guilabel> - option, except that it compares the time you got the message - with the dates you specify. - </para></listitem> - - <listitem><para> - Label - This works the same way as the <guilabel>Score</guilabel> - option, although it allows you to select from various labels applied to the message, - such as <guilabel>Important, Personal, To Do, - Work</guilabel> or <guilabel>Later</guilabel>. - </para></listitem> - - <listitem><para> - Score - a numeric score that you can assign to - messages using filters - </para></listitem> - - <listitem> - <para> - Size (kB) - Sorts based on the size of the message in kilobytes. - </para> - </listitem> - - <listitem> - <para> - Status - Searches according to the status of a message, such as - 'Draft'. - </para> - </listitem> - - <listitem> - <para> - Follow Up - Checks whether you have flagged the message for follow up. - </para> - </listitem> - - <listitem> - <para> - Attachments - Create a vFolder based on whether or not you have an - attachment in the email. - </para> - </listitem> - - <listitem> - <para> - Mailing List - Search based on the mailing list it came from. - </para> - </listitem> - </itemizedlist> - </para> - </listitem> - <listitem> - <para> - Select the folders in which this vFolder will search. Your options are: - <itemizedlist> - <listitem> - <para> - Specific folders only - Use individual folders for the vFolder to - use as its sources. - </para> - </listitem> - <listitem> - <para> - With all local folders - </para> - </listitem> - <listitem> - <para> - With all active remote folders - Remote folders - are considered active if you are connected to the - server; you must be connected to your mail server - for the vFolder to include any messages from that - source. - </para> - </listitem> - <listitem> - <para> - With all local and active remote folders - </para> - </listitem> - </itemizedlist> - </para> - </listitem> - <listitem> - <para> - Click <guilabel>OK</guilabel> in the vFolder editing tool and in the vFolder list dialog boxes. - </para> - </listitem> - - </orderedlist> - </para> - </sect2> - </sect1> -</chapter> |