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Diffstat (limited to 'help/C/usage-mail-org.xml')
-rw-r--r-- | help/C/usage-mail-org.xml | 220 |
1 files changed, 104 insertions, 116 deletions
diff --git a/help/C/usage-mail-org.xml b/help/C/usage-mail-org.xml index 4e9e3cec1b..822d564e81 100644 --- a/help/C/usage-mail-org.xml +++ b/help/C/usage-mail-org.xml @@ -23,7 +23,7 @@ following types of files: <variablelist> <varlistentry> - <term>VCard (.vcf, gcrd):</term> + <term>VCard (.vcf, .gcrd):</term> <listitem> <para> The address book format used by the GNOME, KDE, and @@ -39,8 +39,7 @@ <listitem> <para> A format for storing calendar files. iCalendar is used by - PalmOS based handhelds, Novell - Evolution, and + PalmOS based handhelds, Evolution, and <application>Microsoft Outlook</application>. </para> </listitem> @@ -58,7 +57,7 @@ </varlistentry> <varlistentry> - <term>LDAP Data Interchange Format (LDIF):</term> + <term>LDAP Data Interchange Format (.LDIF):</term> <listitem> <para> A standard data format for contact cards. @@ -67,7 +66,7 @@ </varlistentry> <varlistentry> - <term>MBox (mbox):</term> + <term>MBox (.mbox or null extension):</term> <listitem> <para> The email box format used by Mozilla, Netscape, @@ -103,7 +102,7 @@ </listitem> <listitem> <para> - Click <guilabel>Import</guilabel> + Click <guilabel>Import</guilabel>. </para> </listitem> </orderedlist> @@ -150,9 +149,12 @@ <para> Microsoft Outlook, and versions of Outlook Express after version 4, use proprietary formats that Novell - Evolution cannot read or import. For contacts, - you may have to email them to yourself and import them that - way. For email, there is a simpler workaround: + Evolution cannot read or import. One migration method that + works well is to use the + <application>Outport</application> application (see <ulink + url="http://outport.sourceforge.net">outport.sourceforge.net</ulink> + for information) under Winodws. YOu can also import data + into another Windows mail client such as Mozilla: <orderedlist numeration="arabic"> <listitem> @@ -172,9 +174,7 @@ <listitem> <para> - Use the Novell Evolution import - tool to import the files. There's more information about - why this works, and how, at the Novell support website. + Use the Evolution import tool to import the files. </para> </listitem> </orderedlist> @@ -186,10 +186,10 @@ <para> Mozilla and Netscape users will need to choose <menuchoice><guimenu>File</guimenu><guimenuitem>Compact All - Folders</guimenuitem></menuchoice> from within - Netscape or Mozilla. Otherwise, + Folders</guimenuitem></menuchoice> from within the + Netscape or Mozilla mail tool. Otherwise, Novell Evolution will import and undelete - the messages in Trash folders. + the messages in your Trash folders. </para> </note> @@ -212,27 +212,14 @@ <varlistentry> <term><guimenuitem>Sort Ascending</guimenuitem>:</term> <listitem><para> - Sorts the messages top to bottom. + Sorts the messages top to bottom. Similarly, + <guimenuitem>Sort Descending</guimenuitem> reverses the + order, and <guilabel>Unsort</guilabel> removes sorting from + this column, reverting to the order of messages as they were + added to the folder. </para></listitem> </varlistentry> - <varlistentry> - <term><guimenuitem>Sort Descending</guimenuitem>:</term> - <listitem><para> - Sorts the messages bottom to top. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Unsort</guimenuitem>:</term> - <listitem><para> - Removes sorting from the message list. <!-- displaying - messages in the order they exist on disk. This is - typically the order in which the messages - were added to the mailbox file, and is therefore similar - to, but not exactly the same as, sorting by date. --> - </para></listitem> - </varlistentry> <varlistentry> <term><guimenuitem>Remove this Column</guimenuitem>:</term> @@ -272,7 +259,7 @@ View</guimenuitem>:</term> <listitem><para> Choose this item to pick a more complex sort order for messages, or to choose which columns of information about your - messages you wish to display + messages you wish to display. </para></listitem> </varlistentry> @@ -293,8 +280,8 @@ want to remind yourself about. Several are provided for you, such as <guilabel>Call</guilabel>, <guilabel>Forward</guilabel>, and <guilabel>Reply</guilabel>, but you can enter your own note or - action if you wish. You may set a deadline date for the flag - as well, if you wish. + action if you wish. You may set a deadline for the flag + as well. </para> <para> Once you have added a flag, you can mark it as complete or @@ -305,8 +292,9 @@ <para> When you read a flagged message, its flag status will be - displayed right at the top, before the message headers. An - overdue message might tell you <guilabel>Overdue: Call by April 07, 2003, 5:00 PM</guilabel> + displayed at the top, before the message headers. An + overdue message might tell you <guilabel>Overdue: Call by + April 07, 2003, 5:00 PM</guilabel> </para> <para> @@ -321,7 +309,7 @@ <para> If you prefer a simpler way to remind yourself about messages, you can mark them as "Important" by right-clicking on them and selecting - <guilabel>Mark Important</guilabel> + <guilabel>Mark Important</guilabel>. </para> </sect2> @@ -337,9 +325,7 @@ <guilabel>Outbox</guilabel>, and <guilabel>Drafts</guilabel>, but you can create as many as you like. Create new folders by right clicking on the folder list and selecting - <guimenuitem>New Folder</guimenuitem>. Evolution will - ask you for the name and the type of the folder, and will - provide you with a folder tree so you can pick where it goes. + <guimenuitem>New Folder</guimenuitem>. </para> <para> When you click <guilabel>OK</guilabel>, your new folder will @@ -403,8 +389,7 @@ <term><guilabel>Sender contains:</guilabel></term> <listitem> <para> - Finds messages that do not contain the search text in - the subject. + Finds messages whose From: header contains a match for your search text. </para> </listitem> </varlistentry> @@ -518,7 +503,7 @@ <variablelist> <varlistentry> - <term>Check Incoming Mail</term> + <term>Check incoming mail for junk</term> <listitem> <para> This option turns automatic junk mail filtering on or off. @@ -527,31 +512,19 @@ </varlistentry> <varlistentry> - <term>Do Not Check Incoming Mail for IMAP Accounts</term> - <listitem> - <para> - Evolution must download mail to determine whether it is junk - mail, so junk mail filtering can slow IMAP performance as it - downloads every message in its entirity. To turn filtering off - for IMAP mail, but leave it on for other mail accounts, select - this box. - </para> - </listitem> - </varlistentry> - - <varlistentry> - <term>Local Tests Only</term> + <term>Include remote tests</term> <listitem> <para> - This option skips tests that require a network connection, + This option uses tests that require a network connection, such as checking to see if a message is in a list of known junk messages, or if the sender or gateway are blacklisted by - anti-spam organizations. Selecting this option will increase - the speed of operation, but may decrease accuracy. + anti-spam organizations. Remote tests add to the amount of + time it takes to check for junk mail, but increase accuracy. </para> </listitem> </varlistentry> - + +<!-- This is apparently gone _____________________________ <varlistentry> <term>Use Daemon</term> <listitem> @@ -575,7 +548,9 @@ </para> </listitem> </varlistentry> - +__________________________ --> + + </variablelist> </sect1> @@ -603,22 +578,24 @@ creation. Right-click on the message in the message list, and select one of the items under the <guimenuitem>Create Rule from Message</guimenuitem> - submenu. + submenu. Creating a rule based on a message opens the filter + creation tool with some of the information about the + message already filled in for your convenience. </para> </tip> <sect2 id="usage-mail-org-filters-new"> - <title>Making New Filters</title> + <title>Creating New Filter Rules</title> <para> - To create a new filter: + To create a new filter rule: <orderedlist numeration="arabic"> <listitem> <para> Select <menuchoice> <guimenu>Tools</guimenu> - <guimenuitem>Filters</guimenuitem> - </menuchoice> + <guimenuitem>Filters...</guimenuitem> + </menuchoice>. </para> </listitem> <listitem> @@ -711,14 +688,6 @@ with the dates you specify. </para></listitem> - <listitem><para> - Score - Set the message score to any whole number greater than - 0. To use filters with scoring, use one filter to score a - message, and then apply other filters only to messages with - the scores you seek. - </para></listitem> - - <listitem> <para> Label - Messages may have labels of @@ -730,6 +699,17 @@ </para> </listitem> + <listitem><para> + Score - Set the message score to any whole number greater than + 0. You can have one filter set or change a message + score, and then set up another filter to move the + messages you have scored. A message score is not based + on anything in particular: it is simply a number you + can assign to messages so other filters can process them. + </para></listitem> + + + <listitem> <para> Size (kB) - Sorts based on the size of the message in kilobytes. @@ -749,36 +729,35 @@ <listitem> <para> - Flagged - Check whether the message is flagged for follow-up or not. + Flagged - Check whether the message is flagged for follow-up. </para> </listitem> <listitem> <para> - Attachments - Create a filter based on whether or not you + Attachments - Create a filter based on whether you have an attachment in the email. </para> </listitem> <listitem> <para> - Mailing List - Filter based on the mailing list it came from. - </para> - <note> - <title>How Does Filtering on Mailing Lists Work?</title> - <para> - Filtering on mailing list actually looks for a - specific mailing-list header called the - <computeroutput>X-BeenThere</computeroutput> + Mailing List - Filter based on the mailing list + the message came from. This filter may miss + messages from some list servers, because Filtering + it checks for the + <computeroutput>X-BeenThere</computeroutput> header, used to identify mailing lists or other - redistributors of mail. + redistributors of mail. Mail from list servers + which do not set + <computeroutput>X-BeenThere</computeroutput> + properly will not be caught by these filters. </para> - </note> </listitem> <listitem> <para> - Regex Match - If you know your way around a + Regex Match: If you know your way around a <link linkend="regular-expression">regex</link>, or regular expression, put your knowledge to use @@ -836,23 +815,21 @@ section. You can select any of the following options. <itemizedlist> <listitem><para> - Move to Folder - If you select this item, Novell Evolution - will put the messages into a folder you specify. Click the + Move to Folder - Move the message into a folder you specify. Click the <guilabel><click here to select a folder></guilabel> button - to select a folder. + to select the destination folder. </para></listitem> <listitem><para> - Copy to Folder - If you select this item, Novell Evolution - will put the messages into a folder you specify. Click the + Copy to Folder - Put a copy of the message into a folder you specify. Click the <guilabel><click here to select a folder></guilabel> button - to select a folder. + to select the destination folder. </para></listitem> <listitem><para> - Delete - Marks the message for deletion. You can still get the message - back, at least until you <guimenuitem>Expunge</guimenuitem> your - mail yourself. + Delete - Marks the message for deletion. The + message can be undeleted until you manually + <guimenuitem>Expunge</guimenuitem> or <guimenuitem>Empty Trash</guimenuitem>. </para></listitem> <listitem><para> @@ -862,8 +839,7 @@ </para></listitem> <listitem><para> - Assign Color - Select this item, and Novell Evolution - will mark the message with whatever color you please. + Assign Color - Mark the message with a color of your choice. </para></listitem> <listitem><para> @@ -874,7 +850,6 @@ Adjust Score - Change the numeric score by the amount you set here. </para></listitem> - <listitem><para> Set Status - Set the status of the message. Status may be <guilabel>Replied To</guilabel>, <guilabel>Draft</guilabel>, @@ -885,8 +860,8 @@ <listitem><para> Unset Status - If the message has a status value, - set it to the opposite. If that status value is not - set, do nothing. + unset it. If a status value is not set, do + nothing. </para></listitem> <listitem><para> @@ -898,6 +873,10 @@ </para></listitem> <listitem><para> + Run Program - Evolution will run an application. + </para></listitem> + + <listitem><para> Pipe to Program - Send the message to a program of your choice. No return value is expected. This feature can be used to create automatic web postings from email messages or to perform additional message @@ -909,19 +888,19 @@ </listitem> <listitem> <para> - Set Status - If you want to add multiple actions for this filter, press + Add Action - If you want to add multiple actions for this filter, press <guilabel>Add action</guilabel> and repeat the previous step. </para> </listitem> <listitem> <para> - Click <guilabel>OK</guilabel> in the filter editor dialog. + Click <guilabel>OK</guilabel> in the <guilabel>Add a Rule</guilabel> dialog. </para> </listitem> <listitem> <para> - Click <guilabel>OK</guilabel> in the filter manager + Click <guilabel>OK</guilabel> in the <guilabel>Filters</guilabel> window. </para> </listitem> @@ -964,7 +943,7 @@ <para> If you have several filters that match a single message, - they will all be applied to the message, in order, unless + they will all be applied to the message in order, unless one of the filters has the action <guilabel>Stop Processing</guilabel>. If you use that action in a filter, the messages that it affects will not be touched @@ -1004,16 +983,19 @@ Change the desired settings. </para> </listitem> + <listitem> <para> - Press <guilabel>OK</guilabel> in the filter editor window. + Click <guilabel>OK</guilabel> in the <guilabel>Add a Rule</guilabel> dialog. </para> </listitem> + <listitem> <para> - Press <guilabel>OK</guilabel> in the filter manager window. + Click <guilabel>OK</guilabel> in the <guilabel>Filters</guilabel> + window. </para> - </listitem> + </listitem> </orderedlist> </para> </sect2> @@ -1113,7 +1095,7 @@ <title>The "Unmatched" vFolder</title> <para> The Unmatched vFolder is the opposite of the others: it - displays whatever messages are not matched by other vFolders. + displays whatever messages do not appear in other vFolders. </para> <para> If you use remote email storage like IMAP or Microsoft @@ -1131,7 +1113,7 @@ <para> To organize his mailbox, Jim sets up a virtual folder for emails from his friend and co-worker Anna. He has another one for messages that - have ximian.com in the address and Novell Evolution in the subject line, so he + have novell.com in the address and Novell Evolution in the subject line, so he can keep a record of what people from work send him about Evolution. If Anna sends him a message about anything other than Novell Evolution, it only shows up in the "Anna" folder. @@ -1172,7 +1154,8 @@ <para> Select your search criteria. For each criterion, you must first select which of the following parts of the - message you want the search to examine: + message you want the search to examine. The criteria are + similar to those for filters: <figure id="usage-mail-vfolder-fig-createrule"> <title>Selecting a vFolder Rule</title> @@ -1210,8 +1193,7 @@ <listitem> <para> Expression - For programmers only: match a message according to an - expression you write in the Scheme language, used to - define vFolders in Novell Evolution. + expression you write in Scheme. </para> </listitem> @@ -1310,6 +1292,12 @@ </itemizedlist> </para> </listitem> + <listitem> + <para> + Click <guilabel>OK</guilabel> in the vFolder editing tool and in the vFolder list dialog boxes. + </para> + </listitem> + </orderedlist> </para> </sect2> |