diff options
Diffstat (limited to 'help/C/apx-gloss.xml')
| -rw-r--r-- | help/C/apx-gloss.xml | 232 |
1 files changed, 222 insertions, 10 deletions
diff --git a/help/C/apx-gloss.xml b/help/C/apx-gloss.xml index d4f12e1a4c..e2c41a38d3 100644 --- a/help/C/apx-gloss.xml +++ b/help/C/apx-gloss.xml @@ -1,3 +1,216 @@ +<appendix id="outlook-migration"> + <title>Outlook to Evolution Migration</title> + <para>If you are using Microsoft Outlook, but not Microsoft Exchange, + this section will help you switch to Evolution.</para> + + <sect1 id="outlook-migration-mail"> + <title>Migrating Local Outlook Mail Folders</title> + <para>Exchange and IMAP mail is stored on the server, so you do not + need to migrate it to your Linux partition. However, if you have + stored mail on your computer, you may wish to make it accessible to + Evolution.</para> + <para>First, while using Windows, prepare your messages for + import:</para> + + <orderedlist> + + <listitem><para>Clean up your mail: Delete messages and folders you + do not need, and select <menuchoice> + <guimenu>File</guimenu> + <guisubmenu>Folders</guisubmenu> + <guisubmenu>Properties</guisubmenu> + <guisubmenu>Advanced</guisubmenu> + <guimenuitem>Compact</guimenuitem> + </menuchoice> to erase old, deleted messages from your PST + file.</para></listitem> + + <listitem> + <para>If you nest your folders one inside another, you may wish to + rename subfolders so that you can tell which folder they + belong to. You will have to re-nest them after you load them + into Evolution.</para> + </listitem> + + <listitem><para>Import the files into Mozilla Mail (or + another mailer, such as Netscape or Eudora, that uses the + standard mbox format). Linux mailers cannot do this task, + because it requires a library available only under + Windows. In Mozilla, import by selecting + <menuchoice><guimenu>Window</guimenu> <guisubmenu>Mail & + Newsgroups</guisubmenu> <guisubmenu>Tools</guisubmenu> + <guimenuitem>Import</guimenuitem> </menuchoice>.</para></listitem> + + <listitem> + <para>Mozilla will create a set of files in the directory +<filename>Windows\Application_Data\Mozilla\Profiles\(User +Name)\(Random Letters)\Mail\Local Folders\Outlook +Mail\</filename>. The data files are those that have no +file extension.</para> + + <para>If you are using Windows XP or Windows 2000, your + Windows hard drive is probably in the NTFS format, + which some Linux systems will not read without additional + software. You may find it simpler to copy the mail folders to a + different drive or to burn a CD.</para> + </listitem> + </orderedlist> + + <para>Now that you have your mail in a format Evolution can + understand, reboot to Linux. Then:</para> + <orderedlist> + <listitem><para>Mount your Windows drive or the + disk where you saved the mail files.</para></listitem> + + <listitem><para>Copy all the mail files into your home directory or + another convenient place.</para></listitem> + + <listitem><para>Start Evolution.</para></listitem> + + <listitem><para> + Press + <keycombo><keycap>Shift</keycap><keycap>Ctrl</keycap> + <keycap>F</keycap></keycombo> or select <menuchoice> + <guimenu>File</guimenu><guisubmenu>New</guisubmenu> + <guimenuitem>Folder</guimenuitem></menuchoice> to create + the folders you want. This is where your previous + organization pays off. + </para></listitem> + </orderedlist> + + <para>Now you are ready to import the data files:</para> + <orderedlist> + <listitem> + <para>In Evolution, open the file import assistant by selecting + <menuchoice> + <guimenu>File</guimenu><guimenuitem>Import</guimenuitem></menuchoice>.</para> + </listitem> + + <listitem><para> + Click <guilabel>Next</guilabel>, and select + <guilabel>Import a single file</guilabel>. + </para></listitem> + <listitem><para> + Leave the file + type as <guilabel>automatic</guilabel> and click + <guilabel>Browse</guilabel> to select the data + file. Remember, the data files are the files that have no + file extension. + </para></listitem> + + <listitem> + <para>Select the folder where you want to put the imported data + file.</para> + </listitem> + <listitem> + <para>Repeat the import steps until you have imported all your + mail.</para> + </listitem> + </orderedlist> + </sect1> + + + <!-- + <sect1 id="outlook-import-contacts"> + <title>Importing Contacts from Outlook</title> + + <para> + To import contacts, you will again have to use Mozilla as an + intermediary. This time, you will use Outlook to save your data + to a comma separated value (CSV) file, then import it to + Mozilla. From Mozilla, you will save it as an an LDIF file, + which Evolution will import. + </para> + <orderedlist> + <listitem> + <para> + In Windows, export each Outlook address book as .csv. It is + best to select the <guilabel>Export All Fields</guilabel> option, + rather than choose a subset of fields. Be aware that if you + have multiple address books, Outlook will suggest the same + name for each exported file, so be sure to choose a new name + each time you export a new address book. + </para> + </listitem> + + <listitem> + <para> + </para> + </listitem> + + <listitem> + <para> + </para> + </listitem> + + <listitem> + <para> + </para> + </listitem> + + <listitem> + <para> + </para> + </listitem> + </orderedlist> + + </sect1> +Basically, the .cvs files will contain a top line with column titles +(one per record field), and as many lines as there are contact entries +(records). (Sorry, no idea about "groups" of contacts as subsets of an +address book. Can you help?) + +A bit of massaging is useful, because while the Outlook set of columns is very comprehensive, other programs like Mozilla and Evolution have fewer and not entirely consistent, field names. + +For example, + +* Outlook offers 3 fields for email, Evolution just two, so I move the 3rd Outlook email address to the Notes field. + +* Outlook offers First, Middle, Last name fields, the others just First, Last, so I add the Middle Name to the First Name field. + +* Outlook offers three lines for the street address, instead of two (although the 3rd is rarely used, since most data end up in the City, State, ZIP/Postcode, Country fields). + +2) Switch to Linux. Start OpenOffice.org Calc. Open all the .csv files. A dialog will let you choose the right separators. + +3) Copy all records (lines) from all books (if you have multiple books) into the same file, using header lines to separate them. Thus you will massage all books in one shot. Save it. + + +4.1) For names, add a few columns (by header, to write in the 1st line) FIRSTNAMECALC, FIRSTNAMENEW, SPACE. + +4.2) In the 1st record under SPACE insert a space; under FIRSTNAMECALC insert the formula: + +=CONCATENATE([cell under FIRSTNAME];[cell under SPACE];[cell under MIDDLE NAME]) + +4.3) Copy these two cells all the way down to the last record. Check if first and middle names have been merged OK. + +4.4) Copy the whole FIRSTNAMECALC column. + +4.5) Paste-Special it over the FIRSTNAMENEW column, as "strings" - i.e. just the result, without formula. + +4.6) Rename this column to FIRSTANDMIDDLE, delete the FIRSTNAMECALC, FIRTSTNAME, MIDDLENAME, SPACE columns. + +If you care about those things (Continental Europe?), you may likewise concatenate more fields, as to have the FIRSTNAME column contain the whole sequence: Title First-Name Middle-Name (perhaps a space and comma) Suffix. + + +5.1 - 5.6) For the 3rd email: first check if some exist. If they do, repear the procedure like for the names, until the 3rd email addresses are attached to the end of the Notes field. + +Likewise, depending on the data you actually have, you may want to plan to enter it into fields that may not be ideal, but at least similar. + +6) Seek & delete all empty columns, so at later steps you won't risk importing lots of nothing, and leave out lots of something. + +7) Save the file as many times as there are address books you want to have. Specify .csv, but select TAB as field separator and select double quote (") for text marker. + +8) Open each file, delete the excess records (lines) but KEEP THE TOP LINE where the column names are, save it as before, and finally once the file is saved, CHANGE THE FILENAME ENDING TO .tab - Mozilla likes them that way. For some reason, it won't recognize a tab-separated file that is not named in .tab, as if Calc did not mark it the file-type properly. This is not exactly Unix-like, but that's how it works. It may be a quirk of my setup, as one can instruct a filemanager to recognize filetypes from the 3-letter subfixes, like in Windows. + +9) Start Mozilla, import all the first address book as "single file". + +10) Carefully select which destination field (left colum) will suck up which source fields (right column). You do that by moving the destination fields. IMPORTANT: least you go nuts, start from the top and work your way down. Punch OK. Peruse the results. Don't do more imports until satisfied. Field mapping is sticky, so you'll do it only once. + +11) Repeat for the other files. (I still have some doubts: sometimes contacts end up in the main Contacts folder istead of the one I select. I still need to investigate. Hints anyone?) + --> + + +</appendix> + <glossary id="apx-gloss"> <title>Glossary</title> @@ -28,7 +241,7 @@ <glossdef> <para> Pre-fetching procedure that allows - <application>Evolution</application> to refer to data quickly. + Evolution to refer to data quickly. It enables faster searches and decreases memory usage for data displays. </para> @@ -82,7 +295,7 @@ <glossterm>Evolution:</glossterm> <glossdef> <para> - <application>Evolution</application> is the <acronym> GNOME + Evolution is the <acronym> GNOME </acronym> groupware application. </para> </glossdef> @@ -93,7 +306,7 @@ <glossdef> <para> To run a program. Any file that can be run is called an - executable. <application>Evolution</application> can download + executable. Evolution can download executable attachments, but before they can be run, the files must be marked as executable with a shell or file manager. This security precaution prevents the automatic or accidental execution @@ -134,7 +347,7 @@ <glossterm>Filter:</glossterm> <glossdef> <para> - Within <application>Evolution</application>, a filter is a method + Within Evolution, a filter is a method of sorting mail automatically when it's downloaded. You can create filters to perform one or more actions on a message that meets any (or all) of a wide range of criteria. @@ -159,7 +372,7 @@ Groupware is a term describing an application which helps groups of people work together. Typically, a groupware application will have several productivity features built into one program, - including: email, calendar, and addressbook tools. + including: email, calendar, and address book tools. </para> </glossdef> </glossentry> @@ -192,7 +405,7 @@ <glossdef> <para> <application>iCal</application> is the program which - <application>Evolution</application> uses to manage the calendar + Evolution uses to manage the calendar section. </para> </glossdef> @@ -261,8 +474,7 @@ <glossterm>Nautilus:</glossterm> <glossdef> <para> - <application>Nautilus</application> is the next generation file - manager for <acronym>GNOME</acronym>. + <application>Nautilus</application> is the file manager for <acronym>GNOME</acronym>. </para> </glossdef> </glossentry> @@ -372,7 +584,7 @@ <glossdef> <para> As its name implies, <application>sendmail</application> is a - program which sends mail. <application>Evolution</application> + program which sends mail. Evolution can use it instead of <glossterm>SMTP:</glossterm>; some people prefer it because it offers more flexibility, but is more difficult to set up. @@ -385,7 +597,7 @@ <glossterm>Shortcut Bar:</glossterm> <glossdef> <para> - A portion of <application>Evolution</application> which offers + A portion of Evolution which offers users fast access to the most frequently used portions of the application. </para> |