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-<!--
-<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
--->
-<chapter id="usage-mainwindow">
-
- <title>The Evolution Workspace</title>
- <sect1 id="usage-mainwindow-starting">
- <title>The First Time you Start Evolution</title>
- <para>
- Start <application>Evolution</application> by selecting
- <guimenuitem>Evolution</guimenuitem> from your
- <guimenu>Programs</guimenu> menu, or by typing
- <command>evolution</command> at the command line. The first
- time you run the program, it will create a directory called
- <filename>evolution</filename> in your home directory, where it
- will keep all your <application>Evolution</application>-related
- files. Then, it will offer to help you set up mail accounts and
- import data from other applications.
- </para>
- <para>
- The first screen welcomes you to the assistant. It is estimated that
- configuring your mail will take 2 to 5 minutes and importing mail will
- take 1 to 2 minutes.
- </para>
-
- <sect2 id="first-step">
- <title>Step 1 of 4</title>
- <para>
- The Identity window is the first of four steps in the
- assistant. The identity step will ask you to enter your basic
- personal information.
- <itemizedlist>
- <listitem>
- <para>
- Full Name &mdash; Your full name (Example: John Doe).
- </para>
- </listitem>
- <listitem>
- <para>
- Email Address &mdash; Your email address (Example: john@doe.com)
- </para>
- </listitem>
- <listitem>
- <para>
- Organization &mdash; The company where you work (optional).
- </para>
- </listitem>
- <listitem>
- <para>
- Signature file &mdash; If you'd like to use an email
- <glossterm linkend="signature">signature</glossterm>,
- select your signature file here. Normally, the
- signature will be the contents of the
- <filename>.signature</filename> file in your home
- directory.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </sect2>
-
- <sect2 id="second-step">
- <title>Step 2 of 4</title>
- <para>
- The <guilabel>Recieving Email</guilabel> step lets you configure
- receving email people have sent you.
- <itemizedlist>
- <listitem>
- <para>
- Server Type &mdash; There are numerous types of servers which
- <application>Evolution</application> can download your email from:
- <itemizedlist>
- <listitem>
- <para>
- POP &mdash; Downloads your email to your hard disk for
- permanent storage.
- </para>
- </listitem>
- <listitem>
- <para>
- IMAPv4 &mdash; Keeps the email on your server so you can
- access your email from any computer that supports IMAPv4 and
- have everything be the same.
- </para>
- </listitem>
- <listitem>
- <para>
- Unix mbox spool-format file &mdash; Bad description, we're
- getting a better definition shortly.
- </para>
- </listitem>
- <listitem>
- <para>
- Standard Unix mailbox file &mdash; Bad description, we're
- getting a better definition shortly.
- </para>
- </listitem>
- <listitem>
- <para>
- Qmail maildir format files &mdash; If you download your
- mail using qmail, you'll want to use this.
- </para>
- </listitem>
- <listitem>
- <para>
- None &mdash How do you have None? figure out!
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </listitem>
- <listitem>
- <para>
- Email Server &mdash; This is the address of the server you're
- downloading from.
- </para>
- </listitem>
- <listitem>
- <para>
- Username &mdash; The username that you login to your email. That
- is often the part before the @ in your email.
- </para>
- <para>
- Authentication Type &mdash; Chances are you are using
- <guilabel>Password</guilabel>. Ask your administrator for more
- details. You can have <application>Evolution</application> check
- by clicking <guibutton>Check for supported types</guibutton>.
- </para>
- <para>
- Remember Password &mdash; If you prefer to not enter your
- password everytime you check email, press this button.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </sect2>
- <sect2 id="third-step">
- <title>Step 3 or 4</title>
- <para>
- The <guilabel>Sending Email</guilabel> step lets you configure sending
- email.
- <itemizedlist>
- <listitem>
- <para>
- Server Type &mdash; There are numerous server types that
- <application>Evolution</application> supports for sending your
- mail.
- <itemizedlist>
- <listitem>
- <para>
- SMTP &mdash; Downloads mail into your mailbox file.
- </para>
- </listitem>
- <listitem>
- <para>
- Sendmail &mdash; Uses another program to download your mail
- to your mailbox files.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </listitem>
- <listitem>
- <para>
- Host &mdash; If you chose SMTP, enter the server's name
- or IP address here.
- </para>
- </listitem>
- <listitem>
- <para>
- Server requires authentication &mdash; If your server
- requires you to enter a password to send mail, check
- this box.
- </para>
- </listitem>
- <listitem>
- <para>
- Authentication Type &mdash; Chances are you are using
- <guilabel>Password</guilabel>. If you're not sure, ask
- your system administrator or ISP, or have
- <application>Evolution</application> check for you by
- clicking <guibutton>Check for supported
- types</guibutton>.
- </para>
- </listitem>
- <listitem>
- <para>
- Username &mdash; The account name you use when you login
- to check your email. Normally, this is the part of your
- email address before the '@' character.
- </para>
- </listitem>
- <listitem>
- <para>
- Remember Password &mdash; If you prefer to not enter
- your password every time you check email, press this
- button.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </sect2>
-
- <sect2 id="fourth-step">
- <title>Step 4 of 4</title>
- <para>
- Chances are, <application>Evolution</application> isn't your first email
- program. You're probably switching from another program and will want
- access to your email from your old program. It's for exactly these
- situations that <application>Evolution</application> includes an import
- feature.
- </para>
- <para>
- <application>Evolution</application> can import the following types of
- files:
- <variablelist>
- <varlistentry>
- <term>VCard (.vcf, gcrd)</term>
- <listitem>
- <para>
- The most common addressbook format.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Outlook Express 4 (.mbx)</term>
- <listitem>
- <para>
- Email file format used by Outlook Express 4.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>MBox (mbox)</term>
- <listitem>
- <para>
- The email box format used by Netscape, Evolution,
- Eudora, and many other email clients.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
-</para>
-<para>
- <note>
- <title>Outlook 2000</title>
- <para>
- Outlook 2000 uses a proprietary format that
- <application>Evolution</application> cannot import directly.
- To import files from Outlook 2000, you will need to boot to
- Windows, import the files into Mozilla mail, then reboot and
- import from Mozilla. Please see the <xref linkend="evolution-faq">FAQ for more
- information.
- </para>
- </note>
-
-
- Ask your system administrator if you aren't sure which you use.
- </para>
-
- <tip>
- <title>Exporting Files From Evolution</title>
- <para>
- Evolution uses standard file types for all its information,
- so you should have no trouble taking your information
- elsewhere if you want.
- </para>
- <para>
- For mail, that's <filename>mbox</filename>, for calendar,
- <filename>iCal</filename>, and for the address book, vCards
- in a <filename>.db3</filename> database.
- </para>
- </tip>
- </sect2>
- </sect1>
-
- <sect1 id="ui-intro">
- <title>What's What in Evolution</title>
- <para>
- Now that you've gotten the first-run configuration out of the
- way, you're ready to get down to work. Here's a quick
- explanation of what's going on in your main
- <application>Evolution</application> window.
- </para>
-
- <figure id="preface-basic-interface">
- <title>The Evolution Main Window</title>
- <screenshot>
- <screeninfo>Inbox</screeninfo>
- <graphic fileref="figures/mainwindow-pic" format="png" srccredit="Kevin Breit">
- </graphic>
- </screenshot>
- </figure>
-
- <para>
- <inlinegraphic fileref="figures/full-1" format="png"></inlinegraphic>
- <guilabel>Menubar</guilabel>
- </para>
-
- <para>
- The <guilabel>Menubar</guilabel> gives you access to nearly all the
- features that can be found in <application>Evolution</application>.
- </para>
-
- <para>
- <inlinegraphic fileref="figures/full-2" format="png"></inlinegraphic>
- <guilabel>Toolbar</guilabel>
- </para>
-
- <para>
- The <guilabel>Toolbar</guilabel> gives you fast and easy access to the
- most used features in each component.
- </para>
-
- <para>
- <inlinegraphic fileref="figures/full-3" format="png"></inlinegraphic>
- <guilabel>Shortcut Bar</guilabel>
- </para>
-
- <para>
- The <guilabel>Shortcut Bar</guilabel> lets you go to your favorite
- components with the click of a click of a button.
- </para>
-
- <para>
- <inlinegraphic fileref="figures/full-4" format="png"></inlinegraphic>
- <guilabel>Status Bar</guilabel>
- </para>
-
- <para>
- Periodically, <application>Evolution</application> will need to quietly
- display a message, or tell you the progress of a task. This most
- often happens when you're checking or sending email. These progress
- queues are shown here, in the <guilabel>Status Bar</guilabel>.
- </para>
-
- <para>
- <inlinegraphic fileref="figures/full-5" format="png"></inlinegraphic>
- <guilabel>Search Bar</guilabel>
- </para>
-
- <para>
- The <guilabel>Search Bar</guilabel> lets you search through your email
- with precision so you can easily find what you're looking for.
- </para>
-
-
- <sect2 id="usage-mainwindow-shortcutbar">
- <title>The Shortcut Bar</title>
- <para>
- <application>Evolution</application>'s most important job is
- to give you access to your information and help you use it
- quickly. One way it does that is through the
- <interface>shortcut bar</interface>, the column on the left
- hand side of the main window. The large buttons with names
- like <guilabel>Inbox</guilabel> and
- <guilabel>Contacts</guilabel> are the shortcuts, and you can
- select different groups of shortcuts by clicking the
- rectangular group buttons.
- </para>
- <para>
- Take a look at the <guilabel>Shortcut Bar</guilabel>
- The shortcut buttons in that category are:
-
- <variablelist>
- <varlistentry>
- <term> <guibutton>My Evolution</guibutton></term>
- <listitem>
- <para>
- Start your day here. <guilabel>My Evolution</guilabel>
- gives you a quick summary of new or important messages,
- daily appointments and urgent tasks. You can customize
- its appearance and content, and use it to access
- Evolution services.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guibutton>Inbox</guibutton></term>
- <listitem>
- <para>
- Click the <guibutton>Inbox</guibutton> button to start
- reading your mail. Your Inbox is also where you can
- access Evolution's tools to filter, sort, organize, and
- search your mail.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guibutton>Calendar</guibutton></term>
- <listitem>
- <para>
- The Calendar can store your appointments and To do lists
- for you. Connected to a network, you can use it to keep
- a group of people on schedule and up to date.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guibutton>Tasks</guibutton></term>
- <listitem>
- <para>
- A full-size view of your calendar's task pad.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guibutton>Contacts</guibutton></term>
- <listitem>
- <para>
- The Contact Manager holds your addresses, phone numbers,
- and contact information. Like calendar information,
- contact data can be synchronized with hand-held devices
- and shared over a network.
- </para>
- </listitem>
- </varlistentry>
-
-<!-- NOT IMPLEMENTED YET
-
-
- <varlistentry>
- <term> <guibutton>Notes:</guibutton></term>
- <listitem>
- <para> The note pad is your catch-all tool: use it to take
- messages from phone conversations, keep small things
- organized, write <glossterm linkend="haiku">haiku</glossterm>, or whatever
- you like. This feature is not yet implemented, but will be
- soon. See <xref linkend="usage-notes"> for more
- information.
- </para>
- </listitem>
- </varlistentry>
--->
-
- </variablelist>
- </para>
- </sect2>
- <sect2 id="usage-mainwindow-folderbar">
- <title>Folders and The Folder Bar</title>
- <para>
- The <interface>folder bar</interface> is a more comprehensive
- way to view the information you've stored with
- <application>Evolution</application>. It displays all your
- appointments, address cards, and email in a tree that's a lot
- like a <glossterm linkend="filetree">file
- tree</glossterm>&mdash; it starts small at the top, and branches
- downwards. On most computers, there will be three or four
- folders at the base. First is the <guilabel>Local</guilabel>
- folder, which holds all the <application>Evolution</application>
- data that's stored on your computer. After that are
- <guilabel>Other Contacts</guilabel>, <glossterm
- linkend="ldap">LDAP</glossterm> contact directories stored on a
- network, followed by any <glossterm
- linkend="imap">IMAP</glossterm> mail folders you may have
- available to you over your network. Lastly, there are
- <guilabel>Virtual Folders</guilabel>, discussed in <xref
- linkend="usage-mail-organize-vfolders">,
- </para>
- <para>
-
- A typical <guilabel>Local</guilabel> folder contains the following folders:
- <itemizedlist>
- <listitem>
- <para>
- <guilabel>My Evolution</guilabel>, a quick summary to help you do
- your tasks.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Calendar</guilabel>, for appointments and
- event listings.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Contacts</guilabel>, for address cards.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Drafts</guilabel>, for messages you started and didn't finish.
- </para>
- </listitem>
- <listitem>
- <para>
- <guilabel>Inbox</guilabel>, for incoming mail.
- </para>
- </listitem>
-
- <listitem>
- <para>
- <guilabel>Outbox</guilabel>, for messages you have written
- but not yet sent. This will be empty unless you use
- <application>Evolution</application> while offline.
- </para>
- </listitem>
-
- <listitem>
- <para>
- <guilabel>Sent</guilabel>, for sent mail.
- </para>
- </listitem>
-
- <listitem>
- <para>
- <guilabel>Trash</guilabel>, a virtual folder view of all
- the messages you have marked for deletion but not yet
- <glossterm linkend="expunge">expunged</glossterm>. Note that
- once you have expunged a message, it
- is permanently deleted.
- </para>
- </listitem>
- </itemizedlist>
-
- </para>
- <tip id="foldertips">
- <title>Navigating without the Folder Bar</title>
- <para>
- You don't need the folder bar or the shortcut bar to move
- around the main window. You can use <keycap>Tab</keycap> to
- switch from one part of the window to another. When you hide the folder
- bar,
- there is a menu on the left side of the window just below the toolbar
- to move about the folder tree, even with the folder and
- shortcut bars hidden.
- </para>
- </tip>
-
- <para>
- If you get any serious amount of mail, you'll want more folders
- than just your Inbox.
- To create a new folder:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Select
- <menuchoice> <guimenu>File</guimenu>
- <guisubmenu>New</guisubmenu>
- <guimenuitem>Folder</guimenuitem></menuchoice>
- <keycombo action="simul">
- <keycap>Shift</keycap>
- <keycap>Ctrl</keycap>
- <keycap>E</keycap>
- </keycombo>.
- </para>
- </listitem>
- <listitem>
- <para>
- Select the name of the folder in the <guilabel>Folder
- Name</guilabel> field.
- </para>
- </listitem>
- <listitem>
- <para>
- Select the folder type. The available options are.
-
- <itemizedlist>
- <listitem>
- <para>
- Calendar
- </para>
- </listitem>
- <listitem>
- <para>
- Contacts
- </para>
- </listitem>
- <listitem>
- <para>
- Mail
- </para>
- </listitem>
- <listitem>
- <para>
- Mail Storage
- </para>
- </listitem>
- <listitem>
- <para>
- My Evolution
- </para>
- </listitem>
- <listitem>
- <para>
- Tasks
- </para>
- </listitem>
- <listitem>
- <para>
- vTrash
- </para>
- </listitem>
- </itemizedlist>
-
- </para>
- </listitem>
- <listitem>
- <para>
- Select the folder for the new folder to go in.
- </para>
- </listitem>
- </orderedlist>
- </para>
-
- <sect3 id="subfolders">
- <title>Subfolders</title>
- <para>
- <application>Evolution</application> can also manage subfolders,
- subfolders are folders inside of folders. This works well if
- you want to try to separate your home folders from your work
- folders, or if you like to keep very organized.
- </para>
-
-
-
- <note>
- <title>Folders Have Limits</title>
- <para>
- Calendars must go in calendar folders, mail in mail
- folders, and contacts in contact folders.
- </para>
- </note>
-
- <para>
- Right-clicking will bring up a menu for just about anything
- in GNOME, and <application>Evolution</application> is no
- exception. If you right-click on a folder, you'll have a
- menu with the following options:
- <itemizedlist>
- <listitem><para><guimenuitem>View</guimenuitem>, to view the folder. </para></listitem>
- <listitem><para><guimenuitem>Open in New Window</guimenuitem>, to see it in a new Evolution window. </para></listitem>
- <listitem><para><guimenuitem>Move</guimenuitem>, to move the folder to another location. </para></listitem>
- <listitem><para><guimenuitem>Copy</guimenuitem>, to duplicate the folder. </para></listitem>
- <listitem><para><guimenuitem>Delete</guimenuitem>, to delete the folder and all its contents. </para></listitem>
- <listitem><para><guimenuitem>Rename</guimenuitem>, to change its name. </para></listitem>
- <listitem><para><guimenuitem>Create New Folder</guimenuitem>, to create another folder in the same location. </para></listitem>
- <listitem><para><guimenuitem>Add to Shortcut Bar</guimenuitem>, to add the folder to your shortcut bar. </para></listitem>
- <listitem><para><guimenuitem>Properties</guimenuitem>, to view or change the folder properties. </para></listitem>
-
- </itemizedlist>
- </para>
-
- <para>
- You can also rearrange folders and messages by dragging and
- dropping them.
- </para>
-
-
-
-<!--
- <tip>
- <title>Context-Sensitive Help</title>
- <para>
- GNOME 2.0 offers context-sensitive help, which means you can
- almost always get help on an item by right-clicking it. If
- you're not sure what something is, or don't know what you can
- do with it, choosing <guimenuitem>Help</guimenuitem> from the
- right-click menu is a good way to find out.
- </para>
- </tip>
--->
-
- <para>
- Any time new information arrives in a mail folder, that folder label
- is displayed in bold text, along with the number of new messages in
- that folder inside of paranthesis.
- </para>
- </sect3>
- </sect2>
-
- <sect2 id="usage-mainwindow-menubar">
- <title>The Menu Bar</title>
- <para>
- The <interface>menu bar</interface>'s contents will always
- provide all the possible actions for any given view of your
- data. That means that, depending on the context, menu bar items
- will change. If you're looking at your Inbox, most of the menu
- items will relate to mail; some will relate to other components
- of <application>Evolution</application> and some, especially
- those in the <guimenu>File Menu</guimenu> will relate to the
- application as a whole. The contents of the menu bar are
- described in <xref linkend="menuref">.
- </para>
- <para>
- <variablelist>
- <varlistentry>
- <term> <guimenu>File</guimenu></term>
-
- <listitem><para>
- Anything even related to a file or to the operations
- of the application generally falls under this
- menu: creating things, saving them to disk,
- printing them, and quitting the program itself.
-
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guimenu>Edit</guimenu></term>
- <listitem><para>
- The <guimenu>Edit</guimenu> menu holds
- useful tools that help you edit text and move it around.
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guimenu>View</guimenu></term>
- <listitem><para>
- This menu lets you decide how <application>Evolution</application>
- should look. Some of the features control the appearance of
- <application>Evolution</application> as a whole, and others
- the way a particular kind of information appears.
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guimenu>Actions</guimenu></term>
- <listitem><para>
- Holds actions which maybe applied to a message. Normally,
- if there is only one target for the action &mdash; for
- example, replying to a message &mdash; you can find it in
- the <guimenu>Actions</guimenu> menu.
- </para></listitem>
- </varlistentry>
-
-
- <varlistentry>
- <term> <guimenu>Tools</guimenu></term>
- <listitem><para>
- Tools for configuring, changing, and
- setting up preferences go here. For mail, that means things like
- <guimenuitem>Mail Configuration</guimenuitem> and the
- <guimenuitem>Virtual Folder Editor</guimenuitem>. For the
- <interface>Calendar</interface> and the <interface>Contact
- Manager</interface>, it's color, network, and layout
- configuration.
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term> <guimenu>Help</guimenu></term>
- <listitem><para>
- Select among these items to open the
- <application>Help Browser</application>
- and read the <application>Evolution</application> manual.
- </para></listitem>
- </varlistentry>
- </variablelist>
- </para>
-
- <para>
- Once you've familiarized yourself with the <interface>main
- window</interface> you can start doing things with it. We'll
- start with <guilabel>My Evolution</guilabel>, the summary of
- everything that's going on.
- </para>
- </sect2>
- </sect1>
-
-</chapter>
-