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diff --git a/doc/C/usage-contact.sgml b/doc/C/usage-contact.sgml new file mode 100644 index 0000000000..f88a3d5791 --- /dev/null +++ b/doc/C/usage-contact.sgml @@ -0,0 +1,283 @@ + + <chapter id="usage-contact"> + <title>The Evolution Contact Manager</title> + <para> + The <application>Evolution</application> contact manager can + handle all of the functions of an address book, phone book, + or Rolodex. Of course, <application>Evolution</application> + allows easier updates than an actual paper book, and much + easier synchronization with handheld and remote devices. And + I doubt that you can take your little black book and make it + accessible to the rest of your office over a network. Since + <application>Evolution</application> supports most major + network protocols, including <glossterm>IMAP</glossterm> and + <glossterm>LDAP</glossterm>, it's easy to use over an + existing network. + </para> + <para> + Antother advantage of <application>Evolution</application> + is that the address book is integrated into the rest of + the application. That means that when you look for + someone's address, you can also see a history of + appointments with that person, and when you get an email + with contact information in it, you can create a new address + card very quickly. In addition, searches, folders, and + vFolders all work in the same intuitive way they do in the + other components, so you don't have to learn another system + for similar tasks. + </para> + <para> + This chaper will cover the usage of the + <application>Evolution</application> contact manager, + including organizing large amounts of contact data, sharing + addresses over a network, and the automation + capabilities of the address book. Contact manager + configuration is addressed in <xref + linkend="config-prefs-contact">. + </para> + + <sect1 id="usage-contact-basic"> + <title>Getting Started With the Contact Manager</title> + + <para> + To start managing your contacts, click on + <guibutton>Contacts</guibutton> in the shortcut bar. + </para> + <para> + Describe the interface. Include the fact that the + whole book consists of a set of cards, organized into + folders. + </para> + </sect1> + <sect1 id="usage-contact-cards"> + <title>Creating, Deleting, and Adding Cards</title> + <para> + You can create a new card by pressing the <guibutton>New + Card</guibutton> button, or by pressing + <keysym>KEYSYM</keysym>. The <interface>New Card</interface> + window will appear. It has the following fields: + + <itemizedlist> + <listitem> <para> + <guilabel>Name:</guilabel> Enter the person's name here + </para></listitem> + <listitem> <para> + + </para></listitem> + <listitem> <para> + <guilabel>Address:</guilabel> + </para></listitem> + + <listitem> <para> + Something + </para></listitem> + + <listitem> <para> + Something + </para></listitem> + </itemizedlist> + </para> + <para> + You can choose which fields an address card has, and create + new fields for cards. For example, + <application>Evolution</application> provides for two line + postal addresses by default, but you may have as many or as + few lines to an address as you wish. To change which + fields an address card has, choose DESCRIBE HERE HOW TO DO + THIS + </para> + + <note> + <title>Quick ways to add cards</title> + <para> + You can add cards from within an email message or calendar + appointment. While looking at an email, right-click on + any email address or message, and choose + <guimenuitem>Create Card for this Address</guimenuitem> or + <guimenuitem>Create Card for this Sender</guimenuitem>from + the menu that appears. While looking at a calendar + appointment, right-click any email address, and choose + <guimenuitem>Create Card for this Address</guimenuitem>. + (NOTE that feature may change! unimplemented!) + </para> + </note> + + <para> + You delete a card by pressing the <guibutton>Delete + Card</guibutton> button, or by dragging it into the trash folder. + </para> + + <para> + You can move cards around just as you would with email: + dragging and dropping works, as does right-clicking and + selecting <guimenuitem>Move</guimenuitem> from the menu + that appears. + </para> + </sect1> + + <sect1 id="usage-contact-organize"> + <title>Organizing your Contact Manager</title> + <para> + Organizing your contact manager is a lot like organizing + your mail. You can have folders and searches the same way + you can with mail, but the contact manager does not allow + vFolders. It does, however, allow each card to fall under + several categories, and allow you to create your own + categories. We'll go over categories in a bit. + </para> + <para> + Another useful UNIMPLEMENTED + <application>Evolution</application> feature is its ability + to recognize when people live together. If two people in + your contact manager share an address, and you change the + address for one of them, Evolution will ask you if you wish + to change the address for both of them, or just for one. + </para> + + <sect2 id="usage-contact-organize-group"> + <title>Groups of contacts</title> + <para> + <application>Evolution</application> lets you put cards + into folders, mark them as members of different groups, + and search through them in a variety of ways. This + section will describe how to organize and find contact + information using <application>Evolution</application>. + CHANGE THIS paragraph: it needs a great deal of work. + </para> + + <sect3 id="usage-contact-organize-group-folder"> + <title>Grouping with Folders</title> + <para> + The simplest way to group address cards is to use + folders. By default, cards start in the + <guilabel>Contacts</guilabel> folder. You can create + more folders inside that one, or create other address + book folders as well. Each card must be in one and only + one folder. + </para> + <para> + To create a new folder, do this: + </para> + <para> + To put a card into a folder, do this: + </para> + </sect3> + + <sect3 id="usage-contact-organize-group-category"> + <title>Grouping with Categories</title> + <para> + The other way to group cards is to mark them as + belonging to different categories. The difference + between folders and categories is that folders contain + cards, but category membership is a property of each + card. That means that you can mark a card as being in + several categories or no category at all. For example, + I put my friend Matthew's card in the "Business" category, + because he works with me, the "Friends" category, because + he's also my friend, and the "Frequent" category, because + I call him all the time and can never remember his phone + number. + </para> + <para> + To mark a card as belonging to a category, do this: + </para> + <para> + Then, you can refer to all the cards in that category + by: + </para> + <para> + If the default categories don't suit you, you can add + your own. Here's how: + </para> + </sect3> + </sect2> + </sect1> + + <sect1 id="usage-contact-sharing"> + <title>Sharing your cards (Or Keeping them to Yourself)</title> + <para> + Cards can be shared over a network. This is the sort of + feature you'll want to use if your company has a list of + vendors and clients that needs constant updating. If you + also share your calendars, people can avoid duplicating + work and keep up to date on developments within their + workgroup or across the entire company. + </para> + + <example id="usage-contact-sharing-ex"> + <title>Sharing Address Cards and Calendar Data</title> + <para> + I want to schedule a meeting with someone at Company + X, but I'm not sure who to talk to there. Our + corporate network has an address card that states our + contacts there, so I know whom to call. Since we also + share the calendars, I know that Deanna has already + scheduled a meeting with them next Thursday, and I can + just ask her to bring up my concerns at the meeting. + </para> + </example> + + <para> + Of course, you don't want to share all of your cards— + why overload the network with a list of babysitters, or + tell everyone on your network you're talking to new job + prospects? <application>Evolution</application> lets you + decide which folders you want to make accessible to others. + </para> + <para> + To begin sharing a folder of address cards, select <!-- + DESCRIBE PROCESS HERE -->. The + <interface>Sharing</interface> will pop up. It contains: + <!--DESCRIBE INTERFACE HERE--> + </para> + </sect1> + + <sect1 id="usage-contact-automate"> + <title>Automating the Contact Manager</title> + <para> + The <application> Evolution</application> contact manager + can perform a wide variety of tasks for you. From speeding + up basic tasks like adding a new address card to managing + mailing lists, you'll find that the contact manager is more + than a mere address book. + </para> + <sect2 id="contact-automation-basic"> + <title>Send me a card: Adding New Cards Quickly</title> + <para> + When you get information in the mail or in a calendar + entry, you can add it to an address card. To do so, right + click on any email address or email message, and select + <guimenuitem>Add Address Card</guimenuitem> from the menu + that appears. Of course, <application> + Evolution</application> adds cards from a hand-held device + during HotSync operation. For more information about + that, see <xref linkend="usage-sync">. + </para> + </sect2> + + <sect2 id="contact-automation-lists"> + <title>Managing a Mailing list</title> + <para> + You already know that when you are writing an email, you + can address it to one or more people, and that + <application>Evolution</application> will fill in + addresses from your contact manager's address cards if + you let it. In addition to that, you can send email to + everyone in a particular group by doing SOMETHING HERE. + Future versions of <application>Evolution</application> + will allow you to you export a group of cards to a + spreadsheet, database, or word processor so you can print + address labels or prepare large postal mailings. + </para> + </sect2> + <sect2 id="usage-contact-automation-extra"> + <title>Map It! and other extra features</title> + <para> + Need a map or directions? Click + <guibutton>MapIt</guibutton> from within the contact + manager, and <application>Evolution</application> will + map the address for you online. + </para> + </sect2> + </sect1> + </chapter>
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