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Diffstat (limited to 'doc/C/usage-contact.sgml')
| -rw-r--r-- | doc/C/usage-contact.sgml | 159 |
1 files changed, 79 insertions, 80 deletions
diff --git a/doc/C/usage-contact.sgml b/doc/C/usage-contact.sgml index 468997d4e1..3eecac7de7 100644 --- a/doc/C/usage-contact.sgml +++ b/doc/C/usage-contact.sgml @@ -105,10 +105,10 @@ <para> Between <guilabel>Delete</guilabel> and <guilabel>View All</guilabel> is a quick search field. To use it, select - where you'd like to search in a card (The whole card, just - the name, or just the email address), then enter one or - more words you're looking for and press - <keycap>Enter</keycap>. + from the drop-down list which sort of search you'd like to + perform (the whole card, just the name, or just the email + address), then enter one or more words in the text entry + box, and press <keycap>Enter</keycap>. <application>Evolution</application> will search through the contents of every displayed card to find one that matches. You can refine searches by doing several in @@ -131,7 +131,7 @@ </para> <para> He opens his contacts folder, and runs a quick search for - "Curtis;" there are eighteen different people with that name + "Curtis." There are eighteen different people with that name in the file. He then enters "Sales," and <application>Evolution</application> narrows it down to the right Curtis. He only becomes annoyed when he discovers that @@ -173,18 +173,13 @@ cards selected, you'll delete multiple cards. </para> <para> - Adding or changing cards is slightly more complicated. Any - time you add information to the address book, whether it's - an old card you're editing or a new card you're just adding to - your address book, you'll use the contact editor. To change a - card that already exists, just double click it to open the - contact editor window with all the current information already - filled in. If you want to create a new one, clicking the - <guibutton>New Card</guibutton> button will open up that same - window, but with empty fields instead of full ones. Either - way, it's the same tool for quite similar tasks, and you'll - find that it's pretty flexible and can store quite a lot more - than you'd think would fit onto a file card. + If you want to add or change cards, you'll use the contact + editor. To change a card that already exists, double click on + it to open the contact editor window with all the current + information already filled in. If you want to create a new + one, clicking the <guibutton>New</guibutton> button in the + toolbar will open the same window, with blank entry boxes for + you to fill in. </para> <para> @@ -192,35 +187,30 @@ <guilabel>General</guilabel>, for basic contact information, and <guilabel>Details</guilabel>, for a more specific description of the person. In addition, it contains a - <guimenu>File</guimenu> menu, covered in <xref - linkend="menuref-contact-editor">, and a toolbar with three + <guimenu>File</guimenu> menu, (see <xref + linkend="menuref-contact-editor">) and a toolbar with three items: <guilabel>Save and Close</guilabel>, <guilabel>Print</guilabel>, and <guilabel>Delete</guilabel>. - After that, however, it gets slightly more complicated, as you - can see in <xref linkend="usage-contact-editor-fig">. </para> <figure id="usage-contact-editor-fig"> <title>Evolution Contact Editor</title> <screenshot> <screeninfo>Evolution Contact Editor</screeninfo> - <graphic fileref="fig/contact-editor" format="png" srccredit="Aaron Weber"> + <graphic fileref="fig/contact-editor.png" format="png" srccredit="Aaron Weber"> </graphic> </screenshot> </figure> - <para> The <guilabel>General</guilabel> tab contains no less - than seven sections, each with an icon: a face, for name and - company; a telephone for phone numbers; an envelope for email - address; a globe for web page address; a house for postal - address; a file folder for contacts, and a briefcase for - categories. You can guess what sort of information belongs in - fields like <guilabel>Job Title</guilabel> and <guilabel>Web - page address</guilabel>, but there are several parts of the - window that are a little more interesting. + <para> The <guilabel>General</guilabel> tab has seven sections, + each with an icon: a face, for name and company; a telephone + for phone numbers; an envelope for email address; a globe for + web page address; a house for postal address; a file folder + for contacts, and a briefcase for categories. </para> <para> <variablelist> + <varlistentry> <term>Full Name</term> <listitem> @@ -244,25 +234,25 @@ <varlistentry> <term><guilabel>First: </guilabel></term> <listitem> <para> - The person's first, or given, name. + Enter the first, or given, name. </para></listitem> </varlistentry> <varlistentry> <term><guilabel>Middle: </guilabel></term> <listitem> <para> - The middle name or initial, if any, goes here. + Enter the middle name or initial, if any. </para></listitem> </varlistentry> <varlistentry> <term><guilabel>Last: </guilabel></term> <listitem> <para> - The last name (surname) belongs here. + Enter the last name (surname). </para></listitem> </varlistentry> <varlistentry> <term><guilabel>Suffix: </guilabel></term> <listitem> <para> - Suffixes such as "Jr." or "III" can go here. + Enter suffixes such as "Jr." or "III." </para></listitem> </varlistentry> </variablelist> @@ -277,14 +267,14 @@ <para> To see how it works, type a name in the <guilabel>Full Name</guilabel> field: - <userinput>Eva Lucianne Tester</userinput>. - You'll notice that the <guilabel>File - As</guilabel> field also fills up, but in reverse: - <computeroutput>Tester, Eva</computeroutput>. - You can pick <computeroutput>Eva - Tester</computeroutput> from the drop-down, or - type in your own, such as <userinput>Lucianne - Tester, Eva</userinput>. + <userinput>Rupert T. Monkey</userinput>. You'll + notice that the <guilabel>File As</guilabel> field + also fills up, but in reverse: + <computeroutput>Monkey, Rupert</computeroutput>. + You can pick <computeroutput>Rupert Monkey + </computeroutput> from the drop-down, or type in + your own, such as <userinput> T. Rupert Monkey + </userinput>. </para> <tip> <title>Filing Suggestion</title> @@ -292,8 +282,8 @@ <para> Don't enter something entirely different from the actual name, since you might forget that - you've filed Eva's information under "F" for - "Fictitious Helix Code Employee." + you've filed Rupert's information under "F" for + "Fictitious Ximian Employee." </para> </tip> </listitem> @@ -311,7 +301,7 @@ <guilabel>Email 3</guilabel>. Although the contact editor will only display one of those at any given time, <application>Evolution</application> will - remember them all. The arrow buttons next to the + store them all. The arrow buttons next to the telephone and postal address fields work in the same way. </para> @@ -321,8 +311,8 @@ </para> <para> The last item in the <guilabel>General</guilabel> tab is the - <guilabel>Categories</guilabel> organization tool. That's - really its own topic; for information on that, read <xref + <guilabel>Categories</guilabel> organization tool; for + information on that, read <xref linkend="usage-contact-organize">. </para> <para> @@ -334,7 +324,7 @@ for anything and everything else you'd like to note about them. If you ever wanted to have that uncanny knack for remembering obscure details like the date of someone's anniversary (perhaps - your own) this is the answer. + your own) this is the way to develop it. </para> @@ -480,9 +470,9 @@ contact information for your company or your department. This is the sort of feature you'll want to use if your company has a list of vendors and clients that needs constant updating. If - you also share your calendars, people can avoid duplicating - work and keep up to date on developments within their - work-group or across the entire company. + share calendars as well as address books, people can avoid + duplicating work and keep up to date on developments within + their work-group or across the entire company. </para> <example id="usage-contact-sharing-ex"> @@ -500,7 +490,7 @@ </example> <para> Of course, you don't want to share all of your cards— why - overload the network with a list of babysitters, or tell + overload the network with a list of babysitters or tell everyone in the office you're talking to new job prospects? If you keep cards on your own computer, you can decide which items you want to make accessible to others. @@ -510,18 +500,23 @@ contact folders, see <xref linkend="config-prefs-contact">. Once you have a connection, the network contacts folder or folders will appear inside the <guilabel>External - Directories</guilabel> folder in the folder bar, and will work + Directories</guilabel> folder in the folder bar. It will work exactly like a local folder of cards, with the following exceptions: <itemizedlist> - <listitem><para> - They are only available when you are connected to the network. If - you use a laptop or have a modem connection, you may wish to copy or cache - the network directory and then synchronize your copy with the networked version - periodically. - </para></listitem> - <listitem><para> + <listitem> + <para> + Network folders are only available when you are + connected to the network. If you use a laptop or have a + modem connection, you may wish to copy or cache the + network directory and then synchronize your copy with + the networked version periodically. <!-- FIXME: HOW? --> + </para> + </listitem> + + <listitem> + <para> To prevent excess network traffic, <application>Evolution</application> will not normally load the contents of LDAP folders immediately upon @@ -529,15 +524,14 @@ All</guilabel> before LDAP folder cards will be loaded from the network. You can change this behavior in the <interface>Contact Preferences</interface> window. - </para></listitem> - <listitem><para> - Your ability to view, change, add or delete - contacts depends on the settings of the LDAP server. - For example, you may read all the entries in the public - Netcenter directory (available by default in the - <guilabel>External Directories</guilabel> folder), but - you may not change or delete any of them. - </para></listitem> + </para> + </listitem> + <listitem> + <para> + Your ability to view, change, add, and delete contacts + depends on the settings of the LDAP server. + </para> + </listitem> </itemizedlist> </para> </sect1> @@ -545,12 +539,12 @@ <sect1 id="usage-contact-automate"> <title>Address Book Tools</title> <para> - The address book works with - <application>Evolution</application> mail and the calendar to - help you add new address cards quickly. However, it can also - manage mailing lists. There are more tools planned, and when - they arrive, <!-- FIXME --> they will be described in this - section. + The address book works closely with + <application>Evolution</application>'s mail and calendar tools. + For example, you can use the address book to help you manage + mailing lists, and send or recieve address cards over email. + More tools are on the way, and when they arrive, <!-- FIXME --> + they will be described in this section. </para> <sect2 id="contact-automation-basic"> @@ -577,17 +571,21 @@ addition to that, you can send email to everyone in a particular group if you choose. </para> - <!-- FIXME this feature not yet implemented --> + + <!-- FIXME this feature not yet implemented + <para> - You can also use the address bookn to handle lists of - postal addresses to print for labels. Future versions of + You can also use the address book to print postal addresses + on mailing labels. Future versions of <application>Evolution</application> will allow you to you export a group of cards to a spreadsheet, database, or word processor so you can print address labels or prepare large mailings. </para> +---> + </sect2> -<!-- +<!--- FIXME this feature not yet implemented <sect2 id="usage-contact-automation-extra"> <title>Map It!</title> <para> @@ -599,6 +597,7 @@ </sect2> --> + </sect1> </chapter> |