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diff --git a/doc/C/usage-contact.sgml b/doc/C/usage-contact.sgml index 86cf73fd34..fdd988d55d 100644 --- a/doc/C/usage-contact.sgml +++ b/doc/C/usage-contact.sgml @@ -1,306 +1,359 @@ - <chapter id="usage-contact"> - <title>The Evolution Contact Manager</title> - <para> - The <application>Evolution</application> contact manager can - handle all of the functions of an address book, phone book, - or Rolodex. Of course, <application>Evolution</application> - allows easier updates than an actual paper book. <application> - Evolution </application> also allows easy synchronization with - handheld and remote devices. Since <application>Evolution> - </application> supports most major network protocols, including - <glossterm>LDAP</glossterm>, it's easy to use over an existing - network. - </para> - <para> - Another advantage of the - <application>Evolution</application> address book is its - integration with the rest of the application. That means - that when you look for someone's address, you can also see a - history of appointments with that person. Or, you can get - an e-mail with contact information in it and create a new - address card on the spot. In addition, searches and folders - and all work in the same way they do in the other - components, so you don't have to learn another system for - similar tasks. - </para> - <para> - This chapter will cover using the - <application>Evolution</application> contact manager to - organize any amount of contact information, share addresses - over a network, and several ways to save time with everyday - tasks. To learn about configuring the contact manager, see - <xref linkend="config-prefs-contact">. - </para> - <sect1 id="usage-contact-basic"> - <title>Getting Started With the Contact Manager</title> - <para> - To open up your address book, click on - <guibutton>Contacts</guibutton> in the shortcut bar. The - contact manager is illustrated in <xref - linkend="usage-contact-fig"> - </para> +<chapter id="usage-contact"> + <title>The Evolution Contact Manager</title> + <para> + The <application>Evolution</application> contact manager can + handle all of the functions of an address book, phone book, or + Rolodex. Of course, <application>Evolution</application> allows + easier updates than an actual paper book. <application> Evolution + </application> also allows easy synchronization with handheld and + remote devices. Since <application>Evolution</application> + supports most major network protocols, including + <glossterm>LDAP</glossterm>, it's easy to use over an existing + network. + </para> + <para> + Another advantage of the <application>Evolution</application> + address book is its integration with the rest of the application. + That means that when you look for someone's address, you can also + see a history of appointments with that person. Or, you can get + an e-mail with contact information in it and create a new address + card on the spot. In addition, searches and folders and all work + in the same way they do in the other components, so you don't + have to learn another system for similar tasks. + </para> + <para> + This chapter will cover using the + <application>Evolution</application> contact manager to organize + any amount of contact information, share addresses over a + network, and several ways to save time with everyday tasks. To + learn about configuring the contact manager, see <xref + linkend="config-prefs-contact">. + </para> + + <sect1 id="usage-contact-basic"> + <title>Getting Started With the Contact Manager</title> + + <para> + To open up your address book, click on + <guibutton>Contacts</guibutton> in the shortcut bar. The + contact manager is illustrated in <xref + linkend="usage-contact-fig"> + </para> - <figure id="usage-contact-fig"> - <title>Evolution Contact Manager</title> - <screenshot> - <screeninfo>Evolution Contact Manager Window</screeninfo> - <graphic fileref="fig/contact.png" format="png" srccredit="Aaron Weber"> + <figure id="usage-contact-fig"> + <title>Evolution Contact Manager</title> + <screenshot> + <screeninfo>Evolution Contact Manager Window</screeninfo> + <graphic fileref="fig/contact" format="png" srccredit="Aaron Weber"> </graphic> - </screenshot> - </figure> + </screenshot> + </figure> - <para> - The contact manager interface is broken into two main parts. - The first part is the contact display section. This can be - found at the bottom right panel of - <application>Evolution</application>. This section is where - all your contact information is displayed. Each of these - cards are organized into folders. The second section is the - administrative section which spans the top of the - <application> Evolution</application> window. This is where - you can add, edit, or delete records. - </para> - </sect1> - <sect1 id="usage-contact-cards"> - <title>Creating, Deleting, and Adding Cards</title> - <para> - You can create a new card by pressing the <guibutton>New - Card</guibutton> button, or by pressing - <keysym>KEYSYM</keysym>. The - <interface>New Card</interface> window will appear. It has - the following fields: + <para> + The contact manager interface is broken into two main parts. + The first part is the contact display section. This can be + found at the bottom right panel of + <application>Evolution</application>. This section is where + all your contact information is displayed. Each of these cards + are organized into folders. The second section is the + administrative section which spans the top of the <application> + Evolution</application> window. This is where you can add, + edit, or delete records. + </para> + </sect1> + <sect1 id="usage-contact-cards"> + <title>Creating, Deleting, and Adding Cards</title> + <para> + You can create a new card by pressing the <guibutton>New + Card</guibutton> button, or by pressing + <keysym>KEYSYM</keysym>. The <interface>Contact + Editor</interface> window will appear. It has two tabs, + <guilabel>General</guilabel>, for basic contact information, + and <guilabel>Details</guilabel>, for a more specific + description of the person. In addition, it contains a full + menu bar with all the items from the main window (IS THIS TRUE? + DESCRIBE MENUBAR AGAIN?) + </para> + <para> + The <guilabel>General</guilabel> tab contains no less than seven + sections, each with an icon: a face, for name and company; a + telephone for phone numbers; an envelope for email address; a + house for postal address; a handshake for contacts; and a + briefcase for categories. The things that go into most of the + text fields should be obvious enough, so we'll just describe the + more interesting parts of the window. Aside from the + <guilabel>Categories</guilabel> feature, which is discussed in + <xref linkend="usage-contact-organize">, there are two things + you'll want to know about. + </para> + <para> + Type "Eva Lucianne Tester" into the <guilabel>Full + Name</guilabel> field. You'll notice that the <guilabel>File + As</guilabel> field also fills up, but in a phone-book fashion: + Tester, Lucianne. You can pick "Eva Tester" from the drop-down, + or type in your own. I suggest that you don't enter something + entirely different from the actual name, however. You might + forget that you've filed Eva's information under "C" for "Code, Helix." + </para> + <para> + The other little feature I want to mention involves the little + squares next to several of the fields. Click on them and you'll + get a menu of different labels; for the fields in the telephone + section, it's a long list involving things like + <guilabel>Home</guilabel>, <guilabel>Home 2</guilabel>, + <guilabel>Other Fax</guilabel>, and <guilabel>Pager</guilabel>. + Select from among them to determine which four telephone numbers + to display at any given time. Of course, these connected times + mean that people often have more than four telephone numbers. + You can display only four in the editor, but + <application>Evolution</application> can remember them all for + you. When you click the little square button for the list of + labels, any that you've already filled in will be marked. + </para> + <figure id="usage-contact-editor-fig"> + <title>Evolution Contact Editor</title> + <screenshot> + <screeninfo>Evolution Contact Editor</screeninfo> + <graphic fileref="fig/contact-new" format="png" srccredit="Aaron Weber"> + </graphic> + </screenshot> + </figure> + + +!-- + <variablelist> + <listitem> + <term> <itemizedlist> - <listitem> <para> + <listitem> <para> <guilabel>Name:</guilabel> Enter the person's name here </para></listitem> - <listitem> <para> + <listitem> <para> </para></listitem> - <listitem> <para> + <listitem> <para> <guilabel>Business:</guilabel> </para></listitem> - - <listitem> <para> + + <listitem> <para> <guilabel>Job Title:</guilabel> </para></listitem> - - <listitem> <para> + + <listitem> <para> <guilabel>Home:</guilabel> </para></listitem> - </itemizedlist> - </para> - <para> - You can choose which fields an address card has, and create - new fields for cards. For example, - <application>Evolution</application> provides for two line - postal addresses by default, but you may have as many or as - few lines to an address as you wish. To change which - fields an address card has, choose DESCRIBE HERE HOW TO DO - THIS. + </itemizedlist> </para> + +--> + <para> + You can choose which fields an address card has, and create new + fields for cards. For example, + <application>Evolution</application> provides for two line + postal addresses by default, but you may have as many or as few + lines to an address as you wish. To change which fields an + address card has, choose DESCRIBE HERE HOW TO DO THIS. + </para> - <note> - <title>Quick ways to add cards</title> - <para> - You can add cards from within an email message or calendar - appointment. While looking at an email, right-click on - any email address or message, and choose - <guimenuitem>Create Card for this Address</guimenuitem> or - <guimenuitem>Create Card for this Sender</guimenuitem>from - the menu. While looking at a calendar - appointment, right-click any email address, and choose - <guimenuitem>Create Card for this Address</guimenuitem>. - (NOTE that feature may change! unimplemented!) - </para> - </note> + <note> + <title>Quick ways to add cards</title> + <para> + You can add cards from within an email message or calendar + appointment. While looking at an email, right-click on any + email address or message, and choose <guimenuitem>Create Card + for this Address</guimenuitem> or <guimenuitem>Create Card for + this Sender</guimenuitem> from the menu. While looking at a + calendar appointment, right-click any email address, and + choose <guimenuitem>Create Card for this + Address</guimenuitem>. (NOTE that feature may change! + unimplemented!) + </para> + </note> + + <para> + You delete a card by pressing the <guibutton>Delete + Card</guibutton> button, or by dragging it into the trash + folder. + </para> - <para> - You delete a card by pressing the <guibutton>Delete - Card</guibutton> button, or by dragging it into the trash - folder. - </para> + <para> + You can move cards around just as you would move email messages: + dragging and dropping works, as does right-clicking and choosing + <guimenuitem>Move</guimenuitem> from the menu that appears. + </para> + </sect1> - <para> - You can move cards around just as you would move email - messages: dragging and dropping works, as does - right-clicking and choosing <guimenuitem>Move</guimenuitem> - from the menu that appears. - </para> - </sect1> + <sect1 id="usage-contact-organize"> + <title>Organizing your Contact Manager</title> + <para> + Organizing your contact manager is a lot like organizing your + mail. You can have folders and searches the same way you can + with mail, but the contact manager does not allow vFolders. It + does, however, allow each card to fall under several + categories, and allow you to create your own categories. We'll + go over categories in a bit. + </para> + <para> + Another useful UNIMPLEMENTED + <application>Evolution</application> feature is its ability to + recognize when people live together. If two people in your + contact manager share an address, and you change the address for + one of them, <application>Evolution</application> will ask you + if you wish to change the address for both of them, or just for + one. + </para> - <sect1 id="usage-contact-organize"> - <title>Organizing your Contact Manager</title> + <sect2 id="usage-contact-organize-group"> + <title>Groups of contacts</title> + <para> + <application>Evolution</application> lets you put cards into + folders, mark them as members of different groups, and search + through them in a variety of ways. This section will + describe how to organize and find contact information using + <application>Evolution</application>. CHANGE THIS paragraph: + it needs a great deal of work. + </para> + + <sect3 id="usage-contact-organize-group-folder"> + <title>Grouping with Folders</title> <para> - Organizing your contact manager is a lot like organizing - your mail. You can have folders and searches the same way - you can with mail, but the contact manager does not allow - vFolders. It does, however, allow each card to fall under - several categories, and allow you to create your own - categories. We'll go over categories in a bit. - </para> + The simplest way to group address cards is to use folders. + By default, cards start in the + <guilabel>Contacts</guilabel> folder. You can create more + folders inside that one, or create other address book + folders as well. Each card must be in one and only one + folder. + </para> <para> - Another useful UNIMPLEMENTED - <application>Evolution</application> feature is its ability - to recognize when people live together. If two people in - your contact manager share an address, and you change the - address for one of them, <application>Evolution</application> - will ask you if you wish to change the address for both of - them, or just for one. - </para> - - <sect2 id="usage-contact-organize-group"> - <title>Groups of contacts</title> - <para> - <application>Evolution</application> lets you put cards - into folders, mark them as members of different groups, - and search through them in a variety of ways. This - section will describe how to organize and find contact - information using <application>Evolution</application>. - CHANGE THIS paragraph: it needs a great deal of work. - </para> - - <sect3 id="usage-contact-organize-group-folder"> - <title>Grouping with Folders</title> - <para> - The simplest way to group address cards is to use - folders. By default, cards start in the - <guilabel>Contacts</guilabel> folder. You can create - more folders inside that one, or create other address - book folders as well. Each card must be in one and only - one folder. - </para> - <para> - To create a new folder, do this: - </para> - <para> - To put a card into a folder, do this: - </para> - </sect3> - - <sect3 id="usage-contact-organize-group-category"> - <title>Grouping with Categories</title> - <para> - The other way to group cards is to mark them as - belonging to different categories. The difference - between folders and categories is that folders contain - cards, but category membership is a property of each - card. That means that you can mark a card as being in - several categories or no category at all. For example, - I put my friend Matthew's card in the "Business" category, - because he works with me, the "Friends" category, because - he's also my friend, and the "Frequent" category, because - I call him all the time and can never remember his phone - number. - </para> - <para> - To mark a card as belonging to a category, do this: - </para> - <para> - Then, you can refer to all the cards in that category - by: - </para> - <para> - If the default categories don't suit you, you can add - your own. Here's how: - </para> - </sect3> - </sect2> - </sect1> - - <sect1 id="usage-contact-sharing"> - <title>Sharing your Cards (and keeping them to yourself)</title> + To create a new folder, do this: + </para> <para> - Cards can be shared over a network. This is the sort of - feature you'll want to use if your company has a list of - vendors and clients that needs constant updating. If you - also share your calendars, people can avoid duplicating - work and keep up to date on developments within their - workgroup or across the entire company. - </para> - - <example id="usage-contact-sharing-ex"> - <title>Sharing Address Cards and Calendar Data</title> - <para> - Ray wants to schedule a meeting with someone at - Company X, so he checks the network for the Company X - address card that states his contacts there. Since - his company also shares calendars, he then learns that - his co-worker Deanna has already scheduled a meeting - with them next Thursday. He can either go to the - meeting himself or ask Deanna to discuss his concerns - for him. Either way, I avoid scheduling an extra - meeting with Company X. - </para> - </example> - + To put a card into a folder, do this: + </para> + </sect3> + + <sect3 id="usage-contact-organize-group-category"> + <title>Grouping with Categories</title> <para> - Of course, you don't want to share all of your cards— - why overload the network with a list of babysitters, or - tell everyone on your network you're talking to new job - prospects? <application>Evolution</application> lets you - decide which folders you want to make accessible to others. - </para> + The other way to group cards is to mark them as belonging + to different categories. The difference between folders + and categories is that folders contain cards, but category + membership is a property of each card. That means that you + can mark a card as being in several categories or no + category at all. For example, I put my friend Matthew's + card in the "Business" category, because he works with me, + the "Friends" category, because he's also my friend, and + the "Frequent" category, because I call him all the time + and can never remember his phone number. + </para> <para> - To begin sharing a folder of address cards, select (something) <!-- - DESCRIBE PROCESS HERE -->. The - <interface>Sharing</interface> window will pop up. It contains: - <!--DESCRIBE INTERFACE HERE--> + To mark a card as belonging to a category, do this: </para> - </sect1> - - <sect1 id="usage-contact-automate"> - <title>Automating the Contact Manager</title> <para> - The <application>Evolution</application> contact manager - can perform a wide variety of tasks for you. From speeding - up basic tasks like adding a new address card to managing - mailing lists, you'll find that the contact manager is more - than a mere address book. - </para> + Then, you can refer to all the cards in that category by: + </para> + <para> + If the default categories don't suit you, you can add your + own. Here's how: + </para> + </sect3> + </sect2> + </sect1> + + <sect1 id="usage-contact-sharing"> + <title>Sharing your Cards (and keeping them to yourself)</title> + <para> + Cards can be shared over a network. This is the sort of + feature you'll want to use if your company has a list of + vendors and clients that needs constant updating. If you + also share your calendars, people can avoid duplicating + work and keep up to date on developments within their + workgroup or across the entire company. + </para> - <sect2 id="contact-automation-basic"> - <title>Send me a card: Adding New Cards Quickly</title> + <example id="usage-contact-sharing-ex"> + <title>Sharing Address Cards and Calendar Data</title> <para> - When you get information in the mail or in a calendar - entry, you can add it to an address card. To do so, right - click on any email address or email message, and select - <guimenuitem>Add Address Card</guimenuitem> from the menu - that appears. Of course, <application> - Evolution</application> adds cards from a hand-held device - during HotSync operation. For more information about - that, see <xref linkend="usage-sync">. - </para> - </sect2> + Ray wants to schedule a meeting with someone at + Company X, so he checks the network for the Company X + address card that states his contacts there. Since + his company also shares calendars, he then learns that + his co-worker Deanna has already scheduled a meeting + with them next Thursday. He can either go to the + meeting himself or ask Deanna to discuss his concerns + for him. Either way, I avoid scheduling an extra + meeting with Company X. + </para> + </example> - <sect2 id="contact-automation-lists"> - <title>Managing a Mailing list</title> - <para> - You already know that when you are writing an email, you - can address it to one or more people, and that - <application>Evolution</application> will fill in - addresses from your contact manager's address cards if - you let it. In addition to that, you can send email to - everyone in a particular group by doing SOMETHING HERE. - Future versions of <application>Evolution</application> - will allow you to you export a group of cards to a - spreadsheet, database, or word processor so you can print - address labels or prepare large postal mailings. - </para> - </sect2> - <sect2 id="usage-contact-automation-extra"> - <title>Map It! and other extra features</title> - <para> - Need a map or directions? Click - <guibutton>MapIt</guibutton> from within the contact - manager, and <application>Evolution</application> will - map the address for you online. - </para> - </sect2> - </sect1> - </chapter> + <para> + Of course, you don't want to share all of your cards— + why overload the network with a list of babysitters, or + tell everyone on your network you're talking to new job + prospects? <application>Evolution</application> lets you + decide which folders you want to make accessible to others. + </para> + <para> + To begin sharing a folder of address cards, select (something) <!-- + DESCRIBE PROCESS HERE -->. The + <interface>Sharing</interface> window will pop up. It contains: + <!--DESCRIBE INTERFACE HERE--> + </para> + </sect1> + + <sect1 id="usage-contact-automate"> + <title>Automating the Contact Manager</title> + <para> + The <application>Evolution</application> contact manager + can perform a wide variety of tasks for you. From speeding + up basic tasks like adding a new address card to managing + mailing lists, you'll find that the contact manager is more + than a mere address book. + </para> + + <sect2 id="contact-automation-basic"> + <title>Send me a card: Adding New Cards Quickly</title> + <para> + When you get information in the mail or in a calendar + entry, you can add it to an address card. To do so, right + click on any email address or email message, and select + <guimenuitem>Add Address Card</guimenuitem> from the menu + that appears. Of course, <application> + Evolution</application> adds cards from a hand-held device + during HotSync operation. For more information about + that, see <xref linkend="usage-sync">. + </para> + </sect2> + + <sect2 id="contact-automation-lists"> + <title>Managing a Mailing list</title> + <para> + You already know that when you are writing an email, you + can address it to one or more people, and that + <application>Evolution</application> will fill in + addresses from your contact manager's address cards if + you let it. In addition to that, you can send email to + everyone in a particular group by doing SOMETHING HERE. + Future versions of <application>Evolution</application> + will allow you to you export a group of cards to a + spreadsheet, database, or word processor so you can print + address labels or prepare large postal mailings. + </para> + </sect2> + <sect2 id="usage-contact-automation-extra"> + <title>Map It! and other extra features</title> + <para> + Need a map or directions? Click + <guibutton>MapIt</guibutton> from within the contact + manager, and <application>Evolution</application> will + map the address for you online. + </para> + </sect2> + </sect1> +</chapter> |