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| -rw-r--r-- | help/C/usage-calendar.sgml | 82 | ||||
| -rw-r--r-- | help/C/usage-exchange.sgml | 43 |
2 files changed, 90 insertions, 35 deletions
diff --git a/help/C/usage-calendar.sgml b/help/C/usage-calendar.sgml index 23c13bea3d..05f5e8e3d8 100644 --- a/help/C/usage-calendar.sgml +++ b/help/C/usage-calendar.sgml @@ -37,14 +37,15 @@ </para> </listitem> </itemizedlist> - +</para> +<para> Press the calendar-shaped buttons on the right side of the toolbar to switch between views. - - You can also select a range of - days— three days, ten days, or a fortnight if you want - — in the small calendar at the upper right. To do this, simply click and drag on the days that you wish to view in your calendar. - +</para> +<para> + You can also select an arbitrary range of days in the small + calendar at the upper right. To do this, click and drag on the + days that you wish to view in your calendar. </para> <para> The <guibutton>Prev</guibutton> and <guibutton>Next</guibutton> @@ -67,7 +68,12 @@ <para> Of course, you'll want to use the calendar to do more than find out what day it is. This section will tell you how to schedule - appointments, set alarms, and determine appointment recurrence. + appointments, set alarms, and determine appointment + recurrence. If you have installed the Ximian Connector for + Microsoft Exchange, you can also read <xref + linkend="full-advantage"> to learn about how to take full + advantage of the collaborative group scheduling functions + available on the Microsoft Exchange Server. </para> <sect2 id="usage-calendar-apts-basic"> @@ -108,7 +114,10 @@ multiple columns in the day view of the calendar. </para> <para> - <application>Evolution</application> supports the use of timezones. If you share calendar files with friends or co-workers, it is quite possible you will need to configure your timezone. To configure your timezone: + <application>Evolution</application> supports the use of + timezones. If you share calendar files with friends or + co-workers, it is quite possible you will need to configure + your timezone. To configure your timezone: <orderedlist numeration="arabic"> <listitem> <para> @@ -121,7 +130,9 @@ </listitem> <listitem> <para> - Click the <guibutton>Globe</guibutton> button in the <guilabel>Time</guilabel> section, located in the <guilabel>General</guilabel> tab. + Click the <guibutton>Globe</guibutton> button in the + <guilabel>Time</guilabel> section, located in the + <guilabel>General</guilabel> tab. </para> </listitem> <listitem> @@ -132,7 +143,14 @@ </orderedlist> </para> <para> - You can also configure timezone information specific to Start and End time in each appointment. To do that, simply create a new appointment and click on a globe to customize the timezone that the time exists in. + You can also configure timezone information specific to the + Start and End time in each appointment. To do that, simply + create a new appointment and click on a globe to customize the + timezone that the time exists in. For example, if you live in + New York but have a telephone meeting set for noon with + someone in California, you need to make sure that you're not + calling each other a few hours off. Setting time-zones on a + per-appointment basis helps avoid that potential confusion. </para> <note> <title>Multiple Simultanious Appointments</title> @@ -191,10 +209,15 @@ higher level. </para> <para> - <application>Evolution</application> can handle not only time that you're busy, but free time. This can be useful if you're on a network sharing calendar files. You can easily compare schedules with other people, allowing easy setup of a RSVP. + <application>Evolution</application> can handle not only time + that you're busy, but free time. This can be useful if you're + on a network sharing calendar files. You can easily compare + schedules with other people, allowing easy setup of a RSVP. </para> <para> - To set your appointment to be free or busy, simply click the box in the <guilabel>Show Time As</guilabel> section in the <guilabel>Appointment Editor</guilabel>. + To set your appointment to be free or busy, simply click the + box in the <guilabel>Show Time As</guilabel> section in the + <guilabel>Appointment Editor</guilabel>. </para> <para> <application>Evolution</application> lets you categorize your @@ -421,7 +444,9 @@ <para> <application>Evolution</application> has a Free/Busy window so that you can view people's schedules together to help you - schedule appointments. + schedule appointments. Read <xref linkend="full-advantage"> to + learn about how to use this feature with the Ximian Connector + for Microsoft Exchange. </para> <para> To access the free/busy view: @@ -449,9 +474,9 @@ </orderedlist> </para> <figure> - <title>Threaded Mail View</title> + <title>Appointment Scheduing Window</title> <screenshot> - <screeninfo>Threaded Mail View</screeninfo> + <screeninfo>Appointment Scheduling Window</screeninfo> <mediaobject><imageobject> <imagedata format="png" fileref="figures/freebusy" srccredit="Kevin Breit"> @@ -501,13 +526,28 @@ <title>Scheduling an Appointment</title> <para> To schedule an appointment, you'll first need people's - free/busy information. Once you have recieved people's - schedule information, integrate it with your calendar. - <!-- Describe how to integrate --> - In the <guilabel>Scheduling</guilabel> tab, you'll see the - pending appointment time in white with bold black borders. - You should also see the invitee's free/busy schedules. + free/busy information. If you're using the Ximian Connector + for Microsoft Exchange, all of the information is already + available to you in the Global Address List. Otherwise, each + person will have to email you their schedule files and you + will have to incorporate them into your calendar. + </para> + <para> + Regardless of how you get the information, Ximian Evolution + will display it in the <guilabel>Scheduling</guilabel> tab. + The pending appointment time will appear in white with bold + black borders. Each attendee's free and busy times appear + color-coded next to their names in the attendee list. </para> + <para> + Adjust the meeting time, either by dragging the meeting + borders or by using the <guilabel>Autopick</guilabel> + buttons to choose a time automatically, then click + <guibutton>Save and Close</guibutton>. Attendees on an + Exchange server will have the appointment updated + automatically; others will receive email notification of any + change in plans. + </para> </sect3> </sect2> </sect1> diff --git a/help/C/usage-exchange.sgml b/help/C/usage-exchange.sgml index 76232c7cdd..05020d6ca3 100644 --- a/help/C/usage-exchange.sgml +++ b/help/C/usage-exchange.sgml @@ -437,32 +437,33 @@ There are, however, some features which are not available: it, every card will appear. </para> </tip> - <para> - In addition, when you schedule a meeting with your calendar on - the <application>Exchange</application>server, you can check - when other local Exchange users are busy according to their - <application>Exchange</application>calendars. To do so: + </sect1> + <sect1 id="full-advantage"> + <title>Taking Full Advantage of the Exchange Server When Scheduling Appointments</title> + <para> + When you schedule a meeting with your calendar on the + <application>Exchange</application>server, you can check when + other local Exchange users are busy according to their + <application>Exchange</application>calendars. To do so: <orderedlist numeration="arabic"> <listitem> <para> Open a new appointment in the calendar. </para> </listitem> - <listitem> <para> Choose <menuchoice> <guimenu>Actions</guimenu> <guimenuitem>Schedule Meeting</guimenuitem> </menuchoice> in the meeting editor window. </para> </listitem> - <listitem> - <para> Add attendees, either by entering their email address - into the list, or by clicking the <guibutton>Invite - Others</guibutton> button. When doing so, it's best to use - the Global Address List (GAL). Choose the GAL from the - drop-down list of address sources at the top of the dialog - box. + <para> Add attendees, either by entering their email + addresses into the list, or by clicking the + <guibutton>Invite Others</guibutton> button. If you choose + to so, it's best to use the Global Address List (GAL). + Choose the GAL from the drop-down list of address sources + at the top of the dialog box. </para> </listitem> <listitem> @@ -475,7 +476,21 @@ There are, however, some features which are not available: </listitem> </orderedlist> </para> - </sect1> + <tip id="autopick"> + <title>Using Autopick to Adjust Meeting Times</title> + <para> + If meeting attendees are not available during the times you + have scheduled a meeting, you can "nudge" the meeting forward + or backward to the nearest available time. To do so, just + click the arrows to the left or right of the + <guilabel>Autopick</guilabel> button. The autopick tool will + move the meeting to the nearest time during which all + attendees are available. If you aren't satisfied with those + results, you can drag the edges of the meeting time to the + hours that you want to select. + </para> + </tip> + </sect1> </chapter> |