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-rw-r--r--help/C/usage-calendar.sgml82
-rw-r--r--help/C/usage-exchange.sgml43
2 files changed, 90 insertions, 35 deletions
diff --git a/help/C/usage-calendar.sgml b/help/C/usage-calendar.sgml
index 23c13bea3d..05f5e8e3d8 100644
--- a/help/C/usage-calendar.sgml
+++ b/help/C/usage-calendar.sgml
@@ -37,14 +37,15 @@
</para>
</listitem>
</itemizedlist>
-
+</para>
+<para>
Press the calendar-shaped buttons on the right side of the toolbar to
switch between views.
-
- You can also select a range of
- days&mdash; three days, ten days, or a fortnight if you want
- &mdash; in the small calendar at the upper right. To do this, simply click and drag on the days that you wish to view in your calendar.
-
+</para>
+<para>
+ You can also select an arbitrary range of days in the small
+ calendar at the upper right. To do this, click and drag on the
+ days that you wish to view in your calendar.
</para>
<para>
The <guibutton>Prev</guibutton> and <guibutton>Next</guibutton>
@@ -67,7 +68,12 @@
<para>
Of course, you'll want to use the calendar to do more than find
out what day it is. This section will tell you how to schedule
- appointments, set alarms, and determine appointment recurrence.
+ appointments, set alarms, and determine appointment
+ recurrence. If you have installed the Ximian Connector for
+ Microsoft Exchange, you can also read <xref
+ linkend="full-advantage"> to learn about how to take full
+ advantage of the collaborative group scheduling functions
+ available on the Microsoft Exchange Server.
</para>
<sect2 id="usage-calendar-apts-basic">
@@ -108,7 +114,10 @@
multiple columns in the day view of the calendar.
</para>
<para>
- <application>Evolution</application> supports the use of timezones. If you share calendar files with friends or co-workers, it is quite possible you will need to configure your timezone. To configure your timezone:
+ <application>Evolution</application> supports the use of
+ timezones. If you share calendar files with friends or
+ co-workers, it is quite possible you will need to configure
+ your timezone. To configure your timezone:
<orderedlist numeration="arabic">
<listitem>
<para>
@@ -121,7 +130,9 @@
</listitem>
<listitem>
<para>
- Click the <guibutton>Globe</guibutton> button in the <guilabel>Time</guilabel> section, located in the <guilabel>General</guilabel> tab.
+ Click the <guibutton>Globe</guibutton> button in the
+ <guilabel>Time</guilabel> section, located in the
+ <guilabel>General</guilabel> tab.
</para>
</listitem>
<listitem>
@@ -132,7 +143,14 @@
</orderedlist>
</para>
<para>
- You can also configure timezone information specific to Start and End time in each appointment. To do that, simply create a new appointment and click on a globe to customize the timezone that the time exists in.
+ You can also configure timezone information specific to the
+ Start and End time in each appointment. To do that, simply
+ create a new appointment and click on a globe to customize the
+ timezone that the time exists in. For example, if you live in
+ New York but have a telephone meeting set for noon with
+ someone in California, you need to make sure that you're not
+ calling each other a few hours off. Setting time-zones on a
+ per-appointment basis helps avoid that potential confusion.
</para>
<note>
<title>Multiple Simultanious Appointments</title>
@@ -191,10 +209,15 @@
higher level.
</para>
<para>
- <application>Evolution</application> can handle not only time that you're busy, but free time. This can be useful if you're on a network sharing calendar files. You can easily compare schedules with other people, allowing easy setup of a RSVP.
+ <application>Evolution</application> can handle not only time
+ that you're busy, but free time. This can be useful if you're
+ on a network sharing calendar files. You can easily compare
+ schedules with other people, allowing easy setup of a RSVP.
</para>
<para>
- To set your appointment to be free or busy, simply click the box in the <guilabel>Show Time As</guilabel> section in the <guilabel>Appointment Editor</guilabel>.
+ To set your appointment to be free or busy, simply click the
+ box in the <guilabel>Show Time As</guilabel> section in the
+ <guilabel>Appointment Editor</guilabel>.
</para>
<para>
<application>Evolution</application> lets you categorize your
@@ -421,7 +444,9 @@
<para>
<application>Evolution</application> has a Free/Busy window so
that you can view people's schedules together to help you
- schedule appointments.
+ schedule appointments. Read <xref linkend="full-advantage"> to
+ learn about how to use this feature with the Ximian Connector
+ for Microsoft Exchange.
</para>
<para>
To access the free/busy view:
@@ -449,9 +474,9 @@
</orderedlist>
</para>
<figure>
- <title>Threaded Mail View</title>
+ <title>Appointment Scheduing Window</title>
<screenshot>
- <screeninfo>Threaded Mail View</screeninfo>
+ <screeninfo>Appointment Scheduling Window</screeninfo>
<mediaobject><imageobject>
<imagedata format="png" fileref="figures/freebusy"
srccredit="Kevin Breit">
@@ -501,13 +526,28 @@
<title>Scheduling an Appointment</title>
<para>
To schedule an appointment, you'll first need people's
- free/busy information. Once you have recieved people's
- schedule information, integrate it with your calendar.
- <!-- Describe how to integrate -->
- In the <guilabel>Scheduling</guilabel> tab, you'll see the
- pending appointment time in white with bold black borders.
- You should also see the invitee's free/busy schedules.
+ free/busy information. If you're using the Ximian Connector
+ for Microsoft Exchange, all of the information is already
+ available to you in the Global Address List. Otherwise, each
+ person will have to email you their schedule files and you
+ will have to incorporate them into your calendar.
+ </para>
+ <para>
+ Regardless of how you get the information, Ximian Evolution
+ will display it in the <guilabel>Scheduling</guilabel> tab.
+ The pending appointment time will appear in white with bold
+ black borders. Each attendee's free and busy times appear
+ color-coded next to their names in the attendee list.
</para>
+ <para>
+ Adjust the meeting time, either by dragging the meeting
+ borders or by using the <guilabel>Autopick</guilabel>
+ buttons to choose a time automatically, then click
+ <guibutton>Save and Close</guibutton>. Attendees on an
+ Exchange server will have the appointment updated
+ automatically; others will receive email notification of any
+ change in plans.
+ </para>
</sect3>
</sect2>
</sect1>
diff --git a/help/C/usage-exchange.sgml b/help/C/usage-exchange.sgml
index 76232c7cdd..05020d6ca3 100644
--- a/help/C/usage-exchange.sgml
+++ b/help/C/usage-exchange.sgml
@@ -437,32 +437,33 @@ There are, however, some features which are not available:
it, every card will appear.
</para>
</tip>
- <para>
- In addition, when you schedule a meeting with your calendar on
- the <application>Exchange</application>server, you can check
- when other local Exchange users are busy according to their
- <application>Exchange</application>calendars. To do so:
+ </sect1>
+ <sect1 id="full-advantage">
+ <title>Taking Full Advantage of the Exchange Server When Scheduling Appointments</title>
+ <para>
+ When you schedule a meeting with your calendar on the
+ <application>Exchange</application>server, you can check when
+ other local Exchange users are busy according to their
+ <application>Exchange</application>calendars. To do so:
<orderedlist numeration="arabic">
<listitem>
<para>
Open a new appointment in the calendar.
</para>
</listitem>
-
<listitem>
<para> Choose <menuchoice> <guimenu>Actions</guimenu>
<guimenuitem>Schedule Meeting</guimenuitem>
</menuchoice> in the meeting editor window.
</para>
</listitem>
-
<listitem>
- <para> Add attendees, either by entering their email address
- into the list, or by clicking the <guibutton>Invite
- Others</guibutton> button. When doing so, it's best to use
- the Global Address List (GAL). Choose the GAL from the
- drop-down list of address sources at the top of the dialog
- box.
+ <para> Add attendees, either by entering their email
+ addresses into the list, or by clicking the
+ <guibutton>Invite Others</guibutton> button. If you choose
+ to so, it's best to use the Global Address List (GAL).
+ Choose the GAL from the drop-down list of address sources
+ at the top of the dialog box.
</para>
</listitem>
<listitem>
@@ -475,7 +476,21 @@ There are, however, some features which are not available:
</listitem>
</orderedlist>
</para>
- </sect1>
+ <tip id="autopick">
+ <title>Using Autopick to Adjust Meeting Times</title>
+ <para>
+ If meeting attendees are not available during the times you
+ have scheduled a meeting, you can "nudge" the meeting forward
+ or backward to the nearest available time. To do so, just
+ click the arrows to the left or right of the
+ <guilabel>Autopick</guilabel> button. The autopick tool will
+ move the meeting to the nearest time during which all
+ attendees are available. If you aren't satisfied with those
+ results, you can drag the edges of the meeting time to the
+ hours that you want to select.
+ </para>
+ </tip>
+ </sect1>
</chapter>