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authorAaron Weber <aaron@ximian.com>2001-07-27 05:55:25 +0800
committerAaron Weber <aaron@src.gnome.org>2001-07-27 05:55:25 +0800
commit85c38af8b431e9bc0a6fe8f3c96f21cedb6f935d (patch)
treec88395d4b7549192933c339a40d03390d6130b82 /help
parent4d50dc146da24f46605468b30575e275b241bfa8 (diff)
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revised.
2001-07-26 Aaron Weber <aaron@ximian.com> * C/usage-mail-org.sgml: revised. * C/usage-mail.sgml: revisions and stuff. * C/evolution-faq.sgml: Reworded a few questions. svn path=/trunk/; revision=11436
Diffstat (limited to 'help')
-rw-r--r--help/C/evolution-faq.sgml16
-rw-r--r--help/C/usage-mail-org.sgml70
-rw-r--r--help/C/usage-mail.sgml599
-rw-r--r--help/ChangeLog6
4 files changed, 427 insertions, 264 deletions
diff --git a/help/C/evolution-faq.sgml b/help/C/evolution-faq.sgml
index 80650fdbd3..8e658ff308 100644
--- a/help/C/evolution-faq.sgml
+++ b/help/C/evolution-faq.sgml
@@ -556,6 +556,22 @@
</para>
</answer>
</qandaentry>
+
+ <qandaentry>
+ <question>
+ <para>
+ The address suggestion list steals focus from the "To:"
+ entry box when I'm typing. How can I make it keep focus?
+ </para>
+ </question>
+ <answer>
+ <para>
+ This is a bug in GTK version 1.2.10. To avoid it, downgrade
+ to GTK version 1.2.9, or install the Ximian version of GTK
+ 1.2.10.
+ </para>
+ </answer>
+ </qandaentry>
<qandaentry>
<question>
diff --git a/help/C/usage-mail-org.sgml b/help/C/usage-mail-org.sgml
index 61f46114c4..32e2353e14 100644
--- a/help/C/usage-mail-org.sgml
+++ b/help/C/usage-mail-org.sgml
@@ -23,7 +23,7 @@
<orderedlist numeration="arabic">
<listitem>
<para>
- Right click on the bar
+ Right click on the column header
</para>
</listitem>
<listitem>
@@ -33,8 +33,9 @@
</listitem>
<listitem>
<para>
- Click and drag a column you want into the toolbar. A red arrow will
- show you where the column will be placed.
+ Click and drag a column you want into a space between
+ existing column headers. A red arrow will show you where
+ the column will be placed.
</para>
</listitem>
</orderedlist>
@@ -82,7 +83,8 @@
of column headers will appear; just drag and drop them into
place between two existing headers. A red arrow will
appear to show you where you're about to put the
- column. </para></listitem>
+ column.
+ </para></listitem>
</varlistentry>
</variablelist>
</para>
@@ -110,10 +112,10 @@
using the <guibutton>Move</guibutton> button in the
toolbar. If you want to move several messages at once, click
on the ones you want to move while holding down the
- <keycap>CTRL</keycap> key, or use <keycap>Shift</keycap> to
+ <keycap>Ctrl</keycap> key, or use <keycap>Shift</keycap> to
select a range of messages. If you create a filter with the
<interface>filter assistant</interface>, you can have mail
- moved to your folder automatically.
+ filed automatically.
</para>
</sect1>
@@ -224,14 +226,13 @@
<para>
Filters work very much like the mail room in a large company.
Their purpose is to bundle, sort, and distribute mail to the
- various folders.
- In addition, you can have multiple filters performing multiple
- actions that may effect the same message in several ways. For
- example, your filters could put copies of one message into
- multiple folders, or keep a copy and send one to another
- person as well, and it can do that quickly. Which is
- to say, it's faster and more flexible than an actual person
- with a pile of envelopes.
+ various folders. In addition, you can have multiple filters
+ performing multiple actions that may effect the same message
+ in several ways. For example, your filters could put copies
+ of one message into multiple folders, or keep a copy and send
+ one to another person as well, and it can do that quickly. Of
+ course, it's also faster and more flexible than an actual
+ person with a pile of envelopes.
</para>
<sect2 id="usage-mail-org-filters-new">
@@ -514,7 +515,7 @@
</sect2>
</sect1>
- <sect1 id="usage-mail-organize-vFolders">
+ <sect1 id="usage-mail-organize-vfolders">
<title>Getting Really Organized with Virtual Folders</title>
<para>
If filters aren't flexible enough for you, or you find
@@ -556,6 +557,18 @@
systems can't.
</para>
+
+ <note id="unmatched-vfolder">
+ <title>The Unmatched Virtual Folder</title>
+ <para>
+ Obveously, not all messages will fit into all your Virtual
+ Folders. That's why <application>Evolution</application>
+ includes an UNMATCHED Virtual Folder. The UNMATCHED Virtual
+ Folder displays messages that are not matched by other rules.
+ </para>
+ </note>
+
+
<example id="usage-mail-organize-vFolders-ex">
<title>Using Folders, Searches, and Virtual Folders</title>
<para>
@@ -595,9 +608,14 @@
<listitem>
<para>
Name your virtual folder in the <guilabel>Rule name</guilabel> field.
- For each criterion, you must first select
- which of the following parts of the message you want the search to
- examine:
+
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Select your search criteria. For each criterion, you
+ must first select which of the following parts of the
+ message you want the search to examine:
<itemizedlist>
<listitem><para>
Sender - The sender's address.
@@ -700,12 +718,6 @@
</para>
</listitem>
</itemizedlist>
-
- </para>
- </listitem>
- <listitem>
- <para>
- Select criteria to search by.
</para>
</listitem>
<listitem>
@@ -744,7 +756,7 @@
</listitem>
<listitem>
<para>
- If you want multiple criteria for this filter, press <guibutton>Add
+ If you want multiple criteria for this filter, press <guibutton>Add
criterion</guibutton> and repeat the previous step.
</para>
</listitem>
@@ -760,14 +772,6 @@
</figure>
</para>
</sect2>
- <sect2 id="usage-mail-vfolder-unmatched">
- <title>The Unmatched Virtual Folder</title>
- <para>
- Obveously, not all messages will fit into all your Virtual Folders. That is
- what the UNMATCHED Virtual Folder is for. The UNMATCHED Virtual Folder is a folder
- for any mail that doesn't get matched by other rules.
- </para>
- </sect2>
</sect1>
<!--
<sect1 id="usage-mail-subscriptions">
diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml
index 54549a5dbc..4a2153c86f 100644
--- a/help/C/usage-mail.sgml
+++ b/help/C/usage-mail.sgml
@@ -1,3 +1,4 @@
+<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
<chapter id="usage-mail">
<title>Using Evolution for Email</title>
<abstract>
@@ -110,24 +111,28 @@
<para>
Most of the mail-related actions you'll want to perform are
- listed in the <guimenu>Message</guimenu> menu in the menu
- bar. The most frequently used ones, like
+ listed in the <guimenu>Message</guimenu> menu in the menu bar.
+ The most frequently used ones, like
<guimenuitem>Reply</guimenuitem> and
<guimenuitem>Forward</guimenuitem>, also appear as buttons in
the toolbar. Almost all of them are also located in the
right-click menu and as keyboard shortcuts, which tend to be
- faster once you get the hang of them. You can choose
- whichever way you like best; the idea is that the software
- should work the way you want, rather than making you work the
- way the it does.
+ faster once you get the hang of them. You can choose whichever
+ way you like best; the idea is that the software should work the
+ way you want, rather than making you work the way the it does.
<tip id="view-headers">
- <title>Take a look at the headers</title>
+ <title>Email Headers</title>
<para>
- To look at the entire source of your email message, including
- all the header information, select
- <menuchoice><guimenu>View</guimenu><guimenuitem>Source</guimenuitem></menuchoice>
- </para>
+ To look at the complete headers for email messages, select
+ <menuchoice><guimenu>View</guimenu><guisubmenu>Message
+ Display</guisubmenu><guimenuitem>Show Full
+ Headers</guimenuitem></menuchoice>. To see absolutely every
+ bit, choose
+ <menuchoice><guimenu>View</guimenu><guisubmenu>Message
+ Display</guisubmenu><guimenuitem>Show Email Source
+ </guimenuitem></menuchoice>.
+ </para>
</tip>
</para>
@@ -177,14 +182,16 @@
</listitem>
<listitem>
<para>
- Press delete button or right click and click on
- <guilabel>Delete</guilabel>.
+ Press delete button or right click on the message and
+ choose <guilabel>Delete</guilabel>.
</para>
<note>
<title>Deleted but still here?</title>
<para>
- When you do this, your message is marked to be deleted. Your
- email is not gone until you have expunged it.
+ When you do this, your message is marked to be
+ deleted. Your email is not gone until you have
+ expunged it. When you "Expunge" a folder, you remove
+ all the mail that you have marked for deletion.
</para>
</note>
</listitem>
@@ -207,8 +214,13 @@
<note>
<title>Trash is Actually a Virtual Folder?</title>
<para>
- Your trash bin is actually a Virtual Folder that searches for all mails that
- are queued to be deleted.
+ Your trash bin is actually a Virtual Folder that displays
+ all messages you have marked for later deletion. For more
+ information about Virtual Folders, see <xref
+ linkend="usage-mail-organize-vfolders">. If you choose
+ <menuchoice> <guimenu>Actions</guimenu> <guimenuitem>Empty
+ Trash</guimenuitem> </menuchoice> you will expunge
+ <emphasis>all</emphasis> your folders.
</para>
</note>
</sect2>
@@ -219,22 +231,28 @@
<orderedlist numeration="arabic">
<listitem>
<para>
- Click a message marked for deletion to select it
+ Select a message you have marked for deletion.
</para>
</listitem>
<listitem>
<para>
- Click
+ Press <keycombo
+ action="simul"><keycap>Ctrl</keycap><keycap>U</keycap>
+ </keycombo>
+ or choose
<menuchoice>
<guimenu>Actions</guimenu>
<guimenuitem>Undelete</guimenuitem>
</menuchoice>
+
</para>
<note>
<title>What does Undelete actually do?</title>
<para>
- Undelete doesn't bring back messages that have been expunged.
- Undelete simply unmarks messages for expunging.
+ If you have marked a message for deletion, undeleting
+ it will unmark it, and the message will be removed
+ from the Trash folder. However, it can't bring back
+ messages that have been expunged.
</para>
</note>
</listitem>
@@ -246,10 +264,11 @@
<sect1 id="usage-mail-getnsend-get">
<title>Checking Mail</title>
<para>
- Now that you've had a look around the <interface>Inbox</interface>, it's
- time to check for new mail. Click <guibutton>Get Mail</guibutton> in the
- toolbar to check your mail. If it's the first time you've done so, the
- <interface>mail setup assistance</interface> will ask you for the
+ Now that you've had a look around the
+ <interface>Inbox</interface>, it's time to check for new mail.
+ Click <guibutton>Get Mail</guibutton> in the toolbar to check
+ your mail. If you haven't entered any mail settings yet, the
+ <interface>setup assistant</interface> will ask you for the
information it needs to check your email.
</para>
<para>
@@ -273,11 +292,11 @@
</itemizedlist>
</para>
<para>
- To check your email, press the <guibutton>Check Mail</guibutton> button.
- If this is your first time checking mail, or you don't have
- <application>Evolution</application> setup to store your password, you'll
- be prompted for the password. Enter your password and your email will be
- downloaded.
+ To check your email, press the <guibutton>Check Mail</guibutton>
+ button. If this is your first time checking mail, or you
+ haven't asked <application>Evolution</application> to store your
+ password, you'll be prompted for the password. Enter your
+ password and your email will be downloaded.
</para>
<note id="badmailsettings">
<title>Can't Check Mail?</title>
@@ -306,14 +325,20 @@
<sect2 id="usage-mail-getnsend-get-attach">
<title>Attachments and HTML Mail</title>
<para>
- If someone sends you an <glossterm>attachment</glossterm>, a
- file attached to an email,
+ If someone sends you an <glossterm>attachment</glossterm>,
+ a file attached to an email,
<application>Evolution</application> will display the file
at the bottom of the message to which it's attached. Text,
- HTML, and most images will be displayed within the message
- itself. For other files,
+ including HTML formatting, will appear as part of the
+ message. To minimize download time, and to foil spammers
+ who use server information to track their messages, images
+ linked from an HTML message <emphasis>not</emphasis>
+ display unless you select the
+ <menuchoice><guimenu>View</guimenu><guisubmenu>Message
+ Display</guisubmenu><guimenuitem>Load Images
+ </guimenuitem></menuchoice> option. For other files,
<application>Evolution</application> will show an icon at
- the end of the message.
+ the end of the message.
</para>
<para>
To Save an Attachment to Disk:
@@ -346,54 +371,37 @@
</listitem>
</orderedlist>
</para>
- <tip>
- <para>
- To automatically view an attachment inline, press the arrow button next
- to the attachment.
- </para>
- </tip>
+
<para>
To Open an Attachment in a Program:
<orderedlist numeration="arabic">
<listitem>
<para>
- Open up the desired email
+ Open the mail message with the attachment you want to read.
</para>
</listitem>
<listitem>
<para>
- Click the down arrow at the bottom of the email for the desired
- attachment.
+ Click the aarrow next the the attachment icon.
</para>
</listitem>
<listitem>
<para>
- Click <guibutton>Open in Program</guibutton> where program is the
- program that is assigned to open that file type.
+ Select the program you'd like to use. It will start up
+ and open the document.
</para>
</listitem>
</orderedlist>
</para>
-
- <!-- Right-click on the icon to get a
- list of options which will vary depending on the type of
- attachment. You will have the option to display most files
- as part of the message, export them to a different
- application (images to Eye of GNOME, spreadsheets to
- Gnumeric, and so forth), or save them to disk.
- </para>
- -->
<para>
<application>Evolution</application> can also display
- HTML-formatted mail, complete with graphics. Graphics don't load
- automatically by default, becuase they can be large and take a long
- time to download. They can also be used by spammers to help track
- who reads their email. So having them not load automatically helps
- protect your privacy.
- <!-- I say the privacy thing because I saw an internal email which
- stated that gallop polls show people are concerned about online
- security and that we'd be best marketing Evolution as more secure -->
+ HTML-formatted mail, complete with graphics. Graphics
+ don't load automatically by default, because they can be
+ large and take a long time to download. They can also be
+ used by spammers to help track who reads their email. So
+ having them not load automatically helps protect your
+ privacy.
</para>
</sect2>
</sect1>
@@ -454,29 +462,42 @@
<para>
You can also choose to save messages as drafts or as text
- files. Choose
- <menuchoice>
- <guimenu>File</guimenu>
- <guimenuitem>Save</guimenuitem>
+ files. Your options are:
+ <itemizedlist>
+ <listitem><para>
+ Choose
+ <menuchoice>
+ <guimenu>File</guimenu>
+ <guimenuitem>Save Draft</guimenuitem>
</menuchoice>
- or <guimenuitem>Save As</guimenuitem> to save your message
- as a text file. If you prefer to keep your message in a
- folder (the <guilabel>Drafts</guilabel> folder would be the
- obvious place), you can select <menuchoice>
- <guimenu>File</guimenu> <guimenuitem>Save In
- Folder</guimenuitem> </menuchoice>.
+ to store your messages in the drafts folder for later
+ revision.
+ </para></listitem>
+
+ <listitem><para>
+ If you'd like to have the message sent later, you
+ can choose <guimenuitem>Send Later</guimenuitem>. That way,
+ the message will be added to the queue, and you can send a
+ batch of messages all at once.
+ </para></listitem>
+
+ <listitem><para>
+ If you prefer to save your message as a text file,
+ choose <guimenuitem>Save As</guimenuitem> and then choose a
+ file name.
+ </para>
+ </listitem>
+ </itemizedlist>
</para>
</sect2>
<sect2 id="usage-mail-getnsend-send-compose">
<title>Advanced Mail Composition</title>
<para>
- <application>Evolution</application> is meant to not only handle large
- amounts of incoming mail, but helps you manage all the tasks of having
- an email account.
- In the next few sections, you'll see how
- <application>Evolution</application> handles additional features,
- including large recipient lists, attachments, and forwarding.
+ In the next few sections, you'll see how
+ <application>Evolution</application> handles advanced email
+ features, including large recipient lists, attachments, and
+ forwarding.
</para>
<sect3 id="usage-mail-getnsend-send-attach">
<title>Attachments</title>
@@ -529,9 +550,9 @@
<title>Types of Recipients</title>
<para>
<application>Evolution</application>, like most email
- programs recognizes three types of addressee: primary
- recipients, secondary recipients, and hidden ("blind")
- recipients.
+ programs, recognizes three types of addressee: primary
+ recipients, secondary recipients, and hidden ("blind")
+ recipients.
</para>
<para>
The simplest way to direct a message is to put the email
@@ -545,6 +566,16 @@
typewriters and there were no copy machines, "Cc" stands
for "Carbon Copy." Use it whenever you want to share a
message you've written to someone else.
+ </para>
+ <para>
+ <guilabel>Bcc:</guilabel> is a little more complex. You
+ use it like <guilabel>Cc:</guilabel>, but people on the
+ <guilabel>Bcc:</guilabel> list are hidden from the other
+ recipients of the message. Use it to send mail to large
+ groups of people, especially if they don't know each other
+ or if privacy is a concern.
+ </para>
+
<example id="ex-mail-cc">
<title>Using the Cc: field</title>
<para>
@@ -556,7 +587,7 @@
Tim about the message as well.
</para>
</example>
- </para>
+
<para>
<example id="ex-mail-bcc">
@@ -585,16 +616,14 @@
<para>
If you have created address cards in the contact manager,
you can also enter nicknames or other portions of address
- data, and <application>Evolution</application> will transparently
- complete
- the address for you. <!-- (INSERT description of UI for this
- feature, once it is decided upon). --> If you enter a name
- or nickname that can go with more than one card, Evolution
- will open a dialog box to ask you which person you meant.
- <!-- (NOT YET) Also, <application>Evolution</application>
- will add a domain to any unqualified addresses. By default,
- this is your domain, but you can choose which one mail
- preferences dialog. -->
+ data, and <application>Evolution</application> will offer a
+ drop down list of possible address completions from your
+ address book. If you enter a name or nickname that can go
+ with more than one card, Evolution will open a dialog box to
+ ask you which person you meant. Also,
+ <application>Evolution</application> will add a domain to
+ any unqualified addresses. By default, this is your domain,
+ but you can choose which one mail preferences dialog.
</para>
<para>
Alternately, you can click on the
@@ -669,29 +698,35 @@ with quoted materials and the relevant replies interspersed-->
</example>
</para>
<para>
- You may want to reply to a whole mailing list. For this, you would
- use the <guibutton>Reply to List</guibutton> instead of the standard
- <guibutton>Reply</guibutton> or <guibutton>Reply to All</guibutton>.
+ If you're subscribed to a mailing list, and want your reply
+ to go just to the list, rather than to the sender, choose
+ <guibutton>Reply to List</guibutton> instead of
+ <guibutton>Reply</guibutton> or <guibutton>Reply to
+ All</guibutton>.
<note>
<title>What is a Mailing List?</title>
<para>
- Mailing Lists are one of the most popular ways in which group
- collaboration on the Internet works. They allow people to send one
- message to one server. The server then knows who is subscribed to the
- mailing list, and sends a copy of your email to all the people on the
- list.
- For example, evolution-hackers@ximian.com allows the
- <application>Evolution</application> programmers to converse
- publically about their latest developments so that everyone can
- stay up to date.
+ Mailing Lists are one of the most popular tools for
+ group collaboration on the Internet. Here's how they work:
+ <simplelist>
+ <member>
+ Someone sends a message to a single address, like
+ <email>evolution@ximian.com</email>.
+ </member>
+ <member>
+ That address belongs to a program that distributes
+ the message to a list of recipients.
+ </member>
+ </simplelist>
+ The mail management program lets individuals subscribe
+ to or unsubscribe from the list at will, without
+ requiring the message writers to remember the addresses
+ of every recipient.
</para>
<para>
- There are two different types of mailing lists. The first is a
- general submission list. That means that anyone can write to the
- list. The second is a managed list. The managed lists have
- someone running them. They can do as little as limit who
- subscribes to the list or as much as moderate which emails get on
- the list.
+ Mailing list servers can also let network administrators
+ control mail flow, list membership, and even moderate
+ the content of mailing lists.
</para>
</note>
</para>
@@ -700,12 +735,13 @@ with quoted materials and the relevant replies interspersed-->
<sect2 id="usage-mail-getnsend-send-find">
<title>Searching and Replacing with the Composer</title>
<para>
- You maybe familiar with search and replace features,
- and if you come from a Linux or Unix background, you
- probably know what <guimenuitem>Find Regex</guimenuitem>
- does. If you aren't among the lucky who already know,
- here's a quick rundown of an important section of the
- <guimenu>Edit</guimenu> menu.
+ You are probably familiar with search and replace features
+ in any sort of text-editing software, and if you come from
+ a Linux or Unix background, you may know what
+ <guimenuitem>Find Regex</guimenuitem> does. If you aren't
+ among the lucky who already know, here's a quick rundown of
+ the automated text searching features that the message
+ composer makes available to you.
</para>
<para>
<variablelist>
@@ -1049,8 +1085,9 @@ with quoted materials and the relevant replies interspersed-->
<listitem>
<para>
- ALL CAPS MEANS YOU'RE SHOUTING! Don't write a whole
- message in capital letters. It hurts people's ears.
+ WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING!
+ Don't write a whole message in capital letters. It
+ hurts people's ears.
</para>
</listitem>
@@ -1086,7 +1123,6 @@ with quoted materials and the relevant replies interspersed-->
</sect2>
</sect1>
-
<sect1 id="usage-mail-subscriptions">
<title>Subscription Management</title>
<para>
@@ -1097,13 +1133,13 @@ with quoted materials and the relevant replies interspersed-->
<orderedlist numeration="arabic">
<listitem>
<para>
- Click on the folder you wish to subscribe to in the
- <guilabel>Store</guilabel> section.
+ In the <guilabel>Store</guilabel> section, click on the
+ folder to which you wish to subscribe.
</para>
</listitem>
<listitem>
<para>
- Click the <guibutton>Subscribe</guibutton> to add it to the
+ Click <guibutton>Subscribe</guibutton> to add it to the
subscribed list.
</para>
</listitem>
@@ -1112,129 +1148,224 @@ with quoted materials and the relevant replies interspersed-->
Close the window.
</para>
</listitem>
-
</orderedlist>
</para>
-
</sect1>
-
-<sect1 id="encryption">
+ <sect1 id="encryption">
<title>Encryption</title>
<sect2 id="encryption-whatis">
<title>What is Encryption?</title>
<para>
- Encryption is an ancient method of changing readable text to unreadable
- text that dates back to Egyptian times. Encryption takes the statement
- "Evolution" and turns it into something which cannot be read without help
- through decryption.
- <example>
- <title>Encryption Example</title>
+ Encryption is an ancient method of keeping information safe
+ from prying eyes. <application>Evolution</application> can
+ help you keep your private messages secret. To do that, it
+ makes use of the external application
+ <application>gpg</application>, an implementation of strong
+ <glossterm linkend="public-key-encryption">Public Key
+ Encryption</glossterm>.
+ </para>
+
+ <note id="pub-priv">
+ <title>Public Key? Private Key? Whats the difference?</title>
<para>
- Kevin sends his friend Rachel and email and chooses to encrypt it.
- The email has the following contents:
- Hi Rachel.
- Go banana!
- Kevin
- He tells <application>Evolution</application> to encrypt the
- message. The computer encrypts the message which now looks like
- @#$23ui7yr87#@!48970fsd. When the information gets to Rachel,
- she'll decrypt the message and it'll show up in plain text for her
- to read.
+ GPG uses two keys: public and private. You can give your
+ public key to anyone from whom you want to recieve
+ encrypted messages, or put it on a public key server so
+ that people can look it up before contacting you.
+ <emphasis>Never give your private key to anyone,
+ ever</emphasis>. Your private key lets you decrypt any
+ message encrypted with your public key.
</para>
- </example>
- Encryption can be used in email in two ways: to verify that the sender is
- the real sender, and to hide the message while in transmission.
- <application>Evolution</application> has the capability to do both.
+ </note>
+
+ <para>
+ Using encryption takes a bit of forethought. When you send a
+ message that is encrypted, you must encrypt it using your
+ intended recipient's public key. To <emphasis>get</emphasis>
+ an encrypted message, you must make sure that the sender has
+ your public key in advance.
+ </para>
+
+ <para>
+ You can use encryption in two different ways:
+ <simplelist>
+ <member>
+ Encrypt the entire message, so that nobody but the recipient can read it.
+ </member>
+ <member>
+ Attach an encrypted signature to a plain text message, so
+ that the recipient can read the message without decrypting it, and
+ only needs decryption to verify the sender's identity.
+ </member>
+ </simplelist>
</para>
+
+ <example>
+ <title>Sending an Encrypted Messagee</title>
+ <para>
+ Kevin wants to send an encrypted message to his friend
+ Rachel. He looks up her public key on a general key
+ server, and then tells
+ <application>Evolution</application> to encrypt the
+ message. The message now reads "@#$23ui7yr87#@!48970fsd."
+ When the information gets to Rachel, she decrypts it using
+ her private key, and it appears as plain text for her to
+ read.
+ </para>
+ </example>
</sect2>
+
<sect2 id="encryption-keygen">
- <title>Generating your PGP key</title>
+ <title>Making Encryption Keys</title>
<para>
- First, you need to create a PGP key. To do this, you'll need GPG
- installed.
+ Before you can get or send encrypted mail, you need to
+ generate your public and private keys with GPG. Here's how:
</para>
<tip>
<title>GPG Versions</title>
<para>
- This manual covers version 1.0.6 of GPG. If your version is different,
- this may not be entirely accurate. You may find out your version number
- by typing in: <command>gpg --version</command>.
+ This manual covers version 1.0.6 of GPG. If your version is
+ different, this may not be entirely accurate. You may find
+ out your version number by typing in: <command>gpg
+ --version</command>.
</para>
</tip>
<para>
- You can start by typing in: <command>gpg --gen-key</command> at the
- console. When you are asked about the algorythm to use, select 1. The next question asks you about key length.
- The longer the key, more stronger it is. However, the longer the key, the
- longer it takes to generate. This is your choice. However, 1024 bits
- (default) should be adequate. The next question asks you if you want your
- key to expire. Expiring keys make your key invalid after a certain amount
- of time, so old keys don't float around when they aren't used anymore. This is the same concept
- as a coupon at a supermarket. Next, you'll type in your real name, your
- email address, and a comment. You should not forge this information, as
- it is used later to verify who you are. Assuming that all your
- information is correct, press "O" to continue. GPG now asks you for a
- passphrase. This is a password which you will need to decrypt and encrypt
- messages. This can be any length, with any characters in it. It is case
- sensitive, which means that it does know the difference between capital
- letters and lower-case. Now your key is generated. It is recommend you
- surf the Internet, read your email, or write a letter in a word
- processor while your key is generated.
+ <orderedlist numeration="arabic">
+ <listitem>
+ <para>
+ Open a terminal and type <command>gpg --gen-key</command>.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Choose the default algorythm, "DSA and ElGamal."
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Choose a key length. The default, 1024 bits, should be
+ long enough.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Decide if you want your key to expire automatically, and if so, when.
+ </para>
+ </listitem>
+
+
+ <listitem>
+ <para>
+ Enter your name, email address, and any additional
+ personal information you think is appropriate. Do not
+ falsify this information, because it will be needed to
+ verify your identity later on.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Next, enter your passphrase. It does not have to be the
+ same as your email password or your login password. In
+ fact, it probably shouldn't. Don't forget it. If you lose
+ it, your keys will be useless and you will be unable to
+ decrypt messages sent to you with those keys.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Now, GPG will generate your keys. This may take awhile,
+ so feel free to do something else while it's
+ happening. In fact, using your computer for something
+ else actually helps to generate better keys, because it
+ increases the randomness in the key generation seeds.
+ </para>
+ </listitem>
+ </orderedlist>
</para>
<para>
- Once this is completed, you'll be dropped back to the command line.
- Now you can view your key information by typing <command>gpg
- --list-keys</command>. You should see something similar to this:
- <example id="gpg-list-keys">
- <title>GPG Listing Keys</title>
- <para>
- /home/bob/.gnupg/pubring.gpg
+ Once the keys are generated, you can view your key information
+ by typing <command>gpg --list-keys</command>. You should see
+ something similar to this:
+ <programlisting>
+ /home/you/.gnupg/pubring.gpg
----------------------------
- pub 1024D/32j38dk2 2001-06-20 bob &lt;bob@bob.com&gt;
+ pub 1024D/32j38dk2 2001-06-20 you &lt;you@your-address.com&gt;
sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14]
- </para>
- </example>
- You'll now need to upload your public key to a keyserver, so that your
- friends can use your key. You'll need to know the ID of your key, which
- is after the 1024D on the line beginning with pub. For this example, it
- is 32j38dk2. You now type in <command>gpg --send-keys --keyserver
- wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for 32j38dk2.
- You will be prompted to type in your password <!-- verify that you need to
- enter your password here --> and your key will be uploaded for your
- friends to download.
+ </programlisting>
+ </para>
+ <para>
+ GPG will create one list, or keyring, for your public keys
+ and one for your private keys. All the public keys you know
+ are stored in the file
+ <filename>~/.gnupg/pubring.gpg</filename>. If you want to
+ give other people your key, send them that file.
+ </para>
+ <para>
+ If you wish, you can upload your keys to a keyserver. Here's
+ how:
+ <orderedlist>
+ <listitem>
+ <para>
+ Check your public key ID with <command>gpg
+--list-keys</command>. It will be the string after 1024D on the line
+beginning with "pub." In this example, it's 32j38dk2.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ Enter the command <command>gpg --send-keys --keyserver
+wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for
+32j38dk2. You will need your password to do this.
+ </para>
+ </listitem>
+ </orderedlist>
+
<note id="why-keyserver">
<title>Why Use a Keyserver?</title>
<para>
- Keyservers store your public keys for you so that your friends can
- decrypt your messages. If you choose not to use a keyserver, you
- can manually send your friends your public key. It is much easier
- though to upload to a keyserver and then let your friends download
- your public key on their own wish. <!-- Bad wording -->
- </para>
- </note>
- <note id="pub-priv">
- <title>Public Key? Private Key? Whats the difference?</title>
- <para>
- GPG uses two types of keys: public and private. The private should
- be given out to no one, ever. Your private key allows your mail to
- be signed and encrypted and decrypted by anyone who has it. The
- public key is what you give your friends so that they can decrypt
- your mails.
+ Keyservers store your public keys for you so that your
+ friends can decrypt your messages. If you choose not to
+ use a keyserver, you can manually send your people public
+ key, include it in your signature file, or put it on your
+ own web page. However, it's easier to publish them once,
+ and then let people download them from the keyserver when
+ they want.
</para>
</note>
+
</para>
</sect2>
+
<sect2 id="encrypt-getting-key">
- <title>Retrieving a Friends Key</title>
+ <title>Getting and Using Public Keys</title>
<para>
- To encrypt a message to your friends, you'll need to use their public
- key in combination with your private key.
- <application>Evolution</application> does that transparently, but you
- still need to get their key off a keyserver. To do that, type:
+ To encrypt a message to your someone else you'll need to use
+ their public key in combination with your private key.
+ <application>Evolution</application> does that for you, but
+ you still need to get their key and add it to your keyring.
+ </para>
+ <para>
+ To get public keys from a public key server, enter the
+ command:
<command>
gpg --recv-keys --keyserver wwwkeys.pgp.net keyid
- </command>. You will need to type in your password, and then their ID
- will automatically be added to your keyring.
+ </command>, substituting "keyid" for your recipient's ID. You
+ will need to type in your password, and then their ID will
+ automatically be added to your keyring. When you send mail to
+ them, <application>Evolution</application> will allow you to
+ encrypt your messages.
+ </para>
+ <para>
+ If someone sends you their public key directly, save it as a
+ plain text file and enter the command <command>gpg
+ filename</command>. This will add it to your keyring.
</para>
</sect2>
@@ -1246,28 +1377,32 @@ with quoted materials and the relevant replies interspersed-->
<guimenu>Tools</guimenu>
<guimenuitem>Mail Settings</guimenuitem>
</menuchoice>
- Once there, select the account you'd like to associate the key to and click
- the <guibutton>Edit</guibutton> button. In the
- <guilabel>Security</guilabel> tab is a section labeled <guilabel>Pretty
- Good Privacy</guilabel>. Enter your key ID and click
- <guibutton>OK</guibutton>. Your key is now integrated into your identity
- in <application>Evolution</application>.
+ Once there, select the account with which you'd like to send
+ and recieve encrypted mail, and click the
+ <guibutton>Edit</guibutton> button. In the
+ <guilabel>Security</guilabel> tab is a section labeled
+ <guilabel>Pretty Good Privacy</guilabel>. Enter your key ID
+ and click <guibutton>OK</guibutton>. Your key is now
+ integrated into your identity in
+ <application>Evolution</application>.
</para>
</sect2>
+
<sect2 id="encrypt-sending">
<title>Sending Encrypted Messages</title>
<para>
- You can either sign or encrypt a message. When you sign a message, you verify
- that you were the one who sent it, and that no one is forging your
- identity. Encrypting a message makes it impossible for someone with
- prying eyes to view it while it's in transmission.
+ As you know, you can use encryption to hide the entire
+ message, or just to verify your signature. Once you've
+ generated your public and private keys, and have the public
+ keys of the people to whom you want to send mail, here's what
+ to do:
</para>
</sect2>
<sect2 id="sign-msg">
<title>Signing a Message</title>
<para>
- To sign a message, you simply click
+ To sign a message, choose:
<menuchoice>
<guimenu>Security</guimenu>
<guimenuitem>PGP Sign</guimenuitem>
@@ -1280,8 +1415,8 @@ with quoted materials and the relevant replies interspersed-->
<sect2 id="encrypt-msg">
<title>Encrypting a Message</title>
<para>
- Encrypting a message is very similar to signing a message. You simply
- click the menu item
+ Encrypting a message is very similar to signing a message.
+ Just choose the menu item
<menuchoice>
<guimenu>Security</guimenu>
<guimenuitem>PGP Encrypt</guimenuitem>
@@ -1291,14 +1426,16 @@ with quoted materials and the relevant replies interspersed-->
<sect2 id="unencrypting">
<title>Unencrypting a Recieved Message</title>
<para>
- Sometimes, a friend will send you a message which is encrypted. In order
- for you to read it, you need to unencrypt it.
+ If you get an encrypted message, you will need to decrypt it
+ before you read it. Remember, the sender has to have your
+ public key before they can send you an encrypted message.
</para>
<para>
- When you view the encrypted message, <application>Evolution</application>
- will prompt you for your PGP password. You type in your PGP password and
- the message is then decrypted.
- </para>
- </sect2>
-</sect1>
+ When you view the message,
+ <application>Evolution</application> will ask you for your
+ PGP password. Enter it, and the message will be displayed
+ properly.
+ </para>
+ </sect2>
+ </sect1>
</chapter>
diff --git a/help/ChangeLog b/help/ChangeLog
index b38eea6a0f..256122089e 100644
--- a/help/ChangeLog
+++ b/help/ChangeLog
@@ -1,3 +1,9 @@
+2001-07-26 Aaron Weber <aaron@ximian.com>
+
+ * C/usage-mail-org.sgml: revised.
+
+ * C/usage-mail.sgml: revisions and stuff.
+
2001-07-24 Aaron Weber <aaron@ximian.com>
* C/evolution-faq.sgml: Reworded a few questions.