diff options
| author | Aaron Weber <aaron@ximian.com> | 2002-11-05 06:41:05 +0800 |
|---|---|---|
| committer | Aaron Weber <aaron@src.gnome.org> | 2002-11-05 06:41:05 +0800 |
| commit | fab377c503df250439b84aba95db023786d33ee1 (patch) | |
| tree | 4fe93ea07618e0a1cc908e49a55df29dca565439 /help/C/usage-mail.sgml | |
| parent | 877e911cdf220fa6dde24df147b9e8843c42fae9 (diff) | |
| download | gsoc2013-evolution-fab377c503df250439b84aba95db023786d33ee1.tar gsoc2013-evolution-fab377c503df250439b84aba95db023786d33ee1.tar.gz gsoc2013-evolution-fab377c503df250439b84aba95db023786d33ee1.tar.bz2 gsoc2013-evolution-fab377c503df250439b84aba95db023786d33ee1.tar.lz gsoc2013-evolution-fab377c503df250439b84aba95db023786d33ee1.tar.xz gsoc2013-evolution-fab377c503df250439b84aba95db023786d33ee1.tar.zst gsoc2013-evolution-fab377c503df250439b84aba95db023786d33ee1.zip | |
All sgml files replaced with xml files. XML files validated. Two new XML
2002-11-04 Aaron Weber <aaron@ximian.com>
* C/*.sgml: All sgml files replaced with xml files. XML files
validated. Two new XML files added: apx-fdl.xml and legal.xml
* C/evolution-C.omf: Altered to fit the GDP template. This may now
work with the GNOME 2.0 DTD, although I could be wrong.
* sgmldocs.make: removed and replaced with xmldocs.make. This will
break all translations until they are also ported to XML. I will
probably begin doing that tomorrow, since it's just markup and not
language stuff.
* C/Makefile.am: added two files to the list. Does this
Makefile get included in another, somewhere, or is it just
detected?
svn path=/trunk/; revision=18538
Diffstat (limited to 'help/C/usage-mail.sgml')
| -rw-r--r-- | help/C/usage-mail.sgml | 2209 |
1 files changed, 0 insertions, 2209 deletions
diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml deleted file mode 100644 index 4ce62894c5..0000000000 --- a/help/C/usage-mail.sgml +++ /dev/null @@ -1,2209 +0,0 @@ -<chapter id="usage-mail">
- <title>Using Evolution for Email</title>
- <para>
- This chapter, and <xref linkend="usage-mail-organize">, will
- provide you with an in-depth guide to the capabilities of
- Evolution as a mail client. For information about how to set up
- your mail account, see <xref linkend="config-prefs-mail">.
- </para>
-
- <note>
- <title>If you use IMAP Mail</title>
- <para>
- If you chose IMAP mail during the setup process, you must
- subscribe to your mail folders before you can read mail in
- them. Read <xref linkend="usage-mail-subscriptions"> to find out
- how.
- </para>
- </note>
-
-
- <sect1 id="usage-mail-getnsend-read">
- <title>Reading Mail</title>
- <para>
- Start the mail client by clicking on the
- <guibutton>Inbox</guibutton> icon in the shortcut bar, or by
- selecting a mail folder in the folder bar. To read a message,
- select it in the message list; if you'd like to see it in its
- own window, double-click on it or press
- <keycombo action="simul">
- <keycap>Ctrl</keycap>
- <keycap>O</keycap>
- </keycombo>.
- </para>
-
- <tip id="spaceandbs">
- <title>Reading Mail with the Keyboard</title>
- <para>
- You can click the spacebar to page down while you're reading
- an email, and press backspace to page up in an email. This
- may help to make reading your email faster.
- </para>
- </tip>
-
- <sect2 id="usage-mail-listorder">
- <title>Sorting the message list</title>
- <para>
- <application>Evolution</application> helps you work by letting you sort
- your email. To sort by sender, subject, or date, click
- on the bars with those labels at the top of the message
- list. The direction of the arrow next to the label indicates
- the direction of the sort, and if you click again, you'll
- sort them in reverse order. For example, click once on
- <guilabel>Date</guilabel> to sort messages by date from
- oldest to newest. Click again, and
- <application>Evolution</application> sorts the list from
- newest to oldest. You can also right-click on the message
- header bars to get a set of sorting options, and add or
- remove columns from the message list. You can find detailed
- instructions on how to customize your message display
- columns in <xref linkend="usage-mail-organize-columns">.
- </para>
-
- <tip id="view-headers">
- <title>Email Headers</title>
- <para>
- To look at the complete headers for email messages, select
- <menuchoice><guimenu>View</guimenu><guisubmenu>Message
- Display</guisubmenu><guimenuitem>Show Full
- Headers</guimenuitem></menuchoice>. To see absolutely every
- bit, choose
- <menuchoice><guimenu>View</guimenu><guisubmenu>Message
- Display</guisubmenu><guimenuitem>Show Email Source
- </guimenuitem></menuchoice>.
- </para>
- </tip>
-
- <para>
- You can also choose a threaded message view. Select
- <menuchoice>
- <guimenu>View</guimenu>
- <guimenuitem>Threaded</guimenuitem>
- </menuchoice>
- to turn the threaded view on or off. When you select this option,
- <application>Evolution</application> groups the replies to a
- message with the original, so you can follow the thread of a
- conversation from one message to the next.
- </para>
- <figure>
- <title>Threaded Mail View</title>
- <screenshot>
- <screeninfo>Threaded Mail View</screeninfo>
- <mediaobject><imageobject>
- <imagedata format="png" fileref="figures/mail-threaded" srccredit="Aaron Weber">
- </imageobject></mediaobject>
- </screenshot>
- </figure>
-
- </sect2>
-
- <sect2 id="usage-mail-getnsend-delete">
- <title>Deleting Mail</title>
- <para>
- Once you've read your mail, you may want to get rid of
- it.
- To delete a message:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Click the message to select it
- </para>
- </listitem>
- <listitem>
- <para>
- Press delete button or right click on the message and
- choose <guilabel>Delete</guilabel>.
- </para>
- <note>
- <title>Why do I still see deleted mail?</title>
- <para>
- When you press <guibutton>Delete</guibutton> or click
- the trash button, your mail isn't actually deleted,
- but is marked for deletion. Your email is not gone
- until you have expunged it. When you "Expunge" a
- folder, you remove all the mail that you have marked
- for deletion.
- </para>
- <para>
- If you don't like this behavior, select
- <menuchoice><guimenu>View</guimenu><guimenuitem>Hide
- Deleted Messages</guimenuitem></menuchoice>. Then,
- you will only see deleted messages when you look in
- your <guilabel>Trash</guilabel> folder.
- </para>
- </note>
- </listitem>
- <listitem>
- <para>
- Click
- <menuchoice>
- <guimenu>Actions</guimenu>
- <guimenuitem>Expunge</guimenuitem>
- </menuchoice>
- or press
- <keycombo action="simul">
- <keycap>Ctrl</keycap>
- <keycap>E</keycap>
- </keycombo>
- </para>
- </listitem>
- </orderedlist>
- </para>
- <note>
- <title>Trash is Actually a vFolder?</title>
- <para>
- Both local and IMAP Trash folders are actually vFolders that
- display all messages you have marked for later deletion.
- For more information about vFolders, see <xref
- linkend="usage-mail-organize-vfolders">. Since emptying
- your trash expunges the messages in your Trash folder,
- choosing <menuchoice> <guimenu>Actions</guimenu>
- <guimenuitem>Empty Trash</guimenuitem> </menuchoice> is the
- same as expunging deleted mail from <emphasis>all</emphasis>
- your folders.
- </para>
- <para>
- This is not, however, true for the Trash folder on Exchange
- servers, which behaves just the same as it would in
- Outlook. That is to say, the Trash folder on an Exchange
- server is a normal folder with actual messages in it.
- </para>
- </note>
- </sect2>
- <sect2 id="usage-mail-getnsend-undelete">
- <title>Undeleting Messages</title>
- <para>
- To undelete a message:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Select a message you have marked for deletion.
- </para>
- </listitem>
- <listitem>
- <para>
- Press <keycombo
- action="simul"><keycap>Ctrl</keycap><keycap>U</keycap>
- </keycombo>
- or choose
- <menuchoice>
- <guimenu>Edit</guimenu>
- <guimenuitem>Undelete</guimenuitem>
- </menuchoice>
-
- </para>
- <note>
- <title>What does Undelete actually do?</title>
- <para>
- If you have marked a message for deletion, undeleting
- it will unmark it, and the message will be removed
- from the Trash folder. However, it can't bring back
- messages that have been expunged.
- </para>
- </note>
- </listitem>
- </orderedlist>
- </para>
- </sect2>
- </sect1>
-
- <sect1 id="usage-mail-getnsend-get">
- <title>Checking for New Mail</title>
- <para>
- Now that you've had a look around the
- <interface>Inbox</interface>, it's time to check for new mail.
- Click <guibutton>Get Mail</guibutton> in the toolbar to check
- your mail. If you haven't entered any mail settings yet, the
- <interface>setup assistant</interface> will ask you for the
- information it needs to check your email.
- </para>
- <para>
- The assistant will give you several dialog boxes where you configure:
- <itemizedlist>
- <listitem>
- <para>
- your personal information
- </para>
- </listitem>
- <listitem>
- <para>
- your outgoing email server information
- </para>
- </listitem>
- <listitem>
- <para>
- your mail account identity name
- </para>
- </listitem>
- </itemizedlist>
- </para>
- <para>
- To check your email, press the <guibutton>Check Mail</guibutton>
- button. If this is your first time checking mail, or you
- haven't asked <application>Evolution</application> to store your
- password, you'll be prompted for the password. Enter your
- password and your email will be downloaded.
- </para>
- <note id="badmailsettings">
- <title>Can't Check Mail?</title>
- <para>
- If you get an error message instead of mail, you probably need
- to check your network settings. To learn how to do that, have
- a look at <xref linkend="config-prefs-mail">, or ask your
- system administrator.
- </para>
- </note>
-
-
-
- <tip>
- <title>Sharing Mailboxes with Other Mail Programs</title>
- <para>
- If you want to use <application>Evolution</application>
- and another email client, such as
- <application>Mutt</application>, at the same time,
- here's how:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Download your mail in the other application as
- you would normally.
- </para>
- </listitem>
- <listitem>
- <para>
- In <application>Evolution</application>
- <menuchoice><guimenu>Tools</guimenu><guimenuitem>Mail
- Settings</guimenuitem></menuchoice>, and pick the account
- you'd like to use to share mail. You may want to
- create a new account just for this source of
- mail.
- </para>
- </listitem>
- <listitem>
- <para>
- Under the <guilabel>Receiving Mail</guilabel>
- tab, select the type of mail file that your
- other mail application uses, and then enter the
- full path to that file.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the <guibutton>OK</guibutton> button.
- </para>
- </listitem>
- </orderedlist>
- </para>
- </tip>
-
-
-<!-- NOT FOR 1.0
- <sect2 id="usage-mail-getnsend-get-news">
- <title>Using Evolution for News</title>
- <para>
- Newsgroups are so similar to email that there's no reason not
- to read them side by side. If you want to do that, add a
- news source to your configuration (see <xref
- linkend="config-prefs-network-news">). The news server will
- appear as a remote server, and will look quite similar to an
- IMAP folder. When you click <guibutton>Get Mail</guibutton>,
- <application>Evolution</application> will also check for news
- messages.
- </para>
- </sect2>
--->
-
- <sect2 id="usage-mail-getnsend-get-attach">
- <title>Working with Attachments and HTML Mail</title>
- <para>
- If someone sends you an <glossterm linkend="attachment">attachment</glossterm>,
- a file attached to an email,
- <application>Evolution</application> will display the file
- at the bottom of the message to which it's attached. Text,
- including HTML formatting and embedded images, will appear
- as part of the message, rather than at the end of the
- message as an attachment.
- </para>
-
- <sect3 id="usage-mail-getnsend-get-attach-actions">
- <title>Saving or Opening Attachments</title>
- <para>
- If you get an attachment with an email message,
- <application>Ximian Evolution</application> can help you save
- it or open it with the appropriate applications.
- </para>
- <para>
- To save an attachment to disk:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Click the downward pointing arrow on the attachment icon
- and select <guimenuitem>Save to Disk</guimenuitem>.
- </para>
- </listitem>
- <listitem>
- <para>
- Choose a location and name for the file.
- </para>
- </listitem>
- <listitem>
- <para>
- Click <guibutton>OK</guibutton>.
- </para>
- </listitem>
- </orderedlist>
- </para>
-
- <para>
- To Open an Attachment in a Program:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open the mail message with the attachment you want to read.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the arrow next the attachment icon.
- </para>
- </listitem>
- <listitem>
- <para>
- Select the program you'd like to use. It will start up
- and open the document.
- </para>
- </listitem>
- </orderedlist>
- </para>
- <para>
- </para>
- </sect3>
-
- <sect3 id="usage-mail-getnsend-get-attach-html">
- <title>Inline Images in HTML Mail</title>
- <para>
- When someone sends you HTML mail that includes an image in
- the body of the message (for example, the welcome message in your
- Inbox when you first start <application>Ximian
- Evolution</application>) <application>Evolution</application>
- will display the image inside the message. You can create
- messages like this by using the
- <menuchoice><guimenu>Insert</guimenu><guimenuitem>Image</guimenuitem></menuchoice>
- tool in the message composer.
- </para>
-
- <para>
- If the image isn't included in the message, but is, instead,
- a link to an image, <application>Evolution</application> can
- download the image from the Internet for you. However,
- <application>Evolution</application> will not display the
- image unless you ask it to. This is because remotely hosted
- images can be slow to load and display, and can even be used
- by spammers to track who reads their email. Having images
- not load automatically helps protect your privacy.
- </para>
- <para>
- If you want the images to load for one message, select
- <menuchoice>
- <guimenu>View</guimenu>
- <guisubmenu>Message Display</guisubmenu>
- <guimenuitem>Load Images</guimenuitem>
- </menuchoice>.
-
- If you want <application>Ximian Evolution</application> to
- load remotely hosted images more often, go to the
- <guilabel>Display</guilabel> tab of the
- <menuchoice>
- <guimenu>Tools</guimenu>
- <guimenuitem>Mail Settings</guimenuitem>
- </menuchoice> dialog.
- </para>
- <note id="http-proxy">
- <title>Loading Images from the Net through an HTTP Proxy</title>
- <para>
- If you use an HTTP proxy,
- <application>Evolution</application> must be able to find
- it through the <systemitem>gnome-vfs</systemitem> subsystem
- before it can load images from the Internet. This is also
- the case if you wish to access weather and news information
- through the Summary tool. You can tell the GNOME Virtual
- File System about your HTTP proxy in one of two ways:
- <variablelist>
- <varlistentry>
- <term>Configure it with Nautilus</term>
- <listitem>
- <para>
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open a Nautilus window
- </para>
- </listitem>
- <listitem>
- <para>
- Select <menuchoice>
- <guimenu>Preferences</guimenu>
- <guimenuitem>Edit Preferences</guimenuitem>
- </menuchoice>.
- </para>
- </listitem>
- <listitem>
- <para>
- Go to the <guilabel>Navigation</guilabel> tab.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the <guilabel>Use HTTP Proxy</guilabel>
- checkbox and enter the location of your HTTP
- proxy in the <guilabel>Location</guilabel> field.
- </para>
- </listitem>
- </orderedlist>
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Configure it with the gconftool command</term>
- <listitem>
- <para>
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open a terminal.
- </para>
- </listitem>
- <listitem>
- <para>
- Enter the command
- <command>
- gconftool --type=bool --set /system/gnome-vfs/use-http-proxy "TRUE"
- </command>
- </para>
- </listitem>
- <listitem>
- <para>
- Enter the command
- <command>
- gconftool --type=string --set /system/gnome-vfs/http-proxy-host "your-proxy-url"
- </command>
- </para>
- </listitem>
- <listitem>
- <para>
- Enter the command
- <command>
- gconftool --type=int --set /system/gnome-vfs/http-proxy-port "8080"
- </command>
- </para>
- </listitem>
- </orderedlist>
- </para>
- <para>
- For more information about the gconftool command,
- read the gconftool man page.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </para>
- </note>
- </sect3>
- </sect2>
- </sect1>
-
- <sect1 id="usage-mail-getnsend-send">
- <title>Composing New Email Messages</title>
- <para>
- You can start writing a new email message by selecting
- <menuchoice> <guimenu>File</guimenu>
- <guisubmenu>New</guisubmenu> <guimenuitem>
- Mail Message</guimenuitem></menuchoice>, or by pressing the
- <guibutton>Compose</guibutton> button in the Inbox toolbar.
- When you do so, the <interface>New Message</interface> window
- will open, as shown in <xref
- linkend="usage-mail-newmsg-fig">.
- </para>
-
-<!-- ==============Figure=================================== -->
- <figure id="usage-mail-newmsg-fig">
- <title>New Message Window</title>
- <screenshot>
- <screeninfo>Evolution Main Window</screeninfo>
- <mediaobject><imageobject><imagedata fileref="figures/newmsg" format="png" srccredit="Aaron Weber">
- </imageobject></mediaobject>
- </screenshot>
- </figure>
-<!-- ==============End of Figure=================================== -->
-
- <para>
- Enter an address in the <guilabel>To:</guilabel> field. If you
- wish, enter a subject in the <guilabel>Subject:</guilabel>, and
- a message in the box at the bottom of the window.
- Once you have written your message, press
- <guibutton>Send</guibutton>.
- </para>
-
- <sect2 id="usage-mail-getnsend-send-delay">
- <title>Sending Composed Messages Later</title>
- <para>
- <application>Evolution</application> will send mail
- immediately unless you tell it to do otherwise by selecting
- <menuchoice> <guimenu>File</guimenu> <guimenuitem>Send
- Later</guimenuitem></menuchoice>. This will add your
- messages to the <guilabel>Outbox</guilabel> queue. The
- "Send Later" feature is particularly useful if you use a
- modem to connect to the Internet and pay per-minute
- charges: you can remain offline until you need to send
- mail, then connect and send all your mail at once. Mail in
- the outbox is sent when you click
- <guibutton>Send/Receive</guibutton> in the main window.
- </para>
- <para>
- To learn more about how you can specify message queue and
- filter behavior, see <xref linkend="config-prefs-mail">.
- </para>
-
- <para>
- You can also choose to save messages as drafts or as text
- files. Your options are:
- <itemizedlist>
- <listitem><para>
- Choose
- <menuchoice>
- <guimenu>File</guimenu>
- <guimenuitem>Save Draft</guimenuitem>
- </menuchoice>
- to store your messages in the drafts folder for later
- revision.
- </para></listitem>
-
- <listitem><para>
- If you'd like to have the message sent later, you
- can choose <guimenuitem>Send Later</guimenuitem>. That way,
- the message will be added to the queue, and you can send a
- batch of messages all at once.
- </para></listitem>
-
- <listitem><para>
- If you prefer to save your message as a text file,
- choose <guimenuitem>Save As</guimenuitem> and then choose a
- file name.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-offline">
- <title>Working Offline</title>
- <para>
- Offline mode is a tool designed for use with a dialup
- connection or for laptop users who do not have a network
- connection at all times. It allows you to cache messages
- for reference while you are not connected to the
- network, and to compose messages and leave them in your
- Outbox to be sent the next time you connect to the network.
- </para>
- <para>
- Select
- <menuchoice><guimenu>File</guimenu><guimenuitem>Work
- Offline</guimenuitem></menuchoice> to have
- <application>Ximian Evolution</application> disconnect
- from the Internet while you work. When you want to
- reconnect, choose
- <menuchoice><guimenu>File</guimenu><guimenuitem>Work
- Online</guimenuitem></menuchoice>. Alternativly, you
- can click the connection button at the bottom left side
- of the window.
- </para>
- <para>
- If you use POP mail, all your messages will be
- available to you, because they are stored locally. If
- you use IMAP or Exchange mail, messages are stored
- remotely, so availability is a little different.
- </para>
- <para>
- Messages that you have read are cached and stored
- locally; all read messages will be available to you
- even if you are offline. Unread messages will be
- downloaded and saved for offline use if they are in a
- folder that you have marked as an Offline Folder. To
- mark a folder for offline use, select
- <menuchoice><guimenu>Settings</guimenu>
- <guimenuitem>Preferences</guimenuitem></menuchoice> and
- then click the <guilabel>Folders</guilabel> icon. In
- the <guilabel>Offline Folders</guilabel> tab, click the
- check-box next to the folders that you would like to
- use while you are offline. Then, when you select
- <guimenuitem>Go Offline</guimenuitem>, Evolution will
- fetch their contents and store them for later
- reference.
- </para>
- </sect2>
- <sect2 id="usage-mail-getnsend-send-compose">
- <title>More About Mail Composition</title>
- <para>
- In the next few sections, you'll see how
- <application>Evolution</application> handles advanced email
- features, including large recipient lists, attachments, and
- forwarding.
- </para>
- <sect3 id="usage-mail-getnsend-send-attach">
- <title>Attachments</title>
- <para>
- To attach a file to your email:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Push the attach button in the composer toolbar
- </para>
- </listitem>
- <listitem>
- <para>
- Select the file you want to attach
- </para>
- </listitem>
- <listitem>
- <para>
- Press <guibutton>OK</guibutton>
- </para>
- </listitem>
- </orderedlist>
- </para>
- <para>
- You can drag a file from your desktop into the composer window to
- attach it as well.
- </para>
- <para>
- To hide the display of files you've attached to the
- message, select <menuchoice>
- <guimenu>View</guimenu> <guimenuitem>Hide
- Attachments</guimenuitem> </menuchoice>; to show them
- again, choose <guimenuitem>Show Attachments</guimenuitem>.
- </para>
- <para>
- When you send the message, a copy of the attached file
- will go with it. Be aware that big attachments can take a
- long time to download.
- </para>
- </sect3>
-
- <sect3 id="usage-mail-getnsend-send-to-types">
- <title>Specifying Recipients for Email</title>
- <para>
- <application>Evolution</application>, like most email
- programs, recognizes three types of addressee: primary
- recipients, secondary recipients, and hidden ("blind")
- recipients.
- </para>
- <para>
- The simplest way to direct a message is to put the email
- address or addresses in the <guilabel>To:</guilabel>
- field, which denotes primary recipients. To send mail to
- more than one or two people, you can use the
- <guilabel>Cc:</guilabel> field.
- </para>
- <para>
- Hearkening back to the dark ages when people used
- typewriters and there were no copy machines, "Cc" stands
- for "Carbon Copy." Use it whenever you want to share a
- message you've written to someone else.
- </para>
- <para>
- <guilabel>Bcc:</guilabel> is a little more complex. You
- use it like <guilabel>Cc:</guilabel>, but people on the
- <guilabel>Bcc:</guilabel> list are hidden from the other
- recipients of the message. Use it to send mail to large
- groups of people, especially if they don't know each other
- or if privacy is a concern. If your <guilabel>Bcc:</guilabel> field is absent, click
- <menuchoice>
- <guimenu>View</guimenu>
- <guimenuitem>Bcc Field</guimenuitem>
- </menuchoice>.
-
- </para>
-
- <para>
- If you frequently write email to the same groups of people,
- you can create address lists in the Contact Manager, and
- then send them mail as though they had a single address.
- To learn how to do that, read <xref
- linkend="usage-contact-organize-group-list">.
- </para>
-
- <tip id="reply-to-per-mail">
- <title>Setting Reply-to On a Per-Mail Basis</title>
- <para>
- <application>Evolution</application> has the ability to
- let you specify the Reply-To in an email. Using this, you
- can setup a special Reply-To for an email. To do this:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open a composer window
- </para>
- </listitem>
- <listitem>
- <para>
- Open the Reply-To field by selecting
- <menuchoice>
- <guimenu>View</guimenu>
- <guimenuitem>Reply To</guimenuitem>
- </menuchoice>
- </para>
- </listitem>
- <listitem>
- <para>
- Enter the address you wish to have be the
- Reply-To address in the new Reply-To field.
- </para>
- </listitem>
- </orderedlist>
- </para>
- </tip>
- </sect3>
-
- <sect3 id="usage-mail-getnsend-send-to">
- <title>Choosing Recipients Quickly</title>
- <para>
- If you have created address cards in the contact manager,
- you can also enter nicknames or other portions of address
- data, and <application>Evolution</application> will offer a
- drop down list of possible address completions from your
- address book. If you enter a name or nickname that can go
- with more than one card, Evolution will open a dialog box to
- ask you which person you meant.
-
-<!-- Also, <application>Evolution</application> will add a
- domain to any unqualified addresses. By default, this is
- your domain, but you can choose which one mail preferences
- dialog. NOTE: Bug filed on this: it's not available now,
- but may be in the future.
--->
-
- </para>
-
- <para>
- Alternately, you can click on the
- <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
- <guibutton>Bcc:</guibutton> buttons to get a list --
- potentially a very long one -- of the email addresses
- in your contact manager. Select addresses and click on
- the arrows to move them into the appropriate address
- columns.
- </para>
- <para>
- For more information about using email together with the
- contact manager and the calendar, see <xref
- linkend="contact-automation-basic"> and <xref
- linkend="usage-calendar-apts">.
- </para>
- </sect3>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-send-reply">
- <title>Replying to Email Messages</title>
- <para>
- To reply to a message, press the
- <guibutton>Reply:</guibutton> button while it is selected,
- or choose <guimenuitem>Reply to Sender:</guimenuitem> from
- the message's right-click menu. That will open the
- <interface>message composer</interface>. The
- <guilabel>To:</guilabel> and <guilabel>Subject:</guilabel>
- fields will already be filled, although you can alter them
- if you wish. In addition, the full text of the old message
- is inserted into the new message, either grey (for
- HTML display) or with the > character before each line
- (in plain text mode), to indicate that it's part of the
- previous message. People often intersperse their message
- with the quoted material as shown in <xref
- linkend="usage-mail-getnsend-reply-fig">.
-
- <!-- ==============Figure=================================== -->
- <figure id="usage-mail-getnsend-reply-fig">
- <title>Reply Message Window</title>
- <screenshot>
- <screeninfo>Evolution Main Window</screeninfo>
- <mediaobject><imageobject><imagedata fileref="figures/replymsg" format="png" srccredit="Aaron Weber">
- </imageobject></mediaobject>
- </screenshot>
- </figure>
-<!-- ==============End of Figure=================================== -->
- </para>
- <para>
- If you're reading a message with several recipients, you may
- wish to use <guibutton>Reply to All</guibutton> instead of
- <guibutton>Reply</guibutton>. If there are large numbers
- of people in the <guilabel>Cc:</guilabel> or
- <guilabel>To:</guilabel> fields, this can save substantial
- amounts of time.
- <example>
- <title>Using the Reply to All feature</title>
- <para>
- Susan sends an email to a client and sends copies to Tim
- and to an internal company mailing list of co-workers.
- If Tim wants to make a comment for all of them to read,
- he uses <guibutton>Reply to All</guibutton>, but if he
- just wants to tell Susan that he agrees with her, he
- uses <guibutton>Reply</guibutton>. Note that his reply
- will not reach anyone that Susan put on her
- <guilabel>Bcc</guilabel> list, since that list is not
- shared with anyone.
- </para>
- </example>
- </para>
- <para>
- If you're subscribed to a mailing list, and want your reply
- to go just to the list, rather than to the sender, choose
- <guibutton>Reply to List</guibutton> instead of
- <guibutton>Reply</guibutton> or <guibutton>Reply to
- All</guibutton>.
- <note>
- <title>What is a Mailing List?</title>
- <para>
- Mailing Lists are one of the most popular tools for
- group collaboration on the Internet. Here's how they work:
- <simplelist>
- <member>
- Someone sends a message to a single address, like
- <email>evolution@ximian.com</email>.
- </member>
- <member>
- That address belongs to a program that distributes
- the message to a list of recipients.
- </member>
- </simplelist>
- The mail management program lets individuals subscribe
- to or unsubscribe from the list at will, without
- requiring the message writers to remember the addresses
- of every recipient.
- </para>
- <para>
- Mailing list servers can also let network administrators
- control mail flow, list membership, and even moderate
- the content of mailing lists.
- </para>
- </note>
- </para>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-send-find">
- <title>Searching and Replacing with the Composer</title>
- <para>
- You are probably familiar with search and replace features
- in any sort of text-editing software, and if you come from
- a Linux or Unix background, you may know what
- <guimenuitem>Find Regex</guimenuitem> does. If you aren't
- among the lucky who already know, here's a quick rundown of
- the automated text searching features that the message
- composer makes available to you.
- </para>
- <para>
- <variablelist>
- <varlistentry>
- <term><guimenuitem>Find:</guimenuitem></term>
- <listitem><para> Enter a word or phrase, and
- <application>Evolution</application> will find it
- in your message.
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guimenuitem>Find Regex:</guimenuitem></term>
- <listitem>
- <para>
- Find a regex, also called a
- <glossterm linkend="regular-expression">regular
- expression</glossterm>, in your composer window.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guimenuitem>Find Again:</guimenuitem></term>
- <listitem><para>
- Select this item to repeat the last search you performed.
- </para></listitem>
- </varlistentry>
-
- <varlistentry>
- <term><guimenuitem>Replace:</guimenuitem></term>
- <listitem><para>
- Find a word or phrase, and replace it with
- something else.
- </para></listitem>
- </varlistentry>
-
- </variablelist>
- </para>
-
- <para>
- For all of these menu items, you can choose whether or not
- to <guilabel>Search Backwards</guilabel> in the document
- from the point where your cursor is. For all but the
- regular expression search (which doesn't need it), you are
- offered a check box to determine whether the search is to
- be <guilabel>Case Sensitive</guilabel> when it determines
- a match.
- </para>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-send-html">
- <title>Enhance your email with HTML</title>
- <para>
- Normally, you can't set text styles or insert pictures in
- emails, which is why email is often regarded as
- uncommunicative and cold, and why people often resort to
- using far too many exclamation points to convey their
- feelings. However, most newer email programs can display
- images and text styles as well as basic alignment and
- paragraph formatting. They do this with <glossterm
- linkend="html">HTML</glossterm>, just like web pages do.
- </para>
- <note>
- <title>HTML Mail is not a Default Setting</title>
- <para>
- Some people do not have HTML-capable mail clients, or
- prefer not to receive HTML-enhanced mail because it is
- slower to download and display. Because some people may
- prefer not to get HTML mail,
- <application>Evolution</application> sends plain text
- unless you explicitly ask for HTML.
- </para>
- </note>
-
- <para> You can change the format of an email message between
- plain text and HTML by choosing <menuchoice>
- <guimenu>Format</guimenu> <guimenuitem>
- HTML</guimenuitem></menuchoice>.
- </para>
- <para>
- To send all your mail as HTML by default, set your mail
- format preferences in the mail configuration dialog. See
- <xref linkend="config-prefs-mail-composer"> for more
- information.
- </para>
- <para>
- HTML formatting tools are located in the toolbar just above
- the space where you'll actually compose the message, and
- they also appear in the <guimenu>Insert</guimenu> and
- <guimenu>Format</guimenu> menus.
- </para>
- <para>
- The icons in the toolbar are explained in <glossterm
- linkend="tooltip">tool-tips</glossterm>, which appear when
- you hold your mouse over the buttons. The buttons fall
- into four categories:
- <variablelist>
- <varlistentry>
- <term>Headers and lists:</term>
- <listitem>
- <para>
- At the left edge of the toolbar, you can choose
- <guilabel>Normal</guilabel> for a default text style
- or <guilabel>Header 1</guilabel> through
- <guilabel>Header 6</guilabel> for varying sizes of
- header from large (1) to tiny (6). Other styles
- include <guilabel>preformat</guilabel>, to use the HTML
- tag for preformatted blocks of text, and three types
- of bullet points for the highly
- organized.
- </para>
- <tip>
- <title>Using Bullets to Make Your Email More
- Attractive</title>
- <para>
- Often times, people use asterisks instead of real bullets.
- Not only do asterisks look nicer, but
- <application>Evolution</application> will word wrap for you,
- which makes your text looks nicer.
- </para>
- </tip>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Text style:</term>
- <listitem>
- <para>
- Use these buttons to determine the way your letters
- look. If you have text selected, the style will
- apply to the selected text. If you do not have text
- selected, the style will apply to whatever you type
- next. The buttons are:
- <itemizedlist mark="none">
- <listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem>
- <listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem>
- <listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem>
- <listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem>
- </itemizedlist>
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Alignment:</term>
- <listitem>
- <para>
- Located next to the text style buttons, these three
- paragraph icons should be familiar to users of most
- word processing software. The leftmost button will
- make your text aligned to the left, the center
- button, centered, and the right hand button,
- aligned on the right side.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Indentation rules:</term>
- <listitem>
- <para>
- The button with the arrow pointing left will reduce
- a paragraph's indentation, and the right arrow will
- increase its indentation.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Color Selection:</term>
- <listitem>
- <para>
- At the far right is the color section tool. The
- colored box displays the current text color; to
- choose a new one, click the arrow button just to the
- right. If you have text selected, the color will
- apply to the selected text. If you do not have text
- selected, the color will apply to whatever you type
- next. You can select a background color or image by
- right-clicking on the message background and
- selecting <guilabel>Page</guilabel>.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </para>
- <para>
- The <guimenu>Insert</guimenu> gives you opinions which let you
- spruce up your email to make it more interesting:
- <variablelist>
- <varlistentry>
- <term><guimenuitem>Link:</guimenuitem></term>
- <listitem>
- <para>
- Lets you link some text to a website. Use this tool to put hyperlinks in your HTML
- messages. If you don't want special link text, you can just enter the address
- directly, and <application>Evolution</application>
- will recognize it as a link. To add a link:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Select the text you wish to link from.
- </para>
- </listitem>
- <listitem>
- <para>
- Right click on the text and click on <guibutton>Link</guibutton>.
- </para>
- </listitem>
- <listitem>
- <para>
- Put the URL you want to use in the <guilabel>URL</guilabel> field.
- </para>
- </listitem>
- <listitem>
- <para>
- Click <guibutton>OK</guibutton>.
- </para>
- </listitem>
- </orderedlist>
- </para>
- <note>
- <para>
- If you're typing a webpage address to be automatically formatted, keep in mind that a space terminates the link.
- </para>
- </note>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guimenuitem>Image:</guimenuitem></term>
- <listitem>
- <para>
- Lets you put an image alongside text.
- </para>
- <para>
- To insert an image into your email:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open a new email by clicking <guibutton>New Message</guibutton>
- </para>
- </listitem>
- <listitem>
- <para>
- Make sure that you have the
- <menuchoice>
- <guimenu>Format</guimenu>
- <guimenuitem>HTML</guimenuitem>
- </menuchoice>
- selector checked.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the <guibutton>Insert Image</guibutton> button in the toolbar, or select
- <menuchoice>
- <guimenu>Insert</guimenu>
- <guimenuitem>Image</guimenuitem>
- </menuchoice>.
- </para>
- </listitem>
- <listitem>
- <para>
- Choose your image by clicking the <guibutton>Browse</guibutton> button.
- </para>
- </listitem>
- <listitem>
- <para>
- Press <guibutton>Insert</guibutton> to insert the image.
- </para>
- </listitem>
- </orderedlist>
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term><guimenuitem>Rule:</guimenuitem></term>
- <listitem>
- <para>
- Inserts a horizontal line into the text to help divide two
- sections.
- </para>
- <para>
- To insert a rule:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open a new email by clicking <guibutton>New Message</guibutton>
- </para>
- </listitem>
- <listitem>
- <para>
- Make sure that you have the
- <menuchoice>
- <guimenu>Format</guimenu>
- <guimenuitem>HTML</guimenuitem>
- </menuchoice>
- selector checked.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the <guibutton>Rule</guibutton> button in the <guilabel>Toolbar</guilabel>.
- </para>
- </listitem>
- <listitem>
- <para>
- Select the type of rule. You can use a plain
- line, a 3D line, or a yellow line with flowers.
- </para>
- </listitem>
- <listitem>
- <para>
- Choose the size of the line, as a percentage of the width of the email window.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Choose the alignment and style. For the plain
- line, you can choose the thickness of the line,
- and whether it will be shaded, or solid. For the
- other types, you can only choose alignment.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Click <guibutton>Insert</guibutton> to insert the rule.
- </para>
- </listitem>
- </orderedlist>
- </para>
- </listitem>
- </varlistentry>
- <varlistentry>
- <term>Table:</term>
- <listitem>
- <para>
- Inserts a table into the text to help divide two
- sections.
- </para>
- <para>
- To insert a rule:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open a new email by clicking <guibutton>New Message</guibutton>
- </para>
- </listitem>
- <listitem>
- <para>
- Make sure that you have the
- <menuchoice>
- <guimenu>Format</guimenu>
- <guimenuitem>HTML</guimenuitem>
- </menuchoice>
- selector checked.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the <guibutton>Table</guibutton> button in the <guilabel>Toolbar</guilabel>.
- </para>
- </listitem>
- <listitem>
- <para>
- Select the <guibutton>Template</guibutton> you wish to use. Each template has a slightly different feel and layout.
- </para>
- </listitem>
- <listitem>
- <para>
- If you so desire, you may change the other options such as: number of rows, columns, spacing of each cell, and more.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the <guibutton>Insert</guibutton> button.
- </para>
- </listitem>
- </orderedlist>
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- To add a hyperlink to your HTML message:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Select the text you want to display as a link.
- </para>
- </listitem>
- <listitem>
- <para>
- Right click on text and select
- <guimenuitem>Link</guimenuitem>
- </para>
- </listitem>
- <listitem>
- <para>
- Enter the address you wish to link to in the
- <guilabel>URL</guilabel> field.
- </para>
- </listitem>
- <listitem>
- <para>
- Press <guibutton>OK</guibutton>.
- </para>
- </listitem>
- </orderedlist>
- </para>
-
- <para>
- To add an image to your HTML message:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Select
- <menuchoice>
- <guimenu>Insert</guimenu>
- <guimenuitem>Image</guimenuitem>
- </menuchoice>.
- </para>
- </listitem>
- <listitem>
- <para>
- Click <guibutton>Browse</guibutton> to select the image
- you want to include in your email.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Along the right side of the window, choose the alignment,
- border, and other attributes of the image. If you change
- the size attributes, the image will be shrunk or stretched
- to fit the size you have chosen.
- </para>
- </listitem>
-
- <listitem>
- <para>
- If you would like to make the image a clickable link,
- enter a URL in the <guilabel>Link</guilabel> tab of the
- window.
- </para>
- </listitem>
-
- <listitem>
- <para>
- When you are finished, press
- <guibutton>Insert</guibutton> to include the image in
- your message.
- </para>
- </listitem>
- </orderedlist>
- </para>
- <para>
- You can insert an image into the background of your message by
- right-clicking on the message background and selecting
- <guimenuitem>Page</guimenuitem>. From that dialog, you may
- also select background color and set other general options
- about the html message you are composing.
- </para>
- <sect3 id="html-templates">
- <title>HTML Templates</title>
- <para>
- <application>Evolution</application> not only allows you to
- decorate your email with HTML text and graphics, but
- provides you with prebuilt templates for you to use when
- making these improvements. You can use these to emphasize a
- point or frame an image in an attractive manner.
- </para>
- <para>
- To include a template into your HTML based email:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Create a new email by clicking <guibutton>New Message</guibutton>.
- </para>
- </listitem>
- <listitem>
- <para>
- Make sure that the
- <menuchoice>
- <guimenu>
- Format
- </guimenu>
- <guimenuitem>
- HTML
- </guimenuitem>
- </menuchoice>
- selector is checked.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the <guibutton>HTML Template</guibutton> button in the
- <guilabel>Toolbar</guilabel> or select
- <menuchoice>
- <guimenu>
- Insert
- </guimenu>
- <guimenuitem>
- HTML Template
- </guimenuitem>
- </menuchoice>
- </para>
- </listitem>
- <listitem>
- <para>
- Select the template type in the
- <guilabel>Template</guilabel> selection box. Your
- options are <guilabel>Note</guilabel> and
- <guilabel>Image Frame</guilabel>.
- </para>
- </listitem>
- <listitem>
- <para>
- Set the size and alignment of the HTML template.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Click <guibutton>Insert</guibutton> to insert it where the
- cursor is.
- </para>
- </listitem>
- <listitem>
- <para>
- Click on the text in the template, and enter the text
- you want to use.
- </para>
- <para>
- If you have selected an image frame template,
- right-click on the image and select
- <guimenuitem>Image</guimenuitem> to select the image
- you want to place in the frame.
- </para>
- </listitem>
- </orderedlist>
- </para>
- </sect3>
- <sect3 id="composer-tables">
- <title>Tables in Email</title>
- <para>
- <application>Evolution</application> allows you to put
- tables in your HTML email to help organize your thoughts.
- These tables are a simplified version of what you might find
- in a spreadsheet program like
- <application>Gnumeric</application>.
- </para>
- <para>
- To include a table in your email:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Create a new email by clicking <guibutton>New Message</guibutton>.
- </para>
- </listitem>
- <listitem>
- <para>
- Make sure you have the
- <menuchoice>
- <guimenu>
- Format
- </guimenu>
- <guimenuitem>
- HTML
- </guimenuitem>
- </menuchoice>
- selector checked.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Select
- <menuchoice>
- <guimenu>
- Insert
- </guimenu>
- <guimenuitem>
- Table
- </guimenuitem>
- </menuchoice>
- or click the <guiicon>Table</guiicon> button in the
- toolbar.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Select the template, or style, you want to use for the
- table.
- </para>
- </listitem>
- <listitem>
- <para>
- Set the number of rows and columns you want.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the <guibutton>Insert</guibutton> button.
- </para>
- </listitem>
- <listitem>
- <para>
- Click in a cell and type to insert text into the table.
- </para>
- </listitem>
- </orderedlist>
- </para>
- <para>
- You can also edit a table after creation. Just right-click
- on it and select <guimenuitem>Table</guimenuitem> to open
- the table editing window again. Or, you can select items
- from the <guimenu>Table Delete</guimenu> and <guimenu>Table
- Insert</guimenu> menus.
- </para>
-
- <para>
- <tip id="table-tip">
- <title>Deleting an Entire Table</title>
- <para>
- You can delete an entire table by right-clicking on
- a table or other HTML object in a message, and selecting
- <menuchoice>
- <guimenu>Table Delete</guimenu>
- <guimenuitem>Table</guimenuitem> </menuchoice>. In an
- HMTL message, your signature, templates, and image
- inclusions all have tables around them, and you can remove
- them completely and quickly with this shortcut.
- </para>
- </tip>
- </para>
-
- </sect3>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-fwd">
- <title>Forwarding Mail</title>
- <para>
- The post office forwards your mail for you when you change
- addresses, and you can forward a letter if it comes to you by mistake.
- The email <guilabel>Forward</guilabel> button
- works in much the same way. It's particularly useful if you
- have received a message and you think someone else would
- like to see it. You can forward a message as an attachment
- to a new message (this is the default) or
- you can send it <glossterm linkend="inline">inline</glossterm> as a quoted
- portion of the message you are sending. Attachment
- forwarding is best if you want to send the full, unaltered
- message on to someone else. Inline forwarding is best if
- you want to send portions of a message, or if you have a
- large number of comments on different sections of the
- message you are forwarding. Remember to note from whom the
- message came, and where, if at all, you have removed or
- altered content.
- </para>
- <para>
- To forward a message you are reading, press
- <guibutton>Forward</guibutton> on the toolbar, or select
- <menuchoice> <guimenu>Message</guimenu>
- <guimenuitem>Forward</guimenuitem> </menuchoice>. If you
- prefer to forward the message <glossterm linkend="inline">inline</glossterm>
- instead of attached, select <menuchoice>
- <guimenu>Message</guimenu> <guimenuitem>Forward
- Inline</guimenuitem> </menuchoice> from the menu. Choose an
- addressee as you would when sending a new message; the
- subject will already be entered, but you can alter it.
- Enter your comments on the message in the
- <interface>composition frame</interface>, and press
- <guibutton>Send</guibutton>.
- </para>
- </sect2>
-
- <sect2 id="usage-mail-getnsend-ettiquette">
- <title>Seven Tips for Email Courtesy</title>
- <para>
-
- <itemizedlist>
-
- <listitem>
- <para>
- Don't send spam or forward chain mail. If you must,
- watch out for hoaxes and urban legends, and make sure
- the message doesn't have multiple layers of
- greater-than signs, (>) indicating multiple layers
- of careless in-line forwarding.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Always begin and close with a salutation. Say "please"
- and "thank you," just like you do in real life. You
- can keep your pleasantries short, but be pleasant!
- </para>
- </listitem>
-
- <listitem>
- <para>
- WRITING IN CAPITAL LETTERS MEANS YOU'RE SHOUTING!
- Don't write a whole message in capital letters. It
- hurts people's ears.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Check your spelling and use complete sentences. By
- default, <application>Evolution</application> will put
- a red line beneath words it doesn't recognize, as you
- type them.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Don't send nasty emails (flames). If you get one,
- don't write back.
- </para>
- </listitem>
-
- <listitem>
- <para>
- When you reply or forward, include just enough of
- the previous message to provide context: not too
- much, not too little.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Don't send spam.
- </para>
- </listitem>
- </itemizedlist>
- </para>
- </sect2>
- <sect2 id="fancy-mail">
- <title>Making Your Email More Fancy</title>
- <para>
- <application>Evolution</application> can do a lot with email
- by utilizing the HTML features. Making an email functional
- and visually attractive can be challenging. The following
- section provides tips to make your mail functional, while
- being more visually attractive than ever.
- </para>
- <sect3 id="sections-bolded-title">
- <title>Sections Outlined in Bold</title>
- <para>
- Indented sections are a great way to categorize and group
- your thoughts together. Below is an example of indented
- text with headings to help separate your thoughts into the
- proper sections:
- <figure>
- <title>Indented Text with Headlines</title>
- <screenshot>
- <screeninfo></screeninfo>
- <graphic format="png" fileref="figures/outline" srccredit="Kevin Breit">
- </screenshot>
- </figure>
- </para>
- <para>
- This message is not only more attractive, but more
- informative. Each section is broken down into subsctions.
- The title for each section is in bold text, with the
- following content indented.
- </para>
- <para>
- You may want to increase the size of your section headlings
- instead of merely putting them in bold. Header size 4 is
- often the best choice, since it is not too large. You can
- change your text to size 4 by selecting it and pressing
- Ctrl+4. You can set your text to the normal text size by
- hitting Ctrl+0.
- </para>
- </sect3>
- <sect3 id="bulleted-lists">
- <title>Bulleted Lists</title>
- <para>
- Select the <guimenuitem>Bulleted List</guimenuitem> option
- from the text style drop-down box to begin making a bulleted
- list. <application>Evolution</application> will handle the
- word wrap and indentation for you. If you prefer to send
- the message in plain text, you can still write it up in
- HTML, and <application>Evolution</application> will convert
- to a well-formed plain-text bulleted list, using asterisks
- instead of HTML bullets.
- </para>
- </sect3>
- <sect3 id="inline-images">
- <title>Images In Your Email</title>
- <para>
- Images can help people to understand your point. You can
- even use a HTML Picture Frame Template in
- <application>Evolution</application>, which looks very
- attractive and sets your image off from the rest of your
- message with a border and caption.
- </para>
- <para>
- If you do choose to use images, try to keep them narrow. If
- your images are wider than 400 pixels, the image may not fit
- in the whole email window, making it hard for your reader to
- read the email and view the image. Consider using a smaller
- version ("thumbnail") of your image, and offering a link to
- the larger version your readers can view in a web browser if
- they want.
- <figure>
- <title>Images in an email</title>
- <screenshot>
- <screeninfo></screeninfo>
- <graphic format="png" fileref="figures/small_desktop" srccredit="Kevin Breit">
- </screenshot>
- </figure>
- </para>
- </sect3>
- <sect3 id="color-suggestions">
- <title>Coloring Your Text</title>
- <para>
- Colors can help bring words or sentences out for emphasis. You
- should choose your colors carefully though, as the wrong color
- can be distracting. Some good colors to use would be:
- <itemizedlist>
- <listitem>
- <para>
- Light brown
- </para>
- </listitem>
- <listitem>
- <para>
- Dull purple
- </para>
- </listitem>
- <listitem>
- <para>
- Dark red
- </para>
- </listitem>
- </itemizedlist>
- <!-- Include a screenshot -->
- Notice how these colors are similar saturation <!-- Confirm I am using the right word -->
- </para>
- <para>
- Happy mailing!
- </para>
- </sect3>
- </sect2>
- </sect1>
- <sect1 id="rsvp-stuff">
- <title>RSVPs in Mail</title>
- <para>
- If you create an event in the calendar component, you can then
- send invitations to the attendee list through the
- <application>Ximian Evolution</application> email tool. The
- invitation card is sent as an attachment in iCal format.
- </para>
- <para>
- If you click on the attachment button and click the
- <guibutton>View Inline</guibutton>, <application>Ximian
- Evolution</application> will show you information about the
- meeting, and let you respond to the meeting in several ways.
- Select the response that you would like, and then click the
- <guibutton>OK</guibutton> button.
- </para>
- <para>
- Your options are:
- <variablelist>
- <varlistentry>
- <term>Accept:</term>
- <listitem>
- <para>
- Select this entry if you will attend the meeting. When you
- click the <guibutton>OK</guibutton> button, the meeting will
- be entered into your calendar.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Tentatively Accept:</term>
- <listitem>
- <para>
- Select this entry if you will probably attend the meeting.
- When you click the <guibutton>OK</guibutton> button, the
- meeting will be entered into your calendar, but marked as
- tentative.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>Decline:</term>
- <listitem>
- <para>
- Select this item if you will be unable to attend the
- meeting. The meeting will not be entered into your calendar
- when you click the <guibutton>OK</guibutton>, although your
- response will be sent to the meeting host if you have
- checked the <guilabel>RSVP</guilabel> box.
- </para>
- </listitem>
- </varlistentry>
-
- <varlistentry>
- <term>RSVP:</term>
- <listitem>
- <para>
- Check this box if you would like your response sent to
- the meeting organizers.
- </para>
- </listitem>
- </varlistentry>
- </variablelist>
- </para>
- </sect1>
-
- <sect1 id="usage-mail-subscriptions">
- <title>Subscription Management</title>
- <para>
- Since IMAP folders exist on the server, and opening them or
- checking them takes time, you need fine-grained control over the
- way that you use IMAP folders. That's why
- <application>Evolution</application> has an IMAP subscriptions
- manager. If you prefer to have every mail folder displayed, you
- can select that option as well. However, if you'd like to choose
- specific items in your mailbox, and exclude others, you can use
- the subscription management tool to do that.
- </para>
- <para>
- Here's how:
- <orderedlist numeration="arabic">
-
- <listitem>
- <para>
- Select
- <menuchoice><guimenu>Tools</guimenu><guimenuitem>Subscribe
- to Folders</guimenuitem></menuchoice>.
- </para>
- </listitem>
-
- <listitem>
- <para>
- If you have accounts on multiple IMAP servers, select the
- server where you'd like to manage your
- subscriptions. <application>Evolution</application> will
- display a list of available files and folders.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Select a file or folder by clicking on it. You will want
- to select at least the <guilabel>INBOX</guilabel>
- folder. Depending upon the way your IMAP server is
- configured, the list of available files may include
- non-mail folders. If it does, you can ignore them.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Click the <guibutton>Subscribe</guibutton> to add it to
- the subscribed list.
- </para>
- </listitem>
- <listitem>
- <para>
- When you have subscribed to the folders you want, close
- the window.
- </para>
- </listitem>
- </orderedlist>
- </para>
- </sect1>
-
- <sect1 id="encryption">
- <title>Encryption</title>
- <sect2 id="encryption-whatis">
- <title>What is Encryption?</title>
- <para>
- Encryption is an ancient method of keeping information safe
- from prying eyes. <application>Evolution</application> helps
- you you protect your privacy by using
- <application>gpg</application>, an implementation of strong
- <glossterm linkend="public-key-encryption">Public Key
- Encryption.</glossterm>
- </para>
-
- <note id="pub-priv">
- <title>Public Key? Private Key? What is the difference?</title>
- <para>
- GPG uses two keys: public and private. You can give your
- public key to anyone you want to receive
- encrypted messages, or put it on a public key server so
- that people can look it up before contacting you.
- <emphasis>Never give your private key to anyone,
- ever</emphasis>. Your private key lets you decrypt any
- message encrypted with your public key.
- </para>
- </note>
-
- <para>
- Using encryption takes a bit of forethought. When you send a
- message that is encrypted, you must encrypt it using your
- intended recipient's public key. To <emphasis>get</emphasis>
- an encrypted message, you must make sure that the sender has
- your public key in advance. For signing messages, it's
- reversed: you encrypt the signature with your private key, so
- only your public key can unlock it. When you send it, the
- recipient gets your public key and unlocks the signature,
- verifying your identity.
- </para>
-
- <para>
- You can use encryption in two different ways:
- <simplelist>
- <member>
- Encrypt the entire message, so that nobody but the recipient can read it.
- </member>
- <member>
- Attach an encrypted signature to a plain text message, so
- that the recipient can read the message without decrypting
- it, and only needs decryption to verify the sender's
- identity.
- </member>
- </simplelist>
- </para>
-
- <example>
- <title>Sending an Encrypted Messagee</title>
- <para>
- Kevin wants to send an encrypted message to his friend
- Rachel. He looks up her public key on a general key
- server, and then tells
- <application>Evolution</application> to encrypt the
- message. The message now reads "@#$23ui7yr87#@!48970fsd."
- When the information gets to Rachel, she decrypts it using
- her private key, and it appears as plain text for her to
- read.
- </para>
- </example>
- <tip id="always-sign">
- <title>Always Sign</title>
- <para>
- You can set <application>Evolution</application> to always sign your email messages:
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open your account preferences.
- </para>
- </listitem>
- <listitem>
- <para>
- Open the <guilabel>Security</guilabel> tab.
- </para>
- </listitem>
- <listitem>
- <para>
- Click the <guibutton>Always sign outgoing messages when using this account</guibutton> button.
- </para>
- </listitem>
- </orderedlist>
- </para>
- </tip>
- </sect2>
-
-
-
- <sect2 id="encryption-keygen">
- <title>Making Encryption Keys</title>
- <para>
- Before you can get or send encrypted mail, you need to
- generate your public and private keys with GPG. Here's how:
- </para>
- <tip>
- <title>GPG Versions</title>
- <para>
- This manual covers version 1.0.6 of GPG. If your version is
- different, this may not be entirely accurate. You may find
- out your version number by typing in: <command>gpg
- --version</command>.
- </para>
- </tip>
- <para>
- <orderedlist numeration="arabic">
- <listitem>
- <para>
- Open a terminal and type <command>gpg --gen-key</command>.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Choose the default algorythm, "DSA and ElGamal."
- </para>
- </listitem>
-
- <listitem>
- <para>
- Choose a key length. The default, 1024 bits, should be
- long enough.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Decide if you want your key to expire automatically, and if so, when.
- </para>
- </listitem>
-
-
- <listitem>
- <para>
- Enter your name, email address, and any additional
- personal information you think is appropriate. Do not
- falsify this information, because it will be needed to
- verify your identity later on.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Next, enter your passphrase. It does not have to be the
- same as your email password or your login password. In
- fact, it probably shouldn't. Don't forget it. If you lose
- it, your keys will be useless and you will be unable to
- decrypt messages sent to you with those keys.
- </para>
- </listitem>
-
- <listitem>
- <para>
- Now, GPG will generate your keys. This may take awhile,
- so feel free to do something else while it's
- happening. In fact, using your computer for something
- else actually helps to generate better keys, because it
- increases the randomness in the key generation seeds.
- </para>
- </listitem>
- </orderedlist>
- </para>
- <para>
- Once the keys are generated, you can view your key information
- by typing <command>gpg --list-keys</command>. You should see
- something similar to this:
- <programlisting>
- /home/you/.gnupg/pubring.gpg
- ----------------------------
- pub 1024D/32j38dk2 2001-06-20 you <you@your-address.com>
- sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14]
- </programlisting>
- </para>
- <para>
- GPG will create one list, or keyring, for your public keys
- and one for your private keys. All the public keys you know
- are stored in the file
- <filename>~/.gnupg/pubring.gpg</filename>. If you want to
- give other people your key, send them that file.
- </para>
- <para>
- If you wish, you can upload your keys to a keyserver. Here's
- how:
- <orderedlist>
- <listitem>
- <para>
- Check your public key ID with <command>gpg
---list-keys</command>. It will be the string after 1024D on the line
-beginning with "pub." In this example, it's 32j38dk2.
- </para>
- </listitem>
- <listitem>
- <para>
- Enter the command <command>gpg --send-keys --keyserver
-wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for
-32j38dk2. You will need your password to do this.
- </para>
- </listitem>
- </orderedlist>
-
- <note id="why-keyserver">
- <title>Why Use a Keyserver?</title>
- <para>
- Keyservers store your public keys for you so that your
- friends can decrypt your messages. If you choose not to
- use a keyserver, you can manually send your people public
- key, include it in your signature file, or put it on your
- own web page. However, it's easier to publish them once,
- and then let people download them from the keyserver when
- they want.
- </para>
- <para>
- If you don't have a key you need to unlock or encrypt a
- message, you can have your encryption tool set to look it
- up automatically. If it can't find the key, then you'll
- get an error message.
- </para>
- </note>
-
- </para>
- </sect2>
-
- <sect2 id="encrypt-getting-key">
- <title>Getting and Using Public Keys</title>
- <para>
- To encrypt a message to your someone else you'll need to use
- their public key in combination with your private key.
- <application>Evolution</application> does that for you, but
- you still need to get their key and add it to your keyring.
- </para>
- <para>
- To get public keys from a public key server, enter the
- command:
- <command>
- gpg --recv-keys --keyserver wwwkeys.pgp.net keyid
- </command>, substituting "keyid" for your recipient's ID. You
- will need to type in your password, and then their ID will
- automatically be added to your keyring. When you send mail to
- them, <application>Evolution</application> will allow you to
- encrypt your messages.
- </para>
- <para>
- If someone sends you their public key directly, save it as a
- plain text file and enter the command <command>gpg
- filename</command>. This will add it to your keyring.
- </para>
- </sect2>
-
- <sect2 id="encrypt-evo-integ">
- <title>Setting up Evolution's Encryption</title>
- <para>
- You'll need to open
- <menuchoice>
- <guimenu>Tools</guimenu>
- <guimenuitem>Settings</guimenuitem>
- </menuchoice>
- and select the <guilabel>Mail Accounts</guilabel> button, then
- select the account you want to use securely, and click the
- <guibutton>Edit</guibutton> button. Then, select the
- <guilabel>Security</guilabel> tab in the account dialog. In the
- <guilabel>Security</guilabel> tab is a section labeled
- <guilabel>Pretty Good Privacy</guilabel>. Enter your key ID
- and click <guibutton>OK</guibutton>. Your key is now
- integrated into your identity in
- <application>Evolution</application>.
- </para>
- <note>
- <title>What is my Key ID again?</title>
- <para>
- <application>Evolution</application> requires that you know your key ID. If you don't remember it, you can find it by typing <command>gpg --list-keys</command> in a console window. Your key ID will be an eight character string with random numbers and letters.
- </para>
- </note>
- </sect2>
-
- <sect2 id="encrypt-sending">
- <title>Sending Encrypted Messages</title>
- <para>
- As you know, you can use encryption to hide the entire
- message, or just to verify your signature. Once you've
- generated your public and private keys, and have the public
- keys of the people to whom you want to send mail, here's what
- to do:
- </para>
- </sect2>
-
- <sect2 id="sign-msg">
- <title>Signing a Message</title>
- <para>
- To sign a message, choose:
- <menuchoice>
- <guimenu>Security</guimenu>
- <guimenuitem>PGP Sign</guimenuitem>
- </menuchoice>
- . You will be prompted for your PGP password. Once you enter it,
- click <guibutton>OK</guibutton> and your message will be signed.
- </para>
- </sect2>
-
- <sect2 id="encrypt-msg">
- <title>Encrypting a Message</title>
- <para>
- Encrypting a message is very similar to signing a message.
- Just choose the menu item
- <menuchoice>
- <guimenu>Security</guimenu>
- <guimenuitem>PGP Encrypt</guimenuitem>
- </menuchoice>
- </para>
- </sect2>
- <sect2 id="unencrypting">
- <title>Unencrypting a Received Message</title>
- <para>
- If you get an encrypted message, you will need to decrypt it
- before you read it. Remember, the sender has to have your
- public key before they can send you an encrypted message.
- </para>
- <para>
- When you view the message,
- <application>Evolution</application> will ask you for your
- PGP password. Enter it, and the message will be displayed
- properly.
- </para>
- </sect2>
- </sect1>
-</chapter>
|