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| author | Kevin Breit <battery841@mediaone.net> | 2001-07-01 02:44:49 +0800 |
|---|---|---|
| committer | Kevin Breit <battery841@src.gnome.org> | 2001-07-01 02:44:49 +0800 |
| commit | e3a7660cde2591da526f685f36bdeb496ab95066 (patch) | |
| tree | a0e3a2c22c22740098ba9e07f516041414f9380c /help/C/usage-mail.sgml | |
| parent | 786e6eada9bdc85f6ecc50275dbe88a1000725ea (diff) | |
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Pulled organizing stuff, made its own file.
2001-06-30 Kevin Breit <battery841@mediaone.net>
* C/usage-mail.sgml: Pulled organizing stuff, made its own file.
svn path=/trunk/; revision=10634
Diffstat (limited to 'help/C/usage-mail.sgml')
| -rw-r--r-- | help/C/usage-mail.sgml | 1880 |
1 files changed, 507 insertions, 1373 deletions
diff --git a/help/C/usage-mail.sgml b/help/C/usage-mail.sgml index a096bc90c7..87d97b4561 100644 --- a/help/C/usage-mail.sgml +++ b/help/C/usage-mail.sgml @@ -1,9 +1,5 @@ -<!-- -<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN"> ---> - -<chapter id="usage-mail"> - <title>Evolution Mail</title> +<chapter id="usage-mail"> + <title>Using Evolution for Email</title> <abstract> <title> A Guide to the Evolution Mailer</title> <para> @@ -11,27 +7,27 @@ programs in all the ways you would hope: <itemizedlist> <listitem> - <para> - It can sort and organize your mail in a wide variety of ways with - folders, searches, and filters. - </para> + <para> + It can sort and organize your mail in a wide variety of ways with + folders, searches, and filters. + </para> </listitem> <listitem> - <para> - It can send and receive mail in HTML or as plain text, and - permits multiple file attachments. - </para> + <para> + It can send and receive mail in HTML or as plain text, and + permits multiple file attachments. + </para> </listitem> <listitem> - <para> - It supports multiple mail sources, including <glossterm - linkend="imap">IMAP</glossterm>, <glossterm - linkend="pop">POP3</glossterm>, local - <systemitem><filename>mbox</filename></systemitem> and - <systemitem><filename>mh</filename></systemitem> files, and - even NNTP messages (newsgroups), which aren't technically - email. - </para> + <para> + It supports multiple mail sources, including <glossterm + linkend="imap">IMAP</glossterm>, <glossterm + linkend="pop">POP3</glossterm>, local + <systemitem><filename>mbox</filename></systemitem> and + <systemitem><filename>mh</filename></systemitem> files, and + even NNTP messages (newsgroups), which aren't technically + email. + </para> </listitem> </itemizedlist> </para> @@ -65,76 +61,75 @@ message from Ximian welcoming you to the application. </para> <para> - Your <application>Evolution</application> - <guilabel>Inbox</guilabel> will look something like the one in - <xref linkend="usage-mail-intro-fig">. - If you find the <interface>view pane</interface> too small, you can resize - the pane, enlarge the whole window, or double-click on the - message in the <interface>message list</interface> to have it - open in a new window. To change the sizes of a pane, just click + Your <application>Evolution</application> + <guilabel>Inbox</guilabel> will look something like the one in + <xref linkend="usage-mail-intro-fig">. + If you find the <interface>view pane</interface> too small, you can resize + the pane, enlarge the whole window, or double-click on the + message in the <interface>message list</interface> to have it + open in a new window. To change the sizes of a pane, just click and hold on the divider between the two panes. Then you can drag - up and down to select the size of the panes. Just like with - folders, you can right-click on messages in the message list and - get a menu of possible actions. + up and down to select the size of the panes. Just like with + folders, you can right-click on messages in the message list and + get a menu of possible actions. </para> <!-- ==============Figure=================================== --> - + <figure id="usage-mail-intro-fig"> - <title>Evolution Mail</title> - <screenshot> - <screeninfo>Inbox</screeninfo> - <graphic fileref="fig/mail-inbox.png" srccredit="Kevin Breit"> - </graphic> - </screenshot> + <title>Evolution Mail</title> + <screenshot> + <screeninfo>Inbox</screeninfo> + <graphic fileref="fig/mail-inbox.png" srccredit="Kevin Breit"> + </graphic> + </screenshot> </figure> <!-- ==============End of Figure============================== --> <para> - <inlinegraphic fileref="fig/full-1.png"></inlinegraphic> - <guilabel>Email Viewer</guilabel> + <inlinegraphic fileref="fig/full-1.png"></inlinegraphic> + <guilabel>Email Viewer</guilabel> </para> - + <para> - This is where your email is displayed. + This is where your email is displayed. </para> <para> - <inlinegraphic fileref="fig/full-2.png"></inlinegraphic> - <guilabel>Email List</guilabel> + <inlinegraphic fileref="fig/full-2.png"></inlinegraphic> + <guilabel>Email List</guilabel> </para> - + <para> - The <guilabel>Email List</guilabel> lists off all the emails that you - have. This includes all your read, unread, and email that is flagged to - be deleted. + The <guilabel>Email List</guilabel> lists off all the emails that you + have. This includes all your read, unread, and email that is flagged to be deleted. </para> <para> - Most of the mail-related actions you'll want to perform are - listed in the <guimenu>Message</guimenu> menu in the menu - bar. The most frequently used ones, like - <guimenuitem>Reply</guimenuitem> and - <guimenuitem>Forward</guimenuitem>, also appear as buttons in + Most of the mail-related actions you'll want to perform are + listed in the <guimenu>Message</guimenu> menu in the menu + bar. The most frequently used ones, like + <guimenuitem>Reply</guimenuitem> and + <guimenuitem>Forward</guimenuitem>, also appear as buttons in the toolbar, and almost all of them are duplicated in the - right-click menu and as keyboard shortcuts, which tend to be - faster once you get the hang of them. You can choose - whichever way you like best; the idea is that the software - should work the way you want, rather than making you work the - way the it does. - <tip id="view-headers"> - <title>Take a look at the headers</title> - <para> - To look at the entire source of your email message, including - all the header information, select - <menuchoice><guimenu>View</guimenu><guimenuitem>Source</guimenuitem></menuchoice> - </para> - </tip> + right-click menu and as keyboard shortcuts, which tend to be + faster once you get the hang of them. You can choose + whichever way you like best; the idea is that the software + should work the way you want, rather than making you work the + way the it does. + <tip id="view-headers"> + <title>Take a look at the headers</title> + <para> + To look at the entire source of your email message, including + all the header information, select + <menuchoice><guimenu>View</guimenu><guimenuitem>Source</guimenuitem></menuchoice> + </para> + </tip> </para> - + <sect3 id="usage-mail-listorder"> - <title>Sorting the message list</title> - <para> + <title>Sorting the message list</title> + <para> One of the ways <application>Evolution</application> lets you choose the way you work is the way it lets you sort your message lists. To sort by sender, subject, or date, click @@ -151,7 +146,7 @@ instructions on how to customize your message display columns in <xref linkend="usage-mail-organize-columns">. </para> - <para> + <para> You can also choose a threaded message view. Select <menuchoice> <guimenu>View</guimenu> <guimenuitem>Threaded</guimenuitem> </menuchoice> to turn @@ -188,13 +183,13 @@ <sect2 id="usage-mail-getnsend-get"> <title>Checking Mail</title> <para> - Now that you've had a look around the - <interface>Inbox</interface>, it's time to check for new mail. - Click <guibutton>Get mail</guibutton> in the toolbar to check - your mail. If it's the first time you've done so, the - <interface>mail setup assistant</interface> will ask you for - the information it needs to check your mail (see <xref - linkend="config-setupassist"> for more information). + Now that you've had a look around the + <interface>Inbox</interface>, it's time to check for new mail. + Click <guibutton>Get mail</guibutton> in the toolbar to check + your mail. If it's the first time you've done so, the + <interface>mail setup assistant</interface> will ask you for + the information it needs to check your mail (see <xref + linkend="config-setupassist"> for more information). </para> <para> Then, you need to enter your email @@ -205,23 +200,23 @@ </para> <para> Once it's validated the password, - <application>Evolution</application> will check your mail. - New mail will appear in the local <interface>Inbox</interface> - if you're using a <glossterm>POP</glossterm> account, and in - your <glossterm>IMAP</glossterm> folders if you use IMAP. If - you have chosen to use IMAP, and you have multiple folders on - your IMAP server, you may need to subscribe to them. To learn - how to use the subscription manager, read <xref - linkend="usage-mail-subscriptions">. + <application>Evolution</application> will check your mail. + New mail will appear in the local <interface>Inbox</interface> + if you're using a <glossterm>POP</glossterm> account, and in + your <glossterm>IMAP</glossterm> folders if you use IMAP. If + you have chosen to use IMAP, and you have multiple folders on + your IMAP server, you may need to subscribe to them. To learn + how to use the subscription manager, read <xref + linkend="usage-mail-subscriptions">. </para> - + <note id="badmailsettings"> - <title>Can't Check Mail?</title> + <title>Can't Check Mail?</title> <para> - If you get an error message instead of mail, you probably need - to change your network settings. To learn how to do that, - have a look at <xref linkend="config-prefs-mail-network">, or - ask your system administrator. + If you get an error message instead of mail, you probably need + to change your network settings. To learn how to do that, + have a look at <xref linkend="config-prefs-mail-network">, or + ask your system administrator. </para> </note> @@ -240,53 +235,53 @@ </sect3> <sect3 id="usage-mail-getnsend-get-attach"> - <title>Attachments and HTML Mail</title> - <para> - If someone sends you an <glossterm>attachment</glossterm>, a - file attached to an email, - <application>Evolution</application> will display the file - at the bottom of the message to which it's attached. Text, - HTML, and most images will be displayed within the message - itself. For other files, - <application>Evolution</application> will show an icon at - the end of the message. Right-click on the icon to get a - list of options which will vary depending on the type of - attachment. You will have the option to display most files - as part of the message, export them to a different - application (images to Eye of GNOME, spreadsheets to - Gnumeric, and so forth), or save them to disk. + <title>Attachments and HTML Mail</title> + <para> + If someone sends you an <glossterm>attachment</glossterm>, a + file attached to an email, + <application>Evolution</application> will display the file + at the bottom of the message to which it's attached. Text, + HTML, and most images will be displayed within the message + itself. For other files, + <application>Evolution</application> will show an icon at + the end of the message. Right-click on the icon to get a + list of options which will vary depending on the type of + attachment. You will have the option to display most files + as part of the message, export them to a different + application (images to Eye of GNOME, spreadsheets to + Gnumeric, and so forth), or save them to disk. </para> - <para> - <application>Evolution</application> can also display - HTML-formatted mail, complete with graphics. HTML - formatting will display automatically, although you can - turn it off if you prefer. - </para> + <para> + <application>Evolution</application> can also display + HTML-formatted mail, complete with graphics. HTML + formatting will display automatically, although you can + turn it off if you prefer. + </para> </sect3> </sect2> <sect2 id="usage-mail-getnsend-send"> <title>Writing and Sending Mail</title> <para> - You can start writing a new email message by selecting - <menuchoice> <guimenu>File</guimenu> - <guisubmenu>New</guisubmenu> <guimenuitem> - Mail Message</guimenuitem></menuchoice>, or by pressing the - <guibutton>Compose</guibutton> button in the Inbox toolbar. - When you do so, the <interface>New Message</interface> window - will open, as shown in <xref - linkend="usage-mail-newmsg-fig">. + You can start writing a new email message by selecting + <menuchoice> <guimenu>File</guimenu> + <guisubmenu>New</guisubmenu> <guimenuitem> + Mail Message</guimenuitem></menuchoice>, or by pressing the + <guibutton>Compose</guibutton> button in the Inbox toolbar. + When you do so, the <interface>New Message</interface> window + will open, as shown in <xref + linkend="usage-mail-newmsg-fig">. </para> <!-- ==============Figure=================================== --> <figure id="usage-mail-newmsg-fig"> - <title>New Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="fig/newmsg-pic" format="png" srccredit="Kevin Breit"> - </graphic> - </screenshot> + <title>New Message Window</title> + <screenshot> + <screeninfo>Evolution Main Window</screeninfo> + <graphic fileref="fig/newmsg-pic" format="png" srccredit="Kevin Breit"> + </graphic> + </screenshot> </figure> <!-- ==============End of Figure=================================== --> @@ -295,163 +290,163 @@ Kevin Breit: I dont see a problem with it. --> <para> - Enter an address in the <guilabel>To:</guilabel> field, a - subject in the <guilabel>Subject:</guilabel> and a message in - the big empty box at the bottom of the window, and press - <guibutton>Send</guibutton>. + Enter an address in the <guilabel>To:</guilabel> field, a + subject in the <guilabel>Subject:</guilabel> and a message in + the big empty box at the bottom of the window, and press + <guibutton>Send</guibutton>. </para> <sect3 id="usage-mail-getnsend-send-delay"> - <title>Saving Messages for Later</title> - <para> - Evolution will send mail immediately unless you tell it to - do otherwise by selecting <menuchoice> - <guimenu>File</guimenu> <guimenuitem>Send - Later</guimenuitem></menuchoice>. This will add your - messages to the <guilabel>Outbox</guilabel> queue. Then, - when you press <guibutton>Send</guibutton> in another - message, or <guibutton>Get Mail</guibutton> in the main - mail window, all your unsent messages will go out at once. - Many times, one might want to use "Send Later" becuase it gives - you a chance to change your mind about a message before it - is sent. This way, you may not say something you may regret. - </para> - <para> - To learn more about how you can specify message queue and - filter behavior, see <xref linkend="config-prefs-mail">. - </para> + <title>Saving Messages for Later</title> + <para> + Evolution will send mail immediately unless you tell it to + do otherwise by selecting <menuchoice> + <guimenu>File</guimenu> <guimenuitem>Send + Later</guimenuitem></menuchoice>. This will add your + messages to the <guilabel>Outbox</guilabel> queue. Then, + when you press <guibutton>Send</guibutton> in another + message, or <guibutton>Get Mail</guibutton> in the main + mail window, all your unsent messages will go out at once. + Many times, one might want to use "Send Later" becuase it gives + you a chance to change your mind about a message before it + is sent. This way, you may not say something you may regret. + </para> + <para> + To learn more about how you can specify message queue and + filter behavior, see <xref linkend="config-prefs-mail">. + </para> - <para> + <para> You can also choose to save messages as drafts or as text files. Choose <menuchoice> <guimenu>File</guimenu> <guimenuitem>Save</guimenuitem> - </menuchoice> + </menuchoice> or <guimenuitem>Save As</guimenuitem> to save your message as a text file. If you prefer to keep your message in a folder (the <guilabel>Drafts</guilabel> folder would be the obvious place), you can select <menuchoice> <guimenu>File</guimenu> <guimenuitem>Save In - Folder</guimenuitem> </menuchoice>. + Folder</guimenuitem> </menuchoice>. </para> </sect3> <sect3 id="usage-mail-getnsend-send-compose"> <title>Advanced Mail Composition</title> <para> - You can probably guess the purpose of the buttons labelled - <guibutton>Cut</guibutton>, <guibutton>Copy</guibutton>, - <guibutton>Paste</guibutton>, <guibutton>Undo</guibutton> - and <guibutton>Redo</guibutton>, but there's a bit more to - sending mail that's less obvious. In the next few sections, - you'll see how <application>Evolution</application> handles - additional features, including large recipient lists, - attachments, and forwarding. + You can probably guess the purpose of the buttons labelled + <guibutton>Cut</guibutton>, <guibutton>Copy</guibutton>, + <guibutton>Paste</guibutton>, <guibutton>Undo</guibutton> + and <guibutton>Redo</guibutton>, but there's a bit more to + sending mail that's less obvious. In the next few sections, + you'll see how <application>Evolution</application> handles + additional features, including large recipient lists, + attachments, and forwarding. </para> <sect4 id="usage-mail-getnsend-send-attach"> - <title>Attachments</title> - <para> - If you want to attach a file to your email message, you - can drag it from your desktop into the message window, or - click the button in the toolbar with a paper clip on it, - labelled <guibutton>Attach</guibutton>. If you click the - <guibutton>Attach</guibutton> button, - <application>Evolution</application> will open a file - selection dialog box to ask you which file you want to - send. Select the file and click <guilabel>OK</guilabel>. + <title>Attachments</title> + <para> + If you want to attach a file to your email message, you + can drag it from your desktop into the message window, or + click the button in the toolbar with a paper clip on it, + labelled <guibutton>Attach</guibutton>. If you click the + <guibutton>Attach</guibutton> button, + <application>Evolution</application> will open a file + selection dialog box to ask you which file you want to + send. Select the file and click <guilabel>OK</guilabel>. </para> - <para> + <para> To hide the display of files you've attached to the message, select <menuchoice> <guimenu>View</guimenu> <guimenuitem>Hide Attachments</guimenuitem> </menuchoice>; to show them again, choose <guimenuitem>Show Attachments</guimenuitem>. </para> - <para> + <para> When you send the message, a copy of the attached file - will go with it. Be aware that big attachments can take a - long time to download. + will go with it. Be aware that big attachments can take a + long time to download. </para> - <para> - When recieving a message that has an attached image, - <application>Evolution</application> gives you the choice - whether to view it or not. You can choose to have it - always shown, load images only if the sender is in your - addressbook, or never load images. - </para> - </sect4> + <para> + When recieving a message that has an attached image, + <application>Evolution</application> gives you the choice + whether to view it or not. You can choose to have it + always shown, load images only if the sender is in your + addressbook, or never load images. + </para> + </sect4> <sect4 id="usage-mail-getnsend-send-to-types"> <title>Types of Recipients</title> <para> - <application>Evolution</application>, like most email - programs recognizes three types of addressee: primary - recipients, secondary recipients, and hidden ("blind") - recipients. + <application>Evolution</application>, like most email + programs recognizes three types of addressee: primary + recipients, secondary recipients, and hidden ("blind") + recipients. </para> <para> - The simplest way to direct a message is to put the email + The simplest way to direct a message is to put the email address or addresses in the <guilabel>To:</guilabel> field, which denotes primary recipients. To send mail to more than one or two people, you can use the the <guilabel>Cc:</guilabel> field. - </para> - <para> - Hearkening back to the dark ages when people used - typewriters and there were no copy machines, "Cc" stands - for "Carbon Copy." Use it whenever you want to share a - message you've written to someone else. - <example id="ex-mail-cc"> - <title>Using the Cc: field</title> - <para> - When Susan sends an email to a client, she puts her - co-worker, Tim, in the in the - <guilabel>Cc:</guilabel> field, so that he know - what's going on. The client can see that Tim also - received the message, and knows that he can talk to - Tim about the message as well. - </para> - </example> - </para> - <para> + </para> + <para> + Hearkening back to the dark ages when people used + typewriters and there were no copy machines, "Cc" stands + for "Carbon Copy." Use it whenever you want to share a + message you've written to someone else. + <example id="ex-mail-cc"> + <title>Using the Cc: field</title> + <para> + When Susan sends an email to a client, she puts her + co-worker, Tim, in the in the + <guilabel>Cc:</guilabel> field, so that he know + what's going on. The client can see that Tim also + received the message, and knows that he can talk to + Tim about the message as well. + </para> + </example> + </para> + <para> - <example id="ex-mail-bcc"> - <title>Using the Bcc: field</title> - <para> - Tim is sending an email announcement to all of his - company's clients, some of whom are in competition - with each other, and all of whom value their - privacy. He needs to use the - <guilabel>Bcc:</guilabel> field here. If he puts - every address from his address book's "Clients" - category into the <guilabel>To:</guilabel> or - <guilabel>Cc:</guilabel> fields, he'll make the - company's <emphasis>entire</emphasis> client list - public. However, but putting his "Clients" addressbook - into the Bcc: section, that will cause them to be hidden - from the competition. It seems insignificant, but it can - make a huge difference in some situations. - </para> - </example> - </para> - </sect4> + <example id="ex-mail-bcc"> + <title>Using the Bcc: field</title> + <para> + Tim is sending an email announcement to all of his + company's clients, some of whom are in competition + with each other, and all of whom value their + privacy. He needs to use the + <guilabel>Bcc:</guilabel> field here. If he puts + every address from his address book's "Clients" + category into the <guilabel>To:</guilabel> or + <guilabel>Cc:</guilabel> fields, he'll make the + company's <emphasis>entire</emphasis> client list + public. However, but putting his "Clients" addressbook + into the Bcc: section, that will cause them to be hidden + from the competition. It seems insignificant, but it can + make a huge difference in some situations. + </para> + </example> + </para> + </sect4> <sect4 id="usage-mail-getnsend-send-to"> - <title>Choosing Recipients Quickly</title> - <para> - If you have created address cards in the contact manager, - you can also enter nicknames or other portions of address - data, and <application>Evolution</application> will transparently + <title>Choosing Recipients Quickly</title> + <para> +f you have created address cards in the contact manager, + you can also enter nicknames or other portions of address + data, and <application>Evolution</application> will transparently complete - the address for you. <!-- (INSERT description of UI for this - feature, once it is decided upon). --> If you enter a name - or nickname that can go with more than one card, Evolution - will open a dialog box to ask you which person you meant. - <!-- (NOT YET) Also, <application>Evolution</application> - will add a domain to any unqualified addresses. By default, - this is your domain, but you can choose which one mail - preferences dialog. --> + the address for you. <!-- (INSERT description of UI for this + feature, once it is decided upon). --> If you enter a name + or nickname that can go with more than one card, Evolution + will open a dialog box to ask you which person you meant. + <!-- (NOT YET) Also, <application>Evolution</application> + will add a domain to any unqualified addresses. By default, + this is your domain, but you can choose which one mail + preferences dialog. --> </para> - <para> + <para> Alternately, you can click on the <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or <guibutton>Bcc:</guibutton> buttons to get a list — @@ -460,99 +455,98 @@ the arrows to move them into the appropriate address columns. </para> - <para> + <para> For more information about using email together with the - contact manager and the calendar, see <xref - linkend="usage-contact-automate"> and <xref - linkend="usage-calendar-apts">. - </para> + contact manager and the calendar, see <xref + linkend="usage-contact-automate"> and <xref + linkend="usage-calendar-apts">. + </para> </sect4> </sect3> - + <sect3 id="usage-mail-getnsend-send-reply"> - <title>Replying to Messages</title> - <para> - To reply to a message, press the - <guibutton>Reply</guibutton> button while it is selected, - or choose <guimenuitem>Reply to Sender</guimenuitem> from - the message's right-click menu. That will open the - <interface>message composer</interface>. The - <guilabel>To:</guilabel> and <guilabel>Subject</guilabel> - fields will already be filled, although you can alter them - if you wish. In addition, the full text of the old message - is inserted into the new message, either in italics (for - HTML display) or with the > character before each line - (in plain text mode), to indicate that it's part of the - previous message. People often intersperse their message - with the quoted material as shown in <xref - linkend="usage-mail-getnsend-reply-fig">. + <title>Replying to Messages</title> + <para> + To reply to a message, press the + <guibutton>Reply</guibutton> button while it is selected, + or choose <guimenuitem>Reply to Sender</guimenuitem> from + the message's right-click menu. That will open the + <interface>message composer</interface>. The + <guilabel>To:</guilabel> and <guilabel>Subject</guilabel> + fields will already be filled, although you can alter them + if you wish. In addition, the full text of the old message + is inserted into the new message, either in italics (for + HTML display) or with the > character before each line + (in plain text mode), to indicate that it's part of the + previous message. People often intersperse their message + with the quoted material as shown in <xref + linkend="usage-mail-getnsend-reply-fig">. <!-- note that this figure should have a reply message ready to send, with quoted materials and the relevant replies interspersed--> <!-- I want to wait for the formatting bugs to be fixed first --> <!-- ==============Figure=================================== --> <figure id="usage-mail-getnsend-reply-fig"> - <title>Reply Message Window</title> - <screenshot> - <screeninfo>Evolution Main Window</screeninfo> - <graphic fileref="fig/replymsg" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> + <title>Reply Message Window</title> + <screenshot> + <screeninfo>Evolution Main Window</screeninfo> + <graphic fileref="fig/replymsg" format="png" srccredit="Aaron Weber"> + </graphic> + </screenshot> </figure> <!-- ==============End of Figure=================================== --> - </para> - - <para> - If you're reading a message with several recipients, you may - wish to use <guibutton>Reply to All</guibutton> instead of - <guibutton>Reply</guibutton>. If there are large numbers - of people in the <guilabel>Cc:</guilabel> or - <guilabel>To:</guilabel> fields, this can save substantial - amounts of time. - <example> - <title>Using the Reply to All feature</title> - <para> - Susan sends an email to a client and sends copies to Tim - and to an internal company mailing list of co-workers. - If Tim wants to make a comment for all of them to read, - he uses <guibutton>Reply to All</guibutton>, but if he - just wants to tell Susan that he agrees with her, he - uses <guibutton>Reply</guibutton>. Note that his reply - will not reach anyone that Susan put on her - <guilabel>Bcc</guilabel> list, since that list is not - shared with anyone. - </para> - </example> - </para> - <para> - You may want to reply to a whole mailing list. For this, you would - use the <guibutton>Reply to List</guibutton> instead of the standard - <guibutton>Reply</guibutton> or <guibutton>Reply to All</guibutton>. - <note> - <title>Whats a Mailing List?</title> - <para> - Mailing Lists are one of the most popular ways in which group - collaboration on the internet works. They allow people to send one - message to one server. The server then knows who is subscribed to the - mailing list, and sends a copy of your email to all the people on the - list. As a matter of fact, mailing lists are one of the main ways in - which <application>Evolution</application> was developed. - </para> - <para> - There are two different types of mailing lists. The first is a - general submission list. That means that anyone can write to the - list. The second is a managed list. The managed lists have - someone running them. They can do as little as limit who - subscribes to the list or as much as moderate which emails get on - the list. - </para> - </note> - </para> + </para> + <para> + If you're reading a message with several recipients, you may + wish to use <guibutton>Reply to All</guibutton> instead of + <guibutton>Reply</guibutton>. If there are large numbers + of people in the <guilabel>Cc:</guilabel> or + <guilabel>To:</guilabel> fields, this can save substantial + amounts of time. + <example> + <title>Using the Reply to All feature</title> + <para> + Susan sends an email to a client and sends copies to Tim + and to an internal company mailing list of co-workers. + If Tim wants to make a comment for all of them to read, + he uses <guibutton>Reply to All</guibutton>, but if he + just wants to tell Susan that he agrees with her, he + uses <guibutton>Reply</guibutton>. Note that his reply + will not reach anyone that Susan put on her + <guilabel>Bcc</guilabel> list, since that list is not + shared with anyone. + </para> + </example> + </para> + <para> + You may want to reply to a whole mailing list. For this, you would + use the <guibutton>Reply to List</guibutton> instead of the standard + <guibutton>Reply</guibutton> or <guibutton>Reply to All</guibutton>. + <note> + <title>Whats a Mailing List?</title> + <para> + Mailing Lists are one of the most popular ways in which group + collaboration on the internet works. They allow people to send one + message to one server. The server then knows who is subscribed to the + mailing list, and sends a copy of your email to all the people on the + list. As a matter of fact, mailing lists are one of the main ways in + which <application>Evolution</application> was developed. + </para> + <para> + There are two different types of mailing lists. The first is a + general submission list. That means that anyone can write to the + list. The second is a managed list. The managed lists have + someone running them. They can do as little as limit who + subscribes to the list or as much as moderate which emails get on + the list. + </para> + </note> + </para> </sect3> <sect3 id="usage-mail-getnsend-send-find"> <title>Searching and Replacing with the Composer</title> - <para> + <para> You're probably familiar with search and replace features, and if you come from a Linux or Unix background, you probably know what <guimenuitem>Find Regex</guimenuitem> @@ -560,45 +554,45 @@ with quoted materials and the relevant replies interspersed--> here's a quick rundown of an important section of the <guimenu>Edit</guimenu> menu. </para> - <para> + <para> <variablelist> - <varlistentry> - <term><guimenuitem>Find</guimenuitem></term> - <listitem><para> Enter a word or phrase, and - <application>Evolution</application> will find it + <varlistentry> + <term><guimenuitem>Find</guimenuitem></term> + <listitem><para> Enter a word or phrase, and + <application>Evolution</application> will find it in your message. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Find Regex</guimenuitem></term> - <listitem> - <para> + </para></listitem> + </varlistentry> + + <varlistentry> + <term><guimenuitem>Find Regex</guimenuitem></term> + <listitem> + <para> Find a regex, also called a <glossterm linkend="regular-expression">regular expression</glossterm>, in your composer window. </para> </listitem> - </varlistentry> + </varlistentry> - <varlistentry> - <term><guimenuitem>Find Again</guimenuitem></term> - <listitem><para> + <varlistentry> + <term><guimenuitem>Find Again</guimenuitem></term> + <listitem><para> Select this item to repeat the last search you performed. </para></listitem> - </varlistentry> + </varlistentry> - <varlistentry> - <term><guimenuitem>Replace</guimenuitem></term> - <listitem><para> + <varlistentry> + <term><guimenuitem>Replace</guimenuitem></term> + <listitem><para> Find a word or phrase, and replace it with - something else. + something else. </para></listitem> - </varlistentry> + </varlistentry> - </variablelist> - </para> - <para> + </variablelist> + </para> + <para> For all of these menu items, you can choose whether or not to <guilabel>Search Backwards</guilabel> in the document from the point where your cursor is. For all but the @@ -609,8 +603,8 @@ with quoted materials and the relevant replies interspersed--> </para> </sect3> <sect3 id="usage-mail-getnsend-send-html"> - <title>Embellish your email with HTML</title> - <para> + <title>Embellish your email with HTML</title> + <para> Normally, you can't set text styles or insert pictures in emails, which is why you've probably seen people use far too many exclamation points for emphasis, or use @@ -621,31 +615,31 @@ with quoted materials and the relevant replies interspersed--> <glossterm linkend="html">HTML</glossterm>, just like web pages do. </para> - <note> - <title>HTML Mail is not a Default Setting</title> - <para> - Some people do not have HTML-capable mail clients, or - prefer not to receive HTML-enhanced mail because it is - slower to download and display. <emphasis>Some</emphasis> - people refer to HTML mail as "the root of all evil" and - get very angry if you send them HTML mail, which is why - <application>Evolution</application> sends plain text - unless you explicitly ask for HTML. To send HTML mail, - you will need to select <menuchoice> - <guimenu>Format</guimenu> <guimenuitem> - HTML</guimenuitem></menuchoice>. Alternately, you can set - your default mail format preferences in the mail - configuration dialog. See <xref - linkend="config-prefs-mail-other"> for more information. + <note> + <title>HTML Mail is not a Default Setting</title> + <para> + Some people do not have HTML-capable mail clients, or + prefer not to receive HTML-enhanced mail because it is + slower to download and display. <emphasis>Some</emphasis> + people refer to HTML mail as "the root of all evil" and + get very angry if you send them HTML mail, which is why + <application>Evolution</application> sends plain text + unless you explicitly ask for HTML. To send HTML mail, + you will need to select <menuchoice> + <guimenu>Format</guimenu> <guimenuitem> + HTML</guimenuitem></menuchoice>. Alternately, you can set + your default mail format preferences in the mail + configuration dialog. See <xref + linkend="config-prefs-mail-other"> for more information. </para> - </note> - <para> + </note> + <para> HTML formatting tools are located in the toolbar just above - the space where you'll actually compose the message, and - they also appear in the <guimenu>Insert</guimenu> and - <guimenu>Format</guimenu> menus. - </para> - <para> + the space where you'll actually compose the message, and + they also appear in the <guimenu>Insert</guimenu> and + <guimenu>Format</guimenu> menus. + </para> + <para> The icons in the toolbar are explained in <glossterm linkend="tooltip">tool-tips</glossterm>, which appear when you hold your mouse over the buttons. The buttons fall @@ -653,8 +647,8 @@ with quoted materials and the relevant replies interspersed--> <variablelist> <varlistentry> <term>Headers and lists</term> - <listitem> - <para> + <listitem> + <para> At the left edge of the toolbar, you can choose <guilabel>Normal</guilabel> for a default text style or <guilabel>Header 1</guilabel> through @@ -665,30 +659,30 @@ with quoted materials and the relevant replies interspersed--> of <guilabel>List Item</guilabel> for the highly organized. </para> - </listitem> + </listitem> </varlistentry> <varlistentry> <term>Text style</term> - <listitem> - <para> + <listitem> + <para> Use these buttons to determine the way your letters look. If you have text selected, the style will apply to the selected text. If you do not have text selected, the style will apply to whatever you type next. The buttons are: - <itemizedlist mark="none"> - <listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem> - <listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem> - <listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem> - <listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem> - </itemizedlist> - </para> - </listitem> - </varlistentry> - <varlistentry> - <term>Alignment</term> - <listitem> - <para> + <itemizedlist mark="none"> + <listitem><para>Push <guibutton>B</guibutton> for bold text</para></listitem> + <listitem><para>Push <guibutton>I</guibutton> for italics</para></listitem> + <listitem><para>Push <guibutton>U</guibutton> to underline</para></listitem> + <listitem><para>Push <guibutton>S</guibutton> for a strikethrough.</para></listitem> + </itemizedlist> + </para> + </listitem> + </varlistentry> + <varlistentry> + <term>Alignment</term> + <listitem> + <para> Located next to the text style buttons, these three paragraph icons should be familiar to users of most word processing software. The leftmost button will @@ -696,24 +690,24 @@ with quoted materials and the relevant replies interspersed--> button, centered, and the right hand button, aligned on the right side. </para> - </listitem> - </varlistentry> + </listitem> + </varlistentry> - <varlistentry> - <term>Indentation rules</term> - <listitem> - <para> + <varlistentry> + <term>Indentation rules</term> + <listitem> + <para> The button with the arrow pointing left will reduce a paragraph's indentation, and the right arrow will increase its indentation. </para> - </listitem> - </varlistentry> + </listitem> + </varlistentry> - <varlistentry> - <term>Color Selection</term> - <listitem> - <para> + <varlistentry> + <term>Color Selection</term> + <listitem> + <para> At the far right is the color section tool. The colored box displays the current text color; to choose a new one, click the arrow button just to the @@ -722,20 +716,20 @@ with quoted materials and the relevant replies interspersed--> selected, the color will apply to whatever you type next. </para> - </listitem> - </varlistentry> + </listitem> + </varlistentry> - </variablelist> + </variablelist> </para> - <para> + <para> There are three tools that you can find only in the <guimenu>Insert</guimenu> menu. <variablelist> <varlistentry> <term><guimenuitem>Insert Link</guimenuitem>:</term> - <listitem> - <para> + <listitem> + <para> Use this tool to put hyperlinks in your HTML messages. When you select it, <application>Evolution</application> will prompt you @@ -746,18 +740,18 @@ with quoted materials and the relevant replies interspersed--> directly, and <application>Evolution</application> will recognize it as a link. </para> - </listitem> + </listitem> </varlistentry> <varlistentry> <term> <guimenuitem>Insert Image</guimenuitem>:</term> - <listitem> - <para> + <listitem> + <para> Select this item to embed an image into your email, as was done in the welcome message. Images will appear at the location of the cursor. This is different from attaching them to a message, but not very different. </para> - </listitem> + </listitem> </varlistentry> <varlistentry> <term><guimenuitem>Insert Rule</guimenuitem>:</term> @@ -768,992 +762,132 @@ with quoted materials and the relevant replies interspersed--> alignment; if you leave everything at the default values you'll get a thin black rule all the way across the screen.</para></listitem> - </varlistentry> + </varlistentry> - </variablelist> + </variablelist> </para> - <note> - <title>A Technical note on HTML Tags</title> - <para> - The composer is a <acronym>WYSIWYG</acronym> - (What You See Is What You Get) - editor for HTML. That means that if you enter HTML - directly into the composer— say, <markup - role="html"><B>Bold Text</B></markup>, the - the composer will assume you meant exactly that string - of characters, and not "make this text bold," as an HTML - composition tool or text editor would. - </para> - </note> + <note> + <title>A Technical note on HTML Tags</title> + <para> + The composer is a <acronym>WYSIWYG</acronym> + (What You See Is What You Get) + editor for HTML. That means that if you enter HTML + directly into the composer— say, <markup + role="html"><B>Bold Text</B></markup>, the + the composer will assume you meant exactly that string + of characters, and not "make this text bold," as an HTML + composition tool or text editor would. + </para> + </note> </sect3> - + <!-- Function not implemented, possibly never will be due to security evil. --> <!-- - <sect3 id="usage-mail-getnsend-send-live"> - <title>Live Documents</title> - <para> - Later versions of <application>Evolution</application> - will allow you to enliven your email with almost any - sort of document, and even with entire - applications. At this point, however, this feature has not - yet been implemented. - </para> - </sect3> + <sect3 id="usage-mail-getnsend-send-live"> + <title>Live Documents</title> + <para> + Later versions of <application>Evolution</application> + will allow you to enliven your email with almost any + sort of document, and even with entire + applications. At this point, however, this feature has not + yet been implemented. + </para> + </sect3> --> <sect3 id="usage-mail-getnsend-fwd"> - <title>Forwarding Mail</title> - <para> - The post office forwards your mail for you when you change - addresses, and you can forward mail when you get a letter by - mistake. The email <guilabel>Forward</guilabel> button - works in much the same way. It's particularly useful if you - have received a message and you think someone else would - like to see it. You can forward a message as an attachment - to a new message (this is the default) or - you can send it <glossterm linkend="inline">inline</glossterm> as a quoted - portion of the message you are sending. Attachment - forwarding is best if you want to send the full, unaltered - message on to someone else. Inline forwarding is best if - you want to send portions of a message, or if you have a - large number of comments on different sections of the - message you are forwarding. Remember to note from whom the - message came, and where, if at all, you have removed or - altered content. - </para> - <para> - To forward a message you are reading, press - <guibutton>Forward</guibutton> on the toolbar, or select - <menuchoice> <guimenu>Message</guimenu> - <guimenuitem>Forward</guimenuitem> </menuchoice>. If you - prefer to forward the message <glossterm linkend="inline">inline</glossterm> - instead of attached, select <menuchoice> - <guimenu>Message</guimenu> <guimenuitem>Forward - Inline</guimenuitem> </menuchoice> from the menu. Choose an - addressee as you would when sending a new message; the - subject will already be entered, but you can alter it. - Enter your comments on the message in the - <interface>composition frame</interface>, and press - <guibutton>Send</guibutton>. - </para> + <title>Forwarding Mail</title> + <para> + The post office forwards your mail for you when you change + addresses, and you can forward mail when you get a letter by + mistake. The email <guilabel>Forward</guilabel> button + works in much the same way. It's particularly useful if you + have received a message and you think someone else would + like to see it. You can forward a message as an attachment + to a new message (this is the default) or + you can send it <glossterm linkend="inline">inline</glossterm> as a quoted + portion of the message you are sending. Attachment + forwarding is best if you want to send the full, unaltered + message on to someone else. Inline forwarding is best if + you want to send portions of a message, or if you have a + large number of comments on different sections of the + message you are forwarding. Remember to note from whom the + message came, and where, if at all, you have removed or + altered content. + </para> + <para> + To forward a message you are reading, press + <guibutton>Forward</guibutton> on the toolbar, or select + <menuchoice> <guimenu>Message</guimenu> + <guimenuitem>Forward</guimenuitem> </menuchoice>. If you + prefer to forward the message <glossterm linkend="inline">inline</glossterm> + instead of attached, select <menuchoice> + <guimenu>Message</guimenu> <guimenuitem>Forward + Inline</guimenuitem> </menuchoice> from the menu. Choose an + addressee as you would when sending a new message; the + subject will already be entered, but you can alter it. + Enter your comments on the message in the + <interface>composition frame</interface>, and press + <guibutton>Send</guibutton>. + </para> </sect3> <sect3 id="usage-mail-getnsend-ettiquette"> - <title>Seven Tips for Email Courtesy</title> - <para> - I started with ten, but four were "Don't send - <glossterm linkend="spam">spam</glossterm>." - <itemizedlist> - - <listitem> - <para> - Don't send spam or forward chain mail. If you must, - watch out for hoaxes and urban legends, and make sure - the message doesn't have multiple layers of - greater-than signs, (>) indicating multiple layers - of careless in-line forwarding. - </para> - </listitem> - - <listitem> - <para> - Always begin and close with a salutation. Say "please" - and "thank you," just like you do in real life. You - can keep your pleasantries short, but be pleasant! - </para> - </listitem> - - <listitem> - <para> - ALL CAPS MEANS YOU'RE SHOUTING! Don't write a whole - message in capital letters. It hurts people's ears. - </para> - </listitem> - - <listitem> - <para> - Never write anything in email you wouldn't say in - public. Old messages have a nasty habit of - resurfacing when you least expect. - </para> - </listitem> - - <listitem> - <para> - Check your spelling and use complete sentences. - </para> - </listitem> - - <listitem> - <para> - Don't send nasty emails (flames). If you get one, - don't write back. - </para> - </listitem> - - <listitem> - <para> - When you reply or forward, include just enough of - the previous message to provide context: not too - much, not too little. - </para> - </listitem> - </itemizedlist> - </para> - <para> Happy mailing! </para> - </sect3> - </sect2> - </sect1> - - <sect1 id="usage-mail-organize"> - <title>Organizing Your Mail</title> - <para> - Even if you only get a few email messages a day, you probably - want to sort and organize them. When you get a hundred a day - and you want to refer to a message you received six weeks ago, - you <emphasis>need</emphasis> to sort and organize them. - Fortunately, <application>Evolution</application> has the tools - to help you do it. - </para> - <sect2 id="usage-mail-organize-columns"> - <title>Sorting Mail with Column Headers</title> - <para> - By default, the message list has columns with the following - headings: an envelope icon indicating whether you have read - or replied to a message (closed for unread, open for read, - and open with an arrow on it to indicate you've sent a - reply), an exclamation point indicating priority, and the - <guilabel>From</guilabel>, <guilabel>Subject</guilabel>, and - <guilabel>Date</guilabel> fields. You can change their order - and remove them by dragging and dropping them. You can add - new ones with the <guimenuitem>Field Chooser</guimenuitem> - item in the right click menu for the column headings. - </para> - <para> - Right-click on one of the column headers to get a list of - options: - <variablelist> - - <varlistentry> - <term><guimenuitem>Sort Ascending</guimenuitem></term> - <listitem><para> - Sorts the messages top to bottom. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Sort Descending</guimenuitem></term> - <listitem><para> - Sorts the messages bottom to top. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Group By this Field</guimenuitem></term> - <listitem><para> - Groups messages instead of sorting them. (FIXME: Explain further) - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Remove this - Column</guimenuitem></term> <listitem><para> Remove - this column from the display. You can also remove - columns by dragging the header off the list and - letting it drop. </para></listitem> - </varlistentry> - - <varlistentry> - <term><guimenuitem>Field - Chooser</guimenuitem></term> <listitem><para> A list - of column headers; just drag and drop them into - place between two existing headers. A red arrow will - appear to show you where you're about to put the - column. </para></listitem> - </varlistentry> - </variablelist> - </para> - </sect2> - - <sect2 id="usage-mail-organize-folders"> - <title>Getting Organized with Folders</title> - <para> - <application>Evolution</application> keeps mail, as well as - address cards and calendars, in folders. You start out with a - few, like <guilabel>Inbox</guilabel>, - <guilabel>Outbox</guilabel>, and <guilabel>Drafts</guilabel>, - but you can create as many as you like. Create new folders by - selecting <guisubmenu>New</guisubmenu> and then - <guimenuitem>Folder</guimenuitem> from the - <guimenu>File</guimenu> menu. - <application>Evolution</application> will as you for the name - and the type of the folder, and will provide you with a folder - tree so you can pick where it goes. - </para> - <para> - When you click <guibutton>OK</guibutton>, your new folder will - appear in the <interface>folder view</interface>. You can - then put messages in it by dragging and dropping them, or by - using the <guibutton>Move</guibutton> button in the - toolbar. If you want to move several messages at once, click - on the ones you want to move while holding down the - <keycap>CTRL</keycap> key, or use <keycap>Shift</keycap> to - select a range of messages. If you create a filter with the - <interface>filter assistant</interface>, you can have mail - moved to your folder automatically. - </para> - </sect2> - - <sect2 id="usage-mail-organize-search"> - <title>Searching for Messages</title> - <para> - Most mail clients can search through your messages for you, - but <application>Evolution</application> does it faster. You - can search through just the message subjects, just the message - body, or both body and subject. - </para> - <para> - To start searching, enter a word or phrase in the text area - right below the toolbar, and choose a search type: - <variablelist> - <varlistentry> - <term><guilabel>Body or subject contains:</guilabel></term> - <listitem> - <para> - This will search message subjects and the messages - themselves for the word or phrase you've entered in - the search field. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term> <guilabel>Body contains:</guilabel> </term> - <listitem> - <para> - This will search only in message text, not the subject - lines. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Subject contains:</guilabel></term> - <listitem> - <para> - This will show you messages where the search text is - in the subject line. It will not search in the - message body. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Body does not contain:</guilabel></term> - <listitem> - <para> - This finds every email message that does not have the - search text in the message body. It will still show - messages that have the search text in the subject - line, if it is not also in the body. - </para> - </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Subject does not contain:</guilabel></term> - <listitem> - <para> - This finds every mail whose subject does not contain - the search text. - </para> - </listitem> - </varlistentry> - </variablelist> - - When you've entered your search phrase, press - <keycap>Enter</keycap>. <application>Evolution</application> - will show your search results in the message list. - </para> - - <para> - If you think you'll want to return to a search again, you can - save it as a virtual folder by selecting <guilabel>Store - Search as Virtual Folder</guilabel>. - </para> - - <para> - When you're done with the search, go back to seeing all your - messages by choosing <guimenuitem>Show All</guimenuitem> from - the <guilabel>Search</guilabel> drop-down box. If you're - sneaky, just enter a blank search: since every message has at - least one space in it, you'll see every message in the - folder. - </para> - - <para> - If you'd like to perform a more complex search, open the - advanced search dialog by selecting - <guilabel>Advanced...</guilabel> from the - <guilabel>Search</guilabel> drop-down menu. Then, create your - search criteria (each with the same options you saw in the - regular search bar), and decide whether you want to find - messages that match all of them, or messages that match even - one. Then, click <guibutton>Search</guibutton> to go and find - those messages. - </para> - - <para> - You'll see a similar approach to sorting messages when you - create filters and virtual folders in the next few sections. - </para> - - </sect2> - - <sect2 id="usage-mail-organize-filters"> - <title>Staying organized: Mail Filters in Evolution</title> - <para> - Filters work very much like the mail room in a large company. - Their purpose is to bundle, sort, and distribute mail to the - various folders. - In addition, you can have multiple filters performing multiple - actions that may effect the same message in several ways. For - example, your filters could put copies of one message into - multiple folders, or keep a copy and send one to another - person as well, and it can do that in under a second. Which is - to say, it's faster and more flexible than an actual person - with a pile of envelopes. - </para> - <para> - Most often, you'll want to have - <application>Evolution</application> put mail into different - folders, but you can have it do almost anything you like. - People who get lots of mail, or who often need to refer to old - messages, find filters especially helpful, but they can greatly benefit - anybody who gets more than a few messages a day. To - create a filter, open the <interface>filter - assistant</interface> by selecting - <menuchoice> - <guimenu>Settings</guimenu> - <guimenuitem>Mail Filters</guimenuitem> - </menuchoice>. - </para> - - <figure id="usage-mail-filters-fig-assist"> - <title>The Filter Assistant</title> - <screenshot> - <screeninfo>The Filter Assistant</screeninfo> - <graphic fileref="fig/filter-assist-fig" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - - <para> - The <interface>filter assistant</interface> window contains a - list of your current filters, sorted by the order in which - they are used. From the drop-down box at the top of the - window, choose <guilabel>Incoming</guilabel> to display - filters for incoming mail, and <guilabel>Outgoing</guilabel> - for those which sort only outgoing mail. - </para> - <para> - The <interface>filter assistant</interface> also has a set of - buttons: - <itemizedlist> - - <listitem><para> - <guibutton>Add</guibutton> — Create a new filter. - </para></listitem> - - <listitem><para> - <guibutton>Edit</guibutton> — Edit an existing filter. - </para></listitem> - - <listitem><para> - <guibutton>Delete</guibutton> — Delete the selected filter. - </para></listitem> - - <listitem><para> <guibutton>Up</guibutton> — Move the - selected filter up in the list so it gets applied first. - </para></listitem> - - <listitem><para> - <guibutton>Down</guibutton> — Move the selected filter down - in the list, so it comes into play later. - </para></listitem> - </itemizedlist> - - If you don't have any filters set up, the only one of those - buttons you can click is <guibutton>Add</guibutton>, which - will open a dialog to let you add a filter rule. If you do - have filters, you can either add a new filter rule, or select - one from your list and click <guibutton>Edit</guibutton>. - </para> - <para> - The filter rule editor, shown in <xref - linkend="usage-mail-filters-fig-new">, is where you'll - actually create your filtering rule. - - <figure id="usage-mail-filters-fig-new"> - <title>Creating a new Filter</title> - <screenshot> - <screeninfo>Creating a new Filter</screeninfo> - <graphic fileref="fig/filter-new-fig" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - </para> - <para> - Enter a name for your filter in the <guilabel>Rule - Name</guilabel> field, and then begin choosing the criteria - you'd like to use as you sort your mail. Choose how many - criteria you'd like by pressing <guibutton>Add - Criterion</guibutton> and <guibutton>Remove - Criterion</guibutton>. If you have multiple criteria, you - should then decide whether to have the filter do its job only - <guilabel>if all criteria are met</guilabel>, or <guilabel>if - any criteria are met</guilabel>. - </para> - - <para> - For each filter criterion, you must first select - which of the following parts of the message you want the filter to - examine: - <variablelist> - <varlistentry> - <term><guilabel>Sender</guilabel></term> - <listitem><para> - The sender's address. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Recipients</guilabel></term> - <listitem><para> - The recipients of the message. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Subject</guilabel></term> - <listitem><para> - The subject line of the message. - </para></listitem> - </varlistentry> - - - <varlistentry> - <term><guilabel>Specific Header</guilabel></term> - <listitem><para> - The filter can look at any header you - want, even obscure or custom ones. Enter the header name - in the first text box, and put your search text in the - second one. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Message Body</guilabel></term> - <listitem><para> - Search in the actual text of the message. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Expression</guilabel></term> - <listitem> - <para> - For programmers only: match a message according to an - expression you write in the Scheme language, used to - define filters in Evolution. - </para> - </listitem> - </varlistentry> - - - <varlistentry> - <term><guilabel>Date Sent</guilabel></term> - <listitem><para> Filter messages according to the date on - which they were sent: First, choose the conditions you - want a message to meet — <guilabel>before</guilabel> - a given time, <guilabel>after</guilabel> it, and so forth. - Then, choose the time. The filter will compare the - message's time-stamp to the system clock when the filter - is run, or to a specific time and date you choose from a - calendar. You can even have it look for messages within a - range of time relative to the filter &mdash perhaps you're - looking for messages less than two days old. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Date Recieved</guilabel></term> - <listitem><para> - This works the same way as the <guilabel>Date Sent</guilabel> - option, except that it compares the time you got the message - with the dates you specify. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Priority</guilabel></term> - <listitem><para> - Emails have a standard priority range from -3 (least - important) to 3 (most important). You can have filters set the - priority of messages you recieve, and then have other filters - applied only to those messages which have a certain priority. - </para></listitem> - </varlistentry> + <title>Seven Tips for Email Courtesy</title> + <para> + I started with ten, but four were "Don't send + <glossterm linkend="spam">spam</glossterm>." + <itemizedlist> - <varlistentry> - <term><guilabel>Regex Match</guilabel></term> - <listitem> + <listitem> <para> - If you know your way around a <glossterm - linkend="regular-expression">regex</glossterm>, or - regular expression, put your knowledge to use here. - </para> + Don't send spam or forward chain mail. If you must, + watch out for hoaxes and urban legends, and make sure + the message doesn't have multiple layers of + greater-than signs, (>) indicating multiple layers + of careless in-line forwarding. + </para> </listitem> - </varlistentry> - <varlistentry> - <term><guilabel>Source</guilabel></term> - <listitem> - <para> - Filter messages according the server you got them from. - You can enter a URL or choose one from the drop-down - list. This ability is only relevant if you use more - than one mail source. - </para> + <listitem> + <para> + Always begin and close with a salutation. Say "please" + and "thank you," just like you do in real life. You + can keep your pleasantries short, but be pleasant! + </para> </listitem> - </varlistentry> - </variablelist> - </para> - - <para> - Now, tell it what to do with those messages. If you want more - actions, click <guibutton>Add Action</guibutton>; if you want - fewer, click <guibutton>Remove Action</guibutton>. And choose - again: - - <variablelist> - <varlistentry> - <term><guilabel>Copy to Folder</guilabel></term> - <listitem><para> - If you select this item, <application>Evolution</application> - will put the messages into a folder you specify. Click the - <guibutton><click here to select a folder></guibutton> button - to select a folder. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Move to Folder</guilabel></term> - <listitem><para> - If you select this item, <application>Evolution</application> - will put the messages into a folder you specify. Click the - <guibutton><click here to select a folder></guibutton> button - to select a folder. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Forward to Address</guilabel></term> - <listitem><para> - Select this, enter an address, and the addressee will - get a copy of the message. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Delete</guilabel></term> - <listitem><para> - Marks the message for deletion. You can still get the message - back, at least until you <guimenuitem>Expunge</guimenuitem> your - mail yourself. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Stop Processing</guilabel></term> - <listitem><para> - Select this if you want to tell all other filters to ignore - this message, because whatever you've done with it so far - is plenty. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Assign Color</guilabel></term> - <listitem><para> - Select this item, and <application>Evolution</application> - will mark the message with whatever color you please. - </para></listitem> - </varlistentry> - - <varlistentry> - <term><guilabel>Assign Score</guilabel></term> - <listitem><para> If you know that all mail with - "important" somewhere in the message body line is - important, you can give it a high priority score. In a subsequent filter you can - then arrange your messages by their priority score. - </para></listitem> - </varlistentry> - - </variablelist> - </para> - <para> - You're done. Click <guibutton>OK</guibutton> to use this - filter, or <guibutton>Cancel</guibutton> to close the window - without saving any changes. - </para> - + <listitem> + <para> + ALL CAPS MEANS YOU'RE SHOUTING! Don't write a whole + message in capital letters. It hurts people's ears. + </para> + </listitem> - <!-- FIXME: This needs to be in there. But the feature is temporarily - disabled and I don't know how it will be reimplemented. - - <itemizedlist> - <listitem> - <para> - <guilabel>When mail arrives:</guilabel> Select - this option to have messages filtered as they - arrive. - </para> - </listitem> - <listitem> - <para> - <guilabel>When mail is sent:</guilabel> Select - this option to filter your outgoing mail. You - can use this feature to keep your - <interface>Outbox</interface> as organized as - your <interface>Inbox</interface>. - </para> - </listitem> - </itemizedlist> - </para> - - --> + <listitem> + <para> + Check your spelling and use complete sentences. + </para> + </listitem> - <note> - <title>Notable Filter Features</title> - <para> - <itemizedlist> - <listitem><para> - Incoming email that your filters don't move goes into the Inbox; - outgoing mail that they don't move ends up in the Sent folder. - </para> - </listitem> - </itemizedlist> - </para> - </note> + <listitem> + <para> + Don't send nasty emails (flames). If you get one, + don't write back. + </para> + </listitem> - <sect3 id="usage-mail-organize-filters-mailing-lists"> - <title>Filtering by Mailing List</title> - <para> - You can tell <application>Evolution</application> to filter by - mailing list. This means that <application>Evolution</application> - will look at the mailing list address, and find out automatically - what list this is. If you are subscribed to mailing lists, you - should use the <guibutton>Filter by List</guibutton> instead of by - sender. - <example> - <title>Filter by List</title> - <para> - Kevin subscribes to bananas@ximian.com. However, there is also - a bananas@ximian.org address. If he used a regular - <guibutton>Filter by Sender</guibutton>, he would need to specify - one for each address. However, <guibutton>Filter by - List</guibutton> will recognize that both of them are the same - list. - </para> - </example> - </para> + <listitem> + <para> + When you reply or forward, include just enough of + the previous message to provide context: not too + much, not too little. + </para> + </listitem> + </itemizedlist> + </para> + <para> Happy mailing! </para> </sect3> </sect2> - - - - - <sect2 id="usage-mail-organize-vFolders"> - <title>Getting Really Organized with Virtual Folders</title> - <para> - If filters aren't flexible enough for you, or you find - yourself performing the same search again and again, consider - a virtual folder. Virtual folders, or vFolders, are an - advanced way of viewing your email messages within - <application>Evolution</application>. If you get a lot of - mail or often forget where you put messages, virtual folders can help - you stay on top of things. - </para> - <para> - A virtual folder is really a hybrid of all the other organizational - tools: it looks like a folder, it acts like a search, and you - set it up like a filter. In other words, while a conventional - folder actually contains messages, a virtual folder is a view of - messages that may be in several different folders. The - messages it contains are determined on the fly using a set of - criteria you choose in advance. - </para> - - <para> - As messages that meet the virtual folder criteria arrive or are - deleted, <application>Evolution</application> will - automatically place them in and remove them from the - virtual folder contents list. When you delete a message, it gets - erased from the folder in which it actually exists, as well as - any virtual folders which display it. - </para> - - <para> - Imagine a business trying to keep track of mail from hundreds - of vendors and clients, or a university with overlapping and - changing groups of faculty, staff, administrators and - students. The more mail you need to organize, the less you - can afford the sort of confusion that stems from an - organizational system that's not flexible enough. Virtual folders - make for better organization because they can accept - overlapping groups in a way that regular folders and filing - systems can't. - </para> - - <example id="usage-mail-organize-vFolders-ex"> - <title>Using Folders, Searches, and Virtual Folders</title> - <para> - To organize my mail box, I set up a virtual folder for - emails from my friend and co-worker Anna. I have another - one for messages that have "ximian.com" in the address and - "Evolution" in the subject line, so I can keep a record of - what people from work send me about - <application>Evolution</application>. If Anna sends me a - message about anything other than Evolution, it only shows - up in the "Anna" folder. When Anna sends me mail about the - user interface for <application>Evolution</application>, I - can see that message both in the "Anna" virtual folder and - in the "Internal Evolution Discussion" virtual folder. - </para> - </example> - - <!-- (INSERT SCREENSHOT HERE: virtual folders in action) --> - - <para> - To create a virtual folder, select <menuchoice> - <guimenu>Settings</guimenu> <guimenuitem>Virtual Folder - Editor</guimenuitem> </menuchoice>. This will bring up a - dialog box that looks suspiciously like the filter window - (for more information on filters, see <xref - linkend="usage-mail-organize-filters">), and which - presents you with a list of virtual folders you have previously - created. If you have created any virtual folders, they are listed - here, and you can select, edit or remove them if you wish. - If you have not created any, there will be only one available - option: click <guibutton>Add</guibutton> to add a new - Virtual Folder. - </para> - <para> - You can enter a name for your virtual folder in the - <guilabel>Name</guilabel>. Then, tell - <application>Evolution</application> what messages to look - for. This process is exactly like filter creation: decide - between <guilabel>Match all parts</guilabel> and - <guilabel>Match any part</guilabel>, then choose what part of - the message to look in, what sort of matching to perform, and - specify exactly what it is that you want to find, be it a - line of text, a score, a regular expression, or a particular date or - range of dates. - </para> - <para> - The second part, however, is slightly different. In the - section of the window labelled <guilabel>Virtual Folder Sources - </guilabel> is a list of folders in which - <application>Evolution</application> will search for the - contents of your vFolder. Click <guibutton>Add</guibutton> - to add a folder, or <guibutton>Remove</guibutton> to remove - one. That way, you can have your vFolder search in - newsgroups, or just in one of your mailboxes, or just in a - select few folders you've already screened with filters. - </para> - <para> - The vFolder creation window is shown in <xref - linkend="usage-mail-vfolder-fig-createrule"> - - <figure id="usage-mail-vfolder-fig-createrule"> - <title>Selecting a vFolder Rule</title> - <screenshot> - <screeninfo>Creating a vFolder Rule</screeninfo> - <graphic fileref="fig/vfolder-createrule-fig" format="png" srccredit="Aaron Weber"> - </graphic> - </screenshot> - </figure> - </para> - </sect2> - - <sect2 id="usage-mail-subscriptions"> - <title>Subscription Management</title> - <para> - <application>Evolution</application> lets you handle your - IMAP and newsgroup subscriptions with the same tool: the - subscriptions manager. To start using it, choose - <menuchoice> <guimenu>Settings</guimenu> <guimenuitem>Manage - Subscriptions</guimenuitem> </menuchoice>. - </para> - <para> - If you have configured any IMAP (mail) or NNTP (news) - servers, you will see them listed in the left half of the - subscription management window. Click on a server to select - it, and you will see the folders or newsgroups available to - you. You can then select individual folders and subscribe to - them, or remove yourself from the subscription list. - </para> - <para> - Once you have subscribed to a folder or newsgroup, your system - will check for new messages whenever you press the - <guibutton>Get Mail</guibutton> button. - </para> - </sect2> - </sect1> - - <sect1 id="encryption"> - <title>Encryption</title> - <sect2 id="encryption-whatis"> - <title>What is Encryption?</title> - <para> - Encryption is an ancient method of changing readable text to unreadable - text that dates back to Egyptian times. Encryption takes the statement - "Evolution" and turns it into something which cannot be read without help - through decryption. - <example> - <title>Encryption Example</title> - <para> - Kevin orders an <application>Evolution</application> t-shirt from - Ximian, Inc. over the internet. He puts in his credit card number - which is 1234-567-8901. For security, his computer encrypts the - credit card number so it can be safely transmitted over the internet. - The number now is @#$23ui7yr87#@!48970fsd, which holds no intentional - resemblance to the inital number. When the information gets to - Ximian, Inc. it'll be decrypted into the inital number. - </para> - </example> - Encryption can be used in email in two ways: to verify that the sender is - the real sender, and to hide the message while in transmission. - <application>Evolution</application> has the capability to do both. - </para> - </sect2> - - <sect2 id="encryption-keygen"> - <title>Generating your PGP key</title> - <para> - First, you need to create a PGP key. To do this, you'll need GPG - installed. - </para> - <tip> - <title>GPG Versions</title> - <para> - This manual covers version 1.0.6 of GPG. If your version is different, - this may not be entirely accurate. You may find out your version number - by typing in: <command>gpg --version</command>. - </para> - </tip> - <para> - You can start by typing in: <command>gpg --gen-key</command>. At the - first question, select 1. The next question asks you about key length. - The longer the key, more stronger it is. However, the longer the key, the - longer it takes to generate. This is your choice. However, 1024 bits - (default) should be adequate. The next question asks you if you want your - key to expire. Expiring keys make your key invalid after a certain amount - of time, so old keys don't float around active. This is the same concept - as a coupon at a supermarket. Next, you'll type in your Real name, your - email address, and a comment. You should not forge this information, as - it is used later to verify who you are. Assuming that all your - information is correct, press "O" to continue. GPG now asks you for a - passphrase. This is a password which you will need to decrypt and encrypt - messages. This can be any length, with any characters in it. It is case - sensitive, which means that it does know the difference between capital - letters and lower-case. Now your key is generated. It is recommend you - surf the internet, read your email, or write a letter in a word - processor. This help creates randomness in the key. - </para> - <para> - Once this is completed, you'll be dropped back to the command line. - Now you can view your key information by typing <command>gpg - --list-keys</command>. You should see something similar to this: - <example id="gpg-list-keys"> - <title>GPG Listing Keys</title> - <para> - /home/bob/.gnupg/pubring.gpg - ---------------------------- - pub 1024D/32j38dk2 2001-06-20 bob <bob@bob.com> - sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14] - </para> - </example> - You'll now need to upload your public key to a keyserver, so that your - friends can use your key. You'll need to know the ID of your key, which - is after the 1024D on the line beginning with pub. For this example, it - is 32j38dk2. You now type in <command>gpg --send-keys --keyserver - wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for 32j38dk2. - You will be prompted to type in your password <!-- verify that you need to - enter your password here --> and your key will be uploaded for your - friends to download. - </para> - </sect2> - <sect2 id="encrypt-evo-integ"> - <title>Setting up Evolution's Encryption</title> - <para> - You'll need to open - <menuchoice> - <guimenu>Tools</guimenu> - <guimenuitem>Mail Settings</guimenuitem> - </menuchoice> - Once there, select the account you'd like to associate the key to and click - the <guibutton>Edit</guibutton> button. In the - <guilabel>Security</guilabel> tab is a section labeled <guilabel>Pretty - Goog Privacy</guilabel>. Enter your key ID and click - <guibutton>OK</guibutton>. Your key is now integrated into your identity - in <application>Evolution</application>. - </para> - </sect2> - <sect2 id="encrypt-sending"> - <title>Sending Encrypted Messages</title> - <para> - You can either sign or encrypt a message. When you sign a message, verify - that you were the one who sent it, and that no one is forging your - identity. Encrypting a message makes it impossible for someone with - prying eyes to view it while it's in tranmission. - </para> - </sect2> - - <sect2 id="sign-msg"> - <title>Signing a Message</title> - <para> - To sign a message, you simply click - <menuchoice> - <guimenu>Security</guimenu> - <guimenuitem>PGP Sign</guimenuitem> - </menuchoice> - . You will be prompted for your PGP password. Once you enter it, - click <guibutton>OK</guibutton> and your message will be signed. - </para> - </sect2> - - <sect2 id="encrypt-msg"> - <title>Encrypting a Message</title> - <para> - Encrypting a message is very similar to signing a message. You simply - click the menu item - <menuchoice> - <guimenu>Security</guimenu> - <guimenuitem>PGP Encrypt</guimenuitem> - </menuchoice> - </para> - </sect2> - <sect2 id="unencrypting"> - <title>Unencrypting a Recieved Message</title> - <para> - Sometimes, a friend will send you a message which is encrypted. In order - for you to read it, you need to unencrypt it. - </para> - <para> - When you view the encrypted message, <application>Evolution</application> - will prompt you for your PGP password. You type in your PGP password and - the message is then decrypted. - </para> - </sect2> </sect1> </chapter> - |