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authorAaron Weber <aaron@src.gnome.org>2000-06-24 04:32:12 +0800
committerAaron Weber <aaron@src.gnome.org>2000-06-24 04:32:12 +0800
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Made moderate to major stylistic updates to this, apx-gloss.sgml, and to
* C/evolution-guide.sgml: Made moderate to major stylistic updates to this, apx-gloss.sgml, and to all files beginning with "usage," especially wrt HTML mail. svn path=/trunk/; revision=3714
Diffstat (limited to 'doc/C/usage-mail.sgml')
-rw-r--r--doc/C/usage-mail.sgml662
1 files changed, 370 insertions, 292 deletions
diff --git a/doc/C/usage-mail.sgml b/doc/C/usage-mail.sgml
index 2215689b31..a0d64b6d74 100644
--- a/doc/C/usage-mail.sgml
+++ b/doc/C/usage-mail.sgml
@@ -1,15 +1,14 @@
-
+<!-- uncomment the declaration during validation and debugging
+<!DOCTYPE Chapter PUBLIC "-//GNOME//DTD DocBook PNG Variant V1.1//EN">
+-->
<chapter id="usage-mail">
<title>Evolution Mail</title>
<abstract>
<title> An Overview of the Evolution Mailer</title>
<para>
- Email is an integral part of life these days, and
- <application>Evolution</application> mail is here to help
- you keep track of it. <application>Evolution</application>
- email is like other email programs in all the ways you would
- hope:
+ <application>Evolution</application> email is like other email
+ programs in all the ways you would hope:
<itemizedlist>
<listitem>
<para>
@@ -25,26 +24,25 @@
</listitem>
<listitem>
<para>
- It lets you use a wide variety of mail sources, including
- IMAP, POP3, and local files.
+ It supports multiple mail sources, including IMAP, POP3,
+ and local mbox files.
</para>
</listitem>
</itemizedlist>
</para>
<para>
- However, <application>Evolution</application> has some
- important differences. First, it's built to handle very
- large amounts of mail without slowing down or crashing. We
- had high mail volumes in mind when we designed our <link
- linkend="usage-mail-organize-filters">filtering</link> and
- <link linkend="usage-mail-organize-search">searching</link>
- functions. There's also the
- <application>Evolution</application> <link
- linkend="usage-mail-organize-vFolders">vFolder</link>, an
- advanced organizational feature not found in other mail
- clients. If you get a lot of mail, or if you keep every
- message you get in case you need to refer to it later,
- you'll find that feature especially useful.
+ However, <application>Evolution</application> has some important
+ differences. First, it's built to handle very large amounts of
+ mail without slowing down or crashing. Both the <link
+ linkend="usage-mail-organize-filters">filtering</link> and <link
+ linkend="usage-mail-organize-search">searching</link> functions
+ were built for speed and efficiency on gargantuan mail
+ volumes. There's also the <application>Evolution</application>
+ <link linkend="usage-mail-organize-vFolders">vFolder</link>, an
+ advanced organizational feature not found in other mail clients.
+ If you get a lot of mail, or if you keep every message you get
+ in case you need to refer to it later, you'll find that feature
+ especially useful.
</para>
<para>
@@ -89,17 +87,16 @@
will change to something a little less counter-intuitive.
</para>
<!-- ==============Figure=================================== -->
- <!-- MAKE SURE THIS SCREENSHOT HAS THE WELCOME MESSAGE! -->
+
<figure id="usage-mail-intro-fig">
<title>Evolution Mail</title>
<screenshot>
- <screeninfo>Evolution Mail</screeninfo>
- <graphic fileref="fig/mainwindow-pic" format="png" srccredit="Aaron Weber">
+ <screeninfo>Inbox</screeninfo>
+ <graphic fileref="fig/mail-pic" format="png" srccredit="Aaron Weber">
</graphic>
</screenshot>
</figure>
-<!-- ==============End of Figure===================================
--->
+<!-- ==============End of Figure============================== -->
</sect2>
@@ -112,10 +109,9 @@
assistant</interface> will ask you for the information it
needs to check your mail (see <xref
linkend="config-setupassist"> for more information). Then,
- <application>Evolution</application> will download your mail
- for you and send any mail you've marked ready to send. New
- mail will appear in your <interface>Inbox</interface> and also
- in the <interface>Today View</interface>.
+ <application>Evolution</application> will download your mail.
+ New mail will appear in your <interface>Inbox</interface>.
+ <!-- FIXME: add mention of Today if Today feature appears -->
</para>
<para>
@@ -131,13 +127,15 @@
<para>
If you receive a file attached to an email,
<application>Evolution</application> will display it at the
- bottom of the message to which it's attached. Click on the
- attachment icon or text, and
- <application>Evolution</application> will ask you where you
- want to put the file. Once you've done that, you can
- open, move, copy, or execute it just like any other, using
- <application>Nautilus</application> or your favorite shell
- or file manager.
+ bottom of the message to which it's attached. Text, HTML,
+ and most images will be displayed in the message itself.
+ For other files, <application>Evolution</application> will
+ provide a link and icon at the end of the message. Click on
+ that, and <application>Evolution</application> will ask you
+ where you want to put the file. Once you've chosen one and
+ saved the file, you can open, move, copy, or execute it just
+ like any other, using <application>Nautilus</application> or
+ your favorite shell or file manager.
</para>
<para>
@@ -147,66 +145,66 @@
turn it off if you prefer.
</para>
+<!-- ######## Feature will probably not be implemented ******
<para>
It can also display <glossterm>live
documents</glossterm>, which have scripted or
executable contents&mdash; for example, a working
spreadsheet page or a chess game.
- </para>
- <tip id="badidea-attachment">
- <title>Bad Idea</title>
- <para>
- Don't worry about security. When someone you don't know
- sends you a program by email, assume it's a really cool
- game. Mark it executable and run it, no matter what.
- </para>
- </tip>
+ </para>
+
+-->
+
</sect3>
</sect2>
<sect2 id="usage-mail-getnsend-send">
<title>Writing and Sending Mail</title>
<para>
- You can start writing a new
- email message by selecting <guimenuitem>New
- Mail</guimenuitem> from the <guimenu>File Menu</guimenu>,
- or by pressing <guibutton>Ctrl-N</guibutton>. When you do so,
- the <interface>New Message</interface> window will open,
- as shown in <xref linkend="usage-mail-newmsg-fig">.
+ You can start writing a new email message by selecting
+ <guimenuitem>New Mail</guimenuitem> from the <guimenu>File
+ Menu</guimenu>, or by pressing the
+ <guibutton>Send</guibutton> in the Inbox toolbar. <!-- THIS
+ IS A BAD BUTTON NAME AND MUST BE FIXED --> When you do so,
+ the <interface>New Message</interface> window will open, as
+ shown in <xref linkend="usage-mail-newmsg-fig">.
+ </para>
+
<!-- ==============Figure=================================== -->
- <figure id="usage-mail-newmsg-fig">
- <title>New Message Window</title>
- <screenshot>
+ <figure id="usage-mail-newmsg-fig">
+ <title>New Message Window</title>
+ <screenshot>
<screeninfo>Evolution Main Window</screeninfo>
- <graphic fileref="newmsg-pic" format="png" srccredit="Aaron Weber">
+ <graphic fileref="fig/newmsg-pic" format="png" srccredit="Aaron Weber">
</graphic>
</screenshot>
</figure>
<!-- ==============End of Figure=================================== -->
- <!-- Check the alignment of the following paragraph in the PS and HTMl output,
-as putting the fig inside the paragraph may or may not have fixed an error -->
- </para>
- <para>
+
+ <!-- Check the alignment of the following paragraph in the PS and
+ HTML output: it's indented for no good reason -->
+ <para>
Enter an address in the <guilabel>To:</guilabel> field, a
- message in the <guilabel>Message:</guilabel> field, and
- press <guibutton>Send</guibutton>. That's
- easy. It may even be too easy, which is why I like to
- queue my messages up to be sent a few minutes later.
+ subject in the <guilabel>Subject:</guilabel> and a message in
+ the big empty box at the bottom of the window, and press
+ <guibutton>Send</guibutton>. That's easy. It may even be
+ too easy, which is why I like to queue my messages up to be
+ sent a few minutes later.
<tip id="usage-mail-getnsend-send-attach-tip">
<title>Send Now, Send Later</title>
<para>
- Evolution will send mail immediately unless you tell
- it to do otherwise by selecting <guimenuitem>Send
- Later</guimenuitem> from the <guimenu>MENU</guimenu>.
- Then, when you press <guibutton>Send &
- Receive</guibutton>, all your unsent messages will go
- out at once. I like to use "Send Later" because it
- gives me a chance to change my mind about a message
- before it goes out. That way, I don't send anything I'll
- regret the next day.
+ Evolution will send mail immediately unless you tell it to
+ do otherwise by selecting <guimenuitem>Send
+ Later</guimenuitem> from the <guimenu>MENU</guimenu> in
+ the message composition window. Then, when you press
+ <guibutton>Send</guibutton>, all your unsent messages will
+ go out at once. I like to use "Send Later" because it
+ gives me a chance to change my mind about a message before
+ it goes out. That way, I don't send anything I'll regret
+ the next day.
</para>
<para>
To learn more about how you can specify message queue
@@ -216,85 +214,89 @@ as putting the fig inside the paragraph may or may not have fixed an error -->
</para>
<para>
- There is quite a bit more to sending mail, though. In the
- next few sections, you'll see how
- <application>Evolution</application> handles additional features,
- including mailing lists, attachments, and forwarding.
+ You can probably guess the purpose of the buttons labelled
+ <guilabel>Cut</guilabel>, <guilabel>Copy</guilabel>,
+ <guilabel>Paste</guilabel> and <guilabel>Undo</guilabel>, but
+ there's a bit more to sending mail that's less obvious. In
+ the next few sections, you'll see how
+ <application>Evolution</application> handles additional
+ features, including mailing lists, attachments, and
+ forwarding.
</para>
<sect3 id="usage-mail-getnsend-send-to">
<title>Choosing Recipients</title>
<para>
- If you have created address cards in the contact
- manager, you can also enter nicknames or other portions
- of address data, and
- <application>Evolution</application> will complete the
- address for you. (INSERT description of UI for this
- feature, once it is decided upon). If you enter a name
- or nickname that can go with more than one card,
- Evolution will open a dialog box to ask you which person
- you meant. (QUESTION: will users be able to drag & drop
- address cards to send email?). For more information
- about using email together with the contact manager and
- the calendar, see <xref
- linkend="usage-contact-automate"> and <xref
+ If you have created address cards in the contact manager,
+ you can also enter nicknames or other portions of address
+ data, and <application>Evolution</application> will complete
+ the address for you. <!-- (INSERT description of UI for this
+ feature, once it is decided upon). --> If you enter a name or
+ nickname that can go with more than one card, Evolution will
+ open a dialog box to ask you which person you meant.
+ <!-- (QUESTION: will users be able to drag & drop address cards
+ to send email?). --> For more information about using email
+ together with the contact manager and the calendar, see
+ <xref linkend="usage-contact-automate"> and <xref
linkend="usage-calendar-apts-group">.
</para>
- <para>
- In addition, you can mark recipients in three different
- ways. The <guilabel>To:</guilabel> field is for the
- primary recipients of the message you are going to send.
- However, it is considered bad form to have more than a
- few email addresses in this section.
- </para>
- <para>
- If you're writing to one person, but want to keep a
- third party up to date, you can use
- <guilabel>Cc:</guilabel>. Hearkening back to the dark
- ages when people used typewriters and there were no copy
- machines, "Cc" stands for "Carbon Copy." Use it
- whenever you want to share a message you've written to
- someone else.
- <example>
- <title>Using the Cc: field</title>
- <para>
- Say, for example, Susan sends an email to a client.
- She puts her co-worker, Tim, in the in the
- <guilabel>Cc:</guilabel> field, so that he know
- what's going on. The client can see that Tim also
- recieved the message, and know that they can talk
- to Tim about the message as well.
- </para>
- </example>
- </para>
- <para>
- If you have a large number of recipients, or if you want
- to send mail to several people without sharing the
- recipient list, you should use
- <guilabel>BCc:</guilabel>. "BCc" stands for "Blind
- Carbon Copy", and means that people listed in the
- <guilabel>BCc:</guilabel> are excluded from the
- recipient list, although they will receive the message
- and the list of addresses from the
- <guilabel>To:</guilabel> and <guilabel>Cc:</guilabel>
- fields.
-
- <example id="ex-mail-bcc">
- <title>Using the BCc: field</title>
- <para>
- Let's say Tim sends an email to a client, and wants
- his supervisor to know what he wrote. He doesn't,
- however, want the client to start writing his
- supervisor about the project&mdash; it's Tim's job
- to deal with the client. So Tim puts his
- supervisor's email address in the
- <guilabel>BCc:</guilabel> field. That way, the
- client has one contact, and the boss stays in the
- loop.
- </para>
- </example>
- </para>
+
+ <sect4 id="usage-mail-getnsend-send-to-mult">
+ <title>Multiple Recipients</title>
+ <para>
+ In addition, you can mark recipients in three different
+ ways. The <guilabel>To:</guilabel> field is for the
+ primary recipients of the message you are going to send.
+ However, it is considered bad form to have more than a few
+ email addresses in this section.
+ </para>
+ <para>
+ If you're writing to one person, but want to keep a third
+ party up to date, you can use <guilabel>Cc:</guilabel>.
+ Hearkening back to the dark ages when people used
+ typewriters and there were no copy machines, "Cc" stands
+ for "Carbon Copy." Use it whenever you want to share a
+ message you've written to someone else.
+ <example>
+ <title>Using the Cc: field</title>
+ <para>
+ Say, for example, Susan sends an email to a client.
+ She puts her co-worker, Tim, in the in the
+ <guilabel>Cc:</guilabel> field, so that he know
+ what's going on. The client can see that Tim also
+ recieved the message, and know that they can talk to
+ Tim about the message as well.
+ </para>
+ </example>
+ </para>
+ <para>
+ If you have a large number of recipients, or if you want
+ to send mail to several people without sharing the
+ recipient list, you should use
+ <guilabel>Bcc:</guilabel>. "Bcc" stands for "Blind Carbon
+ Copy", and means that people you put in the
+ <guilabel>Bcc:</guilabel> field get the message, but
+ nobody else sees their email address. They will still see
+ the list of addresses from the <guilabel>To:</guilabel>
+ and <guilabel>Cc:</guilabel> fields.
+
+ <example id="ex-mail-bcc">
+ <title>Using the Bcc: field</title>
+ <para>
+ Tim is sending out a message to all of his company's
+ clients, some of whom are in competition with each
+ other, and all of whom value their privacy. If he
+ puts every address from his address book's "Clients"
+ category into the <guilabel>To:</guilabel> or
+ <guilabel>Cc:</guilabel> fields, he'll have made the
+ <emphasis>entire</emphasis> client list public.
+ Don't assume it won't happen to you; I got careless
+ one day and did it myself.
+ </para>
+ </example>
+ </para>
+ </sect4>
</sect3>
<sect3 id="usage-mail-getnsend-send-reply">
@@ -321,7 +323,7 @@ with quoted materials and the relevant replies interspersed-->
<title>Reply Message Window</title>
<screenshot>
<screeninfo>Evolution Main Window</screeninfo>
- <graphic fileref="replymsg-pic" format="png" srccredit="Aaron Weber">
+ <graphic fileref="fig/replymsg" format="png" srccredit="Aaron Weber">
</graphic>
</screenshot>
</figure>
@@ -330,131 +332,198 @@ with quoted materials and the relevant replies interspersed-->
<para>
If a message has several recipients, as in the case of
- mailing lists or messages that have been carbon copied,
- you may wish to select one of the items under the
- <guimenuitem>Reply-To</guimenuitem> submenu on the
- <guimenu>MENU</guimenu> menu. This will allow you to
- choose one or several of the other message recipients in
- addition to the person who originally sent you the
- message. If there are large numbers of people in the
- <guilabel>Cc:</guilabel> or <guilabel>To:</guilabel>
- fields, this can save substantial amounts of time. In
- addition, Reply-To makes it very easy to keep off-topic
- conversation away from mailing lists and newsgroups.
+ mailing lists or messages that have been carbon copied, you
+ may wish to click <guibutton>Reply to All</guibutton>
+ instead of <guibutton>Reply</guibutton>. If there are large
+ numbers of people in the <guilabel>Cc:</guilabel> or
+ <guilabel>To:</guilabel> fields, this can save substantial
+ amounts of time. But be careful, and always make sure you
+ know who is getting a message: it could be a mailing list
+ with thousands of subscribers.
<example>
<title>Using the Reply-To feature</title>
<para>
- Returning again to the email Susan sent to Tim and
- their client, you'll note that the Reply-To feature
- allows the client to decide whether to reply just to
- Susan, or to both Tim and Susan by selecting
- a menu item, rather than by cutting and pasting the
- email addresses.
+ Susan sends an email to a client, and sends copies to
+ Tim and to an internal company mailing list of
+ co-workers. If Tim wants to make a comment to all of
+ them, he uses <guibutton>Reply to All</guibutton>, but
+ if he just wants to tell Susan that he agrees with her,
+ he uses <guibutton>Reply</guibutton>.
</para>
</example>
</para>
</sect3>
- <sect3 id="usage-mail-getnsend-send-fancy">
- <title>Embellishing that email</title>
+ <sect3 id="usage-mail-getnsend-send-html">
+ <title>Embellish your email with HTML</title>
<para>
- <application>Evolution</application> allows you to
- make your email more attractive in a number of ways. You
- can send messages formatted with HTML, attach any sort
- of file to them, and even include live documents, like
- spreadhseets or chess games. This section will tell
- you how.
- </para>
-
- <sect4 id="usage-mail-getnsend-send-html">
- <title>Colors, pictures, and fonts with HTML Mail</title>
+ You can't normally use text treatments or pictures in
+ emails, which is why you've probably seen people use
+ asterisks for emphasis or use
+ <glossterm>emoticons</glossterm> to convey their
+ feelings. However, most of the newer email programs can
+ include and display images and text treatments as well as
+ basic alignment and paragraph formatting.
+ </para>
+ <note>
+ <title>HTML Mail is not a Default Setting</title>
<para>
- Most email messages are sent as plain text, but they
- can also be sent as HTML, which means they can include
- color, text style, and other formatting information.
- Evolution will read and display HTML properly without
- trouble, and also allows you to send outgoing
- email messages as HTML. To send an HTML message, just
- use the composition toolbar to add formatting;
- your message text will appear formatted in the composer
- window, and the message will be sent as HTML.
+ Some people do not have HTML-capable mail clients, or
+ prefer not to receive HTML-enhanced mail because it is
+ slower to download and display. <emphasis>Some</emphasis>
+ people refer to HTML mail as "the root of all evil" and
+ get very angry if you send them HTML mail, which is why
+ <application>Evolution</application> sends plain text
+ unless you explicitly ask for HTML. To send HTML mail,
+ you will need to select <guilabel>Send Messages as
+ HTML</guilabel> in the mail settings dialog box. See
+ <xref linkend="config-mail"> for more information.
+ </para>
+ <para>
+ If you format a message with HTML, but do not have
+ <guilabel>Send Messages as HTML</guilabel> enabled in your
+ mail settings, the composer will remove your text styles.
+ It will, however, preserve indentation and lists. It will
+ do the same thing for any individuals in your address book
+ whom you have marked as preferring not to receive HTML.
+ </para>
+ </note>
+ <para>
+ HTML formatting tools are located just above the
+ composition frame, and in the <guimenu>Insert</guimenu> and
+ <guimenu>Format</guimenu> menus. Your message text will
+ appear formatted in the composer window, and the message
+ will be sent as HTML.
</para>
+ <para>
+ The icons in the toolbar are explained in tool-tips, which
+ appear when you hold your mouse over the buttons. The
+ buttons fall into four categories:
+ <itemizedlist>
+ <listitem>
+ <para>
+ Headers and lists: Choose
+ <guilabel>Normal</guilabel> for your default text
+ style, or <guilabel>Header 1</guilabel> through
+ <guilabel>Header 6</guilabel> for varying sizes of
+ header. You can also select
+ <guilabel>pre</guilabel> for preformatted text
+ blocks, and three types of <guilabel>List
+ Item</guilabel>.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Text style: <guilabel>B</guilabel> is for bold text,
+ <guilabel>I</guilabel> for italics,
+ <guilabel>U</guilabel> for an underline, and
+ <guilabel>S</guilabel> for a strikethrough.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Alignment: Located next to the text style buttons,
+ these three paragraph icons should be familiar to
+ users of most word processing software. The
+ leftmost button will make your text left-justified,
+ the center button, centered, and the right hand
+ button, right-justified.
+ </para>
+ </listitem>
+
+ <listitem>
+ <para>
+ Indentation rules: The button with the arrow
+ pointing left will reduce a paragraph's indentation,
+ and the right arrow will increase its indentation.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ <para>
+ There are two tools that you can find only in the
+ <guimenu>Insert</guimenu> menu.
+ <itemizedlist>
+ <listitem>
+ <para>
+ <guilabel>Insert Link</guilabel>: Use this tool to
+ put hyperlinks in your HTML messages. When you
+ select it, <application>Evolution</application> will
+ prompt you for the <guilabel>Text</guilabel> that
+ will appear, and the <guilabel>Link</guilabel>, where
+ you should enter the actual web address (URL).
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>Insert Image</guilabel>: Select this item to
+ embed image into your email, as was done in the welcome
+ message. Images will appear at the location of the
+ cursor.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
<note>
<title>A Technical note on HTML Tags</title>
<para>
- You can't use the composer window to create web pages,
- at least not if you plan to hand-code them with HTML.
- If you enter HTML directly into the composer&mdash; say,
- <markup role="html">&lt;B&gt;Bold
- Text&lt;/B&gt</markup>, the the composer will assume you
- meant exactly that, and not "make this text bold," as a
- HTML composition tool would. For the very technically
- inclined, that means that when the text <markup
- role="html">&lt;B&gt</markup> is sent as HTML, it will
- be converted to the string
- <literal>&amp;lt;B&amp;gt;</literal>. Real gearheads
- should wonder how I got all that stuff straight, given
- that I'm writing this in SGML.
+ The composer is a WYSIWYG (What You See Is What You Get)
+ editor for HTML. That means that if you enter HTML
+ directly into the composer&mdash; say, <markup
+ role="html">&lt;B&gt;Bold Text&lt;/B&gt</markup>, the
+ the composer will assume you meant exactly that string
+ of characters, and not "make this text bold," as an HTML
+ composition tool or text editor would.
</para>
</note>
- <para>
- Some people do not have HTML-capable mail clients, or
- prefer not to receive HTML-enhanced mail because it is
- slower to download and display.
- <emphasis>Some</emphasis> people refer to HTML mail as
- "the root of all evil" and get very angry if you send
- them HTML mail, which is why the default in
- <application>Evolution</application> is plain text.
- If you choose to send HTML mail, but have an address
- book entry for someone who does not wish to receive
- HTML-enhanced mail, you can note that preference in
- their address card. The mailer will automatically
- strip the HTML tags from any messages you send to that
- address.
- </para>
- </sect4>
-
- <sect4 id="usage-mail-getnsend-send-attach">
+ </sect3>
+ <sect3 id="usage-mail-getnsend-send-attach">
<title>Attachments</title>
<para>
- If you want to attach a file to your email message,
- you can do so by <!--describe process here-->. If
- your recipients can read HTML mail, you can put an
- image inside the mail by dragging the file into the
- composer window, or by selecting <guimenuitem>Menu
- Item</guimenuitem> from the <guimenu>Menu</guimenu>
- menu. Still, unless you know what email client the
- recipient is using, it's best to send a message or
- attachment in the simplest manner possible.
- </para>
- </sect4>
- <sect4 id="usage-mail-getnsend-send-live">
+ If you want to attach a file to your email message, just
+ click the button with a paper clip on it, labelled
+ <guibutton>Attach</guibutton>.
+ <application>Evolution</application> will then ask you to
+ select the file. Do so, and then send the message. Be
+ aware that big attachments can take a long time to
+ download.
+ </para>
+ </sect3>
+
+<!-- Function not implemented,
+possibly never will be due to security evil. -->
+<!--
+ <sect3 id="usage-mail-getnsend-send-live">
<title>Live Documents</title>
<para>
Later versions of <application>Evolution</application>
will allow you to enliven your email with almost any
sort of document, and even with entire
applications. At this point, however, this feature has not
- yet been implimented.
+ yet been implemented.
</para>
- </sect4>
- </sect3>
+ </sect3>
+-->
<sect3 id="usage-getnsend-fwd">
<title>Forwarding Mail</title>
<para>
- <guilabel>Forward</guilabel> is useful if you have
- received a message and you think someone else would like
- to see it, or if you get a message intended for someone
- else. You can forward a message as an attachment to a
- new message (the default way of forwarding) or you can send it
- <glossterm>inline</glossterm> as a quoted portion of the
- message you are sending. Attachment forwarding is best
- if you want to send the entire message you received,
- unaltered. Inline forwarding is best if you want to
- send portions of a message, or if you have a large
- number of comments on different sections of the message
- you are forwarding. Remember to note from whom the
+ The post office forwards your mail for you when you change
+ addresses, and you can forward mail when you get a letter by
+ mistake. The email <guilabel>Forward</guilabel> command
+ works in much the same way. It's particularly useful if you
+ have received a message and you think someone else would
+ like to see it. You can forward a message as an attachment
+ to a new message (this is the default way of forwarding) or
+ you can send it <glossterm>inline</glossterm> as a quoted
+ portion of the message you are sending. Attachment
+ forwarding is best if you want to send the full, unaltered
+ message on to someone else. Inline forwarding is best if
+ you want to send portions of a message, or if you have a
+ large number of comments on different sections of the
+ message you are forwarding. Remember to note from whom the
message came, and where, if at all, you have removed or
altered content.
</para>
@@ -478,6 +547,17 @@ with quoted materials and the relevant replies interspersed-->
I started with ten, but four were "Don't send
<glossterm>spam</glossterm>."
<itemizedlist>
+
+ <listitem>
+ <para>
+ Don't send spam or forward chain mail. If you must,
+ watch out for hoaxes and urban legends, and make sure
+ the message doesn't have multiple layers of email
+ quotation symbols (&gt;) indicating multiple layers
+ of careless inline forwarding.
+ </para>
+ </listitem>
+
<listitem>
<para>
Always begin and close with a salutation. Say
@@ -515,16 +595,6 @@ with quoted materials and the relevant replies interspersed-->
<listitem>
<para>
- Don't send spam or forward chain mail. If you
- must, verify any rumors, and make sure the
- message doesn't have multiple layers of email
- quotation symbols (&gt;) indicating multiple
- layers of careless inline forwarding.
- </para>
- </listitem>
-
- <listitem>
- <para>
When you reply or forward, include just enough of
the previous message to provide context. Not too
much, not too little.
@@ -540,53 +610,59 @@ with quoted materials and the relevant replies interspersed-->
<sect1 id="usage-mail-organize">
<title>Organizing Your Mail</title>
<para>
- Even if you only get a few email messages a day, you
- probably want to sort and organize them. When you get a
- hundred a day and you want to refer to a message you
- received six weeks ago, you need to sort and organize them,
- and <application>Evolution</application> has the tools to
- help you do it.
+ Even if you only get a few email messages a day, you probably
+ want to sort and organize them. When you get a hundred a day
+ and you want to refer to a message you received six weeks ago,
+ you <emphasis>need</emphasis> to sort and organize them.
+ Fortunately, <application>Evolution</application> has the tools
+ to help you do it.
</para>
<sect2 id="usage-mail-organize-folders">
<title>Getting Organized with Folders</title>
<para>
<application>Evolution</application> keeps mail, as well as
- address cards and calendars, in folders. Some, like
- <guilabel>Inbox</guilabel>, <guilabel>Outbox</guilabel>, and
- <guilabel>Drafts</guilabel> have already been created for
- you. If you like, you can create new folders by selecting
- <guisubmenu>New</guisubmenu> and then
+ address cards and calendars, in folders. You start out with a
+ few, like <guilabel>Inbox</guilabel>,
+ <guilabel>Outbox</guilabel>, and <guilabel>Drafts</guilabel>,
+ but you can create as many as you like. Create new folders by
+ selecting <guisubmenu>New</guisubmenu> and then
<guimenuitem>Folder</guimenuitem> from the
- <guimenu>File</guimenu> menu. You must specify both the name
- and the type of the folder; a folder can hold mail, calendars,
- or address cards, but you can't mix them up. Some people
- don't like that. Too bad.
+ <guimenu>File</guimenu> menu.
+ <application>Evolution</application> will as you for the name
+ and the type of the folder, and will provide you with a folder
+ tree so you can pick where it goes.
+ <note>
+ <title>Folders have Limits</title>
+ <para>
+ A folder can hold mail, calendars, or address cards, but
+ you can't mix them up. Also, an email message can be in
+ only one folder at a time, just like real mail in real
+ folders. If you need more flexibility, try vFolders.
+ </para>
+ </note>
</para>
<para>
- The new folders will appear in the <interface>folder
- view</interface>, and you can drag them wherever you want to
- relocate them. You can drag messages around too. If you
- create filters with the <interface>filter
- assistant</interface>, you can have mail moved to a folder
- automatically. An email message can be in only one folder at
- a time, just like real mail in real folders.
+ When you click <guibutton>OK</guibutton>, your new folder will
+ appear in the <interface>folder view</interface>. You can
+ then put messages in it by dragging and dropping them. If you
+ create a filter with the <interface>filter
+ assistant</interface>, you can have mail moved to your folder
+ automatically.
</para>
</sect2>
<sect2 id="usage-mail-organize-search">
<title>Searching for Messages</title>
<para>
- Because <application>Evolution</application> automatically
- creates an index of every email you send or receive, it can
- search through your old messages and present you with results
- very quickly. You can search through just the message
- subjects, just the message body, or both body and subjet.
+ Most mail clients can search through your messages for you,
+ but <application>Evolution</application> does it faster. You
+ can search through just the message subjects, just the message
+ body, or both body and subject.
</para>
<para>
- To create a search, enter the word or phrase you're
- looking for in the form field below the toolbar, and
- choose a search type:
+ To start searching, enter a word or phrase in the text area
+ right below the toolbar, and choose a search type:
<itemizedlist>
<listitem>
<para>
@@ -633,7 +709,7 @@ with quoted materials and the relevant replies interspersed-->
Then, press <keycap>Enter</keycap>.
<application>Evolution</application> will show your search
- results in
+ results in the message list.
</para>
</sect2>
@@ -689,14 +765,16 @@ with quoted materials and the relevant replies interspersed-->
</listitem>
</itemizedlist>
</para>
-
+
<para>
- Then, the filter assistant will ask you which emails it should act
- upon. You can set criteria to include words or phrases in the
- subject, To:, Cc: or body of the message. (FIXME: WHAT ELSE?)
- Once you've decided which messages to filter, the assistant will
- ask you the sort of action you wish to take. More details and
- screenshots should follow here.
+ Then, the filter assistant will ask you which emails it should
+ act upon. You can set criteria based on message size, the
+ sender, primary addressee or cc: list, or words in the subject
+ or body of the message. Once you've decided which messages to
+ filter, the assistant will ask you the sort of action you wish
+ to take. You can file, delete, or forward the message, and you
+ can also have it be exempted from other filters which would
+ otherwise have acted upon it.
</para>
@@ -721,9 +799,9 @@ with quoted materials and the relevant replies interspersed-->
<title>Getting Really Organized with Virtual Folders</title>
<para>
If you find that filters aren't flexible enough for you, or
- end up performing the same search again and again, you should
- consider a virtual folder. Virtual folders, or vFolders, are
- an advanced way of viewing your email messages within
+ end up performing the same search again and again, consider a
+ virtual folder. Virtual folders, or vFolders, are an advanced
+ way of viewing your email messages within
<application>Evolution</application>. If you get a lot of
mail or often forget where you put messages, vFolders can help
you stay on top of things.