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authorAaron Weber <aaron@helixcode.com>2000-11-02 10:44:40 +0800
committerAaron Weber <aaron@src.gnome.org>2000-11-02 10:44:40 +0800
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Fixed validation errors.
2000-11-01 Aaron Weber <aaron@helixcode.com> * C/config-prefs.sgml: Fixed validation errors. * C/apx-gloss.sgml: Fixed HTML, style stuff. * C/usage-mail.sgml: Stylistic overhaul. * C/usage-mainwindow.sgml: Fixed groups in shortcut bar, fixed folder navigation tips. 2000-10-31 Aaron Weber <aaron@helixcode.com> * C/preface.sgml: Minor stylistic revisions. 2000-10-30 Aaron Weber <aaron@helixcode.com> * COPYING-DOCS: New file. This is the official place to put the FDL now. svn path=/trunk/; revision=6334
Diffstat (limited to 'doc/C/usage-mail.sgml')
-rw-r--r--doc/C/usage-mail.sgml326
1 files changed, 154 insertions, 172 deletions
diff --git a/doc/C/usage-mail.sgml b/doc/C/usage-mail.sgml
index 864a46ff38..6aafdaa492 100644
--- a/doc/C/usage-mail.sgml
+++ b/doc/C/usage-mail.sgml
@@ -96,33 +96,32 @@
bar. The most frequently used ones, like
<guimenuitem>Reply</guimenuitem> and
<guimenuitem>Forward</guimenuitem>, also appear as buttons in
- the toolbar.
+ the toolbar, and almost all of them are duplicated in the
+ right-click menu and as keyboard shortcuts, which tend to be
+ faster once you get the hang of them. You can choose
+ whichever way you like best; the idea is that the software
+ should work the way you want, rather than making you work the
+ way the it does.
</para>
- <para>
- While you're there, have a look at the items items the bottom
- of the list, which are shortcuts for simple filter and
- vFolder creation. You can learn more about filters and
- vFolders in <xref linkend="usage-mail-organize">; a
- comprehensive description of this menu (and all the others)
- is in <xref linkend="menuref">.
- </para>
<sect3 id="usage-mail-listorder">
<title>Sorting the message list</title>
<para>
- You can also select the order in which messages appear in
- that list. To sort by sender, subject, or date, click on the
- bars with those labels at the top of the message list. If
- you click twice, you'll sort them in reverse order.
+ One of the ways <application>Evolution</application> lets
+ you choose the way you work is the way it lets you sort your
+ message lists. To sort by sender, subject, or date, click
+ on the bars with those labels at the top of the message
+ list. If you click twice, you'll sort them in reverse
+ order.
</para>
<para>
- Aside from sorting the messages, you can opt to have the
- messages threaded. Select <menuchoice>
- <guimenu>View</guimenu> <guimenuitem>Threaded</guimenuitem>
- </menuchoice> to turn the threaded view on or off. If the
- option selected, <application>Evolution</application> will
- attempt to associate related messages by using the
- <systemitem>References</systemitem>,
+ You can also choose a threaded message view. Select
+ <menuchoice> <guimenu>View</guimenu>
+ <guimenuitem>Threaded</guimenuitem> </menuchoice> to turn
+ the threaded view on or off. If the option selected,
+ <application>Evolution</application> will attempt to
+ associate related messages by using message ID numbers and
+ the <systemitem>References</systemitem>,
<systemitem>In-Reply-To</systemitem>, and
<systemitem>Subject</systemitem> message headers. Messages
which are related are then placed next to each other, so
@@ -133,11 +132,12 @@
<sect3 id="usage-mail-getnsend-delete">
<title>Deleting Mail</title>
<para>
- To delete a message, select it in the the <interface>message
- list</interface> by clicking on it once. Then click on the
- <guibutton>Delete</guibutton> button in the tool bar. The
- message now has a line through it, because you've marked it
- for deletion.
+ Once you've read your mail, you may want to get rid of
+ it. To mark a message for deletion, select it in the the
+ <interface>message list</interface> by clicking on it once.
+ Then click on the <guibutton>Delete</guibutton> button in
+ the tool bar. The message now has a line through it,
+ because you've marked it for deletion.
</para>
<para>
If you really want to get rid of it, choose
@@ -157,65 +157,37 @@
<para>
Now that you've had a look around the
<interface>Inbox</interface>, it's time to check for new mail.
- Before you get it, though, you should decide where you want to
- keep it. Your options will vary a little depending on your
- network setup, but they come down to storing the mail on your
- hard disk (using <glossterm linkend="pop">POP</glossterm>), or
- storing it on the network (using <glossterm
- linkend="imap">IMAP</glossterm>). If you store your mail on
- your local hard disk, you can read it whether you're online or
- not, but you can only read it from one computer. If you store
- it on the network, you can only read it when you're online,
- but you can access it from almost any computer with a network
- connection, even if it doesn't have
- <application>Evolution</application>.
- </para>
- <para>
- If you choose POP, you'll be putting mail in the
- <guilabel>Inbox</guilabel> in the <guilabel>Local</guilabel>
- folder. If you choose IMAP, it's the
- <guilabel>Inbox</guilabel> of a folder with the same name as
- your mail server. That's so you can maintain several distinct
- IMAP servers if you want. See <xref
- linkend="config-prefs-mail"> for more information about mail
- servers.
- </para>
- <para>
- Regardless of where you keep your mail, you can click
- <guibutton>Get mail</guibutton> in the toolbar to check your
- mail. The first time you do that, the <interface>mail setup
- assistant</interface> will ask you for the information it
- needs to check your mail (see <xref
- linkend="config-setupassist"> for more information). If
- you're checking mail over a network (instead of from local
- <systemitem><filename>mbox</filename></systemitem> files),
- you'll need to enter your email password. Type it in, click
- <guibutton>OK</guibutton> and
- <application>Evolution</application> will download your mail.
- New mail will appear in your <interface>Inbox</interface>.
+ Click <guibutton>Get mail</guibutton> in the toolbar to check
+ your mail. If it's the first time you've done so, the
+ <interface>mail setup assistant</interface> will ask you for
+ the information it needs to check your mail (see <xref
+ linkend="config-setupassist"> for more information).
+ </para>
+ <para>
+ Then, you need to enter your email
+ password. <application>Evolution</application> will remember
+ the password until you quit the application or until you
+ select <menuchoice> <guimenu>Settings</guimenu>
+ <guimenuitem>Forget Passwords</guimenuitem> </menuchoice>.
</para>
<para>
- Once you've entered your password,
- <application>Evolution</application> will hold it in memory so
- that you don't have to retype it every time you want to check
- mail. It will only remember the password until you quit the
- application; each time you run
- <application>Evolution</application>, you need to re-enter
- your password. If you'd like
- <application>Evolution</application> to forget your password
- sooner, select
- <menuchoice><guimenu>Settings</guimenu><guimenuitem>Forget
- Passwords</guimenuitem></menuchoice>, and it will do so
- immediately.
+ Once it's validated the password,
+ <application>Evolution</application> will check your mail.
+ New mail will appear in the local <interface>Inbox</interface>
+ if you're using a <glossterm>POP</glossterm> account, and in
+ your <glossterm>IMAP</glossterm> folders if you use IMAP.
</para>
- <para>
- If you get an error message instead of mail, you probably
- need to change your network settings. To learn how to
- do that, have a look at <xref
- linkend="config-prefs-mail-network">, or ask your system
- administrator.
+
+ <note id="badmailsettings">
+ <title>Can't Check Mail?</title>
+ <para>
+ If you get an error message instead of mail, you probably need
+ to change your network settings. To learn how to do that,
+ have a look at <xref linkend="config-prefs-mail-network">, or
+ ask your system administrator.
</para>
-
+ </note>
+
<sect3 id="usage-mail-getnsend-get-news">
<title>Using Evolution for News </title>
<para>
@@ -223,23 +195,22 @@
read them side by side. If you want to do that, add a news
source to your configuration (see <xref
linkend="config-prefs-network-news">). The news server will
- appear as a remote server, and will look exactly like an IMAP
- folder, except that you can't delete messages from it. When
- you click <guibutton>Get Mail</guibutton>,
+ appear as a remote server, and will look quite similar to an
+ IMAP folder. When you click <guibutton>Get Mail</guibutton>,
<application>Evolution</application> will also check for news
- messages. If you prefer to use a different program, there's
- always <application>Pan</application>.
+ messages.
</para>
</sect3>
<sect3 id="usage-mail-getnsend-get-attach">
- <title>Attachments, HTML Mail, and Live Documents</title>
+ <title>Attachments and HTML Mail</title>
<para>
- If someone sends you a file attached to an email (an
- "attachment"), <application>Evolution</application> will
- display the file at the bottom of the message to which it's
- attached. Text, HTML, and most images will be displayed in
- the message itself. For other files,
+ If someone sends you an <glossterm>attachment</glossterm>, a
+ file attached to an email,
+ <application>Evolution</application> will display the file
+ at the bottom of the message to which it's attached. Text,
+ HTML, and most images will be displayed within the message
+ itself. For other files,
<application>Evolution</application> will provide a link and
icon at the end of the message. Click on that, and
<application>Evolution</application> will ask you where you
@@ -247,6 +218,12 @@
saved the file, you can open, move, copy, or execute it just
like any other, using <application>Nautilus</application> or
your favorite shell or file manager.
+ </para>
+ <para>
+ As usual, there's a shortcut here: right-click on the link,
+ and choose an application for the file: you can send an
+ image straight to the <application>GIMP</application>, or a
+ spredsheet straight to <application>Gnumeric</application>.
</para>
<para>
@@ -255,7 +232,6 @@
formatting will display automatically, although you can
turn it off if you prefer.
</para>
-
</sect3>
</sect2>
@@ -289,10 +265,10 @@
Enter an address in the <guilabel>To:</guilabel> field, a
subject in the <guilabel>Subject:</guilabel> and a message in
the big empty box at the bottom of the window, and press
- <guibutton>Send</guibutton>. That's easy. It may even be
- too easy, which is why I like to queue my messages up to be
- sent a few minutes later.
+ <guibutton>Send</guibutton>. That's easy, although it can
+ get a little more complicated if you want.
</para>
+
<sect3 id="usage-mail-getnsend-send-delay">
<title>Saving Messages for Later</title>
<para>
@@ -309,6 +285,11 @@
send anything I'll regret the next day.
</para>
<para>
+ To learn more about how you can specify message queue and
+ filter behavior, see <xref linkend="config-prefs-mail">.
+ </para>
+
+ <para>
You can also choose to save messages as drafts or as text
files. Choose
<menuchoice>
@@ -322,23 +303,20 @@
<guimenu>File</guimenu> <guimenuitem>Save In
Folder</guimenuitem> </menuchoice>.
</para>
- <para>
- To learn more about how you can specify message queue and
- filter behavior, see <xref linkend="config-prefs-mail">.
- </para>
-
- <para>
+ </sect3>
+ <sect3 id="usage-mail-getnsend-send-compose">
+ <title>Advanced Mail Composition</title>
+ <para>
You can probably guess the purpose of the buttons labelled
<guibutton>Cut</guibutton>, <guibutton>Copy</guibutton>,
<guibutton>Paste</guibutton>, <guibutton>Undo</guibutton>
- and <guibutton>Redo</guibutton> , but there's a bit more to
+ and <guibutton>Redo</guibutton>, but there's a bit more to
sending mail that's less obvious. In the next few sections,
you'll see how <application>Evolution</application> handles
additional features, including large recipient lists,
attachments, and forwarding.
</para>
- </sect3>
- <sect3 id="usage-mail-getnsend-send-attach">
+ <sect4 id="usage-mail-getnsend-send-attach">
<title>Attachments</title>
<para>
If you want to attach a file to your email message, you
@@ -353,58 +331,28 @@
<para>
To see what files you've attached to the message you're
composing, select <menuchoice> <guimenu>View</guimenu>
- <guimenuitem>Show Attachments</guimenuitem> </menuchoice>.
+ <guimenuitem>Show Attachments</guimenuitem> </menuchoice>;
+ to hide them again, choose <guimenuitem>Hide
+ Attachments</guimenuitem>.
</para>
<para>
When you send the message, a copy of the attached file
will go with it. Be aware that big attachments can take a
long time to download.
</para>
- </sect3>
- <sect3 id="usage-mail-getnsend-send-to">
- <title>Choosing Recipients</title>
- <para>
- If you have created address cards in the contact manager,
- you can also enter nicknames or other portions of address
- data, and <application>Evolution</application> will complete
- the address for you. <!-- (INSERT description of UI for this
- feature, once it is decided upon). --> If you enter a name
- or nickname that can go with more than one card, Evolution
- will open a dialog box to ask you which person you meant.
- <!-- (NOT YET) Also, <application>Evolution</application>
- will add a domain to any unqualified addresses. By default,
- this is your domain, but you can choose which one mail
- preferences dialog. -->
- </para>
+ </sect4>
+ <sect4 id="usage-mail-getnsend-send-to-types">
+ <title>Types of Recipients</title>
<para>
- Alternately, you can click on the
- <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
- <guibutton>Bcc:</guibutton> buttons to get a list of email
- addresses. Click the check-boxes next to the addresses, then
- click <guibutton>OK</guibutton>, and the address will be
- added to the appropriate form field.
- </para>
- <para>
- For more information about using email together with the
- contact manager and the calendar, see <xref
- linkend="usage-contact-automate"> and <xref
- linkend="usage-calendar-apts">.
- </para>
-
- <sect4 id="usage-mail-getnsend-send-to-mult">
- <title>Multiple Recipients</title>
- <para>
<application>Evolution</application>, like all email
programs (at least, all the ones in current use)
recognizes three types of addressee: primary recipients,
- secondary recipients, and hidden ("blind") recipients. The
- <guilabel>To:</guilabel> field is for the primary
- recipients of the message you are going to send.
+ secondary recipients, and hidden ("blind") recipients.
</para>
<para>
The simplest way to direct a message is to put the email
address or addresses in the <guilabel>To:</guilabel>
- field, to denote primary recipients. However, it is
+ field, which denotes primary recipients. However, it's
considered bad form to have more than a few email
addresses in this section. If you are sending mail to
more than one or two people, consider the
@@ -455,24 +403,57 @@
</example>
</para>
</sect4>
- </sect3>
- <sect3 id="usage-mail-getnsend-send-reply">
+ <sect4 id="usage-mail-getnsend-send-to">
+ <title>Choosing Recipients Quickly</title>
+ <para>
+ If you have created address cards in the contact manager,
+ you can also enter nicknames or other portions of address
+ data, and <application>Evolution</application> will complete
+ the address for you. <!-- (INSERT description of UI for this
+ feature, once it is decided upon). --> If you enter a name
+ or nickname that can go with more than one card, Evolution
+ will open a dialog box to ask you which person you meant.
+ <!-- (NOT YET) Also, <application>Evolution</application>
+ will add a domain to any unqualified addresses. By default,
+ this is your domain, but you can choose which one mail
+ preferences dialog. -->
+ </para>
+ <para>
+ Alternately, you can click on the
+ <guibutton>To:</guibutton>, <guibutton>Cc:</guibutton>, or
+ <guibutton>Bcc:</guibutton> buttons to get a list &mdash;
+ potentially a very long one &mdash; of the email addresses
+ in your contact manager. Select addresses and click on
+ the arrows to move them into the appropriate address
+ columns.
+ </para>
+ <para>
+ For more information about using email together with the
+ contact manager and the calendar, see <xref
+ linkend="usage-contact-automate"> and <xref
+ linkend="usage-calendar-apts">.
+ </para>
+ </sect4>
+ </sect3>
+
+ <sect3 id="usage-mail-getnsend-send-reply">
<title>Replying to Messages</title>
<para>
- In order to reply to a message, click on it once in the
- message list to select it. Then press the
- <guibutton>Reply</guibutton> button. A window like the
- <interface>New Message</interface> window will appear, but
- the subject will already be present&mdash; the same subject
- as the message to which you are replying, but with Re:
- before it, to mark it as a reply. In addition, the full
- text of the previous message is inserted into the new
- message, either in italics (for HTML display) or with the
- &gt; character (in plain text mode) before each line. This
- indicates quoting. You can intersperse your message with
- the quoted material as shown in <xref
- linkend="usage-mail-getnsend-reply-fig">
+ To reply to a message, press the
+ <guibutton>Reply</guibutton> button while it is selected,
+ or choose <guimenuitem>Reply to Sender</guimenuitem> from
+ the message's right-click menu. That will open
+ <interface>message composer</interface>. The
+ <guilabel>To:</guilabel> and <guilabel>Subject</guilabel>
+ fields will already be filled, although you can alter them
+ if you wish. In addition, the full text of the old message
+ is inserted into the new message, either in italics (for
+ HTML display) or with the &gt; character (in plain text
+ mode) before each line, to indicate that it's part of the
+ previous message. People often intersperse their message
+ with the quoted material as shown in <xref
+ linkend="usage-mail-getnsend-reply-fig">.
<!-- note that this figure should have a reply mail ready to send,
with quoted materials and the relevant replies interspersed-->
@@ -489,15 +470,14 @@ with quoted materials and the relevant replies interspersed-->
</para>
<para>
- If a message has several recipients, as in the case of
- mailing lists or messages that have been carbon copied, you
- may wish to click <guibutton>Reply to All</guibutton>
- instead of <guibutton>Reply</guibutton>. If there are large
- numbers of people in the <guilabel>Cc:</guilabel> or
- <guilabel>To:</guilabel> fields, this can save substantial
- amounts of time. But be careful, and always make sure you
- know who is getting a message: it could be a mailing list
- with thousands of subscribers.
+ If you're reading a message with several recipients, you may
+ wish to use <guibutton>Reply to All</guibutton> instead of
+ <guibutton>Reply</guibutton>. If there are large numbers
+ of people in the <guilabel>Cc:</guilabel> or
+ <guilabel>To:</guilabel> fields, this can save substantial
+ amounts of time. But be careful, and always make sure you
+ know who is getting a message: one address could be a
+ mailing list with thousands of subscribers.
<example>
<title>Using the Reply to All feature</title>
<para>
@@ -552,7 +532,7 @@ with quoted materials and the relevant replies interspersed-->
<varlistentry>
<term><guimenuitem>Replace</guimenuitem></term>
<listitem><para>
- Find a word or phrase, replace it with
+ Find a word or phrase, and replace it with
something else.
</para></listitem>
</varlistentry>
@@ -575,11 +555,13 @@ with quoted materials and the relevant replies interspersed-->
<para>
You can't normally use text treatments or pictures in
emails, which is why you've probably seen people use far
- too many exclamation points for emphasis or use
- <glossterm linkend="emoticon">emoticons</glossterm> to convey their feelings.
- However, most of the newer email programs can include and
- display images and text treatments as well as basic
- alignment and paragraph formatting.
+ too many exclamation points for emphasis or use <glossterm
+ linkend="emoticon">emoticons</glossterm> to convey their
+ feelings. However, most of the newer email programs can
+ include and display images and text treatments as well as
+ basic alignment and paragraph formatting. They do this
+ with <glossterm linkend="html">HTML</glossterm>, just like
+ web sites do.
</para>
<note>
<title>HTML Mail is not a Default Setting</title>