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authorKevin Breit <battery841@mediaone.net>2001-07-01 02:44:49 +0800
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Pulled organizing stuff, made its own file.
2001-06-30 Kevin Breit <battery841@mediaone.net> * C/usage-mail.sgml: Pulled organizing stuff, made its own file. svn path=/trunk/; revision=10634
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+<chapter id="usage-mail-organize">
+ <title>Organizing and Managing your Email</title>
+ <para>
+ Even if you only get a few email messages a day, you probably
+ want to sort and organize them. When you get a hundred a day
+ and you want to refer to a message you received six weeks ago,
+ you <emphasis>need</emphasis> to sort and organize them.
+ Fortunately, <application>Evolution</application> has the tools
+ to help you do it.
+ </para>
+
+ <sect1 id="usage-mail-organize-columns">
+ <title>Sorting Mail with Column Headers</title>
+ <para>
+ By default, the message list has columns with the following
+ headings: an envelope icon indicating whether you have read
+ or replied to a message (closed for unread, open for read,
+ and open with an arrow on it to indicate you've sent a
+ reply), an exclamation point indicating priority, and the
+ <guilabel>From</guilabel>, <guilabel>Subject</guilabel>, and
+ <guilabel>Date</guilabel> fields. You can change their order
+ and remove them by dragging and dropping them. You can add
+ new ones with the <guimenuitem>Field Chooser</guimenuitem>
+ item in the right click menu for the column headings.
+ </para>
+ <para>
+ Right-click on one of the column headers to get a list of
+ options:
+ <variablelist>
+
+ <varlistentry>
+ <term><guimenuitem>Sort Ascending</guimenuitem></term>
+ <listitem><para>
+ Sorts the messages top to bottom.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guimenuitem>Sort Descending</guimenuitem></term>
+ <listitem><para>
+ Sorts the messages bottom to top.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guimenuitem>Group By this Field</guimenuitem></term>
+ <listitem><para>
+ Groups messages instead of sorting them. (FIXME: Explain further)
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guimenuitem>Remove this
+ Column</guimenuitem></term> <listitem><para> Remove
+ this column from the display. You can also remove
+ columns by dragging the header off the list and
+ letting it drop. </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guimenuitem>Field
+ Chooser</guimenuitem></term> <listitem><para> A list
+ of column headers; just drag and drop them into
+ place between two existing headers. A red arrow will
+ appear to show you where you're about to put the
+ column. </para></listitem>
+ </varlistentry>
+ </variablelist>
+ </para>
+ </sect1>
+
+ <sect1 id="usage-mail-organize-folders">
+ <title>Getting Organized with Folders</title>
+ <para>
+ <application>Evolution</application> keeps mail, as well as
+ address cards and calendars, in folders. You start out with a
+ few, like <guilabel>Inbox</guilabel>,
+ <guilabel>Outbox</guilabel>, and <guilabel>Drafts</guilabel>,
+ but you can create as many as you like. Create new folders by
+ selecting <guisubmenu>New</guisubmenu> and then
+ <guimenuitem>Folder</guimenuitem> from the
+ <guimenu>File</guimenu> menu.
+ <application>Evolution</application> will as you for the name
+ and the type of the folder, and will provide you with a folder
+ tree so you can pick where it goes.
+ </para>
+ <para>
+ When you click <guibutton>OK</guibutton>, your new folder will
+ appear in the <interface>folder view</interface>. You can
+ then put messages in it by dragging and dropping them, or by
+ using the <guibutton>Move</guibutton> button in the
+ toolbar. If you want to move several messages at once, click
+ on the ones you want to move while holding down the
+ <keycap>CTRL</keycap> key, or use <keycap>Shift</keycap> to
+ select a range of messages. If you create a filter with the
+ <interface>filter assistant</interface>, you can have mail
+ moved to your folder automatically.
+ </para>
+ </sect1>
+
+ <sect1 id="usage-mail-organize-search">
+ <title>Searching for Messages</title>
+ <para>
+ Most mail clients can search through your messages for you,
+ but <application>Evolution</application> does it faster. You
+ can search through just the message subjects, just the message
+ body, or both body and subject.
+ </para>
+ <para>
+ To start searching, enter a word or phrase in the text area
+ right below the toolbar, and choose a search type:
+ <variablelist>
+ <varlistentry>
+ <term><guilabel>Body or subject contains:</guilabel></term>
+ <listitem>
+ <para>
+ This will search message subjects and the messages
+ themselves for the word or phrase you've entered in
+ the search field.
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term> <guilabel>Body contains:</guilabel> </term>
+ <listitem>
+ <para>
+ This will search only in message text, not the subject
+ lines.
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term><guilabel>Subject contains:</guilabel></term>
+ <listitem>
+ <para>
+ This will show you messages where the search text is
+ in the subject line. It will not search in the
+ message body.
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term><guilabel>Body does not contain:</guilabel></term>
+ <listitem>
+ <para>
+ This finds every email message that does not have the
+ search text in the message body. It will still show
+ messages that have the search text in the subject
+ line, if it is not also in the body.
+ </para>
+ </listitem>
+ </varlistentry>
+ <varlistentry>
+ <term><guilabel>Subject does not contain:</guilabel></term>
+ <listitem>
+ <para>
+ This finds every mail whose subject does not contain
+ the search text.
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+
+ When you've entered your search phrase, press
+ <keycap>Enter</keycap>. <application>Evolution</application>
+ will show your search results in the message list.
+ </para>
+
+ <para>
+ If you think you'll want to return to a search again, you can
+ save it as a virtual folder by selecting <guilabel>Store
+ Search as Virtual Folder</guilabel>.
+ </para>
+
+ <para>
+ When you're done with the search, go back to seeing all your
+ messages by choosing <guimenuitem>Show All</guimenuitem> from
+ the <guilabel>Search</guilabel> drop-down box. If you're
+ sneaky, just enter a blank search: since every message has at
+ least one space in it, you'll see every message in the
+ folder.
+ </para>
+
+ <para>
+ If you'd like to perform a more complex search, open the
+ advanced search dialog by selecting
+ <guilabel>Advanced...</guilabel> from the
+ <guilabel>Search</guilabel> drop-down menu. Then, create your
+ search criteria (each with the same options you saw in the
+ regular search bar), and decide whether you want to find
+ messages that match all of them, or messages that match even
+ one. Then, click <guibutton>Search</guibutton> to go and find
+ those messages.
+ </para>
+
+ <para>
+ You'll see a similar approach to sorting messages when you
+ create filters and virtual folders in the next few sections.
+ </para>
+
+ </sect1>
+
+ <sect1 id="usage-mail-organize-filters">
+ <title>Staying organized: Mail Filters in Evolution</title>
+ <para>
+ Filters work very much like the mail room in a large company.
+ Their purpose is to bundle, sort, and distribute mail to the
+ various folders.
+ In addition, you can have multiple filters performing multiple
+ actions that may effect the same message in several ways. For
+ example, your filters could put copies of one message into
+ multiple folders, or keep a copy and send one to another
+ person as well, and it can do that in under a second. Which is
+ to say, it's faster and more flexible than an actual person
+ with a pile of envelopes.
+ </para>
+ <para>
+ Most often, you'll want to have
+ <application>Evolution</application> put mail into different
+ folders, but you can have it do almost anything you like.
+ People who get lots of mail, or who often need to refer to old
+ messages, find filters especially helpful, but they can greatly benefit
+ anybody who gets more than a few messages a day. To
+ create a filter, open the <interface>filter
+ assistant</interface> by selecting
+ <menuchoice>
+ <guimenu>Settings</guimenu>
+ <guimenuitem>Mail Filters</guimenuitem>
+ </menuchoice>.
+ </para>
+
+ <figure id="usage-mail-filters-fig-assist">
+ <title>The Filter Assistant</title>
+ <screenshot>
+ <screeninfo>The Filter Assistant</screeninfo>
+ <graphic fileref="fig/filter-assist-fig" format="png" srccredit="Aaron Weber">
+ </graphic>
+ </screenshot>
+ </figure>
+
+ <para>
+ The <interface>filter assistant</interface> window contains a
+ list of your current filters, sorted by the order in which
+ they are used. From the drop-down box at the top of the
+ window, choose <guilabel>Incoming</guilabel> to display
+ filters for incoming mail, and <guilabel>Outgoing</guilabel>
+ for those which sort only outgoing mail.
+ </para>
+ <para>
+ The <interface>filter assistant</interface> also has a set of
+ buttons:
+ <itemizedlist>
+
+ <listitem><para>
+ <guibutton>Add</guibutton> &mdash; Create a new filter.
+ </para></listitem>
+
+ <listitem><para>
+ <guibutton>Edit</guibutton> &mdash; Edit an existing filter.
+ </para></listitem>
+
+ <listitem><para>
+ <guibutton>Delete</guibutton> &mdash; Delete the selected filter.
+ </para></listitem>
+
+ <listitem><para> <guibutton>Up</guibutton> &mdash; Move the
+ selected filter up in the list so it gets applied first.
+ </para></listitem>
+
+ <listitem><para>
+ <guibutton>Down</guibutton> &mdash; Move the selected filter down
+ in the list, so it comes into play later.
+ </para></listitem>
+ </itemizedlist>
+
+ If you don't have any filters set up, the only one of those
+ buttons you can click is <guibutton>Add</guibutton>, which
+ will open a dialog to let you add a filter rule. If you do
+ have filters, you can either add a new filter rule, or select
+ one from your list and click <guibutton>Edit</guibutton>.
+ </para>
+ <para>
+ The filter rule editor, shown in <xref
+ linkend="usage-mail-filters-fig-new">, is where you'll
+ actually create your filtering rule.
+
+ <figure id="usage-mail-filters-fig-new">
+ <title>Creating a new Filter</title>
+ <screenshot>
+ <screeninfo>Creating a new Filter</screeninfo>
+ <graphic fileref="fig/filter-new-fig" format="png" srccredit="Aaron Weber">
+ </graphic>
+ </screenshot>
+ </figure>
+ </para>
+ <para>
+ Enter a name for your filter in the <guilabel>Rule
+ Name</guilabel> field, and then begin choosing the criteria
+ you'd like to use as you sort your mail. Choose how many
+ criteria you'd like by pressing <guibutton>Add
+ Criterion</guibutton> and <guibutton>Remove
+ Criterion</guibutton>. If you have multiple criteria, you
+ should then decide whether to have the filter do its job only
+ <guilabel>if all criteria are met</guilabel>, or <guilabel>if
+ any criteria are met</guilabel>.
+ </para>
+
+ <para>
+ For each filter criterion, you must first select
+ which of the following parts of the message you want the filter to
+ examine:
+ <variablelist>
+ <varlistentry>
+ <term><guilabel>Sender</guilabel></term>
+ <listitem><para>
+ The sender's address.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Recipients</guilabel></term>
+ <listitem><para>
+ The recipients of the message.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Subject</guilabel></term>
+ <listitem><para>
+ The subject line of the message.
+ </para></listitem>
+ </varlistentry>
+
+
+ <varlistentry>
+ <term><guilabel>Specific Header</guilabel></term>
+ <listitem><para>
+ The filter can look at any header you
+ want, even obscure or custom ones. Enter the header name
+ in the first text box, and put your search text in the
+ second one.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Message Body</guilabel></term>
+ <listitem><para>
+ Search in the actual text of the message.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Expression</guilabel></term>
+ <listitem>
+ <para>
+ For programmers only: match a message according to an
+ expression you write in the Scheme language, used to
+ define filters in Evolution.
+ </para>
+ </listitem>
+ </varlistentry>
+
+
+ <varlistentry>
+ <term><guilabel>Date Sent</guilabel></term>
+ <listitem><para> Filter messages according to the date on
+ which they were sent: First, choose the conditions you
+ want a message to meet &mdash; <guilabel>before</guilabel>
+ a given time, <guilabel>after</guilabel> it, and so forth.
+ Then, choose the time. The filter will compare the
+ message's time-stamp to the system clock when the filter
+ is run, or to a specific time and date you choose from a
+ calendar. You can even have it look for messages within a
+ range of time relative to the filter &mdash perhaps you're
+ looking for messages less than two days old.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Date Recieved</guilabel></term>
+ <listitem><para>
+ This works the same way as the <guilabel>Date Sent</guilabel>
+ option, except that it compares the time you got the message
+ with the dates you specify.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Priority</guilabel></term>
+ <listitem><para>
+ Emails have a standard priority range from -3 (least
+ important) to 3 (most important). You can have filters set the
+ priority of messages you recieve, and then have other filters
+ applied only to those messages which have a certain priority.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Regex Match</guilabel></term>
+ <listitem>
+ <para>
+ If you know your way around a <glossterm
+ linkend="regular-expression">regex</glossterm>, or
+ regular expression, put your knowledge to use here.
+ </para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Source</guilabel></term>
+ <listitem>
+ <para>
+ Filter messages according the server you got them from.
+ You can enter a URL or choose one from the drop-down
+ list. This ability is only relevant if you use more
+ than one mail source.
+ </para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+ </para>
+
+ <para>
+ Now, tell it what to do with those messages. If you want more
+ actions, click <guibutton>Add Action</guibutton>; if you want
+ fewer, click <guibutton>Remove Action</guibutton>. And choose
+ again:
+
+ <variablelist>
+ <varlistentry>
+ <term><guilabel>Copy to Folder</guilabel></term>
+ <listitem><para>
+ If you select this item, <application>Evolution</application>
+ will put the messages into a folder you specify. Click the
+ <guibutton>&lt;click here to select a folder&gt;</guibutton> button
+ to select a folder.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Move to Folder</guilabel></term>
+ <listitem><para>
+ If you select this item, <application>Evolution</application>
+ will put the messages into a folder you specify. Click the
+ <guibutton>&lt;click here to select a folder&gt;</guibutton> button
+ to select a folder.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Forward to Address</guilabel></term>
+ <listitem><para>
+ Select this, enter an address, and the addressee will
+ get a copy of the message.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Delete</guilabel></term>
+ <listitem><para>
+ Marks the message for deletion. You can still get the message
+ back, at least until you <guimenuitem>Expunge</guimenuitem> your
+ mail yourself.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Stop Processing</guilabel></term>
+ <listitem><para>
+ Select this if you want to tell all other filters to ignore
+ this message, because whatever you've done with it so far
+ is plenty.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Assign Color</guilabel></term>
+ <listitem><para>
+ Select this item, and <application>Evolution</application>
+ will mark the message with whatever color you please.
+ </para></listitem>
+ </varlistentry>
+
+ <varlistentry>
+ <term><guilabel>Assign Score</guilabel></term>
+ <listitem><para> If you know that all mail with
+ "important" somewhere in the message body line is
+ important, you can give it a high priority score. In a subsequent filter you can
+ then arrange your messages by their priority score.
+ </para></listitem>
+ </varlistentry>
+
+ </variablelist>
+ </para>
+ <para>
+ You're done. Click <guibutton>OK</guibutton> to use this
+ filter, or <guibutton>Cancel</guibutton> to close the window
+ without saving any changes.
+ </para>
+
+
+
+ <!-- FIXME: This needs to be in there. But the feature is temporarily
+ disabled and I don't know how it will be reimplemented.
+
+ <itemizedlist>
+ <listitem>
+ <para>
+ <guilabel>When mail arrives:</guilabel> Select
+ this option to have messages filtered as they
+ arrive.
+ </para>
+ </listitem>
+ <listitem>
+ <para>
+ <guilabel>When mail is sent:</guilabel> Select
+ this option to filter your outgoing mail. You
+ can use this feature to keep your
+ <interface>Outbox</interface> as organized as
+ your <interface>Inbox</interface>.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+
+ -->
+
+ <note>
+ <title>Notable Filter Features</title>
+ <para>
+ <itemizedlist>
+ <listitem><para>
+ Incoming email that your filters don't move goes into the Inbox;
+ outgoing mail that they don't move ends up in the Sent folder.
+ </para>
+ </listitem>
+ </itemizedlist>
+ </para>
+ </note>
+ </sect1>
+ <sect1 id="usage-mail-organize-filters-mailing-lists">
+ <title>Filtering by Mailing List</title>
+ <para>
+ You can tell <application>Evolution</application> to filter by
+ mailing list. This means that <application>Evolution</application>
+ will look at the mailing list address, and find out automatically
+ what list this is. If you are subscribed to mailing lists, you
+ should use the <guibutton>Filter by List</guibutton> instead of by
+ sender.
+ <example>
+ <title>Filter by List</title>
+ <para>
+ Kevin subscribes to bananas@ximian.com. However, there is also
+ a bananas@ximian.org address. If he used a regular
+ <guibutton>Filter by Sender</guibutton>, he would need to specify
+ one for each address. However, <guibutton>Filter by
+ List</guibutton> will recognize that both of them are the same
+ list.
+ </para>
+ </example>
+ </para>
+ </sect1>
+
+
+ <sect1 id="usage-mail-organize-vFolders">
+ <title>Getting Really Organized with Virtual Folders</title>
+ <para>
+ If filters aren't flexible enough for you, or you find
+ yourself performing the same search again and again, consider
+ a virtual folder. Virtual folders, or vFolders, are an
+ advanced way of viewing your email messages within
+ <application>Evolution</application>. If you get a lot of
+ mail or often forget where you put messages, virtual folders can help
+ you stay on top of things.
+ </para>
+ <para>
+ A virtual folder is really a hybrid of all the other organizational
+ tools: it looks like a folder, it acts like a search, and you
+ set it up like a filter. In other words, while a conventional
+ folder actually contains messages, a virtual folder is a view of
+ messages that may be in several different folders. The
+ messages it contains are determined on the fly using a set of
+ criteria you choose in advance.
+ </para>
+
+ <para>
+ As messages that meet the virtual folder criteria arrive or are
+ deleted, <application>Evolution</application> will
+ automatically place them in and remove them from the
+ virtual folder contents list. When you delete a message, it gets
+ erased from the folder in which it actually exists, as well as
+ any virtual folders which display it.
+ </para>
+
+ <para>
+ Imagine a business trying to keep track of mail from hundreds
+ of vendors and clients, or a university with overlapping and
+ changing groups of faculty, staff, administrators and
+ students. The more mail you need to organize, the less you
+ can afford the sort of confusion that stems from an
+ organizational system that's not flexible enough. Virtual folders
+ make for better organization because they can accept
+ overlapping groups in a way that regular folders and filing
+ systems can't.
+ </para>
+
+ <example id="usage-mail-organize-vFolders-ex">
+ <title>Using Folders, Searches, and Virtual Folders</title>
+ <para>
+ To organize my mail box, I set up a virtual folder for
+ emails from my friend and co-worker Anna. I have another
+ one for messages that have "ximian.com" in the address and
+ "Evolution" in the subject line, so I can keep a record of
+ what people from work send me about
+ <application>Evolution</application>. If Anna sends me a
+ message about anything other than Evolution, it only shows
+ up in the "Anna" folder. When Anna sends me mail about the
+ user interface for <application>Evolution</application>, I
+ can see that message both in the "Anna" virtual folder and
+ in the "Internal Evolution Discussion" virtual folder.
+ </para>
+ </example>
+
+ <!-- (INSERT SCREENSHOT HERE: virtual folders in action) -->
+
+ <para>
+ To create a virtual folder, select <menuchoice>
+ <guimenu>Settings</guimenu> <guimenuitem>Virtual Folder
+ Editor</guimenuitem> </menuchoice>. This will bring up a
+ dialog box that looks suspiciously like the filter window
+ (for more information on filters, see <xref
+ linkend="usage-mail-organize-filters">), and which
+ presents you with a list of virtual folders you have previously
+ created. If you have created any virtual folders, they are listed
+ here, and you can select, edit or remove them if you wish.
+ If you have not created any, there will be only one available
+ option: click <guibutton>Add</guibutton> to add a new
+ Virtual Folder.
+ </para>
+ <para>
+ You can enter a name for your virtual folder in the
+ <guilabel>Name</guilabel>. Then, tell
+ <application>Evolution</application> what messages to look
+ for. This process is exactly like filter creation: decide
+ between <guilabel>Match all parts</guilabel> and
+ <guilabel>Match any part</guilabel>, then choose what part of
+ the message to look in, what sort of matching to perform, and
+ specify exactly what it is that you want to find, be it a
+ line of text, a score, a regular expression, or a particular date or
+ range of dates.
+ </para>
+ <para>
+ The second part, however, is slightly different. In the
+ section of the window labelled <guilabel>Virtual Folder Sources
+ </guilabel> is a list of folders in which
+ <application>Evolution</application> will search for the
+ contents of your vFolder. Click <guibutton>Add</guibutton>
+ to add a folder, or <guibutton>Remove</guibutton> to remove
+ one. That way, you can have your vFolder search in
+ newsgroups, or just in one of your mailboxes, or just in a
+ select few folders you've already screened with filters.
+ </para>
+ <para>
+ The vFolder creation window is shown in <xref
+ linkend="usage-mail-vfolder-fig-createrule">
+
+ <figure id="usage-mail-vfolder-fig-createrule">
+ <title>Selecting a vFolder Rule</title>
+ <screenshot>
+ <screeninfo>Creating a vFolder Rule</screeninfo>
+ <graphic fileref="fig/vfolder-createrule-fig" format="png" srccredit="Aaron Weber">
+ </graphic>
+ </screenshot>
+ </figure>
+ </para>
+ </sect1>
+
+ <sect1 id="usage-mail-subscriptions">
+ <title>Subscription Management</title>
+ <para>
+ <application>Evolution</application> lets you handle your
+ IMAP and newsgroup subscriptions with the same tool: the
+ subscriptions manager. To start using it, choose
+ <menuchoice> <guimenu>Settings</guimenu> <guimenuitem>Manage
+ Subscriptions</guimenuitem> </menuchoice>.
+ </para>
+ <para>
+ If you have configured any IMAP (mail) or NNTP (news)
+ servers, you will see them listed in the left half of the
+ subscription management window. Click on a server to select
+ it, and you will see the folders or newsgroups available to
+ you. You can then select individual folders and subscribe to
+ them, or remove yourself from the subscription list.
+ </para>
+ <para>
+ Once you have subscribed to a folder or newsgroup, your system
+ will check for new messages whenever you press the
+ <guibutton>Get Mail</guibutton> button.
+ </para>
+ </sect1>
+
+
+ <sect1 id="encryption">
+ <title>Encryption</title>
+ <sect2 id="encryption-whatis">
+ <title>What is Encryption?</title>
+ <para>
+ Encryption is an ancient method of changing readable text to unreadable
+ text that dates back to Egyptian times. Encryption takes the statement
+ "Evolution" and turns it into something which cannot be read without help
+ through decryption.
+ <example>
+ <title>Encryption Example</title>
+ <para>
+ Kevin orders an <application>Evolution</application> t-shirt from
+ Ximian, Inc. over the internet. He puts in his credit card number
+ which is 1234-567-8901. For security, his computer encrypts the
+ credit card number so it can be safely transmitted over the internet.
+ The number now is @#$23ui7yr87#@!48970fsd, which holds no intentional
+ resemblance to the inital number. When the information gets to
+ Ximian, Inc. it'll be decrypted into the inital number.
+ </para>
+ </example>
+ Encryption can be used in email in two ways: to verify that the sender is
+ the real sender, and to hide the message while in transmission.
+ <application>Evolution</application> has the capability to do both.
+ </para>
+ </sect2>
+ <sect2 id="encryption-keygen">
+ <title>Generating your PGP key</title>
+ <para>
+ First, you need to create a PGP key. To do this, you'll need GPG
+ installed.
+ </para>
+ <tip>
+ <title>GPG Versions</title>
+ <para>
+ This manual covers version 1.0.6 of GPG. If your version is different,
+ this may not be entirely accurate. You may find out your version number
+ by typing in: <command>gpg --version</command>.
+ </para>
+ </tip>
+ <para>
+ You can start by typing in: <command>gpg --gen-key</command>. At the
+ first question, select 1. The next question asks you about key length.
+ The longer the key, more stronger it is. However, the longer the key, the
+ longer it takes to generate. This is your choice. However, 1024 bits
+ (default) should be adequate. The next question asks you if you want your
+ key to expire. Expiring keys make your key invalid after a certain amount
+ of time, so old keys don't float around active. This is the same concept
+ as a coupon at a supermarket. Next, you'll type in your Real name, your
+ email address, and a comment. You should not forge this information, as
+ it is used later to verify who you are. Assuming that all your
+ information is correct, press "O" to continue. GPG now asks you for a
+ passphrase. This is a password which you will need to decrypt and encrypt
+ messages. This can be any length, with any characters in it. It is case
+ sensitive, which means that it does know the difference between capital
+ letters and lower-case. Now your key is generated. It is recommend you
+ surf the internet, read your email, or write a letter in a word
+ processor. This help creates randomness in the key.
+ </para>
+ <para>
+ Once this is completed, you'll be dropped back to the command line.
+ Now you can view your key information by typing <command>gpg
+ --list-keys</command>. You should see something similar to this:
+ <example id="gpg-list-keys">
+ <title>GPG Listing Keys</title>
+ <para>
+ /home/bob/.gnupg/pubring.gpg
+ ----------------------------
+ pub 1024D/32j38dk2 2001-06-20 bob &lt;bob@bob.com&gt;
+ sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14]
+ </para>
+ </example>
+ You'll now need to upload your public key to a keyserver, so that your
+ friends can use your key. You'll need to know the ID of your key, which
+ is after the 1024D on the line beginning with pub. For this example, it
+ is 32j38dk2. You now type in <command>gpg --send-keys --keyserver
+ wwwkeys.pgp.net 32j38dk2</command>. Substitute your key ID for 32j38dk2.
+ You will be prompted to type in your password <!-- verify that you need to
+ enter your password here --> and your key will be uploaded for your
+ friends to download.
+ </para>
+ </sect2>
+ <sect2 id="encrypt-evo-integ">
+ <title>Setting up Evolution's Encryption</title>
+ <para>
+ You'll need to open
+ <menuchoice>
+ <guimenu>Tools</guimenu>
+ <guimenuitem>Mail Settings</guimenuitem>
+ </menuchoice>
+ Once there, select the account you'd like to associate the key to and click
+ the <guibutton>Edit</guibutton> button. In the
+ <guilabel>Security</guilabel> tab is a section labeled <guilabel>Pretty
+ Goog Privacy</guilabel>. Enter your key ID and click
+ <guibutton>OK</guibutton>. Your key is now integrated into your identity
+ in <application>Evolution</application>.
+ </para>
+ </sect2>
+ <sect2 id="encrypt-sending">
+ <title>Sending Encrypted Messages</title>
+ <para>
+ You can either sign or encrypt a message. When you sign a message, verify
+ that you were the one who sent it, and that no one is forging your
+ identity. Encrypting a message makes it impossible for someone with
+ prying eyes to view it while it's in tranmission.
+ </para>
+ </sect2>
+
+ <sect2 id="sign-msg">
+ <title>Signing a Message</title>
+ <para>
+ To sign a message, you simply click
+ <menuchoice>
+ <guimenu>Security</guimenu>
+ <guimenuitem>PGP Sign</guimenuitem>
+ </menuchoice>
+ . You will be prompted for your PGP password. Once you enter it,
+ click <guibutton>OK</guibutton> and your message will be signed.
+ </para>
+ </sect2>
+
+ <sect2 id="encrypt-msg">
+ <title>Encrypting a Message</title>
+ <para>
+ Encrypting a message is very similar to signing a message. You simply
+ click the menu item
+ <menuchoice>
+ <guimenu>Security</guimenu>
+ <guimenuitem>PGP Encrypt</guimenuitem>
+ </menuchoice>
+ </para>
+ </sect2>
+ <sect2 id="unencrypting">
+ <title>Unencrypting a Recieved Message</title>
+ <para>
+ Sometimes, a friend will send you a message which is encrypted. In order
+ for you to read it, you need to unencrypt it.
+ </para>
+ <para>
+ When you view the encrypted message, <application>Evolution</application>
+ will prompt you for your PGP password. You type in your PGP password and
+ the message is then decrypted.
+ </para>
+ </sect2>
+ </sect1>
+</chapter>